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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 24 August 2015
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Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 24 August 2015 at 7:30 PM.
PRESENT
Cr Tony Dib, JP (Mayor) Arrabri Ward
Cr Natalie Thomas Arrabri Ward
Cr Nora Lamont Mullum Ward
Cr Mary-Anne Lowe Mullum Ward
Cr Samantha Marks Mullum Ward
Cr Liam Fitzgerald Wyreena Ward
Cr Rob Steane Wyreena Ward
Cr Les Willmott, JP Wyreena Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Phil Turner Director Planning & Community
Andrew Taylor Acting Director Operations, Infrastructure & Leisure
Stephen Onans Team Leader Governance
The prayer was read by Pastor Bill Wyatt from Grow Church
The Acknowledgement of Country was read by the Mayor.
Apologies
Cr Christina Gleeson Arrabri Ward
Trevor Welsh Director Operations, Infrastructure & Leisure
Declaration of Interests
Cr Natalie Thomas: Item 2 – Director Operations Infrastructure & Leisure. 2015/2016 Community Grants Funding Program
Reason: Cr Thomas is a Board Member of Donwood Aged Care Inc and her mother is a resident of Donwood
Confirmation of MinuTes
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Moved Cr Fitzgerald, Seconded Cr Lowe 92/15 That the minutes of the Ordinary Council Meeting held on Monday 20 July 2015 be confirmed. |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
Attendance Reports
Cr Tony Dib
21 July Deakin Community Awards 2015 with The Hon Michael Sukkar MP Federal Member for Deakin
22 July Media Briefing
22 July Employment Forum with The Hon Brendan O'Connor, Federal Member for Gorton, Shadow Minister for Employment and Workplace Relations
22 July Federal announcement for funding of Wonga & Oban Rd Intersection, North Ringwood by The Hon Michael Sukkar MP Federal Member for Deakin and The Hon Jamie Briggs Assistant Minister for Infrastructure and Regional Development
23 July ‘Your Shout: Action on Alcohol in the East’ at Karralyka Centre
24 July Launch of Eastern Regional Libraries ‘Centenary of WW1 Community Database‘
25 July Heathmont Parker Reserve Tennis Club's Annual General Meeting
27 July Meeting with EACH re Mayoral Charity Raffle
27 July Aquanation ‘Soft Opening No 2’
27 July Thanksgiving Dinner - Ringwood Church of Christ
30 July Maroondah Wellbeing & Youth Consultation Forum
31 July Grand Opening of Long Arm Quilting Centre by Ringwood Sewing Centre
03 Aug The Maroondah Foundation Board Meeting
04 Aug Meeting with The Hon James Merlino MP, State Member for Monbulk, Minister for Education
05 Aug Media Briefing
07 Aug Eastland Media Event
08 Aug Ringwood Redbacks President’s Luncheon
08 Aug Meeting with Presidents of Heathmont Jets and Heathmont Cricket Clubs
10 Aug Queensland Investment Corp (QIC) Liaison Committee Meeting
12 Aug Media Event - 7 Bourke St, Ringwood
12 Aug Aquanation Meeting
14 Aug Aquanation Official Opening
14 Aug Presentation of Eastland Development held at Eastland followed by REALM site tour with East Gippsland Councillors
15 Aug Aquanation Public Opening
17 Aug Meeting with Heritage Holden re 2015 Mayoral Charity Raffle
18 Aug Audit & Risk Advisory Committee Meeting
21 Aug Sporting Hall of Fame Annual Breakfast Ringwood Secondary College
22 Aug Parkwood Community Hub Official Opening
Cr Liam Fitzgerald
23 July Maroondah Disability Advisory Committee Meeting
27 July Aquanation ‘Soft Opening No. 2’
03 Aug The Maroondah Foundation Board Meeting
15 Aug Australian Terminal Cancer 2015 Gala Dinner Fundraiser
Cr Nora Lamont
21 to
24 July Guest speaker at International Cities & Towns Conference in Wollongong
25 July Monique Kouvaras Gala Fund Raising Event
27 July World Suicide Prevention meeting
27 July Thanksgiving Dinner - Ringwood Church of Christ
31 July Grand Opening of Long Arm Quilting Centre by Ringwood Sewing Centre
03 Aug The Maroondah Foundation Board Meeting
10 Aug Queensland Investment Corp (QIC) Liaison Committee Meeting
11 Aug ‘Relay for Life’ Meeting
12 Aug Demonstration Match between Ringwood Basketball Association and the Yale University of America
14 Aug Aquanation Official Opening
18 Aug METEC Driver Training Board meeting
22 Aug Parkwood Community Hub Official Opening
22 Aug East Ringwood Football Club President's Lunch
22 Aug Ringwood Men's Shed Grand Opening
Cr Lamont also reflected upon the passing of former Cr Anne Fraser some 12 months ago, remembering her contribution to Maroondah.
Cr Mary-Anne Lowe
21 July Deakin Community Awards 2015 with The Hon Michael Sukkar MP Federal Member for Deakin
22 July Employment Forum with The Hon Brendan O'Connor, Federal Member for Gorton, Shadow Minister for Employment and Workplace Relations
22 July Federal announcement for funding of Wonga & Oban Rd Intersection, North Ringwood by The Hon Michael Sukkar MP Federal Member for Deakin and The Hon Jamie Briggs Assistant Minister for Infrastructure and Regional Development
23 July ‘Your Shout: Action on Alcohol in the East’ at Karralyka Centre
24 July Launch of Eastern Regional Libraries ‘Centenary of WW1 Community Database’
03 Aug The Maroondah Foundation Board Meeting
04 Aug Aquanation ‘Soft Opening No 3’
06 Aug Media Event at Eastern FM Radio
08 Aug Ringwood Redbacks President’s Luncheon
10 Aug Meeting with resident re trees North Ringwood
10 Aug Meeting North Ringwood Play Group
10 Aug Media Event Maroondah Toy Library at Parkwood
11 Aug East Ringwood Pavilion Concept Design Meeting
11 Aug ‘Relay for Life’ Committee Meeting
12 Aug Meeting with Manager of the Penumbra Centre, located at Parkwood
12 Aug Meeting with Assistant Principal at Ainslie Parklands Primary School
14 Aug Aquanation Official Opening
14 Aug Presentation of Eastland Development held at Eastland followed by REALM site tour with East Gippsland Councillors
15 Aug Aquanation Public Opening
17 Aug Maroondah Citizens Advice Bureau Committee meeting
18 Aug Ringwood Chamber of Commerce & Industry Annual General Meeting
19 Aug Parkwood Community Hub Tenants Update prior to Official Opening on 22 August
20 Aug Meeting with Scouts Victoria re Bedford Park
21 Aug Meeting with Ms Edwina Ricci, representative of Croydon Chamber of Commerce
22 Aug Parkwood Community Hub Official Opening
22 Aug East Ringwood Football Club President's lunch
22 Aug Ringwood Men's Shed Grand Opening
23 Aug Gracedale, North Ringwood – Afternoon Tea
23 Aug Ringwood Swimming Club Meeting
24 Aug ‘Youth Voice for Peace’ Meeting
24 Aug Heatherdale Action Group Community Consultation Meeting
Cr Samantha Marks
27 July Aquanation ‘Soft Opening No 2’
31 July Grand Opening of Long Arm Quilting Centre by Ringwood Sewing Centre
03 Aug The Maroondah Foundation Board Meeting
04 Aug Maroondah Environment Advisory Committee
13 Aug Professional Development
14 Aug Aquanation Official Opening
22 Aug Parkwood Community Hub Official Opening
22 Aug East Ringwood Football Club Presidents Lunch
24 Aug Meeting with Ringwood Swimming Club
Cr Rob Steane
25 July Monique Kouvaras Gala Fund Raising Event
27 July Aquanation ‘Soft Opening No 2’
30 July Maroondah Wellbeing & Youth Consultation Forum
02 Aug Maroondah City Church Watoto Concert
03 Aug The Maroondah Foundation Board Meeting
11 Aug Maroondah Community Safety Committee
14 Aug Aquanation Official Opening
15 Aug Dinner & Show at Karralyka Centre
22 Aug Parkwood Community Hub Official Opening
Cr Natalie Thomas
21 July Deakin Community Awards 2015 with The Hon Michael Sukkar MP Federal Member for Deakin
22 July Croydon Chamber of Commerce & Industry Inc Networking Evening
22 July Great Ryrie Primary School Active Travel Plan Strategic Session
24 July Launch of Eastern Regional Libraries ‘Centenary of WW1 Community Database’
25 July Heathmont Parker Reserve Tennis Club's Annual General Meeting
25 July Monique Kouvaras Gala Fund Raising Event
03 Aug The Maroondah Foundation Board Meeting
06 Aug Ringwood Secondary School Production
08 Aug Ringwood Redbacks President’s Luncheon
11 Aug Communications Plan for Launch of ‘Garden Party’ Exhibition at Maroondah Federation Estate Art Gallery
14 Aug Aquanation Official Opening
14 Aug Presentation of Eastland Development held at Eastland followed by REALM site tour with East Gippsland Councillors
15 Aug Aquanation Public Opening
15 Aug Donwood Community Care Event
16 Aug Fundraiser for Outer East Palliative Care Service Inc
Cr Les Willmott
22 July AI Group Meeting – Metropolitan Waste & Resource Recovery Group
27 July Aquanation ‘Soft Opening No 2’
27 July Thanksgiving Dinner - Ringwood Church of Christ
29 July Metropolitan Waste & Resource Recovery Group Board Meeting
30 July Maroondah Wellbeing & Youth Consultation Forum
03 Aug The Maroondah Foundation Board Meeting
04 Aug Aquanation ‘Soft Opening No 3’
04 Aug Maroondah Environment Advisory Committee
05 Aug Metropolitan Waste Retirement Function for Mr Graeme Stewart
10 Aug Queensland Investment Corp (QIC) Liaison Committee Meeting
13 Aug Metropolitan Waste Audit Finance & Risk Management Meeting Part 1 of 2 meetings
13 Aug Metropolitan Local Government Waste Forum August 2015
14 Aug Aquanation Official Opening
15 Aug Aquanation Public Opening
18 Aug Audit & Risk Advisory Committee meeting
18 Aug Ringwood Chamber of Commerce & Industry Annual General Meeting
21 Aug Metropolitan Waste & Resource Recovery Group Audit, Finance and Risk Management Committee Special Meeting
24 Aug ‘Youth Voice for Peace’ Meeting
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Moved Cr Lamont, Seconded Cr Steane 93/15 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS |
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Councillors who spoke to their reports –
Crs Dib, Lamont, Lowe, Marks,
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Reports of Assembly of Councillors ITEM 2
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Moved Cr Willmott, Seconded Cr Marks 94/15 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 20 July and 3 august 2015 |
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Moved Cr Lowe, Seconded Cr Willmott 95/15 That COUNCIL RECEIVES AND NOTES: 1.
minutes
of the Maroondah Business Advisory Committee held 2. Minutes of the Maroondah Disability Advisory
Committee held |
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Approval in Principle of 2014/2015 Annual Financial Report & Annual Performance Statement ITEM 4 |
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Moved Cr Willmott, Seconded Cr Thomas 96/15 That COUNCIL 1. APPROVES IN PRINCIPLE THE 2014/15 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH THE PROVISIONS OF SECTION 132(2) OF THE LOCAL GOVERNMENT ACT 1989
2. AUTHORISES THE MAYOR COUNCILLOR DIB AND COUNCILLOR WILLMOTT AS AUDIT AND RISK ADVISORY COMMITTEE MEMBERS, TO SIGN THE CERTIFICATION OF THE 2014/15 ANNUAL FINANCIAL REPORT AND THE ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989
3. AUTHORISES MR ALAN GEOFFREY ELLIS AS PRINCIPAL ACCOUNTING OFFICER TO MAKE, WITHOUT FURTHER FORMAL NOTIFICATION TO COUNCIL, NON-SIGNIFICANT CHANGES TO THE 2014/15 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT WHICH HAVE PREVIOUSLY BEEN APPROVED IN PRINCIPLE BY COUNCIL IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989
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Moved Cr Willmott, Seconded Cr Marks 97/15 THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON TUESDAY 18 AUGUST 2015. |
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Local Government Rate Capping and
Variation Framework |
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Moved Cr Lamont, Seconded Cr Steane 98/15 that council 1. provides a further submission to the essential services commission that restates council’s position to keep it simple 2. provides a working example regarding the application of the framework to the average ratepayer 3. provides further background and justification for the efficiency factor 4. models the cost of implementation and outlines possible penalties for those Councils who do not comply |
Director Operations, Infrastructure & Leisure
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Petition - Churchill Street,
Ringwood |
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Moved Cr Lamont, Seconded Cr Lowe 99/15 That 1. council having considered the petition resolves to modify the ‘No Stopping, 7am – 9pm’ parking restrictions on the western side of churchill street RINGWOOD between bond street and bourke street to be ‘No Stopping’ applicable at all times 2. THE LEAD PETITIONER BE ADVISED ACCORDINGLY
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Cr Thomas declared a Conflict of Interest in this item at the commencement of the Meeting.
Cr Thomas left the Council Chamber at 8:05pm prior to any discussion on the item.
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Moved Cr Lowe, Seconded Cr Willmott 100/15 That COUNCIL 1. APPROVES THE RECOMMENDED SUBMISSIONS (AS OUTLINED IN THE SCHEDULE ATTACHED TO THIS REPORT) FOR FINANCIAL ASSISTANCE THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $104,673 2. APPROVES 56 GRANTS BASED ON ONE-YEAR FUNDING AND SERVICE AGREEMENTS 3. ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSION
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Cr Thomas returned to the Council Chamber at 8:09pm after consideration of this item.
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Moved Cr Steane, Seconded Cr Thomas 101/15 THAT COUNCIL RECEIVES AND NOTES THIS REPORT |
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Community Facilities Lease
Agreement for Norwood |
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Moved Cr Lamont, Seconded Cr Marks 102/15 That council 1. IN ACCORDANCE WITH SECTION 190 OF THE LOCAL GOVERNMENT ACT 1989 ‘THE ACT’ UNDERTAKEs THE STATUTORY PROCEDURES AND ADVERTISING TO ENTER INTO A TEN (10) YEAR LEASE WITH A five (5) YEAR OPTION WIth norwood sporting club Pty ltd 2. IN ACCORDANCE WITH SECTION 223 OF THE ACT: i. APPOINTS A COMMITTEE OF COUNCIL CONSISTING OF CRS marks, fitzgerald AND dib TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED ii. CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO ENTER INTO THE STATED LEASE AGREEMENTS iii. authorises THE DIRECTOR OPERATIONS, INFRASTRUCTURE AND LEISURE TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER 3. RESOLVES THAT IF NO SUBMISSIONS ARE RECEIVED, TO GRANT THE LEASES AND PROCEED TO SIGN AND SEAL ALL DOCUMENTATION AS APPROPRIATE |
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Active and Healthy Ageing Initiative - Towards an Age-friendly Maroondah 2015-2020 ITEM 1 |
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Moved Cr Lowe, Seconded Cr Thomas 103/15 That council PLACES THE DRAFT active and healthy ageing initiative – towards an age friendly city 2015 - 2020, ON PUBLIC EXHIBITION FROM TUESDAY 25 AUGUST to FRIday 18 september 2015 |
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Moved Cr Thomas, Seconded Cr Marks 104/15 that COUNCIL, HAVING placed the draft maroondah public art POLICY on public exhibition from 29 june to 13 july, and there being no submissions received, hereby resolves to adopt the POLICY with the following modifications: 1. page 12 OF THE POLICY (AS SUBMITTED TO THE COUNCIL MEETING) – remove the worD ‘graffiti’ from heading NO 5.6 STREET ART AND GRAFFITI 2. page 19 OF THE POLICY (AS SUBMITTED TO THE COUNCIL MEETING) – insert item 9.2 to read ‘any new public art funded by council will require approval by council’ |
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Moved Cr Fitzgerald, Seconded Cr Lamont 105/15 That council, having placed the draft maroondah community engagement policy 2015 on public exhibition from 26 june to 7 august 2015, and there being no submissions received, hereby resolves to adopt the policy |
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Moved Cr Lowe, Seconded Cr Marks 106/15 That COUNCIL, having placed the draft maroondah children’s plan 2015–2019 on public EXHIBITION FROM 29 JUNE TO 13 JULY 2015, and there being no submissions received, hereby resolves to adopt the plan.
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DOCUMENTS FOR SEALING
Nil
motions to review
Nil
Late Item
Nil
Requests / Leave of Absence
Nil
The open forum closed at 8:23pm.
Confirmed ……………………………………..
Date ……………………………………………
