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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 27 May 2024
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Minutes of the Council Meeting held in the Council Chamber, Realm, on Monday 27 May 2024 at 7:30 PM.
PRESENT
Cr Kylie Spears (Mayor) Wombolano Ward
Cr Chris Jones Barngeong Ward
Cr Suzy Stojanovic McAlpin Ward
Cr Tasa Damante Wicklow Ward
Cr Rob Steane OAM Yarrunga Ward
Steve Kozlowski Chief Executive Officer
Phil Medley Acting Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Andrew Fuaux Director Strategy & Development
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Mayor, Cr Spears welcomed all to the May Council meeting.
The Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Cr Rob Steane.
The Councillor Pledge was read by the Mayor.
The Acknowledgement of Country was read by the Mayor.
The Mayor, Cr Spears acknowledged IDAHOBIT day held on 17 May 2024 and Reconciliation week commencing on 27 May 2024.
The Mayor also acknowledged the passing of Joseph Cullen, Chief Executive Officer of Your Library.
Apologies
Cr Paul Macdonald (Deputy Mayor) Tarralla Ward
Cr Tony Dib OAM JP Bungalook Ward
Cr Mike Symon Jubilee Ward
Cr Linda Hancock Wonga Ward
Cr Symon was previously granted a Leave of Absence at the 22 April 2024 Council Meeting.
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Stojanovic, Seconded Cr Jones 39/24 That the minutes of the Ordinary Council Meeting held on Monday, 22 April 2024 be confirmed. |
PUBLIC QUESTION TIME
Tim McCure
“Dear Councillors, Can you please advise the financial cost of the following events and if they are rate payer funded?:
Twisted Fate: Tara Denny event
Grounding and Connecting: Indigenous Trees and The Dreaming exhibition.
The Arts Lounge Exhibition - Natalie Wijeyeratne and Denise Bond”
Director People & Places
“Twisted Fate: Tara Denny event: The artist bears the bulk of the cost for delivering their own exhibition in this space. Curatorial and marketing support (in-kind), and modest launch catering, total cost to Council of $275 as part of the annual arts budget.
Grounding and Connecting: Indigenous Trees and The Dreaming exhibition. Mullum Mullum Indigenous Gather Place developed and largely funded this exhibition program via a State Government grant in consultation with the Eastern Region Group of Councils - Boroondara, Knox, Manningham, Monash, Whitehorse and Yarra Ranges. Maroondah City Council supported the Maroondah part of the exhibition in-kind through curation and marketing, and co-funded the design, printing and launch event costs to the total value of $8,635, as part of the annual arts budget.
The Arts Lounge Exhibition - Natalie Wijeyeratne and Denise Bond” The artists bear the bulk of the cost for delivering their own exhibition in this space as well. Some curatorial, program management and marketing support is offered by Council in-kind, and Council also receives a 25% commission from sales to help cover the in-kind contributions.”
Tim McCure
“What is the indigenous population of the Maroondah council area and how many unique page views does the then following Maroondah council webpages receive:
https://www.maroondah.vic.gov.au/Community-support-business/Our-First-Peoples-community
https://www.maroondah.vic.gov.au/Explore/ArtsInMaroondah”
Director People & Places
“The indigenous population as per 2021 census, is 734 Indigenous people were living in Maroondah. The municipality is also home to a number of key regional First Nations service providers, which results in a diverse range of social and cultural activities being hosted within Maroondah.
Maroondah Webpages
https://www.maroondah.vic.gov.au/Community-support-business/Our-First-Peoples-community:
This page went live late January 2024 earlier this year. That period until now has numbers as follows: 369 page views, 119 unique viewers and subsequent pages ‘click throughs’ combined 1,205
https://www.maroondah.vic.gov.au/Community-support-business/Community-celebrations-citizenship-and-awards:
These figures are from 1 July 2023 to now with numbers as are follows: 530 page views and 461 unique viewers
https://www.maroondah.vic.gov.au/Explore/ArtsInMaroondah:
These figures also are from 1 July 2023 to now: 4,620 page views and 3,331 unique viewers”
Officers’ Reports
ACTING Chief Financial Officer
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Moved Cr Damante, Seconded Cr Steane OAM 40/24 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Spears, Jones, Stojanovic, Damante and Steane. |
Cr Spears (Mayor)
23/04 Movement Expo 2024
23/04 Maroondah Business Group Networking function
24/04 Plan East Community Consultation Meeting Session 1
25/04 Ringwood RSL Dawn Service
27/04 Australian Local Government Women's Association Victoria 2024 State Conference - Resilience and Reinvention
30/04 Heathmont East Primary School visit
30/04 Australian Local Government Women's Association meeting
01/05 Interview with Stroke A Chord Choir
01/05 Public Consultation Meeting - 1 Wingrove Place Ringwood
02/05 2024 Australian Local Government Women’s Association (ALGWA) Vic Annual General Meeting
02/05 Mayoral Forum | Local Government Amendment Bill Briefing
02/05 Arts Activators - FReeZA event
02/05 Maroondah Resident's Cancer Council Fundraiser event - Jen's Biggest Dinner
04/05 Maroondah 2050 - Community Panel session
04/05 "Chin Modern and Traditional Art Exhibition" presented by Psylaw
06/05 Good Shepherd Lutheran Primary School Middle Primary Centre Official Opening
07/05 Maroondah Access, Inclusion and Equity Advisory Committee meeting
07/05 Eastern Region Group of Councils - Mayor's breakfast
08/05 Meeting with Nick McGowan MP, North Eastern Metropolitan
08/05 Celebration of the Chin Cultural Education Project
08/05 Maroondah City Council Citizenship Ceremony
10/05 Women For Election / Australian Local Government Women's Association (ALGWA) meeting - Women in Public Office
13/05 Your Library - Extraordinary Board Meeting
15/05 Community Volunteer function
16/05 Emerging First Nations Art Exhibition and Twisted Fate launch
16/05 Maroondah Audit & Risk Committee Meeting
16/05 Melbourne Highland Games meeting
17/05 Meeting with Ringwood East Traders Association
17/05 Central Ringwood Community Centre Rainbow Walk
18/05 Stroke-A-Chord Concert
20/05 Women for Election & Consortia
22/05 Your Library Audit and Risk Advisory Committee Meeting
23/05 Sharing Hope Business Breakfast "Hope in Hard Places"
23/05 Maroondah Disability Advisory Committee meeting
24/05 Australian Local Government Women’s Association (ALGWA) Program Coordinator Interviews
26/05 Jubilee Park planting day
26/05 Croydon RSL 100th Birthday event
Cr Paul Macdonald (Deputy Mayor)
23/04 Movement Expo 2024
23/04 Maroondah Business Group Networking function
24/04 Plan East community consultation session
24/04 Planning Consultation Meeting - 25-27 Waters Grove, Heathmont
25/04 Croydon RSL ANZAC Day dawn service
01/05 Communities of Wellbeing meeting "Wellbeing Throughout Life"
02/05 Maroondah Community session - Financial Stress Presentation
09/05 Metro East Municipal Association of Victoria Regional Meeting
15/05 2024 Community Volunteer function
16/05 Eastern Affordable Housing Alliance Executive Committee Meeting
21/05 Croydon Grove Care Community Sod turning
21/05 Ringwood U3A Annual General Meeting
23/05 Sharing Hope Business event "Hope in Hard Places"
24/05 Glen Park Community Centre "Tie a Purple Ribbon 'Round the Old Oak Tree" Event - Domestic & Family Violence Awareness Month
Cr Jones
23/04 Maroondah Business Group Networking function
25/04 Croydon RSL ANZAC Day dawn service
28/04 Croydon Ranges Hockey Club Family Fun Day
29/04 Councillor Video B-roll filming
30/04 Victorian Local Government Association Councillor Induction - Diversity and Inclusion Program
01/05 Communities of Wellbeing meeting "Wellbeing Throughout Life"
02/05 Maroondah Community Wellbeing session - Financial Stress Presentation
07/05 Maroondah Access, Inclusion and Equity Advisory Committee meeting
08/05 Maroondah City Council Citizenship Ceremony
09/05 Croydon Football Club - Site Visit
15/05 2024 Community Volunteer function
16/05 Maroondah City Council Audit & Risk Committee Meeting
17/05 Communications Strategy and Customer Service Strategy consultation
22/05 Communications Strategy and Customer Service Strategy consultation
23/05 Maroondah Business Group in Partnership with Bendigo Community Bank and Maroondah Biz Month
Cr Dib
25/04 Croydon RSL ANZAC Day dawn service
02/05 Dorset Primary School Ready to Ride event
14-17/05 6th National Housing & Homelessness Forum
Cr Symon
23/04 Movement Expo 2024
24/04 Councillor Video Studio filming
24/04 Planning Consultation Meeting - 25-27 Waters Grove, Heathmont
25/04 Ringwood RSL Dawn Service
09/05 Metro East Municipal Association of Victoria Regional Meeting
15/05 2024 Community Volunteer function
15/05 Heathmont Community Action Group meeting
16/05 Councillor B-roll Video Filming
16/05 Maroondah City Council Audit & Risk Committee Meeting
17/05 Municipal Association of Victoria (MAV) State Council
Cr Stojanovic
23/04 Movement Expo 2024
24/04 Plan East community consultation session
25/04 Ringwood RSL Dawn Service
26-27/04 Australian Local Government Women's Association (ALGWA) Victoria 2024 State Conference - Resilience and Reinvention
01/05 Communities of Wellbeing meeting "Wellbeing Throughout Life"
02/05 Eastern FM Broadcast
03/05 Maroondah Toy Library meeting
07/05 Maroondah Access, Inclusion and Equity Advisory Committee meeting
09/05 Ask. Listen. Believe. Session
15/05 2024 Community Volunteer function
16/05 Maroondah City Council Audit & Risk Committee Meeting
16/05 Emerging First Nations Art Exhibition and Twisted Fate launch
17/05 Eastern Community Legal Centre 50th Anniversary Volunteers and Partnerships event
20/05 Free From Family Violence Reconciliation Action Plan Launch
20/05 Meeting with Rev. Scott Hawkins
21/05 U3A Ringwood Annual General Meeting
22/05 Communications Strategy and Customer Service Strategy consultation
23/05 Eastern Alliance Greenhouse Action Joint Committee meeting May
Cr Damante
25/04 Croydon RSL ANZAC Day dawn service
26-27/04 Australian Local Government Women's Association (ALGWA) Victoria 2024 State Conference - Resilience and Reinvention
08/05 Maroondah Liveability, Safety and Amenity Advisory Committee meeting
15/05 2024 Community Volunteer function
22/05 The Babes Project’s Round Table Event
26/05 Croydon RSL 100th Birthday Celebrations at Eastwood Golf Club
Cr Hancock
23/04 Maroondah Business Group Networking function
25/04 Ringwood RSL Dawn Service
26-27/04 Australian Local Government Women's Association (ALGWA) Victoria 2024 State Conference - Resilience and Reinvention
28/04 Croydon Ranges Hockey Club Family Fun Day
04/05 Maroondah 2050 - Community Panel session
04/05 "Chin Modern and Traditional Art Exhibition" presented by Psylaw
08/05 Councillor Studio Video Filming
08/05 Maroondah City Council Citizenship Ceremony
13/05 Your Library - Extraordinary Board Meeting
15/05 2024 Community Volunteer function
15/05 METEC Board Meeting
16/05 Maroondah City Council Audit & Risk Committee Meeting
16/05 Emerging First Nations Art Exhibition and Twisted Fate launch
18/05 Norwood Football Club Junior Life members function
21/05 U3A Ringwood Annual General Meeting
21/05 Councillor Video B-roll filming
23/05 Sharing Hope Business Breakfast "Hope in Hard Places"
23/05 Maroondah Disability Advisory Committee meeting
23/05 Maroondah Business Group in Partnership with Bendigo Community Bank and Maroondah Biz Month
24/05 Glen Park Community Centre "Tie a Purple Ribbon 'Round the Old Oak Tree" Event - Domestic & Family Violence Awareness Month
Cr Steane
23/04 Maroondah Business Group Networking function
06/05 Good Shepherd Lutheran Primary School Middle Primary Centre Official Opening
08/05 Maroondah Liveability, Safety and Amenity Advisory Committee meeting
15/05 2024 Community Volunteer function
16/05 Emerging First Nations Art Exhibition and Twisted Fate launch
23/05 Maroondah Business Group in Partnership with Bendigo Community Bank and Maroondah Biz Month
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Moved Cr Steane OAM, Seconded Cr Jones 41/24 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON 22 APRIL 2024, 13 MAY 2024 AND 20 MAY 2024
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Moved Cr Jones, Seconded Cr Damante 42/24 That COUNCIL RECEIVES AND NOTES MINUTES OF the following bodies 1. EASTERN TRANSPORT COALITION HELD ON 21 MARCH 2024 and 18 April 2024 2. MAROONDAH BUSINESS ADVISORY COMMITTEE HELD ON 27 March 2024 3. MAROONDAH ENVIRONMENT ADVISORY COMMITTEE HELD ON 2 April 2024
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Councillor Induction Program - Cr Chris Jones, Barngeong Ward ITEM 4 |
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Moved Cr Stojanovic, Seconded Cr Damante 43/24
That COUNCIL NOTES THE UNDERTAKING AND COMPLETION OF THE COUNCILLOR INDUCTION PROGRAM FOR CR CHRIS JONES as outlined within this report PURSUANT TO SECTION 32 OF THE LOCAL GOVERNMENT ACT 2020 AND THE Local Government (Governance & Integrity) Regulations 2020, to meet the PRESCRIBED timeframe
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Proposed Road Discontinuance and Sale of Land - Rear West Court Kilsyth ITEM 5 |
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Moved Cr Damante, Seconded Cr Steane OAM 44/24 That council acting under 1. section 17(4) of the road management act 2004 (vic), resolves that the road comprising the whole of the land in certificate of title volume 8967 folio 125 and volume 7600 folio 062 (road), be removed from Council’s register of public roads on the basis that the road is no longer reasonably required for general public use for the reasons outlined in the report; and 2. clause 3 of schedule 10 of the local government act 1989 (act): i. resolves that statutory procedures be commenced to discontinue the road ii. directs that under sections 207a and 223 of the act, public notice of the proposed discontinuance and sale be given in the age newspaper iii. resolves that the public notice required to be given under sections 207a and 223 of the act should state that if the road is discontinued, council proposes to sell the road to the adjoining owner at 2 west court kilsyth for current market value iv. a committee of the councillors tasa damante, tony dib, and chris jones be appointed to hear any persons wishing to be heard in support of their submission, on a date to be determined; and v. authorises the chief executive officer or delegate be authorised to undertake the aDMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER |
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Council Plan 2021-2025 (Year 3: 2023/24) Priority Action Progress Report - Quarter 3, 2023/24 ITEM 6 |
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Moved Cr Stojanovic, Seconded Cr Jones 45/24 That council noteS THE progress made towards the delivery of 2023/24 priority actions identified in the counCil plan 2021-2025 AS AT 31 MARCH 2024
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Councillors who spoke to the motion - Crs Stojanovic and Spears |
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Local Government Performance Reporting Framework - Service Performance Indicator Report - Quarter 3, 2023/24 ITEM 7 |
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Moved Cr Stojanovic, Seconded Cr Damante 46/24 That COUNCIL Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATOR RESULTS FOR the 2023/24 FINANCIAL YEAR AS AT 31 MARCH 2024
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Councillors who spoke to the motion - Crs Stojanovic and Spears |
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Report of Audit and Risk Committee Meeting - 16 May 2024 ITEM 8 |
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Moved Cr Stojanovic, Seconded Cr Damante 47/24 That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 16 MAY 2024
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Moved Cr Jones, Seconded Cr Stojanovic 48/24 That COUNCIL ENDORSES THE MELBOURNE EAST REGION SPORT AND RECREATION (MERSR) FAIR ACCESS POLICY
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Councillors who spoke to the motion - Crs Jones and Stojanovic |
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Capital Works Report: Third Quarter 2023/24 Financial Year ITEM 2 |
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Moved Cr Stojanovic, Seconded Cr Jones 49/24
THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY 2023 TO 31 MARCH 2024
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Moved Cr Steane OAM, Seconded Cr Damante 50/24 That Council 1. Receives and notes the petition containing 32 signatures requesting the removal of street trees at St Ives Court, Croydon Hills 2. Advises the lead petitioner that the trees will be retained and subjected to a detailed arborist inspection. Any identified tree and or infrastructure maintenance will then be addressed as part of Council’s maintenance programs
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Councillors who spoke to the motion - Cr Steane |
documents for sealing
Nil
motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
Nil
In Camera
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Moved Cr Steane OAM, Seconded Cr Jones 51/24 THAT THE FOLLOWING MATTERS BE DEALT WITH IN CAMERA PURSUANT TO S66(1) AND S66(2)(A) OF THE LOCAL GOVERNMENT ACT 2020, BECAUSE THE REPORTS CONTAIN INFORMATION THAT IS CONFIDENTIAL IN ACCORDANCE WITH S3(1) OF THE LOCAL GOVERNMENT ACT 2020. Chief Executive Officer Item 1 Chief Executive Officer Annual Report and Review 2024 Reason: This report contains personal information, being information which if released would result in the unreasonable disclosure of information about any person or their personal affairs. This information is confidential in accordance with s3(1)(f) of the Act. This matter may prejudice Council or some other person. Director Assets & Leisure Item 1 Tender Evaluation Report - Contract 21063 - Cleaning Services for Operations Centre, Public Toilets and Barbeques Reason: This report contains Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. This information is confidential in accordance with s3(1)(a) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person. |
Council resolved that the following decisions be reflected in the minutes of the Open Forum.
The open forum closed at 8:29pm.
Confirmed ……………………………………..
Date ……………………………………………
