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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 19 February 2024
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Minutes of the Council Meeting held in the Council Chamber, Realm, on Monday 19 February 2024 at 7:30pm.
PRESENT
Cr Kylie Spears (Mayor) Wombolano Ward
Cr Paul Macdonald (Deputy Mayor) Tarralla Ward
Cr Chris Jones Barngeong Ward
Cr Tony Dib OAM JP Bungalook Ward
Cr Mike Symon Jubilee Ward
Cr Suzy Stojanovic McAlpin Ward
Cr Tasa Damante Wicklow Ward
Cr Linda Hancock Wonga Ward
Cr Rob Steane OAM Yarrunga Ward
Steve Kozlowski Chief Executive Officer
Tony Rocca Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Andrew Fuaux Director Strategy & Development
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Mayor, Cr Spears welcomed all to the February Council meeting.
The Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Pastor Shebu John from Canterbury Gardens Community Church.
The Councillor Pledge was read by the Mayor.
The Acknowledgement of Country was read by the Mayor.
Apologies
Nil
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Stojanovic, Seconded Cr Hancock 1/24 That the minutes of the Ordinary Council Meeting held on MONday, 11 December 2023 be confirmed. |
PUBLIC QUESTION TIME
Jendi Hall
“Can you please explain the reasoning behind an increase of rent from $7000 to $100,000 for MVC boxing located at Jubilee Park. My kids attended this centre when they were young and I have no affiliation to the club but I appreciated them at a time when accessing sport in the ward was prohibitive, both in cost and availability. The club works tirelessly with minorities and kids at risk and as the Mayor represents access, inclusion, equality local business AND disability I have no idea why this centre would not be protected for the service it provides, for many, the only activity they can afford.”
Resident
“Is it standard practice for Maroondah Council to act upon the findings of a draft audit of a community group, without a right of reply from them? As this was the case with MVC Boxing Club.”
Dean Hurlston
“Can the council explain why it has deemed MVC a commercial operation for the purposes of a lease and why it forced MVC to disclose their membership list which breaches the ASSOCIATIONS INCORPORATION REFORM ACT 2012 ?”
Director Assets & Leisure
“Council has been in discussions with MVC Boxing since November 2022 regarding the terms of a proposed new lease at the premises. During this time, an independent audit was undertaken to determine whether MVC Boxing was operating as a not-for-profit entity as required in accordance with Council’s Community Facilities Occupancy Policy.
Some membership information was provided to the Independent Auditors and reviewed as part of the audit, for the sole purposes of understanding the quantum of the member base, and the governance associated with that membership information.
Based on the information that was provided and/or made available throughout the audit process, the Independent Auditor was not able to confirm that the operations of MVC Boxing were for not-for-profit purposes only.
On Wednesday 14 February, a representative acting on behalf of MVC Boxing contacted Council confirming their agreement to commence negotiations. Council has now entered into these conversations in good faith.”
Officers’ Reports
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Affirmation of Office - Result of By-Election - Barngeong Ward ITEM 1 |
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Moved Cr Steane, Seconded Cr Macdonald 2/24
THAT COUNCIL NOTES THE AFFIRMATION OF OFFICE MADE BY COUNCILLOR CHRIS JONES ON 12 DECEMBER 2023 AND RESOLVES THAT SUCH DOCUMENT BECOMES PART OF THE OFFICIAL MINUTES TO THE COUNCIL MEETING HELD ON 19 FEBRUARY 2024
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Councillors who spoke to the motion - Crs Steane, Stojanovic, Macdonald and Hancock |
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Moved Cr Steane, Seconded Cr Damante 3/24 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Spears, Macdonald, Jones, Dib, Symon, Stojanovic, Damante, Hancock and Steane |
Cr Spears (Mayor)
12/12 Declaration of the Poll - Barngeong Ward by-election
12/12 Mayoral Video Filming
12/12 Stroke a Chord Christmas Singalong
12/12 Women In Public Office meeting
13/12 Your Library End of Year Celebration
14/12 Australian Local Government Women's Association (ALGWA) members - Feedback session - Planned reforms to increase confidence in local government.
18/12 Australian Local Government Women's Association (ALGWA) Victoria 2024 - Women For Election Pre-Meet
10/01 Women In Public Office update
12/01 Australian Local Government Women's Association (ALGWA) Victoria 2024 Victoria - Executive catch up
17/01 Australian Local Government Women's Association (ALGWA) Victoria 2024 planning
18/01 Meeting with Ringwood Swimming Club
24/01 Australian Local Government Women's Association (ALGWA) Victoria 2024 mentoring program launch
25/01 Women In Public Office Peer Mentoring Circle 1 review
26/01 Maroondah City Council Australia Day event
29/01 Councillor Studio Video filming
30/01 Australia Day Reception
05/02 Mayoral Video filming
06/02 Eastern Region Group of Councils Mayors meeting
06/02 Eastern Region Group of Council's - Pre-meeting with Chair and Deputy
07/02 Maroondah City Council Audit & Risk Committee Meeting
07/02 Ringwood East Traders Association Annual General Meeting 2024
07/02 Maroondah Photographic Society - Annual Awards Presentation Invitation
09/02 Tintern Grammar 2024 Foundation Service
09/02 Meeting at Daisy Homes
12/02 Australian Local Government Women's Association (ALGWA) Victoria Committee meeting
13/02 Croydon U3A Musical Instrument Library Opening
13/02 Meeting with Residents
16/02 Eastern Region Group of Council's Meeting
16/02 Municipal Association of Victoria (MAV) - Local Government Reform - Consultation with Mayors, Councilor's & CEOs
17/02 Chin National Day Celebration
17/02 Heathmont Cricket Club Pink Stumps Day
19/02 Meeting with Communities of Wellbeing Chair
Cr Macdonald (Deputy Mayor)
12/12 Declaration of the Poll - Barngeong Ward by-election
12/12 Stroke a Chord Christmas Singalong
12/12 FReeZA graduation event
13/12 Municipal Association of Victoria (MAV) Free From Violence Local Government Forum 2023
14/12 Meeting with resident
26/01 Maroondah City Council Australia Day event
02/02 Councillor Studio Video Filming
07/02 Maroondah City Council Audit & Risk Committee Meeting
07/02 Communities of Wellbeing February meeting
13/02 Croydon U3A Musical Instrument Library Opening
16/02 Eastern Region Group of Council's Meeting
17/02 Chin National Day Celebration
17/02 Chinese New Year Celebration "How to make sweet dumplings"
Cr Jones
14/12 The Hon. David Hodgett MP, State Member for Croydon Christmas Community function
18/12 Councillor Introduction Video Filming
19/12 Councillor Induction Program
21/12 Councillor Video Studio Filming
09/01 Meeting with Croydon North Mount Lilydale Old Collegians Football Club
22/01 Meeting with Maroondah United Soccer Club
22/01 Meeting with Maroondah Rugby Club
26/01 Maroondah City Council Australia Day event
01/02 Eastern FM broadcast
02/02 Meeting with resident
05/02 Councillor Video Studio filming
10/02 Wicklow Ward - Celebrate Maroondah - Movie Night
13/02 Meeting with residents
17/02 Chin National Day Celebration
Cr Dib
26/01 Maroondah City Council Australia Day event
17/02 Chin National Day Celebration
Cr Symon
12/12 Declaration of the Poll - Barngeong Ward by-election
12/12 FReeZA graduation event
08/01 Councillor Studio Video Filming
07/02 Maroondah City Council Audit & Risk Committee Meeting
16/02 Municipal Association of Victoria (MAV) 2024 LG Reform - Consultation
Session 1
16/02 Eastern Regional Group of Councils and Municipal Association of Victoria (MAV) Eastern Metropolitan Delegates meeting
19/02 Reverse Art Truck Meeting
Cr Stojanovic
12/12 Declaration of the Poll - Barngeong Ward by-election
13/12 Municipal Association of Victoria (MAV) Free From Violence Local Government Forum 2023
21/01 Midsumma Carnival - Meeting
31/01 Midsumma Pride March Participant Briefing (online)
01/02 Councillor Studio Video filming
04/02 Midsumma Pride March - Maroondah Pride
05/02 Ruth McGowan Professional Development Session 8
07/02 Maroondah City Council Audit & Risk Committee Meeting
10/02 Wicklow Ward - Celebrate Maroondah - Movie Night
16/02 Recalibrate 2024 Professional Development Session
17/02 Poolside Pride
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Moved Cr Steane, Seconded Cr Macdonald 4/24 Cr Spears requested an extension of time on behalf of Cr stojanovic
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Cr Damante
16/12 Wyreena Summer Markers Market
26/01 Maroondah City Council Australia Day event
07/02 Councillor Video Studio filming
10/02 Wicklow Ward - Celebrate Maroondah - Movie Night
17/02 Chin National Day Celebration
Cr Hancock
12/12 Declaration of the Poll - Barngeong Ward by-election
12/12 FReeZA graduation event
14/12 North Ringwood Oval - Sportsfield Lighting Consultation Session
26/01 Maroondah City Council Australia Day event
01/02 Councillor Video Studio filming
07/02 Maroondah City Council Audit & Risk Committee Meeting
08/02 Your Library Strategic Planning Day
17/02 Chin National Day Celebration
17/02 Chinese New Year Celebration "How to make sweet dumplings"
Cr Steane
12/12 Declaration of the Poll - Barngeong Ward by-election
14/12 The Hon. David Hodgett MP, State Member for Croydon Christmas Community function
14/12 The Foothills Foundation Board Members
26/01 Maroondah City Council Australia Day event
31/01 Councillor Studio Video Filming
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Moved Cr Jones, Seconded Cr Symon 5/24 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON 11 DECEMBER 2023, 5 FEBRUARY 2024 AND 12 FEBRUARY 2024
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Council Advisory Committees - Report on 2023 activities ITEM 3 |
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Moved Cr Stojanovic, Seconded Cr Hancock 6/24 1. ACKNOWLEDGE THE significant contributionS MADE BY COUNCIL’S ADVISORY COMMITTEES DURING THE 2023 CALENDAR YEAR 2. recognise the contributions made by all the external committee members during the 2023 calendar year |
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Councillors who spoke to the motion - Crs Stojanovic and Spears |
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Moved Cr Symon, Seconded Cr Hancock 7/24 That COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2023 |
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Councillors who spoke to the motion - Cr Symon |
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Moved Cr Symon, Seconded Cr Stojanovic 8/24
THAT WITH RESPECT TO COMMITTEES/BODIES/ADVISORY GROUPS WITH A VACANT DELEGATE COUNCIL MAKES THE FOLLOWING APPOINTMENTS
Maroondah Access, Inclusion and Equity Advisory Committee
CR JONES AS A COUNCIL REPRESENTATIVE ON THE MAROONDAH ACCESS, INCLUSION AND EQUITY ADVISORY COMMITTEE.
Maroondah Community Health and Wellbeing Committee
CR JONES AS A COUNCIL REPRESENTATIVE ON THE MAROONDAH COMMUNITY HEALTH AND WELLBEING COMMITTEE.
Maroondah Environment Advisory Committee
CR JONES AS A COUNCIL REPRESENTATIVE ON THE MAROONDAH ENVIRONMENT ADVISORY COMMITTEE.
Eastern Alliance for Greenhouse Action
CR JONES AS THE DESIGNATED SUBSTITUTE REPRESENTATIVE FOR THE EASTERN ALLIANCE FOR GREENHOUSE ACTION.
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Councillors who spoke to the motion - Cr Stojanovic |
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Moved Cr Steane, Seconded Cr Jones 9/24 That the 2024 Council Meeting schedule, as adopted by Council on 11 December 2023, be amended as follows 1. The council meeting that was scheduled for Monday 15 July 2024 be amended to monday 22 july 2024 2. New Council Meeting DATES 2024
* notes new dates
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Report of Audit and Risk Committee Meeting - 7 February 2024 ITEM 7 |
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Moved Cr Symon, Seconded Cr Stojanovic 10/24 That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 7 FEBRUARY 2024
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Council Plan 2021-2025 (Year 3: 2023/24) Priority Action Progress Report - Quarter 2, 2023/24 ITEM 8 |
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Moved Cr Stojanovic, Seconded Cr Macdonald 11/24
That council noteS THE progress made towards the delivery of 2023/24 priority actions identified in the counCil plan 2021-2025 AS AT 31 DEcember 2023 |
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Local Government Performance Reporting Framework - Service Performance Indicator Report - Quarter 2, 2023/24 ITEM 9 |
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Moved Cr Jones, Seconded Cr Damante 12/24 That COUNCIL Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE QUARTERLY RESULTS FOR the 2023/24 FINANCIAL YEAR AS AT 31 DECEMBER 2023
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Community Facilities Lease Agreement for the Ringwood Croquet Club Inc. ITEM 1 |
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Moved Cr Symon, Seconded Cr Hancock 13/24
THAT COUNCIL
1. GRANTS A LEASE TO THE RINGwood croquet club FOR AN INITIAL FIVE (5) YEAR PERIOD WITH THE OPTION FOR A FURTHER TERM OF Five (5) YEARS IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY 2. SIgns and Seals all required documentation as appropriate
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Capital Works Report: Second Quarter 2023/24 Financial Year ITEM 2 |
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Moved Cr Steane, Seconded Cr Macdonald 14/24
THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY TO 31 DECEMBER 2023 |
Director Strategy & Development
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Moved Cr Stojanovic, Seconded Cr Symon 15/24 That Council 1. Endorse this Planning Scheme Review and forward to the Minister for Planning as evidence Maroondah City Council, as the planning authority for Maroondah Planning Scheme, has met its obligations to review the planning scheme in accordance with Section 12B of the Planning and Environment Act 1987. 2. Request that the Minister for Planning prepare, adopt and approve prescribed Maroondah Planning Scheme Amendment C153maro pursuant to section 20A of the Planning and Environment Act 1987 incorporating the changes identified in Attachment 5. 3. Using its powers as a Planning Authority under sections 8A and 8B of the Planning and Environment 1987, seek Authorisation from the Minister for Planning to prepare Maroondah Planning Scheme Amendment C155maro to incorporate the changes identified in Attachment 5. This will include, but not be limited to i. Rewording of the Municipal Planning Strategy to provide greater clarity. ii. Rezoning of land other than rezonings to correct evident errors or make changes required by the Ministerial Direction on the form and content of planning schemes. iii. Removal of redundant Overlay controls. iv. Altering local schedules to zones and overlays to include or update their purposes and other content. v. Include new policy to implement - Maroondah 2040 Refresh - Our Future Together community vision - Council Plan 2021-2025 - Maroondah Liveability Wellbeing and Resilience Strategy 2021-2031 - Maroondah Housing Strategy: 2022 Refresh - Maroondah Vegetation Strategy 2020-2030 - Climate Change Risk and Adaptation Strategy, 2018/19 - 2021/22 vi. Include an updated Clause 74.02 Further strategic work that prioritises the strategic work program based on the findings of this review. 4. Authorise the Manager City Futures to i. prepare the associated amendment documentation. ii. Make minor changes to the amendments to give effect to this planning scheme review. iii. Make changes to comply with conditions imposed in any authorisation granted by the Minister for Planning. 5. Following receipt of the Minister’s authorisation, exhibit Amendment C155maro in accordance with Section 19 of the Planning and Environment Act 1987. 6. Engage with Transport for Victoria to encourage more active use of the land owned by the authority in Bayswater North and Kilsyth South in the short-medium term. 7. Formally request that the Minister for Planning adjust the Urban Growth Boundary (UGB) to align with the boundary between i. 342 Wonga Road Warranwood and 15 Delaneys Road Warranwood. ii. 281-283 Colchester Road Kilsyth South and 12B Ormond Place Kilsyth South. 8. Formally request that, in the event that the UGB is adjusted as requested, the Minister for Planning use their powers pursuant to Section 20A of the Planning and Environment Act 1987 to prepare and approve an amendment to the Maroondah Planning Scheme to locate the property at i. 15 Delaneys Road Warranwood wholly within the Low Density Residential Zone Schedule 1, or any alternative zone which applies to the bulk of the property at the time. ii. 342 Wonga Road Warranwood wholly within the Green Wedge A Zone Schedule 1, or any alternative zone which applies to the bulk of the property at the time. iii. 281-283 Colchester Road Kilsyth South wholly within the General Residential Zone Schedule 1, or any alternative zone which applies to the bulk of the property at the time. |
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Letters Under Seal - Recognition of 2024 Australia Day Honours ITEM 1 |
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Moved Cr Damante, Seconded Cr Hancock 16/24 That council signs and seals A LETTER OF CONGRATULATIONS IN RECOGNITION OF THE 2024 AUSTRALIA DAY HONOURS AWARDED TO MR colin hiscoe AM - appointed as AN HONORARY member of the order of australia (AM) in the general division
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motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
Nil
The open forum closed at 8:28pm.
Confirmed ……………………………………..
Date ……………………………………………
