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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 22 June 2020
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Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 22 June 2020 at 7:30pm.
PRESENT
Cr Mike Symon (Mayor) Mullum Ward
Cr Marijke Graham (Deputy Mayor) Wyreena Ward
Cr Kylie Spears Arrabri Ward
Cr Tony Dib, OAM JP Arrabri Ward
Cr Paul Macdonald Arrabri Ward
Cr Nora Lamont Mullum Ward
Cr Samantha Mazzuchelli Mullum Ward
Cr Rob Steane Wyreena Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Phil Turner Director Strategy & Community
Adam Todorov Director Operations, Assets & Leisure
Andrew Fuaux Director Development & Amenity
Chloe Messerle Governance Officer
The Mayor, upon opening the meeting advised that;
· If there is a disconnection of Council’s live-stream, the meeting will be adjourned for up to 15 minutes
· If, however the live-stream connection cannot be restored within the 15 minutes, then the meeting will be adjourned to a date and time as resolved by Council.
The Chief Executive Officer read the following Statement of Recording -
“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet and can be viewed on Council’s website. Due to the COVID-19 Pandemic the Public Gallery is currently closed. ”
The prayer was read by Deputy Mayor Cr Marijke Graham.
The Acknowledgement of Country was read by the Mayor.
The Mayor also acknowledged National Reconciliation Week, which runs from the 27 May - 3 June 2020 as well as NAIDOC Week, which is observed from 5-12 July 2020.
Apologies
Cr Tasa Damante Wyreena Ward
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Lamont, Seconded Cr Dib 61/20 That the minutes of the Ordinary Council Meeting held on Thursday, 18 June 2020 be confirmed. |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
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Moved Cr Steane, Seconded Cr Mazzuchelli 62/20
That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Symon, Graham, Steane and Spears |
Cr Symon (Mayor)
22/05 Meeting with The Hon. Shaune Leane and Mr Dustin Halse MP (Member for Ringwood)
27/05 Mayoral video filming
27/05 Social and Affordable Housing Course for Elected Representatives
27/05 Councillor Information Session - Local Government Act 2020
28/05 Reconciliation Week - Online Kutcha Edwards Performance
28/05 Online Reconciliation Week Q&A
29/05 Municipal Association of Victoria Cultural Infrastructure Re-opening Forum
04/06 Meeting with Resident
05/06 Municipal Association of Victoria (MAV) Board Meeting
10/06 Meeting with Mr Jackson Taylor MP (Member for Bayswater)
11/06 Metropolitan Local Government Waste Forum Event
15-16/06 State of the Nation Digital Forum
16/06 Eastern Regional Group Pre Meeting
17/06 Meeting with Ringwood RSL
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension Site Visit
20/06 CRISP Nursery Site Visit
Cr Graham (Deputy Mayor)
27/05 Maroondah Celebrates Reconciliation Online Launch
27/05 Webinar Victorian Local Government Association - Gender & Disaster: From Global to Local
27/05 Councillor Information Session - Local Government Act 2020
31/05 Meeting with Resident via Zoom
03/06 Communities of Wellbeing Committee Meeting
10/06 Meeting with Cr Marcia Timmins-Leitch (Knox City Council)
10/06 Meeting with Cr Marcia Timmers-Leitch (Knox City Council) and Cr Prue Cutts (Whitehorse City Council)
17/06 Men's Health Week - An Evening with Mr Tom Boyd Online Event
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension Site Visit
28/05 Reconciliation Week - Online Kutcha Edwards Performance
Cr Steane
04/06 Eastern FM Radio Appearance
17/06 Men's Health Week - An Evening with Mr Tom Boyd Online Event
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension site visit
Cr Spears
19/05 Maroondah Business Advisory Committee May 2020 Quarterly Meeting via Zoom
19/05 Maroondah Business Group - Lunch 'On Line'
26/05 Australian Local Government Women's Association Committee Meeting
27/05 Maroondah Celebrates Reconciliation Online Launch
27/05 Australian Local Government Women's Association Meeting
27/05 Councillor Information Session - Local Government Act 2020
28/05 Reconciliation Week - Online Kutcha Edwards Performance
28/05 Online Reconciliation Week - Questions & Answers
29/05 Maroondah Celebrates Reconciliation - Indigenous Arts Workshop
01/06 Forum on social media regarding ‘How do you want to be perceived as a Councillor‘
02/06 Maroondah Business Group Lunch
04/06 Meeting with Resident
04/06 National Council of Women Victoria Meeting
09/06 Australian Local Government Women's Association - National Annual General Meeting
09/06 Australian Local Government Women’s Association Social Media Team Meeting
12/06 Forum on LinkedIn with Mr Ross Monaghan - Deakin University
17/06 Men's Health Week - An Evening with Mr Tom Boyd Online Event
18/06 Maroondah Disability Advisory Committee (MDAC) Meeting
19/06 Mentor Program - Australian Local Government Women's Association
19/06 Australian Local Government Women's Association Meeting
22/06 Realm Extension Site Visit
22/06 Meeting with Resident in Ringwood East
Cr Mazzuchelli
03/06 Communities of Wellbeing Committee Meeting
22/06 Realm Extension Site Visit
Cr Macdonald
27/05 Councillor Information Session - Local Government Act 2020
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension Site Visit
Cr Lamont
27/05 Councillor Information Session - Local Government Act 2020
28/05 METEC Driver Training Board Meeting
09/06 Meeting with Resident
17/06 Men's Health Week - An Evening with Mr Tom Boyd Online Event
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension Site Visit
Cr Dib
27/05 Maroondah Celebrates Reconciliation Online Launch
27/05 Councillor Information Session - Local Government Act 2020
28/05 Reconciliation Week - Online Kutcha Edwards performance
28/05 Online Reconciliation Week - Questions & Answers
03/06 Meeting with Resident
18/06 Maroondah Disability Advisory Committee (MDAC) Meeting
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
22/06 Realm Extension Site Visit
Cr Damante
19/05 Maroondah Business Advisory Committee May 2020 Quarterly Meeting via Zoom
21/05 Eastern Transport Coalition (ETC) Meeting
27/05 Councillor Information Session - Local Government Act 2020
04/06 Eastern FM Radio Appearance
17/06 Men's Health Week - An Evening with Mr Tom Boyd Online Event
18/06 Budget and Council Plan Meeting - Public Exhibition Meeting
18/06 Eastern Transport Coalition Meeting
22/06 Realm Extension Site Visit
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Moved Cr Macdonald, Seconded Cr Spears 63/20
THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 18 May 2020, 27 MAY 2020 & 1 JUNE 2020
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Moved Cr Graham, Seconded Cr Macdonald 64/20
That COUNCIL RECEIVES AND NOTES MINUTES OF the eastern transport coalition meeting held on 21 MAY 2020
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Moved Cr Lamont, Seconded Cr Mazzuchelli 65/20
That council acting under: 1. section 17(4) of the road management act 2004 (vic), resolves that part of the road be removed from council’s register of public roads on the basis that this portion of the road is no longer reasonably required for general public use for the reasons outlined in the report; and 2. clause 3 of schedule 10 of the local government act 1989 (vic) (act), resolves that: i. the statutory procedures be commenced to discontinue the part of the road known as lot 1 on the title plan tp 848590h; ii. under sections 207a and 223 of the act, public notice of the proposed discontinuance of part of the road be given in council’s official newspaper “the age”; iii. the public notice required to be given under sections 207a and 223 of the act should state that if part of the road is discontinued, council proposes to retain the land for its own purposes; iv. a committee comprising mayor symon and councillors lamont and mazzuchellui, be appointed to hear any person wishing to be heard in support of their submission, on a date to be determined; and v. the director corporate services be authorized to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter.
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Director Operations, Assets & Leisure
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Community Facilities Lease Agreements for Scouts Victoria ITEM 1 |
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Moved Cr Steane, Seconded Cr Spears 66/20
That COUNCIL 1. IN ACCORDANCE WITH SECTION 190 OF THE LOCAL GOVERNMENT ACT 1989 “THE ACT” UNDERTAKES THE STATUTORY PROCEDURES AND ADVERTISING TO ENTER INTO A 5 YEAR LEASE WITH A FURTHER TWO OPTIONS OF 5 YEARS WITH SCOUTS VICTORIA FOR THE OCCUPANCY OF THE FOLLOWING SCOUT HALLS LOCATED ON COUNCIL OWNED LAND. i. 1ST CROYDON HILLS SCOUT HALL ii. 3RD CROYDON SCOUT HALL iii. 3RD HEATHMONT SCOUT HALL iv. 3RD RINGWOOD EAST SCOUT HALL v. 7TH RINGWOOD SCOUT HALL
2. IN ACCORDANCE WITH SECTION 223 OF THE ACT: i. A COMMITTEE COMPRISING COUNCILLORS SPEARS, lamont and damante BE APPOINTED TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED; AND ii. COUNCIL CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO ENTER INTO THE STATED LEASE AGREEMENTS 3. AUTHORISES THE DIRECTOR OPERATIONS, ASSETS AND LEISURE TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER 4. IN THE ABSENCE OF ANY SUBMISSIONS COUNCIL PROCEEDS WITH THE LEASES TO SCOUTS VICTORIA AND SIGNS AND SEALS ALL DOCUMENTATION
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Draft Children and Families Strategy - Public Exhibition ITEM 1 |
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Moved Cr Dib, Seconded Cr Graham 67/20
that The draft children and families strategy be placed on public exhibition from 23 june to 21 july 2020
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Councillors who spoke to the motion - Crs Graham and Spears |
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Moved Cr Spears, Seconded Cr Lamont 68/20
That council 1. APPROVES THE RECOMMENDED FUNDING ALLOCATIONS TO COMMUNITY ORGANISATIONS (AS OUTLINED IN THE ATTACHMENTS TO THIS REPORT) THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $170,578 2. ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSIONs
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Councillors who spoke to the motion - Cr Spears |
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Moved Cr Steane, Seconded Cr Graham 69/20
That COUNCIL 1. APPROVES the RECOMMENDED FUNDING ALLOCATIONS as OUtlined In this REPORT, THROUGH the arts and cultural grants Program, totalling $22,380 2. ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSIONs
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Councillors who spoke to the motion - Cr Steane |
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Moved Cr Lamont, Seconded Cr Spears 70/20
That council 1. ADOPTS MAROONDAH 2040 REFRESH: OUR FUTURE TOGETHER 2. THANKS THE SUBMITTERS for their contribution and input
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Councillors who spoke to the motion - Cr Graham |
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Moved Cr Steane, Seconded Cr Macdonald 71/20 That council signs and seals letters in recognition of: 1. forty YEARS OF SERVICE GIVEN BY: IAN REIDY
2. THIRTY YEARS OF SERVICE GIVEN BY: IVY FELL MARGARET GLAUBITZ MICHAEL HENRY FIORENZA LAWS ANDREW RUTHERFORD SUSAN SPICER GRAEME TAPLIN PHILLIP TURNER
3. TWENTY YEARS OF SERVICE GIVEN BY: DEBBIE BAKKER WENDY BINYON-SWART DONATO DI GIANDOMENICO SHARON GREIG MARISA GROSSO JEANETTE INGRAM SUSAN KENDALL KERRIE MCPHEE LYNNE MORRIS SUSANNE OATT STEVEN O'BRIEN CHRISTINE POSTE THERESE PROCTOR NARELLE SALTER NINA STEWART SUZANNE WALKER DAVID WAY
4. TEN YEARS OF SERVICE GIVEN BY: KIRSTYN ANDERSON NATHAN BACHMANN VICKI BAIGENT ALEKSANDRA BOGDANOVIC DANIELLE BUTCHER KIRSTIE DENCH MALA FERNANDO BRENDA GUIDA SARAH HANLY MEAGHAN HARMES JENNIFER HARRIS ARIANA KORNHOFER-BASARAB LEON FONG LIM TIMOTHY LOUIS DUANA MCLEOD CHLOE MESSERLE ANGELIQUE PANTAZI SARAH POSTILL NORA SCRAGG ARGENTINA SERBANESCU STEPHEN SHAW SANDIE SNELLING JOANNE TREHERNE RICHARD VAN GRAMBERG NEIL WOOLLEY
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Councillors who spoke to the motion - Crs Steane and Spears |
motions to review
Nil
Late ItemS
Nil
Requests / Leave of Absence
Nil
In Camera
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Moved Cr Graham, Seconded Cr Dib 72/20 THIS MATTER BE DEALT WITH IN CAMEA PURSUANT TO S66(2)(A) OF THE LOCAL GOVERNMENT ACT 2020, FOR THE REASON THAT THE REPORT CONTAINS PRIVATE COMMERICAL INFORMATION
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Council resolved that the following decisions be reflected in the minutes of the Open Forum.
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THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITLEY AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING |
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The open forum closed at 8:15pm.
Confirmed ……………………………………..
Date ……………………………………………
