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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 19 August 2024
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Minutes of the Council Meeting held in the Council Chamber, Realm, on Monday 19 August 2024 at 7:30pm.
PRESENT
Cr Kylie Spears (Mayor) Wombolano Ward
Cr Paul Macdonald (Deputy Mayor) Tarralla Ward
Cr Chris Jones Barngeong Ward
Cr Tony Dib OAM JP Bungalook Ward
Cr Suzy Stojanovic McAlpin Ward
Cr Tasa Damante Wicklow Ward
Steve Kozlowski Chief Executive Officer
Tony Rocca Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Andrew Fuaux Director Strategy & Development
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Mayor, Cr Spears welcomed all to the August Council meeting.
The Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Pastor Andrew Harris from Croydon Hills Baptist Church.
The Councillor Pledge was read by the Mayor.
The Acknowledgement of Country was read by the Mayor.
Apologies
Cr Mike Symon Jubilee Ward
Cr Linda Hancock Wonga Ward
Cr Rob Steane OAM Yarrunga Ward
Crs Hancock and Steane were granted a Leave of Absence at the 24 June 2024 Council Meeting.
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Stojanovic, Seconded Cr Jones 89/24 That the minutes of the Ordinary Council Meeting held on Monday, 22 July 2024 be confirmed. |
PUBLIC QUESTION TIME
Stephen Lucas
Ellesmere Street, Croydon
“The Council has been promising the construction of the Croydon Community Wellbeing Precinct (CCWP) for many years. The CCWP will be used by some thousands of Croydon residents when completed. $5million was promised by Richard Marles MP for a music centre before the last Federal Election. In its Budget Council committed $10.5 million for Hub A in the CCWP for this Financial Year. Council is asked to explain:
1. The reasons for the extraordinary delay.
2. How the needs of residents are going to be met.”
Director Assets & Leisure
“The Croydon Community Wellbeing Precinct (or CCWP) masterplan was endorsed by Council in July 2020 and identified the proposed major enhancement of the precinct in stages, over a number of years.
Stage 1 of the CCWP consisted of the redevelopment of the former Croydon Civic Offices into a new Community Hub (known also as Hub B), and was completed in mid 2023. Various community groups have been utilising this hub since that time.
Stage 2 of the CCWP redevelopment is currently in the design and planning phase and consists of the construction of the Hub A facility. Discussions with the key project partners and stakeholders is continuing, to ensure that the Hub design meets the current and future needs of the community. Early works will commence on the site in the coming weeks, and construction of this Hub is proposed to commence in early 2025.
Further information will be provided to the community in the coming weeks.”
Officers’ Reports
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Moved Cr Dib, Seconded Cr Damante 90/24 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Spears, Macdonald, Jones, Dib, Stojanovic and Damante |
Cr Spears (Mayor)
23/07 Mayoral Video filming
23/07 Meet with Eastern Sirens Synchronised Swim Club
24/07 Warranwood Primary School - Mario Coppolino, School Crossing Supervisor Presentation
24/07 Maroondah Community Grants Presentation Evening
25/07 Exhibition Launch "Boundless Threads and Aurora Arborealus"
26/07 Meeting with Ringwood East residents
26/07 Australian Local Government Women's Association Vic Executive meeting
27/07 Ringwood Football Club Inaugural Pride Cup Round
27/07 HE Parker Reserve Tennis Club AGM 2024
30/07 Maroondah Access Inclusion and Equity Advisory Committee: Pre-meeting with Councillors
31/07 Australian Local Government Women's Association (ALGWA) Strategic Planning Day
02/08 Mullum Primary School Visit
05/08 Porn is not the Norm launch
06/08 Mayoral Video filming
06/08 Eastern Region Group (ERG) - Pre-meeting with Chair and Deputy
06/08 Eastern Region Group (ERG) Mayors Meeting
07/08 Visit to Hope City Mission
07/08 Changing Places formal opening at Jubilee Park
07/08 Maroondah City Council Citizenship Ceremony
07/08 Ringwood Unity Business Network Meeting
08/08 Ringwood Secondary College - School of Rock - Opening Night
09/08 Your Library Audit and Risk Advisory Committee Meeting
09/08 Meeting with Bernie Capicchiano - Freeman of the City
10/08 Heathmont Jets Football Netball Club Presidents event
12/08 Australian Local Government Women's Association (ALGWA) Vic Exec Fortnightly meetings
12/08 Meeting with The Hon Darren Chester MP - Shadow Minister for Local Gov & Territories, Regional Education
13/08 Meeting with Professor Lawrence Brown
13/08 Meeting with Amy Haddad - Senior Women's Adviser (Minister Gallagher)
13/08 Meeting with Shannon Sampson - Senior Adviser - Special Minister of State Senator Farrell
14/08 Meeting with The Hon Sussan Ley MP
14/08 Australian Local Government Women's Association (ALGWA) National Executive meeting
14/08 Meeting with Minister Kristy McBain
14/08 Australian Local Government Association (ALGA) Meeting
16/08 Australian Gender Equality Council Annual Forum
16/08 Eastern Region Group of Councils (ERG) Meeting
16/08 Maroondah Business Excellence Awards Recognition event
19/08 Presentation to State Shadow Cabinet
19/08 Women in Public Office - Australian Local Government Women's Association & Women for Election meeting
19/08 Mayoral Video filming
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Moved Cr Jones, Seconded Cr Damante 91/24 Cr spears requested an extension of time |
Cr Macdonald (Deputy Mayor)
24/07 Maroondah Community Grants Presentation Evening
25/07 Exhibition Launch "Boundless Threads and Aurora Arborealus"
27/07 Ringwood Football Club Inaugural Pride Cup Round
28/07 2024 National Tree Day Community Planting event
02/08 Ringwood RSL Veterans Games Team Meet & Greet - Jersey Presentation
05/08 Porn is not the Norm launch
07/08 Changing Places formal opening at Jubilee Park
07/08 Maroondah City Council Citizenship Ceremony
10/08 Ringwood Football Netball Club Presidents event
16/08 Eastern Region Group of Councils (ERG) Meeting
16/08 Eastern Region Group of Council (ERG) members and Municipal Association of Victoria (MAV) Metro East Delegates meeting
16/08 Maroondah Business Excellence Awards Recognition event
Cr Jones
24/07 Maroondah Community Grants Presentation Evening
27/07 Ringwood Football Club Inaugural Pride Cup Round
27/07 Final 2024 Maroondah Rugby Club Home Game
01/08 Eastern FM Broadcast
03/08 Croydon Mount Lilydale Old Collegians - Presidents event
05/08 Porn is not the Norm launch
07/08 Changing Places formal opening at Jubilee Park
07/08 Maroondah City Council Citizenship Ceremony
08/08 Webinar: Homelessness Week
13/08 Maroondah Access, Inclusion and Equity Advisory Committee meeting
15/08 Hungry 4 Success - Cafe & Catering Launch
16/08 Maroondah Business Excellence Awards Recognition event
Cr Dib
07/08 Changing Places formal opening at Jubilee Park
15/08 Hungry 4 Success - Cafe & Catering Launch
16/08 Maroondah Business Excellence Awards Recognition event
Cr Stojanovic
24/07 Maroondah Community Grants Presentation Evening
25/07 Exhibition Launch "Boundless Threads and Aurora Arborealus"
27/07 Ringwood Football Club Inaugural Pride Cup Round
04/08 Family Board Games event Maroondah Toy Library
07/08 16 Days of Activism 2024 planning meeting
08/08 Webinar: Homelessness Week
13/08 Maroondah Access, Inclusion and Equity Advisory Committee meeting
15/08 Hungry 4 Success - Cafe & Catering Launch Celebration
15/08 Eastern Elder Abuse Network Community of Practice meeting
16/08 Hungry 4 Success - Training Retail Graduation
16/08 Maroondah Business Excellence Awards Recognition event
17/08 Burnt Bridge Tennis Club site visit
18/08 Central Ringwood Community Centre Community Sustainability Day
18/08 East Ringwood Junior Football Club Awards Presentation Day
Cr Damante
24/07 Maroondah Liveability, Safety and Amenity Advisory Committee meeting
24/07 Maroondah Community Grants Presentation Evening
31/07 Planning Consultation Meeting - 429-431 Mt Dandenong Road, Croydon
07/08 Happy Valley Aged Care Employee Day
09/08 2024 Australian Women's Leadership Symposium
16/08 Maroondah Business Excellence Awards Recognition event
Cr Hancock
24/07 Maroondah Community Grants Presentation Evening
25/07 Australian Local Government Women's Association (ALGWA) - July Online Forum - How to Create a Winning Campaign
27/07 Pathway to Carers
Cr Steane
24/07 Maroondah Liveability, Safety and Amenity Advisory Committee meeting
24/07 Maroondah Community Grants Presentation Evening
25/07 Exhibition Launch "Boundless Threads and Aurora Arborealus"
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Moved Cr Stojanovic, Seconded Cr Jones 92/24 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON 22 JULY 2024 AND 5 AUGUST 2024
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Moved Cr Jones, Seconded Cr Damante 93/24 That COUNCIL RECEIVES AND NOTES MINUTES OF the following bodies 1. EASTERN TRANSPORT COALITION HELD ON 20 June 2024 and 18 july 2024 2. MAROONDAH BUSINESS ADVISORY COMMITTEE HELD ON 26 June 2024
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Proposed Road Discontinuance and Future Sale of Land - Rear West Court Kilsyth ITEM 4 |
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Moved Cr Macdonald, Seconded Cr Damante 94/24 That council resolves that, having followed all the required statutory procedures pursuant to sections 207a and 223 of the local government act 1989, and being of the opinion that road shown marked as lot 1 on THE PLAN attached as schedule 1 to this report (road) is no longer reasonably required for general public use, to discontinue the road 1. directs that a notice pursuant to the provisions of clause 3(a) of schedule 10 of the local government act 1989, is to be published in the victoria government gazette 2. RESOLVES that, once discontinued, the road be Sold by PRIVATE TREATY AT NO LESS THAN MARKET VALUE IN ACCORDANCE WITH A SWORN VALUATION 3. AUTHORISES the chief executive officer, or any person with the necessary delegation, TO sign any transfers of LAND OR other documents required to be signed in connection with the discontinuance of the road and its subsequent transfer to council 4. directs that any easements, rights or interests required to be created or saved over the road ON BEHALF OF any authority be done so and IN A WAY SO AS TO not be affected by the discontinuance and transfer of the discontinued road to council 5. authorises the chief financial officer to carry out the sale of the discontinued land at market value when appropriate, as the requirements of section 114 of the local government act 2020 have been satisfied
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Household waste and recycling service standard 2024 consultation - MCC submission ITEM 5 |
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Moved Cr Jones, Seconded Cr Stojanovic 95/24 THAT COUNCIL NOTES THE SETTING THE STANDARD FOR BETTER RECYCLING AT HOME CONSULTATION RESPONSE SUBMITTED ON BEHALF OF MAROONDAH COUNCIL, TO DEPARTMENT OF ENERGY, ENVIRONMENT AND CLIMATE CHANGE (DEECA), ON 14 AUGUST 2024
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Councillors who spoke to the motion - Crs Jones, Stojanovic, Dib, Spears, Macdonald and Damante |
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Moved Cr Dib, Seconded Cr Macdonald 96/24 CR JONES REQUESTED AN EXTENSION OF TIME |
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Moved Cr Stojanovic, Seconded Cr Jones 97/24 That Council 1. receives and notes the petition containing five (5) signaTures requesting the establishment of aN LGBTIQA+ Sub-Committee 2. advises the lead petitioner that the request will be considered during a FORTHcoming review of council’s advisory committees
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Council Plan 2021-2025 (Year 3: 2023/24) Priority Action Progress Report - Quarter 4, 2023/24 ITEM 7 |
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Moved Cr Stojanovic, Seconded Cr Dib 98/24 That council noteS THE progress made towards the delivery of the 2023/24 priority actions identified in the counCil plan 2021-2025, as AT 30 JUNE 2024
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Local Government Performance Reporting Framework - Service Performance Indicator Report - Quarter 4, 2023/24 ITEM 8 |
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Moved Cr Jones, Seconded Cr Macdonald 99/24 That COUNCIL Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE RESULTS FOR the 2023/24 FINANCIAL YEAR AS AT 30 JUNE 2024
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Councillors who spoke to the motion - Crs Stojanovic and Damante |
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Proposed Late Motions - Municipal Association of Victoria (MAV) State Council - 23 August 2024 ITEM 9 |
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Moved Cr Dib, Seconded Cr Damante 100/24 THAT COUNCIL ENDORSE SUBMISSION OF THE FOLLOWING TWO (2) LATE MOTIONS FOR CONSIDERATION AT THE MUNICIPAL ASSOCIATION OF VICTORIA AUGUST 2024 STATE COUNCIL MEETING 1. NEGATIVE IMPACTS OF NEW WASTE SERVICE STANDARDS ON LOCAL GOVERNMENT
MOTION: THAT THE MAV CALLS UPON THE VICTORIAN GOVERNMENT TO REVIEW AND AMEND THE NEW WASTE SERVICE STANDARDS TO MITIGATE THE NEGATIVE IMPACTS ON LOCAL GOVERNMENTS. SPECIFICALLY, THAT THE MAV ADVOCATES FOR:
- A HOLD ON THE IMPLEMENTATION OF THE PROPOSED REMOVAL OF CADDY LINERS FOR COUNCIL FOGO SERVICES THAT CURRENTLY OR ARE CONSIDERING THIS METHOD UNTIL A STATE-WIDE RESEARCH STUDY IS UNDERTAKEN TO GAUGE THE POTENTIAL PUBLIC ACCEPTANCE OF SUCH A MEASURE AND ITS IMPLICATIONS FOR THE ORGANIC WASTE STREAM - PROVISION FOR ADEQUATE FUNDING AND RESOURCES TO COUNCILS TO IMPLEMENT THE NEW STANDARDS WITHOUT PLACING UNDUE FINANCIAL BURDEN ON RATEPAYERS. THIS COULD COME IN THE FORM OF THE STATE WASTE LEVY, WHICH IS PROJECTED TO INCREASE BY 30% OVER THE NEXT FOUR YEARS, GENERATING AN ESTIMATED $1.8 BILLION IN REVENUE FOR THE VICTORIAN GOVERNMENT - AN ALLOWANCE FOR FLEXIBILITY IN THE IMPLEMENTATION TIMELINE AND METHODOLOGIES TO ACCOMMODATE THE FINANCIAL CAPACITIES AND DIVERSE NEEDS OF MUNICIPALITIES ACROSS THE STATE - PROMOTION OF SUSTAINABLE WASTE MANAGEMENT PRACTICES THAT ARE ECONOMICALLY VIABLE AND ENVIRONMENTALLY SOUND, ENSURING LONG-TERM BENEFITS FOR THE COMMUNITY
2. INCREASED FIRE SERVICES LEVY (FSL) AND ADMINISTRATIVE BURDEN ON LOCAL GOVERNMENTS
MOTION: THAT THE MAV CALLS UPON THE VICTORIAN GOVERNMENT TO ADDRESS THE ESCALATING FIRE SERVICES LEVY (FSL) AND THE ADMINISTRATIVE BURDEN IT IMPOSES ON LOCAL GOVERNMENTS. THAT IS, THAT THE MAV ADVOCATES FOR:
- A CLEAR AND DETAILED EXPLANATION FROM THE VICTORIAN GOVERNMENT REGARDING THE RATIONALE FOR FSL INCREASES THAT ARE WELL ABOVE THE CONSUMER PRICE INDEX (CPI) AND THE RATE CAP
- PROVISION OF ADDITIONAL RESOURCES AND SUPPORT TO LOCAL GOVERNMENTS TO MANAGE THE INCREASED ADMINISTRATIVE WORKLOAD WITH THE FSL, INCLUDING STREAMLINING REPORTING AND RECONCILIATION PROCESSES, AND PROVIDING TIMELY AND ACCURATE DATA ON PROPERTY VALUATIONS AND LEVY RATES - MEANINGFUL CONSULTATION WITH LOCAL GOVERNMENTS TO UNDERSTAND THEIR CHALLENGES AND INCORPORATE THEIR FEEDBACK INTO FSL POLICIES AND PROCESSES, AND TO ENSURE THAT THE FSL IS FAIR AND EQUITABLE FOR ALL RATEPAYERS AND REFLECTS THE ACTUAL COSTS AND BENEFITS OF FIRE SERVICES IN DIFFERENT REGIONS
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Councillors who spoke to the motion - Cr Spears |
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Approval in Principle of 2023/24 Annual Financial Report and Annual Performance Statement ITEM 10 |
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Moved Cr Stojanovic, Seconded Cr Jones 101/24 That COUNCIL 1. APPROVES IN PRINCIPLE THE 2023/24 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH THE PROVISIONS OF SECTION 99 OF THE LOCAL GOVERNMENT ACT 2020 2. AUTHORISES THE MAYOR COUNCILLOR Spears AND COUNCILLOR SYMON AS AUDIT AND RISK COMMITTEE MEMBERS, TO SIGN THE CERTIFICATION OF THE 2023/24 ANNUAL FINANCIAL REPORT AND THE ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH SECTION 99 OF THE ACT 3. AUTHORISES THE CHIEF EXECUTIVE OFFICER TO SEND THE FINANCIAL STATEMENTS TO THE AUDITOR GENERAL AS WELL AS CERTIFY THE FINAL VERSION OF THE FINANCIAL STATEMENTS 4. AUTHORISES THE PRINCIPAL ACCOUNTING OFFICER TO MAKE, WITHOUT FURTHER FORMAL NOTIFICATION TO COUNCIL, AMENDMENTS RECOMMENDED BY COUNCIL’S AUDIT AND RISK COMMITTEE, AS WELL AS ANY NON-MATERIAL CHANGES TO THE 2023/24 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT
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Councillors who spoke to the motion - Crs Stojanovic and Jones |
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Moved Cr Macdonald, Seconded Cr Jones 102/24 That COUNCIL NOTES THe Maroondah golf Annual state of play for the 2023/24 financial year
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Councillors who spoke to the motion - Crs Dib, Macdonald and Jones |
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Draft Community Facilities Lease - Australia Chin Community (Eastern Melbourne) Inc. ITEM 2 |
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Moved Cr Jones, Seconded Cr Damante 103/24 That Council GRANTS A LEASE TO Australia chin community (eastern Branch) Inc. FOR AN INITIAL two (2) YEAR PERIOD with the option for a further TWO (2) Year TERM IN ACCORDANCE WITH COUNCIL’S STANDARD COMMunity Facilities LEASE
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Capital Works Report: Fourth Quarter 2023/24 Financial Year ITEM 3 |
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Moved Cr Stojanovic, Seconded Cr Damante 104/24 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY 2023 TO 30 JUNE 2024
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Community Facilities Lease Agreement for Ringwood Golf Club Inc. ITEM 4 |
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Moved Cr Macdonald, Seconded Cr Damante 105/24 That council 1. GRANTS A LEASE TO RINGWOOD GOLF Club INC. FOR A FIVE (5) YEAR PERIOD IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY 2. SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE
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Director Strategy & Development
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Moved Cr Stojanovic, Seconded Cr Dib 106/24 THAT COUNCIL ENDORSES THE PLAN FOR VICTORIA SUBMISSION
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Councillors who spoke to the motion - Crs Stojanovic, Dib, Damante, Macdonald and Spears |
documents for sealing
Nil
motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
Nil
The open forum closed at 8:51pm.
Confirmed ……………………………………..
Date ……………………………………………
