|
Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 20 February 2023
|
Minutes of the Council Meeting held in the Council Chamber Realm, on Monday 20 February 2023 at 7:30pm.
PRESENT
Cr Rob Steane (Mayor) Yarrunga Ward
Cr Tasa Damante (Deputy Mayor) Wicklow Ward
Cr Marijke Graham Barngeong Ward
Cr Tony Dib, OAM JP Bungalook Ward
Cr Mike Symon Jubilee Ward
Cr Suzy Stojanovic McAlpin Ward
Cr Paul Macdonald Tarralla Ward
Cr Kylie Spears Wombolano Ward
Cr Linda Hancock Wonga Ward
Steve Kozlowski Chief Executive Officer
Tony Rocca Chief Financial Officer
Adam Todorov Director Assets & Leisure
Marianne Di Giallonardo Director People & Places
Andrew Fuaux Director Strategy & Development
Chloe Messerle Senior Governance Officer
Emma Hills Governance Officer
Dan Glass Multimedia Officer
The Mayor, Cr Steane welcomed all to the February Council meeting.
The Chief Executive Officer read the following Statement of Recording -
“Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
A prayer was read by Reverend Professor Philip Hughes from Maroondah Interfaith Network
The Councillor Pledge was read by the Mayor.
The Acknowledgement of Country was read by the Mayor.
Apologies
Nil
Declaration of Interests
Nil
Confirmation of MinuTes
|
Moved Cr Stojanovic, Seconded Cr Symon 1/23 That the minutes of the Ordinary Council Meeting held on Monday, 12 December 2022 be confirmed. |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
|
Moved Cr Damante, Seconded Cr Macdonald 2/23 That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
|
|
Councillors who spoke to their reports - Crs Steane, Damante, Graham, Symon, Stojanovic, Spears, Hancock |
Cr Steane
13/12 Mayoral Video Filming
15/12 Meeting with Heathmont resident
15/12 Maroondah Audit & Risk Committee Meeting
15/12 Maroondah Federation Estate Gallery Exhibition Opening ‘Room to Reverse’
22/12 ABC filming
25/01 ‘Through My Eyes’ Art Exhibition Event
26/01 Australia Day Awards and Citizenship Ceremony
01/02 Maroondah Photographic Society Trophy Presentation
02/02 Eastern Region Group (ERG) Maroondah Mayor & Deputy Mayor Meeting
02/02 Eastern FM Broadcast
04/02 Launch of Blossoms of Life at Ringwood Lake ‘The Eucalyptus Flower for Everyone’
06/02 Councillor & Mayoral Video Filming
08/02 Maroondah Business Advisory Committee (MBAC) preparatory meeting
09/02 Maroondah Federation Estate Gallery Exhibition Launch ‘OMMISSION: Ciaran Frame and Amber Cronin + In/Visible: Persephone Thacker’
14/02 Eastern Region Group (ERG) Pre-meeting with Chair and Deputy
20/02 Maroondah Audit & Risk Committee Meeting
Cr Damante
13/12 FReeZA Graduation
20/01 Grand Opening Sideshow Burgers - Main Street, Croydon
26/01 Australia Day Awards and Citizenship Ceremony
31/01 Planning Consultation Meeting - 44, 46 and 48 Ruskin Avenue, Croydon
02/02 Eastern Region Group of Councils - Maroondah Mayor & Deputy Mayor Meeting
06/02 Councillor Video Filming
10/02 Municipal Association of Victoria Councillor Leadership Conference
13/02 "The Star" media interview
16/02 Photo opportunity at Croydon Main Street - "The Star"
18/02 Croydon Men's Shed visit
Cr Graham
06/01 Communities of Wellbeing 2023 Planning Day
11/01 Site visit with resident
01/02 Communities of Wellbeing 2023 Launch - Self Compassion
06/02 Councillor Video Filming
11/02 Public Art Launch - Tawny Frogmouth sculpture in Melview Reserve, Ringwood North
11/02 Aquahub Poolside Pride LGBTIQA+ Event
Cr Dib
26/01 Australia Day Awards and Citizenship Ceremony
Cr Symon
13/12 Maroondah Business Group Networking (The Maroondah Report)
11/01 Meeting with Heathmont Community Action Group President
26/01 Australia Day Awards and Citizenship Ceremony
02/02 Councillor Video Filming
03/02 Meeting with resident
09/02 Maroondah Federation Estate Gallery Exhibition Launch ‘OMMISSION: Ciaran Frame and Amber Cronin + In/Visible: Persephone Thacker’
10/02 Municipal Association of Victoria Councillor Leadership Conference
11/02 Public Art Launch - Tawny Frogmouth sculpture in Melview Reserve, Ringwood North
15/02 Municipal Association of Victoria Presidential Forum
16/02 Municipal association of Victoria Presidential Forum No. 2
18/02 Ringwood Cricket Club President's event
20/02 Maroondah Audit & Risk Committee Meeting
Cr Symon tabled a report regarding the Australian Local Government Association (ALGA) National Local Roads and Transport Congress 2022 that he and Cr Macdonald attended in November 2022.
Cr Macdonald
14/12 Woodland Park Enhancement plan - drop in session
21/01 Woodland Park Enhancement plan - drop in session
26/01 Australia Day Awards and Citizenship Ceremony
02/02 Councillor Video Filming
04/02 Launch of Blossoms of Life at Ringwood Lake ‘The Eucalyptus Flower for Everyone’
10/02 Municipal Association of Victoria (MAV) Councillor Leadership Conference
11/02 Public Art Launch - Tawny Frogmouth sculpture in Melview Reserve, Ringwood North
16/02 Meeting with the Hon David Hodgett MP, Member for Croydon
Cr Stojanovic
20/01 Meeting with Croydon Conservation Society
23/01 Meeting with resident
31/01 Eastern Alliance Greenhouse Alliance (EAGA) Induction
01/02 Communities of Wellbeing 2023 Launch - Self Compassion
02/02 Rationalist Society Interview
02/02 EQUIP Women for Public Office Online Program
03/02 Meeting with Burnt Bridge Tennis Club
05/02 Midsumma Pride March 2023
06/02 Councillor Video Filming
09/02 February Croydon Conservation Society Virtual Meeting
10/02 Municipal Association of Victoria Councillor Leadership Conference
11/02 Aquahub Poolside Pride LGBTIQA+ Event
11/02 Urban Permaculture Garden Tour & Grey Water Demo T1 2023 - Central Ringwood Community Centre
13/02 Planning Consultation Meeting- 36 Grey Street, Ringwood East
16/02 Emerging Farmers' webinar
Cr Spears
13/12 Australian Local Government Women’s Association (ALGWA) Victoria Finance subcommittee meeting
14/12 Australian Local Government Women’s Association meeting
14/12 Australian Local Government Women's Association Victoria / Baw Baw Shire Meeting regarding 2025 Conference
15/12 Meeting with resident
20/12 Local Government Sector Roundtable
09/01 National Australian Local Government Women’s Association Special Meeting
16/01 Meeting with resident
17/01 Australian Local Government Women’s Association Exec Planning Day
17/01 Australian Local Government Women's Association Vic / Baw Baw Shire Meeting re 2025 Conference
18/01 Heathmont 100 Meeting
02/02 Meeting with residents
03/02 Eastern Regional Libraries Corporation/ Your Library Audit Risk Advisory Committee meeting
04/02 Launch of Blossoms of Life at Ringwood Lake ‘The Eucalyptus Flower for Everyone’
08/02 Australian Local Government Women’s Association Victoria / MPSC
09/02 Maroondah Federation Estate Gallery Exhibition Launch ‘OMMISSION: Ciaran Frame and Amber Cronin + In/Visible: Persephone Thacker’
15/02 Australian Local Government Women's Association Planning day
16/02 Eastern Regional Libraries/ Your Library Board Meeting
16/02 Heathmont 100 meeting
16/02 Planning Consultation Meeting - 154-156 Canterbury Road, Heathmont
20/02 Maroondah Audit & Risk Committee Meeting
Cr Hancock
15/12 Norwood Park Enhancement plan on site consultation drop in session
15/12 Maroondah Federation Estate Gallery Exhibition Opening ‘Room to Reverse’
10/01 Norwood Park Enhancement plan on site consultation drop in session
25/01 Meeting with residents at 3 New Street Ringwood
25/01 ‘Through My Eyes’ Art Exhibition event
26/01 Australia Day Awards and Citizenship Ceremony
04/02 Launch of Blossoms of Life at Ringwood Lake ‘The Eucalyptus Flower for Everyone’
06/02 Councillor Video Filming
06/02 Meeting with resident regarding ongoing building issues
09/02 Maroondah Federation Estate Gallery Exhibition Launch ‘OMMISSION: Ciaran Frame and Amber Cronin + In/Visible: Persephone Thacker’
11/02 Public Art Launch - Tawny Frogmouth sculpture in Melview Reserve, Ringwood North
11/02 Wonga Ward Celebrate Maroondah event
16/02 Eastern Regional Libraries / Your Library Board Meeting
|
Moved Cr Spears, Seconded Cr Graham 3/23 THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFINGS HELD ON THE 12 DECEMBER 2022 AND 6 FEBRUARY 2023
|
|
Moved Cr Damante, Seconded Cr Macdonald 4/23 That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees 1. Maroondah disability advisory committee held on 24 November 2022 2. Eastern Transport Coalition committee held on 17 november 2022 3. Eastern transport coalition committee held on 15 December 2022
|
|
Proposed Grant Of Easement At 50A Nangathan Way Croydon North ITEM 4 |
|
Moved Cr Graham, Seconded Cr Stojanovic 5/23
That council 1. having followed all the required statutory procedures under section 114 of the local government act 2020 (act) in relation to its proposal to grant the power supply easement shown marked ‘e-1’ on the plan attached as schedule 1 to this report, over part of the land contained in certificates of title volume 9549 folio 483, volume 11027 folio 276, and volume 10311 folio 988, and noting that there were no submissions received in response to the public notice, resolves to grant the easement in favour of ausnet for an amount not less than a current market valuation held by council, plus other incidental costs in relation to the process; and 2. authorises the chief executive officer or any other officer with delegated authority to undertake the administrative procedures necessary to enable council to complete its functions under the act in relation to this matter
|
|
Councillors Quarterly Expense and Reimbursement Report - October to December 2022 ITEM 5 |
|
Moved Cr Symon, Seconded Cr Spears 6/23
That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR OCTOBER TO DECEMBER 2022
|
|
Moved Cr Symon, Seconded Cr Spears 7/23 That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 15 DECEMBER 2022
|
|
Council Plan 2021-2025 (Year 2: 2022/23) Priority Action Progress Report, Quarter 2, 2022/23 ITEM 7 |
|
Moved Cr Spears, Seconded Cr Dib 8/23 That Council NOTEs PROGRESS MADE TOWARDS THE DELIVERY OF 2022/23 PRIORITY ACTIONS IDENTIFIED IN THE COUNCIL PLAN 2021-2025 AS AT 31 DECEMBER 2022
|
|
Councillors who spoke to the motion - Cr Spears |
|
Local Government Performance Reporting Framework - Service Performance Indicator Report - Quarter 2, 2022/23 ITEM 8 |
|
Moved Cr Graham, Seconded Cr Spears 9/23 That COUNCIL Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE RESULTS FOR the 2022/23 FINANCIAL YEAR AS AT 31 DECEMBER 2022
|
|
Councillors who spoke to the motion - Crs Graham, Spears |
|
Quarterly Financial Report: Six months ending 31 December 2022 ITEM 9 |
|
Moved Cr Symon, Seconded Cr Spears 10/23 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2022
|
|
Councillors who spoke to the motion - Cr Symon |
|
Audit and Risk Committee - Further Term Appointment for Current Member ITEM 10 |
|
Moved Cr Symon, Seconded Cr Spears 11/23
THAT MR. MICHAEL ULBRICK BE APPOINTED AS AN INDEPENDENT COMMITTEE MEMBER FOR A FURTHER THREE-YEAR TERM
|
|
Councillors who spoke to the motion - Cr Symon |
|
Moved Cr Spears, Seconded Cr Macdonald 12/23 That Council 1. RECEIVES AND NOTES the ADditional PETITION, CONTAINING 128 SIGNATURES, requesting the establishment of a “Village Green” at 127B canterbury road, heathmont 2. ADVISES THE LEAD PETITIONER THAT council is currently awaiting further advice from the australian government on how its announcement to no longer fund the proposed Heathmont Activity Centre car park will impact the future use of the land |
|
Capital Works Report: Second Quarter 2022/2023 Financial Year ITEM 2 |
|
Moved Cr Dib, Seconded Cr Stojanovic 13/23 THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY TO 31 DECEMBER 2022
|
Director Strategy & Development
|
Moved Cr Stojanovic, Seconded Cr Graham 14/23 That 1. Volume 1 of Biodiversity in Maroondah (2020) be noted by Council and made publicly available on Council’s website 2. The document “Council responses to 'Actions for Council consideration' in Biodiversity in Maroondah 2020 Volume 1” accompany Volume 1 and BE made publicly available on Council’s website 3. Volume 2 of Biodiversity in Maroondah (2020) be formally adopted by Council as an accepted base of evidence, and also be made publicly available on Council’s website
|
|
Councillors who spoke to the motion - Cr Stojanovic |
|
Moved Cr Graham, Seconded Cr Stojanovic 15/23
That Council 1. notes the OVERVIEW of actions in support of the three women’s charter key principles of gender equity, diversity and active citizenship THAT COUNCIL HAS UNDERTAKEN OVeR THE PAST 12 MONTH PERIOD 2. investigateS opportunities to promote, encourage and support women and gender diverse people to stand for Local Government elections in the City of Maroondah |
|
Councillors who spoke to the motion - Crs, Graham, Stojanovic Spears, Steane, Spears |
|
|
|
45 Lacey Street, Croydon - Lease with St John Ambulance Australia (Victoria) ITEM 1 |
|
Moved Cr Damante, Seconded Cr Macdonald 16/23 That council signs and seals THE Community Facilities LEASE WITH St John Ambulance Australia (Victoria) FOR THE OCCUPATION OF 45 Lacey Street, Croydon |
motions to review
Nil
Late ItemS
Nil
Requests FOR Leave of Absence
|
REQUEST FOR LEAVE OF ABSENCE - CR ROB STEANE AND CR LINDA HANCOCK |
|
Moved Cr Symon, Seconded Cr Spears 17/23 That cr rob steane and cr Linda hancock be granted leave of absence for the future council meeting to be held on the 20 march 2023 |
In Camera
|
Moved Cr Graham, Seconded Cr Symon 18/23 THAT THE FOLLOWING MATTERS BE DEALT WITH IN CAMERA PURSUANT TO S66(1) AND S66(2)(A) OF THE LOCAL GOVERNMENT ACT 2020, BECAUSE THE REPORTS CONTAIN INFORMATION THAT IS CONFIDENTIAL IN ACCORDANCE WITH S3(1) OF THE LOCAL GOVERNMENT ACT 2020. Chief Financial Officer Item 1 Contract VTS - Telecommunications - Mobile Services (Through State Government Contract) Reason: This report contains . This information is confidential in accordance with of the Act. Chief Financial Officer Item 2 Chief Executive Contract Reason: This report contains personal information, being information which if released would result in the unreasonable disclosure of information about any person or their personal affairs. This information is confidential in accordance with s3(1)(f) of the Act. This ground is applied because the information, if publicly released at the time, is likely to be inappropriately detrimental to the Council or any person. |
Council resolved that the following decisions be reflected in the minutes of the Open Forum.
|
DETERMINES THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING |
The open forum closed at 8:35pm.
Confirmed ……………………………………..
Date ……………………………………………
