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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

15 February 2021

 

 

 

 

UNCONFIRMED MINUTES

It should be noted that these minutes are not in their final form until Council has formally resolved to confirm them.

These minutes will be presented to Council for confirmation on 22 March 2021.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Council Meeting MINUTES                            0          15 February 2021

 

 

Minutes of the Council Meeting held as a teleconference in line with State Government Directions during Covid-19 circuit breaker period, on Monday 15 February 2021 at 7:30pm.

 

PRESENT

 

Cr Kylie Spears (Mayor)               Wombolano

Cr Nora Lamont (Deputy Mayor)    Wonga

Cr Marijke Graham                     Barngeong

Cr Tony Dib, OAM JP                 Bungalook

Cr Mike Symon                           Jubilee

Cr Suzy Stojanovic                     McAlpin

Cr Paul Macdonald                     Tarralla

Cr Tasa Damante                       Wicklow

Cr Rob Steane                            Yarrunga

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                             Director Development & Amenity

Chloe Messerle                           Governance & Procurement Officer

 

 

The Mayor, upon opening the meeting advised that;

 

·            This Council Meeting is being conducted and live streamed due to the COVID-19 Pandemic

 

·            If there is a disconnection of Council’s live-stream, the meeting will be adjourned for up to 15 minutes

·            If, however the live-stream connection cannot be restored within the 15 minutes, then the meeting will be adjourned to a date and time as resolved by Council

·            If a Councillor is disconnected from this virtual Council Meeting, and a quorum is still present, the meeting shall continue, whilst awaiting return of the Councillor to the meeting.

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet.

Due to the current COVID restrictions the gallery is closed to the public.”

 

The prayer was read by Deputy Mayor, Cr Nora Lamont.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil


 

Declaration of Interests

Nil

Confirmation of MinuTes

Moved Cr Symon, Seconded Cr Lamont                              1/21

That the minutes of the Ordinary Council Meeting held on Monday, 14 December 2020 be confirmed.

Carried

 

PUBLIC QUESTION TIME

Question: Ms Alex Kingsbury, Resident

“Given that the proposed Heathmont multi-level car park contravenes many elements and principles of the Heathmont Structure Plan, namely the green - axis, that the “role of the car reduces in presence”, and the use of the site, will Council consider halting the planning process in order to adequately review the Structure Plan in consultation with the Heathmont community?”

 

Response: Director Operations, Assets & Leisure

“Council is currently undertaking early design studies for the Heathmont multilevel carpark project, and will commence consulting with the community on the project, including a broad range of design elements, in the coming months.

 

Further information on the range of consultation opportunities, including dates, times and locations will be made available to the community very soon.”

 

 

Question: Mr Frank Brown, U3A Croydon

"U3A Croydon has enrolled almost 900 members this year and that is increasing daily. We have some 93 classes and we are struggling to find facilities throughout Maroondah City to conduct these classes.  This situation will become critical when the Cheong Park clubrooms are renovated later this year.

 

We understand that the vacant Croydon Council Offices are being refurbished and there was a suggestion that there may be some ability to accommodate some U3A Croydon classes there. However, the refurbishment appears to have been completed and other group is using some of the area but U3A Croydon has not yet been consulted yet about any possible usage in the building.

 

U3A Croydon understands that the Croydon Civic Masterplan envisages that our current office, along with Keystone Hall and the Athletics Club room, will be demolished and relocated somewhere within the new Civic Centre. We need to know more precise details, including the actual time frame.

 

Having regard to the fact that Croydon U3A’s almost 900 members are probably contributing almost $1,000,000.00 in rates to Maroondah Council coffers, we believe that U3A Croydon should get more support from Council to accommodate our members.

  

Again, looking at the 2020 Maroondah Council budget where some $4M is allocated, subject to funding we need to know where we will be working from next year”

 

Response: Director Operations, Assets & Leisure

“The refurbishment of the former Croydon Civic Offices building forms part of the first stage of the Croydon Community Wellbeing Precinct.

 

This refurbishment is only partially completed and is focused on the transformation of the building into the Wellbeing Hub B, to temporarily accommodate some of the community groups located within the northern portion of the precinct. Once these groups are all accommodated within Hub B, the subsequent stages of the Croydon Community Wellbeing Precinct will be able to commence.

 

It should be noted that some of these community groups will relocate out of Hub B once the other proposed wellbeing hubs are constructed. Hub B will then have space available for other community groups, including possibly Croydon U3A, subject to further forthcoming discussions with them.

 

Croydon U3A’s current space(s) within Keystone Hall will continue to be available in the interim.”

 

 

Question: Mr Trevor Bellinger, U3A Croydon

“U3A Croydon understands that the Croydon Senor Citizens Club is going ot be relocated in the refurbished Croydon Council Offices. We would like to know when that is going to occur and what will happen to the existing club rooms and land on the corner of Mt Dandenong Road and Civic Square and will any change in the use of that land require a rezoning of the Maroondah Planning Scheme?”

Response: Director Operations, Assets & Leisure

“The Croydon Senior Citizens’ Club is one of the groups that will relocate to the Wellbeing Hub B, once the works are completed later this year. Their existing facility will subsequently be demolished, to enable the subsequent stages of the Croydon Community Wellbeing Precinct to be undertaken.

 

In accordance with the adopted masterplan, the area of land on the corner of Mt Dandenong Road and Civic Square has been identified as a mixed use development partnership opportunity. This will be further explored through the next phases of the project, with further information to be provided to the community as soon as possible.”


 

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                               ITEM 1

Moved Cr Steane, Seconded Cr Damante                          2/21

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports - Crs Spears, Lamont, Graham, Dib, Symon, Stojanovic, Damante and Steane

 

 

Cr Spears (Mayor)

 

15/12   Mayoral Christmas Message Video Filming

15/12   Croydon Community Wellbeing Precinct - Hub B Site Tour

15/12   FReeZA Program Graduation

15/12   Meeting with Mr Ellis Jones regarding the State Government Local Government      Election Campaign "Its our Time"

17/12   Municipal Association of Victoria (MAV) Mayoral Induction - Day 1

18/12 - MAV Mayoral Induction - Day 2

18/12   Eastern Regional Group (ERG) Meeting with Maroondah Representatives

18/12   Tour of HE Parker Pavilion with The Hon Michael Sukkar MP, Federal Member for    Deakin as well as Heathmont Cricket Club, Heathmont Jets Football Netball Club

22/12   Bedford Park Community Garden Meeting

25/12   Urban Life Christmas Function for our vulnerable citizens

26/01   Australia Day Citizenship and Awards Ceremony

27/01   Meeting with The Hon Shaun Leane MP, Minister for Local Government

29/01   Australian Local Government Women's Association Planning Day

02/02   Mayoral Video Filming

04/02   Eastern FM Broadcast

06/02   Heathmont Cricket Club ‘Pink Stumps Day’

09/02   Australian Local Government Women’s Association (ALGWA) Victoria Internal           Meeting

11/02   Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting

11/02   Croydon Conservation Society Meeting

13/02   Migrant Information Centre - Multicultural Celebration (online event)

21/01   ALGWA Victoria ‘Cocktails and Connecting’ Online Event

22/01   Advocacy Meeting with Mr Jackson Taylor MP, State Member for Bayswater

 

 

Cr Lamont (Deputy Mayor)

 

14/01   Meeting with Residents

18/01   Eastern Regional Group (ERG) Meeting

26/01   Australia Day Citizenship Awards Ceremony

28/01   Norwood Park Tree Removal ‘drop in session’

28/01   Maroondah Federation Estate Gallery - ‘CIVICS - Exhibition Closing’ Event

02/02   Meeting with Council's Heritage Advisor

03/02   Maroondah Photographic Society Trophy Presentation Night

12/02   Meeting with Residents

 

 

Cr Graham

 

15/12   Outer East Primary Care Partnership - ‘Beyond COVID - Unmasking a collaborative     way forward in the Outer East’

19/12   Meeting with Croydon Rams Football Club

18/01   ‘My Term on a Page’ Webinar with Ms Ruth McGowan OAM

26/01   Australia Day Citizenship Awards Ceremony

03/02   Maroondah Communities of Wellbeing Steering Committee Meeting

08/02   Meeting with Croydon Baseball Club

11/02   Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting

15/12   FReeZA Program Graduation

17/15   Eastern Transport Coalition (ETC) Monthly Committee Meeting

19/12   Meeting with Croydon Baseball Club

29/01   Waste Strategy Update Meeting

31/02   Maroondah Enviornment Advisory Committee (MEAC) Informal Meeting

05/02   Meeting with Maroondah United Soccer Club

05/02   Eastern Aalliance Greenhouse Action (EAGA) Stakeholder interview with Consultant

 

 

Cr Dib OAM, JP

 

19/12   Meeting with Croydon Rams Football Club

26/01   Australia Day Citizenship Awards Ceremony

 

 

Cr Symon

 

23/12   Meeting with Aquinas Old Collegians Football Club

26/01   Australia Day Citizenship Awards Ceremony

28/01   Meeting with Resident

05/02   Municipal Association of Victoria (MAV) Virtual Special Board Meeting

07/02   Ringwood Central Tennis Club Open Day

10/02   Heathmont Community Action Group Meeting

10/02   Municipal Association of Victoria (MAV) Virtual Representative Meeting

11/02   Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting

11/02   Metropolitan Local Government Waste Forum Virtual Meeting

15/12   Meeting with Stakeholders at Proclamation Park

15/12   Croydon Community Wellbeing Precinct - Hub B Site Tour

15/12   FReeZA Program Virtual Graduation Ceremony

16/12   Meeting with President and Secretary Heatherdale Community Action Group

18/12   Municipal Association of Victoria (MAV) Mayoral Induction - Panel Speaker

 

 

Cr Stojanovic

 

15/12   Croydon Community Wellbeing Precinct - Hub B Site Tour

15/12   FReeZA Program Graduation

18/01   ‘My Term on a Page’ Webinar with Ms Ruth McGowan OAM

 

Cr Macdonald

 

26/01   Australia Day Citizenship Awards Ceremony

03/02   Maroondah Communities of Wellbeing Steering Committee Meeting

11/02   Eastern Affordable Housing Alliance Virtual Executive Meeting

 

 

Cr Damante

 

15/12   Croydon Community Wellbeing Precinct - Hub B Site Tour

15/12   FReeZA Program Graduation

26/01   Australia Day Citizenship Awards Ceremony

 

 

Cr Steane

 

15/12   Croydon Community Wellbeing Precinct - Hub B Site Tour

15/12   FReeZA Program Graduation

22/12   Croydon Football Club Function

26/01   Australia Day Citizenship Awards Ceremony

 

 

Reports of Councillor Briefings                                   ITEM 2

Moved Cr Damante, Seconded Cr Stojanovic                 3/21

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFING HELD ON 14 December 2020 and 1 february 2021

 

Carried

 

 

Councillor Representation Reports                           ITEM 3

Moved Cr Graham, Seconded Cr Macdonald                   4/21

 

That COUNCIL RECEIVES AND NOTES MINUTES OF the Eastern transport coalition meeting held on the 17 DECEMBER 2020

 

Carried

 


 

 

Councillors Quarterly Expense and Reimbursement

Report - October to December 2020                               ITEM 4

Moved Cr Stojanovic, Seconded Cr Symon                     5/21

 

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR OCTOBER TO DECEMBER 2020

 

Carried

 

 

Financial Report: Six Months Ending December 2020 ITEM 5

Moved Cr Dib, Seconded Cr Symon                                       6/21

 

That COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2020

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Final Councillor Code of Conduct - LGA 2020            ITEM 6

Moved Cr Steane, Seconded Cr Macdonald                    7/21

 

That council adopt the 2021 councillor code of conduct

 

Carried

Councillors who spoke to the motion - Cr Symon

 

Audit & Risk Committee Report                                         ITEM 7

Moved Cr Symon, Seconded Cr Stojanovic                     8/21

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 11 FEBRUARY 2021

 

Carried

 


 

Maroondah Foundation Board Member Appointment                                                                                                        ITEM 8

Moved Cr Steane, Seconded Cr Lamont                            9/21

 

That COUNCIL APPOINTS CR SUZANNE STOJANOVIC AS A DIRECTOR OF THE MAROONDAH FOUNDATION TRUSTEE LIMITED

 

Carried

 

 

Draft Maroondah Community Engagement Policy 2021                                                                                                        ITEM 9

Moved Cr Dib, Seconded Cr Stojanovic                           10/21

 

That Council ADOPTS THE DRAFT COMMUNITY ENGAGEMENT POLICY 2021, PURSUANT TO SECTION 55 OF THE LOCAL GOVERNMENT ACT 2020

 

Carried

 

 

Director Operations, Assets & Leisure

 

Capital Works Report: Second Quarter 2020/2021 Financial

Year                                                                                                                    ITEM 1

Moved Cr Stojanovic, Seconded Cr Macdonald                               11/21

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY 2020 TO 31 DECEMBER 2020

 

Carried

 

 

Jubilee Park Cricket and Community Centre - Application

to Sport and Recreation Victoria.                                 ITEM 2

Moved Cr Symon, Seconded Cr Macdonald                   12/21

 

That Council endorses the submission of a funding application to Sport and Recreation Victoria to support the development of an indoor cricket training centre as part of stage two of the Jubilee Park Enhancement Plan and sets aside $600,000 as a committed contribution towards the project

 

Carried

Councillors who spoke to the motion - Cr Symon

 

 

Director Strategy & Community

 

Council Plan 2017-2021 (Year 4: 2020/21) Priority Action

Progress Report - Quarter 2, 2020/21                            ITEM 1

Moved Cr Stojanovic, Seconded Cr Graham                 13/21

 

That council note progress made towards the delivery of 2020/21priority actions identified in the counCil plan 2017-2021 AS AT 31 DECEMBER 2020

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Local Government Performance Reporting Framework -

Service Indicator Progress Report - Quarter 2, 2020/21                                                                                                        ITEM 2

Moved Cr Stojanovic, Seconded Cr Graham                 14/21

 

That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE RESULTS FOR FINANCIAL YEAR TO DATE AS AT 31 DECEMBER 2020

 

Carried

 


 

 

Director Development & Amenity

 

Emergency Management Arrangements - Legislation changes                                                                                      ITEM 1

Moved Cr Steane, Seconded Cr Damante                        15/21

 

That council

1.       authorises the disestablishment of the existing Municipal Emergency Management Planning Committee (MEMPC) established under s21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December 2020 these provisions are repealed by s82(2) of the Emergency Management Legislation Amendment Act 2018 and replaced by the provisions of s68 of the Emergency Management Legislation Amendment Act 2018

2.       authorises the Chief executive officer to facilitate the establishment of the NEW MEMPC in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘Part 6-Muncipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020)

3.       notes that, under the Terms of Reference provided and the Emergency Management Legislation Amendment Act 2018 (which inserts s59 and 59F into the Emergency Management Act 2013 on 1 December 2020), council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council

 

Carried

  

 

Documents for Sealing

 

Telstra Lease - Silcock Reserve                                     ITEM 1

Moved Cr Damante, Seconded Cr Dib                                16/21

That council signs and seals the council telecommunications lease - telstra for part of council land at silcock reserve, 72 lincoln road, croydon

 

Carried

 


 

Letter Under Seal - Recognition of 2021 Australia Day

Honours                                                                                                   ITEM 2

Moved Cr Stojanovic, Seconded Cr Macdonald                       17/21

That council signs and seals LETTERS OF CONGRATULATIONS IN RECOGNITION OF THE 2021 AUSTRALIA DAY HONOURS AWARDED TO

 

1.       MR peter thomas gurr - awarded the medal of the order of australia (OAM) in the general division

 

2.       MRs janet ann howard - awarded the Medal of the Order of Australia (OAM) in the General Division

 

3.       Ms norma kathleeN seip - awarded the Medal of the Order of Australia (OAM) in the General Division

 

4.       Mr david james alexander-fleming - awarded the Medal of the Order of Australia (OAM) in the General Division

 

5.       Ms wilma veronica culton - awarded the public service medal (PSM)

 

Carried

   

motions to review

Nil

Late ItemS

 Nil

Requests / Leave of Absence

Nil

 

 

The open forum closed at 8:41pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………