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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 20 March 2023
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Minutes of the Council Meeting held in the Council Chamber Realm, on Monday 20 March 2023 at 7:30pm.
PRESENT
Cr Tasa Damante (Deputy Mayor) Wicklow Ward
Cr Marijke Graham Barngeong Ward
Cr Tony Dib, OAM JP Bungalook Ward
Cr Mike Symon Jubilee Ward
Cr Suzy Stojanovic McAlpin Ward
Cr Paul Macdonald Tarralla Ward
Cr Kylie Spears Wombolano Ward
Steve Kozlowski Chief Executive Officer
Tony Rocca Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Andrew Fuaux Director Strategy & Development
Chloe Messerle Senior Governance Officer
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Deputy Mayor, Cr Damante welcomed all to the March Council meeting.
The Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Professor Philip Adams from Ringwood Community Church.
The Councillor Pledge was read by the Deputy Mayor.
The Acknowledgement of Country was read by the Deputy Mayor.
The Deputy Mayor, Cr Damante acknowledged International Women’s Day held on 8 March 2023.
Apologies
Cr Rob Steane (Mayor) Yarrunga Ward
Cr Linda Hancock Wonga Ward
Crs Steane and Hancock were granted a Leave Of Absence at the 20 February 2023 Council Meeting.
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Symon, Seconded Cr Spears 21/23 That the minutes of the Ordinary Council Meeting held on Monday, 20 February 2023 be confirmed. |
PUBLIC QUESTION TIME
Resident
“Under the Sustainability program you state you have consulted the community yet only 31 community members provided feedback and only 20 responses on the feedback page . Where and how was it made common knowledge to all Maroondah residents about the sustainability project and why is the Council adopting the UN plan when they are not part of our governance in Australia from Federal to State to Local Government , they are not a governing body in any capacity nor are they even elected body.
Can the council confirm why they are following the UN unelected body policy and will all of the UN agendas be adhered to as in there white paper on the smart city 20 minute neighborhoods program how far does the Maroondah council in tend to go with this pilot program.”
Director Strategy and Development
“Council adopted its Sustainability Strategy 2022-2031 at the 29 August 2022 Council Meeting. The contents of the Draft Strategy were communicated broadly across the Maroondah community in April to May 2022. The specifics of the community consultation is provided in the related 29 August Council Meeting report; and included:
· Social media campaigns
· Promotion through Council publications and on our website
· And through in person engagements.
Maroondah’s Sustainability Strategy has 6 key pillars or outcome areas with associated actions. None of these six outcome areas replicate the United Nations Sustainable Development Goals, nor has Council adopted the United Nations Sustainable Development Goals or plan.”
Resident
Belmont Road East
“In light of increasing cost of living pressures on residents, what is the Maroondah council doing about reducing the council rates for residents?”
Chief Financial Officer
“Council is cognisant of cost-of-living pressures that currently exist.
Council rates are governed within the State Government rate cap environment and Council has no intention to go outside of that and never has done so. Whilst it is worth noting that the rate cap for 23/24 is well below current and predicted inflation levels.
Additionally, Council has a financial hardship policy documented on its website that can assist those specific individuals working through financial hardship pressures.”
Officers’ Reports
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Moved Cr Graham, Seconded Cr Macdonald 22/23 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Cr Damante, Cr Symon, Cr Graham, Cr Stojanovic, Cr Macdonald, Cr Spears. |
Cr Damante (Deputy Mayor)
24/02 Eastern Region Group (ERG) of Councils Meeting
01/03 Maroondah Community Health and Wellbeing Advisory Committee
02/03 Eastern FM Broadcast
08/03 2023 International Women's Day Breakfast
08/03 International Women’s Day - 1st Mooroolbark Scout Group
18/03 Chin Arts and Multicultural Festival
18/03 2023 Inaugural Maroondah Rotary Club Gala Night
Cr Symon
22/02 Maroondah Citizenship Ceremony
08/03 2023 International Women's Day Breakfast
08/03 Maroondah Arts Advisory Committee Meeting
09/03 Karralyka Theatre Season Launch
16/03 Meeting with the Honorable Michael Sukkar MP, Federal Member for Deakin
Cr Graham
23/02 ‘UR Strong’ with special guest Ms Dana Kerford in conjunction with Language of Friendship at Eastland and the Maroondah Positive Education Network
25/02 Australia Chin National Cup Event Opening
26/02 Jazz at the Lake
27/02 Communities of Wellbeing meeting with Mr Will Fowles MP, State Member for Ringwood
01/03 Communities of Wellbeing Meeting
08/03 2023 International Women's Day Breakfast
17/03 Maroondah Access, Inclusion and Equity Advisory Committee pre-meeting
Cr Dib
01/03 Maroondah Community Health and Wellbeing Advisory Committee
05/03 Friends of Tarralla Creek Clean Up Australia Day
08/03 2023 International Women's Day Breakfast
16/03 Eastern Transport Coalition (ETC) March Meeting
18/03 Chin Arts and Multicultural Festival
Cr Stojanovic
21/02 Ruth McGowan Professional Development Session
23/02 Municipal Association of Victoria (MAV) Advanced Council Finances 1 - Annual Budget
23/02 Eastern Alliance Greenhouse Action (EAGA) Executive Committee Meeting
26/02 Ellie V Pullen Pre School Family Day
27/02 Sustain: The Australian Food Network Meeting
01/03 Communities of Wellbeing Meeting
08/03 2023 International Women's Day Breakfast
08/03 Eastern Elder Abuse Network Prevention Community of Practice
08/03 Maroondah Arts Advisory Committee Meeting
09/03 North Ringwood Community House ‘Coffee with a Councillor’
10/03 Victorian Local Government Association (VLGA) International Women's Day panel
15/03 North Ringwood Community House Annual General Meeting
16/03 Ruth McGowan Group coaching Session #1
16/03 Eastern Affordable Housing Alliance (EAHA) 'Under Cover' Film Screening
18/03 Chin Arts and Multicultural Festival 2023
19/03 Sustainability Fair at Central Ringwood Community Centre
Cr Macdonald
21/02 Planning Consultation Meeting - 8 Malinda Way, Croydon South
22/02 Maroondah Citizenship Ceremony
23/02 Eastern Affordable Housing Association Planning Workshop
26/02 Jazz at the Lake
26/02 Jubilee Ward Celebrate Maroondah/Heathmont 100 celebration
08/03 2023 International Women's Day Breakfast
08/03 Maroondah Arts Advisory Committee Meeting
09/03 Karralyka Theatre Season Launch
16/03 Eastern Affordable Housing Alliance (EAHA) 'Under Cover' Film Screening
18/03 Chin Arts and Multicultural Festival 2023
Cr Spears
22/02 Australian Local Government Women’s Association Vic Finance subcommittee meeting
22/02 Maroondah Citizenship Ceremony
23/02 Australian Local Government Women’s Association February online forum (Code of Conduct - resetting for a new year)
26/02 Jubilee Ward Celebrate Maroondah/Heathmont 100 celebration
01/03 Australian Local Government Women’s Association Victoria meeting
01/03 Australian Local Government Women’s Association Victoria meeting with Mornington Peninsula Shire Council
02/03 Maroondah Kinder Expo
03/03 Australian Local Government Women’s Association National Strategic Plan update
03/03 Local Government Victoria & Australian Local Government Women’s Association meeting
08/03 2023 International Women's Day Breakfast
08/03 International Women's Day Change the Game event
09/03 National Australian Local Government Women’s Association executive meeting
09/03 Heathmont 100 meeting
09/03 Karralyka Theatre Season Launch
15/03 Australian Local Government Women’s Association Advocacy and Communications
15/03 Australian Local Government Women’s Association Victoria meeting with Mornington Peninsula Shire Council
16/03 Meeting with Mr Alistair McInnes regarding Melbourne Highland Games and Celtic festival
17/03 Your Library Limited Special Board Meeting
17/03 Maroondah Access, Inclusion and Equity Advisory Committee pre-meeting
Cr Hancock
21/02 Maroondah Business Group - Welcome 2023 Networking function
22/02 Domestic Family Violence and Coercive Control Workshop (Day 1)
23/02 Domestic Family Violence and Coercive Control Workshop (Day 2)
22/02 Maroondah Citizenship Ceremony
26/02 Jazz at the Lake
28/02 Our Local Firm luncheon including Wellbeing for Business session
01/03 Eastern Regional Libraries Meeting
01/03 Biala Ringwood Annual General Meeting
05/03 Karen (Chin) Anniversary Lunch
06/03 Eastern Regional Libraries Board Meeting
08/03 2023 International Women's Day Breakfast
09/03 Karralyka Theatre Season Launch
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Moved Cr Stojanovic, Seconded Cr Spears 23/23 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON THE 20 FEBRUARY 2023 AND 6 MARCH 2023
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Moved Cr Dib, Seconded Cr Graham 24/23 That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees 1. EASTERN TRANSPORT COALITION HELD ON 16 February 2023 2. MAROONDAH ENVIRONMENT ADVISORY COMMITTEE HELD ON 15 November 2022 |
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Moved Cr Macdonald, Seconded Cr Stojanovic 25/23 That the 2022/2023 Council Meeting schedule, as adopted by Council on 21 November 2022, be amended as follows 1. The council meeting that had been scheduled for Monday 26 June 2023 be brought forward to monday 19 june 2023 2. the Statutory council meeting that had been scheduled for Wednesday 15 November be brought forward to Wednesday 8 November 2023 3. New Council Meeting DATES 2022/2023
* notes new dates |
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Moved Cr Symon, Seconded Cr Spears 26/23 That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 20 FEBRUARY 2023
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Proposed Motions for MAV State Council Meeting - 19 May 2023 ITEM 6 |
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Moved Cr Symon, Seconded Cr Stojanovic 27/23 THAT COUNCIL ENDORSE SUBMITTING THE FOLLOWING THREE (3) MOTIONS FOR CONSIDERATION AT THE MUNICIPAL ASSOCIATION OF VICTORIA MAY 2023 STATE COUNCIL MEETING
1. REINSTATE KNOW YOUR COUNCIL WEBSITE
MOTION: THAT THE MAV CALLS ON THE VICTORIAN GOVERNMENT TO REINSTATE RECURRENT FUNDING FOR THE KNOW YOUR COUNCIL WEBSITE
2. BENCHMARKING CYBER SECURITY INCIDENTS AND ACTIONS
MOTION: THAT THE MAV CALLS ON THE VICTORIAN GOVERNMENT TO LEAD A PROJECT TO UNDERTAKE ONGOING BENCHMARKING OF CYBER SECURITY INCIDENTS AND MITIGATION ACTIVITIES AT A LOCAL GOVERNMENT LEVEL AND PROVIDE COUNCIL’S ACCESS TO THESE REPORTS
3. ADDRESS SKILL SHORTAGES IN LOCAL GOVERNMENT
MOTION: THAT THE MAV CALLS ON THE VICTORIAN GOVERNMENT TO ESTABLISH FUNDED STUDENT PLACEMENT AND CAREER PATHWAY PROGRAMS WITHIN LOCAL GOVERNMENT, WITH THE SUPPORT OF TERTIARY INSTITUTIONS
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Councillors who spoke to the motion - Cr Stojanovic, Cr Symon |
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Community Facilities Lease Agreement for the German Shepherd Dog Club of Victoria - Eastern Branch ITEM 1 |
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Moved Cr Symon, Seconded Cr Spears 28/23
THAT COUNCIL
1. GRANTS A LEASE TO THE GERMAN SHEPHERD DOG CLUB of Victoria - EASTERN BRANCH FOR AN INITIAL FIVE (5) YEAR PERIOD WITH THE OPTION FOR A FURTHER TERM OF Five (5) YEARS IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY 2. SIgns and Seals all required documentation as appropriate
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Moved Cr Spears, Seconded Cr Graham 29/23 That council adopts the Maroondah tennis strategy
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Councillors who spoke to the motion - Cr Stojanovic, Cr Spears, Cr Graham, Cr Macdonald |
Cr Spears left the Council Chamber at 8:12pm and returned at 8:13pm.
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Moved Cr Stojanovic, Seconded Cr Spears 30/23 That Council endorses the NORWOOD park enhancement plan
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Moved Cr Macdonald, Seconded Cr Spears 31/23 That Council endorses the WOODLAND park enhancement plan
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Councillors who spoke to the motion - Cr Macdonald, Cr Spears, Cr Symon, Cr Dib |
Director Strategy & Development
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Moved Cr Stojanovic, Seconded Cr Spears 32/23 That council 1. In accordance with section 73 of the Local Government Act 2020 and Council’s Community Engagement Policy release the attached Draft Community Local Law 2023 to the community for a minimum of 4 weeks commencing 13 April 2023 2. Authorises the Chief Executive Officer to publish the required public notices 3. Make a hard copy of the Draft Community Local Law 2023 available for inspection on Council’s website and in Council’s Customer Service Centres at Realm and Croydon 4. Receives a further officer’s report no earlier than 17 July 2023 Council meeting to consider any submissions and the final draft of the Local Law |
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Councillors who spoke to the motion - Cr Stojanovic |
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Minimum Standards for Canopy Tree Provision ITEM 2 |
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Moved Cr Stojanovic, Seconded Cr Graham 33/23 That 1. Maroondah Minimum Standards for Canopy Tree Provision (2020) BE FORMALLY ADOPTED BY COUNCIL AS AN ACCEPTED reference document to underpin planning policy, AND BE MADE PUBLICLY AVAILABLE ON COUNCIL’S WEBSITE 2. Minimum Standards for Canopy Tree Provision Deep Soil Area and Species Tables (2020) be noted by council and used by Council’s Statutory planning staff as a ‘ready reckoner’ information resource |
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Councillors who spoke to the motion - Cr Stojanovic, Cr Spears |
documents for sealing
Nil
motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
Nil
The open forum closed at 8:28pm.
Confirmed ……………………………………..
Date ……………………………………………
