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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 15 February 2021
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Minutes of the Council Meeting held as a teleconference in line with State Government Directions during Covid-19 circuit breaker period, on Monday 15 February 2021 at 7:30pm.
Cr Kylie Spears (Mayor) Wombolano
Cr Nora Lamont (Deputy Mayor) Wonga
Cr Marijke Graham Barngeong
Cr Tony Dib, OAM JP Bungalook
Cr Mike Symon Jubilee
Cr Suzy Stojanovic McAlpin
Cr Paul Macdonald Tarralla
Cr Tasa Damante Wicklow
Cr Rob Steane Yarrunga
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Phil Turner Director Strategy & Community
Adam Todorov Director Operations, Assets & Leisure
Andrew Fuaux Director Development & Amenity
Chloe Messerle Governance & Procurement Officer
The Mayor, upon opening the meeting advised that;
· This Council Meeting is being conducted and live streamed due to the COVID-19 Pandemic
· If there is a disconnection of Council’s live-stream, the meeting will be adjourned for up to 15 minutes
· If, however the live-stream connection cannot be restored within the 15 minutes, then the meeting will be adjourned to a date and time as resolved by Council
· If a Councillor is disconnected from this virtual Council Meeting, and a quorum is still present, the meeting shall continue, whilst awaiting return of the Councillor to the meeting.
The Chief Executive Officer read the following Statement of Recording -
“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet.
Due to the current COVID restrictions the gallery is closed to the public.”
The prayer was read by Deputy Mayor, Cr Nora Lamont.
The Acknowledgement of Country was read by the Mayor.
Apologies
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Symon, Seconded Cr Lamont 1/21 That the minutes of the Ordinary Council Meeting held on Monday, 14 December 2020 be confirmed. |
PUBLIC QUESTION TIME
Question: Ms Alex Kingsbury, Resident
“Given that the proposed Heathmont multi-level car park contravenes many elements and principles of the Heathmont Structure Plan, namely the green - axis, that the “role of the car reduces in presence”, and the use of the site, will Council consider halting the planning process in order to adequately review the Structure Plan in consultation with the Heathmont community?”
Response: Director Operations, Assets & Leisure
“Council is currently undertaking early design studies for the Heathmont multilevel carpark project, and will commence consulting with the community on the project, including a broad range of design elements, in the coming months.
Further information on the range of consultation opportunities, including dates, times and locations will be made available to the community very soon.”
Question: Mr Frank Brown, U3A Croydon
"U3A Croydon has enrolled almost 900 members this year and that is increasing daily. We have some 93 classes and we are struggling to find facilities throughout Maroondah City to conduct these classes. This situation will become critical when the Cheong Park clubrooms are renovated later this year.
We understand that the vacant Croydon Council Offices are being refurbished and there was a suggestion that there may be some ability to accommodate some U3A Croydon classes there. However, the refurbishment appears to have been completed and other group is using some of the area but U3A Croydon has not yet been consulted yet about any possible usage in the building.
U3A Croydon understands that the Croydon Civic Masterplan envisages that our current office, along with Keystone Hall and the Athletics Club room, will be demolished and relocated somewhere within the new Civic Centre. We need to know more precise details, including the actual time frame.
Having regard to the fact that Croydon U3A’s almost 900 members are probably contributing almost $1,000,000.00 in rates to Maroondah Council coffers, we believe that U3A Croydon should get more support from Council to accommodate our members.
Again, looking at the 2020 Maroondah Council budget where some $4M is allocated, subject to funding we need to know where we will be working from next year”
Response: Director Operations, Assets & Leisure
“The refurbishment of the former Croydon Civic Offices building forms part of the first stage of the Croydon Community Wellbeing Precinct.
This refurbishment is only partially completed and is focused on the transformation of the building into the Wellbeing Hub B, to temporarily accommodate some of the community groups located within the northern portion of the precinct. Once these groups are all accommodated within Hub B, the subsequent stages of the Croydon Community Wellbeing Precinct will be able to commence.
It should be noted that some of these community groups will relocate out of Hub B once the other proposed wellbeing hubs are constructed. Hub B will then have space available for other community groups, including possibly Croydon U3A, subject to further forthcoming discussions with them.
Croydon U3A’s current space(s) within Keystone Hall will continue to be available in the interim.”
Question: Mr Trevor Bellinger, U3A Croydon
“U3A Croydon understands that the Croydon Senior Citizens Club is going ot be relocated in the refurbished Croydon Council Offices. We would like to know when that is going to occur and what will happen to the existing club rooms and land on the corner of Mt Dandenong Road and Civic Square and will any change in the use of that land require a rezoning of the Maroondah Planning Scheme?”
Response: Director Operations, Assets & Leisure
“The Croydon Senior Citizens’ Club is one of the groups that will relocate to the Wellbeing Hub B, once the works are completed later this year. Their existing facility will subsequently be demolished, to enable the subsequent stages of the Croydon Community Wellbeing Precinct to be undertaken.
In accordance with the adopted masterplan, the area of land on the corner of Mt Dandenong Road and Civic Square has been identified as a mixed use development partnership opportunity. This will be further explored through the next phases of the project, with further information to be provided to the community as soon as possible.”
Officers’ Reports
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Moved Cr Steane, Seconded Cr Damante 2/21
That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Spears, Lamont, Graham, Dib, Symon, Stojanovic, Damante and Steane |
Cr Spears (Mayor)
15/12 Mayoral Christmas Message Video Filming
15/12 Croydon Community Wellbeing Precinct - Hub B Site Tour
15/12 FReeZA Program Graduation
15/12 Meeting with Mr Ellis Jones regarding the State Government Local Government Election Campaign "Its our Time"
17/12 Municipal Association of Victoria (MAV) Mayoral Induction - Day 1
18/12 - MAV Mayoral Induction - Day 2
18/12 Eastern Regional Group (ERG) Meeting with Maroondah Representatives
18/12 Tour of HE Parker Pavilion with The Hon Michael Sukkar MP, Federal Member for Deakin as well as Heathmont Cricket Club, Heathmont Jets Football Netball Club
22/12 Bedford Park Community Garden Meeting
25/12 Urban Life Christmas Function for our vulnerable citizens
26/01 Australia Day Citizenship and Awards Ceremony
27/01 Meeting with The Hon Shaun Leane MP, Minister for Local Government
29/01 Australian Local Government Women's Association Planning Day
02/02 Mayoral Video Filming
04/02 Eastern FM Broadcast
06/02 Heathmont Cricket Club ‘Pink Stumps Day’
09/02 Australian Local Government Women’s Association (ALGWA) Victoria Internal Meeting
11/02 Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting
11/02 Croydon Conservation Society Meeting
13/02 Migrant Information Centre - Multicultural Celebration (online event)
21/01 ALGWA Victoria ‘Cocktails and Connecting’ Online Event
22/01 Advocacy Meeting with Mr Jackson Taylor MP, State Member for Bayswater
Cr Lamont (Deputy Mayor)
14/01 Meeting with Residents
18/01 Eastern Regional Group (ERG) Meeting
26/01 Australia Day Citizenship Awards Ceremony
28/01 Norwood Park Tree Removal ‘drop in session’
28/01 Maroondah Federation Estate Gallery - ‘CIVICS - Exhibition Closing’ Event
02/02 Meeting with Council's Heritage Advisor
03/02 Maroondah Photographic Society Trophy Presentation Night
12/02 Meeting with Residents
Cr Graham
15/12 Outer East Primary Care Partnership - ‘Beyond COVID - Unmasking a collaborative way forward in the Outer East’
19/12 Meeting with Croydon Rams Football Club
18/01 ‘My Term on a Page’ Webinar with Ms Ruth McGowan OAM
26/01 Australia Day Citizenship Awards Ceremony
03/02 Maroondah Communities of Wellbeing Steering Committee Meeting
08/02 Meeting with Croydon Baseball Club
11/02 Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting
15/12 FReeZA Program Graduation
17/15 Eastern Transport Coalition (ETC) Monthly Committee Meeting
19/12 Meeting with Croydon Baseball Club
29/01 Waste Strategy Update Meeting
31/02 Maroondah Enviornment Advisory Committee (MEAC) Informal Meeting
05/02 Meeting with Maroondah United Soccer Club
05/02 Eastern Aalliance Greenhouse Action (EAGA) Stakeholder interview with Consultant
Cr Dib OAM, JP
19/12 Meeting with Croydon Rams Football Club
26/01 Australia Day Citizenship Awards Ceremony
Cr Symon
23/12 Meeting with Aquinas Old Collegians Football Club
26/01 Australia Day Citizenship Awards Ceremony
28/01 Meeting with Resident
05/02 Municipal Association of Victoria (MAV) Virtual Special Board Meeting
07/02 Ringwood Central Tennis Club Open Day
10/02 Heathmont Community Action Group Meeting
10/02 Municipal Association of Victoria (MAV) Virtual Representative Meeting
11/02 Maroondah City Council Audit & Risk Advisory Virtual Committee Meeting
11/02 Metropolitan Local Government Waste Forum Virtual Meeting
15/12 Meeting with Stakeholders at Proclamation Park
15/12 Croydon Community Wellbeing Precinct - Hub B Site Tour
15/12 FReeZA Program Virtual Graduation Ceremony
16/12 Meeting with President and Secretary Heatherdale Community Action Group
18/12 Municipal Association of Victoria (MAV) Mayoral Induction - Panel Speaker
Cr Stojanovic
15/12 Croydon Community Wellbeing Precinct - Hub B Site Tour
15/12 FReeZA Program Graduation
18/01 ‘My Term on a Page’ Webinar with Ms Ruth McGowan OAM
Cr Macdonald
26/01 Australia Day Citizenship Awards Ceremony
03/02 Maroondah Communities of Wellbeing Steering Committee Meeting
11/02 Eastern Affordable Housing Alliance Virtual Executive Meeting
Cr Damante
15/12 Croydon Community Wellbeing Precinct - Hub B Site Tour
15/12 FReeZA Program Graduation
26/01 Australia Day Citizenship Awards Ceremony
Cr Steane
15/12 Croydon Community Wellbeing Precinct - Hub B Site Tour
15/12 FReeZA Program Graduation
22/12 Croydon Football Club Function
26/01 Australia Day Citizenship Awards Ceremony
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Moved Cr Damante, Seconded Cr Stojanovic 3/21
THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE COUNCILLOR BRIEFING HELD ON 14 December 2020 and 1 february 2021
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Moved Cr Graham, Seconded Cr Macdonald 4/21
That COUNCIL RECEIVES AND NOTES MINUTES OF the Eastern transport coalition meeting held on the 17 DECEMBER 2020
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Councillors Quarterly Expense and Reimbursement Report - October to December 2020 ITEM 4 |
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Moved Cr Stojanovic, Seconded Cr Symon 5/21
That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR OCTOBER TO DECEMBER 2020
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Moved Cr Dib, Seconded Cr Symon 6/21
That COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2020
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Councillors who spoke to the motion - Cr Spears |
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Moved Cr Steane, Seconded Cr Macdonald 7/21
That council adopt the 2021 councillor code of conduct
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Councillors who spoke to the motion - Cr Symon |
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Moved Cr Symon, Seconded Cr Stojanovic 8/21
That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK COMMITTEE MEETING HELD ON 11 FEBRUARY 2021
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Moved Cr Steane, Seconded Cr Lamont 9/21
That COUNCIL APPOINTS CR SUZANNE STOJANOVIC AS A DIRECTOR OF THE MAROONDAH FOUNDATION TRUSTEE LIMITED
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Moved Cr Dib, Seconded Cr Stojanovic 10/21
That Council ADOPTS THE DRAFT COMMUNITY ENGAGEMENT POLICY 2021, PURSUANT TO SECTION 55 OF THE LOCAL GOVERNMENT ACT 2020
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Director Operations, Assets & Leisure
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Capital Works Report: Second Quarter 2020/2021 Financial Year ITEM 1 |
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Moved Cr Stojanovic, Seconded Cr Macdonald 11/21
THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY 2020 TO 31 DECEMBER 2020
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Jubilee Park Cricket and Community Centre - Application to Sport and Recreation Victoria. ITEM 2 |
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Moved Cr Symon, Seconded Cr Macdonald 12/21
That Council endorses the submission of a funding application to Sport and Recreation Victoria to support the development of an indoor cricket training centre as part of stage two of the Jubilee Park Enhancement Plan and sets aside $600,000 as a committed contribution towards the project
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Councillors who spoke to the motion - Cr Symon |
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Council Plan 2017-2021 (Year 4: 2020/21) Priority Action Progress Report - Quarter 2, 2020/21 ITEM 1 |
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Moved Cr Stojanovic, Seconded Cr Graham 13/21
That council note progress made towards the delivery of 2020/21priority actions identified in the counCil plan 2017-2021 AS AT 31 DECEMBER 2020
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Councillors who spoke to the motion - Cr Spears |
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Local Government Performance Reporting Framework - Service Indicator Progress Report - Quarter 2, 2020/21 ITEM 2 |
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Moved Cr Stojanovic, Seconded Cr Graham 14/21
That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE RESULTS FOR FINANCIAL YEAR TO DATE AS AT 31 DECEMBER 2020
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Director Development & Amenity
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Emergency Management Arrangements - Legislation changes ITEM 1 |
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Moved Cr Steane, Seconded Cr Damante 15/21
That council 1. authorises the disestablishment of the existing Municipal Emergency Management Planning Committee (MEMPC) established under s21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December 2020 these provisions are repealed by s82(2) of the Emergency Management Legislation Amendment Act 2018 and replaced by the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 2. authorises the Chief executive officer to facilitate the establishment of the NEW MEMPC in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘Part 6-Muncipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020) 3. notes that, under the Terms of Reference provided and the Emergency Management Legislation Amendment Act 2018 (which inserts s59 and 59F into the Emergency Management Act 2013 on 1 December 2020), council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council
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Moved Cr Damante, Seconded Cr Dib 16/21 That council signs and seals the council telecommunications lease - telstra for part of council land at silcock reserve, 72 lincoln road, croydon
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Letter Under Seal - Recognition of 2021 Australia Day Honours ITEM 2 |
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Moved Cr Stojanovic, Seconded Cr Macdonald 17/21 That council signs and seals LETTERS OF CONGRATULATIONS IN RECOGNITION OF THE 2021 AUSTRALIA DAY HONOURS AWARDED TO
1. MR peter thomas gurr - awarded the medal of the order of australia (OAM) in the general division
2. MRs janet ann howard - awarded the Medal of the Order of Australia (OAM) in the General Division
3. Ms norma kathleeN seip - awarded the Medal of the Order of Australia (OAM) in the General Division
4. Mr david james alexander-fleming - awarded the Medal of the Order of Australia (OAM) in the General Division
5. Ms wilma veronica culton - awarded the public service medal (PSM)
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motions to review
Nil
Requests / Leave of Absence
Nil
The open forum closed at 8:41pm.
Confirmed ……………………………………..
Date ……………………………………………
