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Minutes of the Council Meeting held on Monday 20 October 2014
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Minutes of the Council Meeting held in the Council Chambers, Braeside Avenue, Ringwood, on Monday 20 October 2014 at 7.30 pm.
PRESENT
Cr Les Willmott, JP (Mayor) Wyreena Ward
Cr Liam Fitzgerald Wyreena Ward
Cr Rob Steane Wyreena Ward
Cr Tony Dib, JP Arrabri Ward
Cr Christina Gleeson Arrabri Ward
Cr Natalie Thomas Arrabri Ward
Cr Nora Lamont Mullum Ward
Cr Mary-Anne Lowe Mullum Ward
Cr Samantha Marks Mullum Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Wendy King Director Community & Leisure Services
Phil Turner Director City Development
Andrew Taylor Acting Director Operations & Infrastructure
Stephen Onans Team Leader Governance
The Mayor extended a welcome to The Hon Ryan Smith MP, Member for Warrandyte, and former Councillor and Mayor, Mr Peter Gurr, as well as to Cr Mary-Anne Lowe for her first Council meeting.
The prayer was read by Rev Troy Arnott, New Community Church.
The Acknowledgement of Country was read by the Mayor.
Apologies
Nil
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Dib, Seconded Cr Steane 133/14 That the minutes of the Ordinary Council Meeting held on Monday, 15 September 2014 be confirmed. |
PUBLIC QUESTION TIME
Nil
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Suspension of Standing Orders |
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Moved Cr FITZGERALD, Seconded Cr THOMAS 134/14 THAT STANDING ORDERS BE SUSPENDED FOR THE PRESENTATION OF CHEQUES UNDER THE COUNCIL’S COMMUNITY GRANTS PROGRAM FOR 2014 / 2015
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The Mayor and Ms Wendy King, Director Community & Leisure Services, presented a number of cheques to various Community Organisations who have received funding under Council’s 2014/2015 Community Grants Program.
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Resumption of Standing Orders |
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Moved Cr Steane, Seconded Cr Gleeson 135/14 THAT STANDING ORDERS BE RESUMED
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Officers’ Reports
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Moved Cr Steane, Seconded Cr Lamont 136/14 THAT COUNCIL NOTES THE OATH OF OFFICE BY COUNCILLOR MARY–ANNE LOWE SWORN ON 6 OCTOBER 2014 AND RESOLVES THAT SUCH DOCUMENT AS ATTACHED TO THESE MINUTES BECOME PART OF THE OFFICIAL MINUTES TO THE COUNCIL MEETING HELD ON 20 OCTOBER 2014
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Attendance Reports
Cr Natalie Thomas
16 Sept Maroondah 2040 Community Vision Launch
19 Sept Morning tea at Arrabri with The Hon Heidi Victoria MP, Member for Bayswater
19 Sept Opening: ‘What, When, Where and Why’ by Maroondah Art and Design Tertiary Students with The Hon Heidi Victoria MP, Member for Bayswater
25 Sept Ringwood Spiders Celebration Reception on Grand Final win
26 Sept Knox City Council Mayoral Ball
30 Sept Ringwood Chamber of Commerce & Industry Annual General Meeting
1 Oct Public Consultation – 45 Coven Avenue, Heathmont
6 Oct ‘High Tea Project’ Meeting
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
10 Oct Maroondah Mayoral Charity Ball
11 Oct Stroke A Chord Choir – 4th Annual Concert ‘My Island Home’
15 Oct Eastern Regional Libraries Board Meeting
17 Oct Yarra Ranges Council Mayoral Ball
Cr Rob Steane
16 Sept Maroondah 2040 Community Vision launch
18 Sept Australian Citizenship Ceremony, Karralyka Centre
24 25
Sept National Local Government Drug & Alcohol Commission Conference in Adelaide
26 Sept Knox City Council Mayoral Ball
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
7 Oct Public Consultation – 17 to19 View Street, Croydon
10 Oct Maroondah Mayoral Charity Ball
14 Oct Public Consultation – 23 Moore Avenue, Croydon
17 Oct Yarra Ranges Council Mayoral Ball
20 Oct Wyreena Ward Councillors meeting with Croydon Main St Traders Assoc
Cr Steane made reference to this meeting as being the last of the current Mayoral term and extended his congratulations and appreciation to the Mayor, Cr Les Willmott for the manner in which he has undertaken his Mayoral duties.
Cr Samantha Marks
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
10 Oct Maroondah Mayoral Charity Ball
Cr Mary-Anne Lowe
6 Oct Swearing in as a Councillor
10 Oct Maroondah Mayoral Charity Ball
11 Oct 30th Anniversary Celebration for Open Doors Counselling
Cr Nora Lamont
16 Sept METEC Driver Training Board Meeting
17 Sept Active Healthy Ageing Meeting
18 Sept Norwood Pavilion Meeting
18 Sept Australian Citizenship Ceremony, Karralyka Centre
19 Sept METEC Driver Training Spring Dinner
20 Sept Ringwood Croquet Club Official Opening Day for Season 2014 –2015
20 Sept Eastern Football League Grand Final Norwood v Balwyn
20 Sept 2014 Eastern Football League 'Choose Tap' Division One Grand Final Luncheon
22 Sept Maroondah Partners in Community Wellbeing
25 Sept Irabina ‘AFL Grand Final’ Charity Luncheon
1 Oct Ringwood Lake Toilet / Changing Places Official Opening
1 Oct Victorian Government announcement at Proclamation Park Ringwood
1 Oct ‘It's There For Life’ Committee Meeting at Bendigo Bank Ringwood
3 Oct The Australia Chin Federation Conference
4 Oct Formal Opening of Croydon Men’s Shed located at Croydon TAFE College
4 Oct East Ringwood Football Club Presentation Night
5 Oct ‘Run Maroondah’ at HE Parker Reserve
5 Oct Ringwood Basketball Association Junior Tryouts
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
9 Oct Maroondah Disability Advisory Committee
10 Oct Maroondah Mayoral Charity Ball
11 Oct 30th Anniversary Celebration for Open Doors Counselling
11 Oct Stroke A Chord Choir – 4th Annual Concert ‘My Island Home’
13 Oct Eastern Disability Action Group Meeting
16 Oct Attended last sitting day of State Parliament
19 Oct VOCAL (Victims of Crime) Meeting
Cr Lamont made reference to the recent change in the State Electoral boundaries as a result of which the Electorate of Warrandyte now only encroaches part of Maroondah. Accordingly Cr Lamont took the opportunity to thank The Hon Ryan Smith, MP, Member for Warrandyte for the assistance he has provided to Council and spoke to a slide presentation of some of the milestone achievements.
Cr Christina Gleeson
16 Sept Maroondah 2040 Community Vision Launch
25 Sept Irabina ‘AFL Grand Final’ Charity Luncheon
25 Sept Ringwood Spiders Celebration Reception on Grand Final win
26 Sept Knox City Council Mayoral Ball
1 Oct Public Consultation – 45 Coven Avenue, Heathmont
4 Oct Formal Opening of Croydon Men’s Shed located at Croydon TAFE College
10 Oct Maroondah Mayoral Charity Ball
11 Oct Stroke A Chord Choir – 4th Annual Concert ‘My Island Home’
15 Oct Eastern Regional Libraries Board Meeting
16 Oct Planning Issue with local resident
17 Oct Yarra Ranges Council Mayoral Ball
18 Oct Croydon Toy Library ‘Messy Play Day’ 35 Anniversary Celebration
Cr Liam Fitzgerald
16 Sept Maroondah 2040 Community Vision Launch
18 Sept Australian Citizenship Ceremony, Karralyka Centre
25 Sept Irabina ‘AFL Grand Final’ Charity Luncheon
25 Sept Ringwood Spiders Celebration Reception on Grand Final win
1 Oct Ringwood Lake Toilet / Changing Places Official Opening
2 Oct Eastern FM Radio Broadcast
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
9 Oct Accessible Arts Forum
9 Oct Maroondah Disability Advisory Committee
10 Oct Maroondah Mayoral Charity Ball
14 Oct Public Consultation – 23 Moore Avenue, Croydon
20 Oct Wyreena Ward Councillors meeting with Croydon Main St Traders Assoc
Cr Tony Dib
16 Sept Maroondah 2040 Community Vision Launch
17 Sept Audit & Risk Advisory Committee Meeting
25 Sept Irabina ‘AFL Grand Final’ Charity Luncheon
25 Sept Ringwood Spiders Celebration Reception on Grand Final win
26 Sept Knox City Council Mayoral Ball
30 Sept Funding Announcement by The Hon Ryan Smith, Local Member for Warrandyte and Minister for Youth Affairs of the Victorian Government’s Office for Youth at Ringwood Square
1 Oct Public Consultation – 45 Coven Avenue, Heathmont
4 Oct Sth Croydon Football Club 2014 Presentation Night
5 Oct ‘Run Maroondah’ at HE Parker Reserve
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
10 Oct Maroondah Mayoral Charity Ball
13 Oct Site tour of Eastland, Maroondah Highway, Ringwood
Cr Les Willmott (Mayor)
16 Sept Maroondah 2040 Community Vision Launch
17 Sept Audit & Risk Advisory Committee Meeting
18 Sept Australian Citizenship Ceremony, Karralyka Centre
19 Sept Opening: ‘What, When, Where and Why’ by Maroondah Art and Design Tertiary Students with The Hon Heidi Victoria MP, Member for Bayswater
20 Sept Ringwood Croquet Club Official Opening Day for Season 2014 –2015
23 Sept Maroondah Youth Voice for Peace – Working Group Meeting
23 Sept Planning Presentation to Resident
24 Sept Metro Waste Resource Recovery Group Board Meeting
25 Sept Irabina ‘AFL Grand Final’ Charity Luncheon
25 Sept Ringwood Spiders Celebration Reception on Grand Final win
26 Sept Eastern Region Mayor's & CEO's Meeting
26 Sept Knox City Council 2014 Mayoral Ball
29 Sept Meeting with Charities re Mayoral Raffle ticket sales
30 Sept Funding Announcement by The Hon Ryan Smith, Local Member for Warrandyte and Minister for Youth Affairs of the Victorian Government’s Office for Youth at Ringwood Square
30 Sept Ringwood Chamber of Commerce & Industry Annual General Meeting
1 Oct Ringwood Lake Toilet / Changing Places Official Opening
1 Oct Funding Announcement by The Hon Dr Denis Napthine for AC Robertson Pavilion and Track Redevelopment Project at Proclamation Park Ringwood
2 Oct State Government - Premier's Sustainability Awards 2014
3 Oct EACH 40th Year Anniversary Recognition Lunch
4 Oct Formal Opening of Croydon Men’s Shed located at Croydon TAFE College
5 Oct Launch of ‘Run Maroondah’
6 Oct North East Waste Recovery Resource Group Board Meeting in Wangaratta
6 Oct Swearing in of Cr-elect – Cr Mary-Anne Lowe
7 Oct Meeting with The Hon Shaun Leane MP, Member for Eastern Metro Region
7 Oct Public consultation – 17 to 19 View Street, Croydon
8 Oct Media Event
8 Oct Presentation to Rowena Schroeder from Croydon U3A – winner of Mental Health Foundation, Mental Health Week Art Competition
9 Oct Local Government Waste Forum
10 Oct Maroondah Mayoral Charity Ball
11 Oct 30th Anniversary Celebration for Open Doors Counselling
12 Oct National Boys Choir of Australia – 50th Anniversary Celebrations
13 Oct Visit to Grade 5/6 students at Marlborough Primary School
13 Oct Site tour of former Parkwood Secondary School, Tortice Drive, Nth Ringwood
14 Oct Public Consultation – 23 Moore Avenue, Croydon
15 Oct MAV Metropolitan East Rep's Mayor's & CEO's Session
17 Oct 10th Birthday Celebration of Combined Maroondah Probus Clubs
17 Oct Yarra Ranges Council Mayoral Ball
18 Oct Aquinas College, Year 10 Debutante Ball
20 Oct Wyreena Ward Councillors meeting with Croydon Main St Traders Assoc
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Moved Cr Dib, Seconded Cr Gleeson 137/14 THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS |
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Moved Cr Fitzgerald, Seconded Cr Marks 138/14 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 15 September, 6 October and 13 OCTOBER 2014
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Moved Cr Thomas, Seconded Cr Marks 139/14 THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF THE METROPOLITAN WASTE MANAGEMENT FORUM MEETING HELD 14 AUGUST 2014 |
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Moved Cr Gleeson, Seconded Cr Lowe 140/14 THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY 17 SEPTEMBER 2014. |
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Moved Cr Lamont, Seconded Cr Dib 141/14 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE TWO MONTHS ENDING 31 AUGUST 2014 |
Notice of Intention to cause a General Valuation to be made ITEM 7 |
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Moved Cr Steane, Seconded Cr Gleeson 142/14 That COUNCIL 1. GIVES NOTICE OF ITS INTENTION TO CAUSE A GENERAL VALUATION TO BE MADE, PURSUANT TO SECTION 6(1) OF THE VALUATION OF LANDS ACT 1960 2. IN ACCORDANCE WITH SECTION 13DA OF THE VALUATION OF LAND ACT APPOINTS MR SAM ALLSOP, SITE MANAGER/SENIOR VALUER AND THE COMPANY IS WESTLINK CONSULTING PTY LTD. TO MAKE THE YEAR 2016 REVALUATION |
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Council Honours / Recognition of
Milestones & |
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Moved Cr Fitzgerald, Seconded Cr Thomas 143/14 That the honours / recoGNITION of milestones & achievements policy as amended and as attached to this report, be adopted |
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Moved Cr Dib, Seconded Cr Marks 144/14 THAT WITH RESPECT TO THE COUNCIL MEETING SCHEDULE FOR 2014 COUNCIL: 1. AMENDS THE SCHEDULE BY REALLOCATING THE STATUTORY MEETING DATE FROM THURSDAY 6 NOVEMBER 2014 TO WEDNESDAY 5 NOVEMBER 2014 2. AUTHORISES OFFICERS TO CARRY OUT THE STATUTORY ADVERTISING VIA THE PRINT MEDIA AND WEBSITE OF COUNCIL
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Moved Cr Gleeson, Seconded Cr Marks 145/14 That Council 1. FORMALLY ENDORSES THE 2013 –14 ANNUAL REPORT 2. NOTES THAT RELEVANT STATUTORY REQUIREMENTS HAVE BEEN MET
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Moved Cr Lamont, Seconded Cr Fitzgerald 146/14 That COUNCIL: 1. PLACES THE DRAFT DISABILITY POLICY AND ACTION PLAN 2014 –2018 OUT FOR PUBLIC EXHIBITION FROM 21 OCTOBER 2014 TO 18 NOVEMBER 2014 2. THANKS THE MAROONDAH DISABILITY ADVISORY COMMITTEE FOR ITS CONTRIBUTION TO THE PREPARATION OF THE DRAFT DISABILITY POLICY AND ACTION PLAN 2014 –2018 |
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Councillors who spoke to the motion – Crs Lamont, Steane
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Moved Cr Lamont, Seconded Cr Thomas 147/14 That council: 1. Appoints the following business representatives for a period of two years TO THE MAROONDAH BUSINESS ADVISORY COMMITTEE: 1 RAY TONISSON 5 ANDREW KING 2 CHRIS CROWE 6 PHIL MUNDAY 3 GUISEPPE (JOE) COSSARI 7 NATALIE HALLETT 4 TONY HART 8 KERRY ATHERTON 2. informs all applicants in writing of the status of their nomination and thanks nominees for their interest. |
Director Community & Leisure Services
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Lease Agreement For Maroondah
Kindergartens and |
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Moved Cr Marks, Seconded Cr Gleeson 148/14 That council
1. IN ACCORDANCE WITH SECTION 190 OF THE LOCAL GOVERNMENT ACT 1989 ‘THE ACT’ UNDERTAKE THE STATUTORY PROCEDURES AND ADVERTSING TO ENTER INTO A 5 YEAR LEASE WITH A 5 YEAR OPTION FOR THE KINDERGARTENS AND EARLY CHILDHOOD FACILITiES listed in the report 2. IN ACCORDANCE WITH SECTION 223 OF THE ACT:
i. APPOINTS A COMMITTEE OF COUNCIL TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED ii. CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO ENTER INTO THE STATED LEASE AGREEMENTS iii. THE DIRECTOR COMMUNITY AND LEISURE SERVICES BE AUTHORISED TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER 3. IN THE EVENT OF NO SUBMISSIONS BEING RECEIVED, RESOLVES TO SIGN AND SEAL ALL DOCUMENTATION WITH REGARD TO THE KINDERGARTEN AND EALY CHILDHOOD FACILITIES LEASE AGREEMENTS FOR THE LISTED INDEPENDENT INCORPORATED ASSOCIATIONS
- ARRABRI KINDERGARTEN INCORPORATED - BARNGEONG RESERVE KINDERGARTEN INCORPORATED - BAYSWATER NORTH KINDERGARTEN INCORPORATED - BRENTWOOD PARK KINDERGARTEN INCORPORATED - CROYDON CENTRAL KINDERGARTEN INCORPORATED - CROYDON GUMS KINDERGARTEN INCORPORATED - CROYDON NORTH KINDERGARTEN INCORPORATED - ELLIE V PULLIN PRESCHOOL CENTRE INCORPORATED - GREENWOOD PARK PRESCHOOL PARENT CLUB INCORPORATED - HEATHMONT EAST PRESCHOOL ASSOCIATION INCORPORATED - KNAITH ROAD CHILD CARE CENTRE INCORPORATED - KURBOROO KINDERGARTEN INCORPORATED - LIPSCOMBE PARK KINDERGARTEN INCORPORATED - MAROONDAH PRESCHOOL PARENT CLUB - MAROONDAH MONTESSORI PRESCHOOL - NORTH RINGWOOD CHILD CARE CENTRE INCORPORATED - NORTH RINGWOOD PRESCHOOL INCORPORATED - OBAN ROAD PRESCHOOL INCORPORATED - PINEMONT PRESCHOOL ASSOCIATION INCORPORATED - PINJARRA KINDERGARTEN ASSOCIATION INCORPORATED - TARRALLA KINDERGARTEN ASSOCIATION INCORPORATED
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Moved Cr Steane, Seconded Cr Marks 149/14 That COuncil 1. APPROVES promotion of THE MAROONDAH CAROLS BY CANDLELIGHT ON SUNDAY 7 DECEMBER 2014 BETWEEN 4.00PM AND as a smoke free event 2. APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH CAROLS BY CANDLELIGHT ON SUNDAY 7 DECEMBER 2014 BETWEEN 4.00PM AND 10PM EXCEPT IN THE FOLLOWING AREAS: – NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD) – CIVIC SQUARE 3. PROMOTES INFORMATION REGARDING SMOKE FREE EVENT AND DOG BAN ON ALL MAROONDAH CAROLS BY CANDLELIGHT MARKETING MATERIAL PRIOR TO THE EVENT |
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Moved Cr Thomas, Seconded Cr Dib 150/14 That Council 1. notes the content of this report 2. AuthoriseS the Municipal Association of Victoria (MAV) to proceed with endorsement of the mav Home And Community Care (HACC) Transition Statement of Intent |
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Moved Cr Lamont, Seconded Cr Marks 151/14 That COUNCIL signs & seals letters of congratulations in recognition of the following milestones & achievements: 1. MR IAN DOUGLAS, IN RECOGNITION OF over 40 years of service to Victorian Community Bands 2. THE NATIONAL BOYS CHOIR OF AUSTRALIA, ON THEIR 50TH ANNIVERSARY 3. THE LIONS CLUB OF CROYDON, ON THEIR 50TH ANNIVERSARY 4. the Croydon Conservation Society, on their 50th Anniversary |
motions to review
Nil
Late Item
Nil
Requests / Leave of Absence
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That CR LOWE BE GRANTED LEAVE OF ABSENCE FROM 6 DECEMBER TO 18 DECEMBER INCLUSIVE
Carried |
In Camera
Council resolved that the following decisions be reflected in the minutes of the Open Forum.
Director Community & Leisure Services
Director Operations & Infrastructure
The open forum closed at 8.23pm.
Confirmed ……………………………………..
Date ……………………………………………
