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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 26 May 2025
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Minutes of the Council Meeting held in the Council Chamber on Monday 26 May 2025 at 7:30pm.
PRESENT
Cr Kylie Spears (Mayor) Wombolano Ward
Cr Linda Hancock (Deputy Mayor) Wonga Ward
Cr Chris Jones Barngeong Ward
Cr Catherine Gordon Bungalook Ward
Cr Paul Macdonald Tarralla Ward
Cr Daniella Heatherich Wicklow Ward
Cr Rob Steane OAM Yarrunga Ward
Andrew Fuaux Acting Chief Executive Officer
Tony Rocca Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Angela Kechich Acting Director Strategy & Development
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Mayor, Cr Spears welcomed all to the May Council meeting.
The Acting Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Swami Sunishthananda from the Vedanta Centre of Melbourne.
The Councillor Pledge was read by the Mayor.
The Acknowledgement of Country was read by the Mayor.
The Mayor acknowledged the passing of Dr Race Mathews, former Councillor of the Shire of Croydon.
The Mayor also acknowledged IDAHOBIT day held on 17 May 2025 and Reconciliation Week commencing on 27 May 2025.
Apologies
Cr Claire Rex Jubilee Ward
Cr Nathaniel Henderson McAlpin Ward
Cr Henderson was granted a Leave of Absence at the 28 April 2025 Council Meeting
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Jones, Seconded Cr Macdonald 40/25 That the minutes of the Ordinary Council Meeting held on Monday, 28 April 2025 be confirmed. |
PUBLIC QUESTION TIME
Resident
Cuthbert Street, Heathmont
1. “Does the Council have a completion date for an ‘urgently needed new footpath’ in Cuthbert Street Heathmont connecting Hardy Crescent and Marlborough Road?”
2. “What is Council’s position for any injuries that may occur to any community member either walking on the road or nature strip with severe tree root damage?”
Director Assets & Leisure
“Maroondah, like other suburban Councils, has many areas without constructed footpaths. As such, Council significantly increased its annual capital works budget in 2017 to accelerate the provision of new footpaths, and this year will see record Council expenditure of over $1.8 million to provide around 4kms of new or expanded footpaths for over 20 streets across the City.
Council’s Principal Pedestrian Network (PPN) identifies Council’s long term plan and priorities for new footpaths, taking account of a range of critical criteria, and is published on our website. The southern side of Cuthbert Street has been identified as a missing link on the PPN for future construction, and has been included within Council's capital works program for funding in the 2028/29 financial year.
In relation to the second question, Council doesn't have a Statutory or common law duty to inspect, maintain or repair a naturestrip. However, in response to the concerns, Council Officers will arrange a detailed assessment of the area in question, and determine any options to mitigate any impact of the tree roots. Any potential claim as a result of injuries incurred within the area in question will be assessed by Council's Risk Management team accordingly.”
Officers’ Reports
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Moved Cr Steane, Seconded Cr Heatherich 41/25 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Spears, Hancock, Jones, Gordon, Macdonald, Heatherich and Steane |
Cr Spears (Mayor)
19/03 Australian Local Government Women’s Association Online Meeting
20/03 Women For Election Online Consortia Meeting
21/03 Eastern Region Group of Councils Meeting
21/03 Monkami's Art Exhibition - "Artistic Horizons: Celebrating Ability through Art"
23/03 Melbourne Highland Games and Celtic Festival
25/03 Croydon Hills Primary School Visit
26/03 Municipal Association of Victoria Session - "Are Single-Member wards worse for Women's Representation?"
27/03 Gender Equality in Government Online Meeting
27/03 PACCAR Parts Bayswater - Open House Event
27/03 Art Exhibition opening "Between the Details - Video Art from the ACMI collection"
28/03 Your Library - Audit and Risk Advisory Committee Meeting
28/03 Meeting with Ballarat Council
31/03 Australian Local Government Women’s Association - Stepping Out Research Meeting
31/03 Federal Election Candidate Funding Announcement - Quambee Reserve
01/04 Federal Election Candidate Funding Announcement - Ringwood North Reserve
01/04 Federal Election Candidate Funding Announcement - Brushy Park
02/04 Eastern Region Group of Councils - Chair and Deputy Meeting
02/04 Australian Local Government Women’s Association - National President and Local Government Association Northern Territory CEO Meeting
08/04 Federal Election Candidate Funding Announcement - Dorset Recreation Reserve
08/04 Federal Election Candidate Funding Announcement - Cheong Park
08/04 Glen Park Community Centre AGM
08/04 Australian Local Government Women's Association Executive Meeting
09/04 Australian Local Government Women’s Association On Line Forum
10/04 Australian Local Government Women’s Association - Online National Board Meeting
10/04 Federal Election Candidate Funding Announcement - Proclamation Park
11/04 Meeting with Independent Candidate for Deakin
11/04 Eastern Region Group of Councils - Online Meeting
12/04 Federal Election Candidate Funding Announcement - Mullum Mullum Reserve
13/04 Croydon RSL - ANZAC March and Service
16/04 Australian Local Government Women's Association, National Conference 2026 -Online Meeting
17/04 Maroondah Volleyball Good Friday Launch Event
24/05 Karralyka Foyer Extension Completion Event
Due to a Leave of Absence, Cr Spears’ attendance report includes attendances from 18 March to 26 May 2025
Cr Hancock (Deputy Mayor)
29/04 Inclusive Volunteering Awards and Conference 2025 Event
29/04 Winter Shelter Information Evening Event
30/04 Maroondah Community Health and Wellbeing Committee Advisory Meeting
01/05 Your Library Board Meeting
01/05 Exhibition Launch "Arts Activators"
02/05 Maroondah Night Run 2025 Event
02/05 Meeting with Ringwood Bowls President
02/05 Karralyka Event
03/05 North Ringwood Tennis Club State Grade Pennant Women's Super Round Event
03/05 Karralyka Event
05/05 Ringwood Toastmasters 50th Birthday Event
06/05 Maroondah Disability Advisory Committee Meeting
07/05 Sharing Hope "Looking Back, Looking Forward" Event
07/05 Ringwood Bowls awards presentation event
08/05 Maroondah Fellowship of Churches Meeting
08/05 Meeting with owner of TBC cafe
10/05 Karralyka Event
13/05 Workforce Ready: Learner Showcase & Networking - Hungry 4 Success Event
13/05 U3A Ringwood AGM at Norwood
15/05 BizMonth Event - Kickstart your Social Media Journey with Denh Lay Photography Workshop
15/05 Maroondah City Council Audit and Risk Committee Meeting
15/05 Maroondah Community Wellbeing Session - Growing through adversity with Professor Lea Waters
16/05 Municipal Association of Victoria State Council
19/05 Liveable Neighbourhoods Place Planning Workshop Norwood Sporting Club
20/05 Maroondah Business Group "Confident Communication" Event
21/05 Metropolitan Traffic Education Centre Inc Board Meeting
22/05 Swinburne Business Seminar with Guest Speaker Lisa Smith
22/05 Lilydale Library NSS story time celebration
24/05 Karralyka Foyer Extension Completion Event
25/05 Karralyka Event
Cr Jones
29/04 Maroondah Access, Inclusion and Equity Advisory Committee Meeting
01/05 BizHub Coworking Open Day Event
02/05 Ringwood Cricket Club Meeting
13/05 Workforce Ready: Learner Showcase & Networking - Hungry 4 Success Event
15/05 U3A Croydon Annual General Meeting
16/05 Municipal Association of Victoria State Council
17/05 Croydon Football Club Presidents Event
20/05 Maroondah Environment Advisory Committee Meeting
20/05 Meeting with Resident
22/05 Swinburne Business Seminar with Guest Speaker Lisa Smith
22/05 Eastern Alliance Greenhouse Action Executive Committee Meeting
24/05 Karralyka Foyer Extension Completion Event
Cr Gordon
29/04 EV's Youth Centre Strengthening Communities Inclusive Volunteering Awards and Conference
29/04 Maroondah Access, Inclusion and Equity Advisory Committee Meeting
30/04 Maroondah Community Health and Wellbeing Committee Advisory Meeting
01/05 BizHub Coworking Open Day Event
01/05 Australian Local Government Women’s Association Mentor meeting
02/05 Maroondah Night Run 2025 Event
06/05 Maroondah Disability Advisory Committee Meeting
07/05 Sharing Hope "Looking Back, Looking Forward" Event
08/05 Australian Local Government Women’s Association Masterclass - Women in Leadership Seminar
13/05 Workforce Ready: Learner Showcase & Networking - Hungry 4 Success Event
15/05 U3A Croydon Annual General Meeting
15/05 Eastfield BMX Club Meeting
20/05 Maroondah Business Group "Confident Communication" Event
22/05 Swinburne Business Seminar with Guest Speaker Lisa Smith
23/05 Meeting with Croydon Hockey Club
24/05 Karralyka Foyer Extension Completion Event
Cr Rex
30/04 Ringwood Spiders Jumper Presentation Evening Event
02/05 Meeting with Ringwood Cricket Club
02/05 Maroondah Night Run 2025 Event
05/05 Ringwood Toastmasters 50th Birthday Event
08/05 Jen's Biggest Evening Event Supporting Cancer Council
13/05 Workforce Ready: Learner Showcase & Networking - Hungry 4 Success - Event
18/05 Jubilee Park Planting Day Event
20/05 Maroondah Environment Advisory Committee Meeting
21/05 Child internet safety/suicide prevention forum with Mr Nick McGowan MP at Heathmont Secondary
24/05 Karralyka Foyer Extension Completion Event
24/05 Meeting with Ringwood Golf
24/05 e-Waste at Croydon
Cr Macdonald
01/05 Exhibition Launch "Arts Activators"
02/05 Maroondah Night Run 2025 Event
07/05 Sharing Hope "Looking Back, Looking Forward" Event
15/05 U3A Croydon Annual General Meeting
20/05 Maroondah Environment Advisory Committee Meeting
22/05 Swinburne Business Seminar with Guest Speaker Lisa Smith
22/05 Liveable Neighbourhoods Place Planning Workshop Glen Park Community Centre
23/05 Meeting with Croydon Rangers hockey representative
24/05 Karralyka Foyer Extension Completion Event
24/05 Meeting with resident
Cr Heatherich
30/04 Maroondah Community Health and Wellbeing Committee Advisory Meeting
01/05 BizHub Coworking Open Day Event
17/05 Croydon Football Clubs Presidents Event
20/05 Meeting with Croydon Rangers Hockey Club
22/05 Swinburne Business breakfast with Lisa Smith
24/05 Karralyka Foyer Extension Completion Event
Cr Steane
10/05 Karralyka Event
15/05 U3A Croydon Annual General Meeting
17/05 Croydon Football Club Presidents Event
20/05 Maroondah Business Group "Confident Communication" Event
22/05 Swinburne Business Seminar with Guest Speaker Lisa Smith
22/05 Site visit to Yarrunga Community Centre
24/05 Karralyka Foyer Extension Completion Event
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Moved Cr Gordon, Seconded Cr Macdonald 42/25 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON 28 APRIL 2025 AND 12 MAY 2025
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Moved Cr Hancock, Seconded Cr Gordon 43/25 That COUNCIL RECEIVES AND NOTES MINUTES OF the following bodies 1. MAROONDAH COMMUNITY HEALTH AND WELLBEING ADVISORY COMMITTEE HELD ON 30 april 2025
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Councillors who spoke to the motion - Cr Hancock |
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Outcomes - Municipal Association of Victoria (MAV) State Council - 16 May 2025 ITEM 4 |
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Moved Cr Jones, Seconded Cr Macdonald 44/25 THAT COUNCIL NOTES THE SUCCESSFUL OUTCOME OF THE FIVE (5) MOTIONS SUBMITTED BY MAROONDAH CITY COUNCIL TO THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 16 MAY 2025
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Councillors who spoke to the motion - Cr Jones |
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Moved Cr Macdonald, Seconded Cr Jones 45/25 THAT COUNCIL, IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 11(1)(b) OF THE LOCAL GOVERNMENT ACT 2020 (THE ACT), RESOLVES THAT
1. THERE BE DELEGATED TO THE PERSON HOLDING THE POSITION, OR ACTING IN OR PERFORMING THE DUTIES, OF CHIEF EXECUTIVE OFFICER THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THE ATTACHED INSTRUMENT OF DELEGATION TO THE CHIEF EXECUTIVE OFFICER, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT 2. tHE INSTRUMENT OF DELEGATION BE EXECUTED UNDER THE SEAL OF COUNCIL 3. THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT 4. ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS TO THE CHIEF EXECUTIVE OFFICER ARE REVOKED 5. THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT
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Councillors who spoke to the motion - Crs Jones and Hancock |
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Maroondah 2050 – Our Future Together Community Vision ITEM 6 |
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Moved Cr Steane, Seconded Cr Macdonald 46/25 That Council 1. adopts Maroondah 2050 – Our Future Together COMMUNITY VISION 2. THANKS THE MAROONDAH COMMUNITY FOR THEIR CONTRIBUTIONS AND INPUT IN developing the VISION
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Councillors who spoke to the motion - Crs Steane, Gordon, Macdonald, Jones, Hancock and Spears |
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Local Government Performance Reporting Framework - Service Performance Indicator Report - Quarter 3, 2024/25 ITEM 7 |
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Moved Cr Jones, Seconded Cr Hancock 47/25 That COUNCIL Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE RESULTS as at 31 March 2025
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Councillors who spoke to the motion - Crs Jones and Spears |
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Moved Cr Jones, Seconded Cr Macdonald 48/25 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE NINE MONTHS ENDING 31 MARCH 2025
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Councillors who spoke to the motion - Crs Jones and Steane |
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Council Plan 2021-2025 (Year 4: 2024/25) Priority Action Progress Report - Quarter 3, 2024/25 ITEM 9 |
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Moved Cr Gordon, Seconded Cr Heatherich 49/25 That council noteS progress made towards THE implementation of priority actions identified in the counCil plan 2021-2025, as AT 31 MARCH 2025
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Report of Audit and Risk Committee Meeting - 15 May 2025 ITEM 10 |
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Moved Cr Jones, Seconded Cr Macdonald 50/25 THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT and RISK COMMITTEE MEETING HELD ON 15 May 2025
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Councillors who spoke to the motion - Crs Jones, Gordon and Spears |
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Community Facilities Lease Agreements for Girl Guides Association of Victoria ITEM 1 |
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Moved Cr Gordon, Seconded Cr Hancock 51/25 That Council GRANTS A LEASE TO the girl guides association of Victoria for occupancy of the Bedford Park Guide Hall for a period of five (5) years and the Ainslie Park Guide Hall FOR AN INITIAL FIVE (5) YEAR PERIOD with the option for a further FIVE (5) Year TERM IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE
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Councillors who spoke to the motion - Crs Gordon and Steane |
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Capital Works Report: Third Quarter 2024/25 Financial Year ITEM 2 |
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Moved Cr Macdonald, Seconded Cr Gordon 52/25 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE THIRD QUARTER FOR 2024/25
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Moved Cr Steane, Seconded Cr Hancock 53/25 That council signs and seals 1. FORTY YEARS OF SERVICE GIVEN BY: · Maureen HOUSTON
2. thirty YEARS OF SERVICE GIVEN BY: · Mary-anne BROWN · Timothy COCKS · Julie EUINTON · Ian FOSSEY · Denise PARKS · Vita YEUNG
3. TWENTY YEARS OF SERVICE GIVEN BY: · Michael ARHONTIS · Fiona BURRIDGE · Roberta COUCHER · Clare D'ARCY-EVANS · Lisa DAVIS · Marianne DI GIALLONARDO · Jason FRANKISH · Kim LADIGES · Ron LONCAR · Cheryl MARSHALL · Rebecca PIETRZYKOWSKI · Sharryn TOULL
4. TEN YEARS OF SERVICE GIVEN BY: · Alex BELTRAMIN · Gemma BELTRAMIN · Christie BRIGGS · Nantzee CHIN · Tara CHOUDARI · Luke ERVINE · Tanya EVELY · Alexandra FLINTOFF · Michael GARTNER · Tamlyn GILL · Daniel HEARN · Rachelle JONES · Steve KOZLOWSKI · Jode LUKE · Neoni MORRISSEY · Monique RESPINI · Stuart ROY · Stephen SCOTT · Bianca SLARKE · Abbey STARLING · Amy WATSFORD · Kailah WELSH · Natja WUNSCH
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Councillors who spoke to the motion - Crs Hancock and Macdonald |
motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
Nil
In Camera
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Moved Cr Jones, Seconded Cr Hancock 54/25 THAT THE FOLLOWING MATTERS BE DEALT WITH IN CAMERA PURSUANT TO S66(1) AND S66(2)(A) OF THE LOCAL GOVERNMENT ACT 2020, BECAUSE THE REPORTS CONTAIN INFORMATION THAT IS CONFIDENTIAL IN ACCORDANCE WITH S3(1) OF THE LOCAL GOVERNMENT ACT 2020. Chief Financial Officer Item 1 Microsoft Enterprise Agreement Licence Renewal (through MAV Procurement Contract NPN2.17-3) Reason: This report contains Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. This information is confidential in accordance with s3(1)(a) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person.
Director Assets & Leisure Item 1 Tender Evaluation Report - Contract 21090 Design & Construction of Croydon Community Hub Reason: This report contains Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. This information is confidential in accordance with s3(1)(a) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person. Director Assets & Leisure Item 2 Tender Evaluation Report - Contract 21089 Provision of Pit & Pipe Cleaning Reason: This report contains Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. This information is confidential in accordance with s3(1)(a) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person. Director Assets & Leisure Item 3 Tender Evaluation Report - Contract 21088 Cleaning Services for Operations Centre, Public Toilets & Barbeques Reason: This report contains private commercial information, being information provided by a business, commercial or financial undertaking that if released, would unreasonably expose the business, commercial or financial undertaking to disadvantage. This information is confidential in accordance with s3(1)(g(ii)) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person. |
Council resolved that the following decisions be reflected in the minutes of the Open Forum.
The open forum closed at 9:03pm.
Confirmed ……………………………………..
Date ……………………………………………