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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

16 March 2020

 

 

 

 

UNCONFIRMED MINUTES

It should be noted that these minutes are not in their final form until Council has formally resolved to confirm them.

These minutes will be presented to Council for confirmation on Monday 
20 April 2020
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Council Meeting MINUTES                            0                16 March 2020

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 16 March 2020 at 7:30pm.

 

PRESENT

 

Cr Mike Symon (Mayor)                 Mullum Ward

Cr Marijke Graham (Deputy Mayor)  Wyreena Ward

Cr Tony Dib, OAM JP                 Arrabri Ward

Cr Kylie Spears                           Arrabri Ward

Cr Samantha Mazzuchelli           Mullum Ward

Cr Rob Steane                            Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Grant Meyer                                Acting Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                             Director Development & Amenity

Tessa Anderson                          Governance Officer

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Rev. Andy Tiver, North Ringwood Uniting Church

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Paul Macdonald                 Arrabri Ward

Cr Nora Lamont                       Mullum Ward

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Dib, Seconded Cr Mazzuchelli                         17/20

That the minutes of the Ordinary Council Meeting held on Monday 17 February 2020 be confirmed.

Carried

 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                               ITEM 1

Moved Cr Steane, Seconded Cr Spears                           18/20

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their Reports - Crs Symon, Graham, Spears,

Steane & Dib

 

Cr Symon (Mayor)

 

18/02          Community Event, Filming of ‘Masterchef’, Ringwood East

19/02          Meeting with Resident

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21/02          Eastern Regional Group Meeting

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

24/02          Meeting with Mr Jackson Taylor MP, State Member for Bayswater  

25/02          Planning Consultation Meeting, Council Chamber

27/02          Municipal Association of Victoria, Metro East Regional Delegates Meeting

27/02          Maroondah Federation Estate Exhibition Opening ‘Australian Plants Revealed’

28/02          Meeting with The Hon. Michael Sukkar MP, Federal Member for Deakin

29/02          Ringwood Cricket Club President's Function

01/03          Club Ringwood Fundraiser for Bushfire Relief

02/03          Meeting on Mullum Mullum Road Speed Limits

05/03          International Women's Day Event

06/03          Municipal Association of Victoria Board Meeting

10/03          Meeting with Mr Dustin Halse MP, State Member for Ringwood

12/03          Memorial Service for Mr Gary Cooper OAM

16/03          Municipal Association of Victoria, Audit and Risk Advisory Committee

16/03          Draft Jubilee Enhancement Plan Briefing

 

 

Cr Graham (Deputy Mayor)

 

20/02          Eastern Alliance for Greenhouse Action Executive Committee Meeting

20/02          Eastern Transport Coalition Executive Meeting

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21/02          Eastern Regional Group Meeting

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

28/02          Eastern Alliance for Sustainable Learning 2020 Conference ‘Learning for                           Sustainability’

04/03          Meeting with Paul Street Traders

04/03          Communities of Wellbeing Committee Meeting

05/03          International Women's Day Event

05/03          Eastern FM Radio Interview

11/03          ‘Online Safety for Women’ Forum

12/03          Silcock Reserve Stakeholder Meeting

12/03          Planning Consultation Meeting, Council Chamber

 

 

Cr Spears

 

18/02          Heathmont Uniting Church Community Lifestyle Centre, Annual General Meeting

19/02          With One Voice, Bayswater Choir Launch

20/02          Pre Councillor Conference 2020 Meeting

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

24/02          Planning Consultation Meeting, Council Chamber

25/02          Maroondah Business Advisory Committee Meeting

27/02          Eastern Regional Library Corporation Board Meeting

27/02          Maroondah Federation Estate Exhibition Opening ‘Australian Plants Revealed’

04/03          Winter Sporting Club Forum

05/03          International Women's Day Event

05/03          Maroondah Kindergarten Exhibition

11/03          Online Safety for Women Forum

12/03          Maroondah Disability Advisory Committee Meeting

 

 

Cr Steane

 

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

25/02          Meeting with Resident and The Hon. David Hodgett MP, State Member for                             Croydon

04/03          Winter Sporting Club Forum

05/03          International Women's Day Event

10/03          Maroondah Business Group Networking Event

12/03          Silcock Reserve Stakeholder Meeting

12/03          Planning Consultation Meeting, Council Chamber

 

 

Cr Mazzuchelli

 

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

25/02          Planning Consultation Meeting, Council Chamber

04/03          Communities of Wellbeing Committee Meeting

16/03          Draft Jubilee Enhancement Plan Briefing

 

Cr Macdonald

 

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

24/02          Planning Consultation Meeting, Council Chamber

04/03          Winter Sporting Club Forum

05/03          International Women's Day Event

05/03          Croydon Rotary Charity Golf Day Event

14/03          South Croydon Cricket Club Preliminary Final Event

14/03          Melbourne Water and Maroondah City Council ‘Tarralla Creek Litter Action’                           Clean-up Event

 

 

Cr Lamont

 

21-22/02    Councillor Conference 2020 (Friday night until 10am Saturday)

02/03          Meeting on Mullum Mullum Road Speed Limits

05/03          International Women's Day Event

11/03          Online Safety for Women Forum

 

 

Cr Dib

 

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

24/02          Planning Consultation Meeting, Council Chamber

05/03          International Women's Day Event

12/03          Maroondah Disability Advisory Committee Meeting

14/03          Celebrate Maroondah 2020 Event

 

 

Cr Damante

 

20/02          Maroondah City Council Australian Citizenship Ceremony

21/02          Lipscombe Park Kindergarten Playground Grand Opening

21/02          HE Parker Reserve, Pavilion Site Visit

21-23/02    Councillor Conference 2020

23/02          Karralyka 40th Birthday and Celebrate Maroondah 2020 Event

24/02          Meeting with Residents on Golf Strategy

25/02          February 2020 Maroondah Business Advisory Committee Meeting

02/03          Meeting to discuss Businesses Networking

04/03          Meeting with Paul Street Traders

05/03          Maroondah Kindergarten Exhibition

11/03          Online Safety for Women Forum

 

 

 

Reports of Assembly of Councillors                          ITEM 2

Moved Cr Graham, Seconded Cr Damante                      19/20

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 17 february 2020, 21-23 February 2020 and 2 March 2020

Carried

 

 

 

Councillor Representation Reports                           ITEM 3

Moved Cr Spears, Seconded Cr Mazzuchelli                20/20

 

That COUNCIL RECEIVES AND NOTES MINUTES OF the following commitees

1.       Maroondah disability advisory committee meeting held on 21 november 2019

2.       maroondah arts advisory committee meeting held on 29 january 2020

3.       Maroondah partners in community wellbeing committee meeting held on the 11 february 2020

4.       Maroondah Environment advisory committee meeting held on 11 February 2020

Carried

Councillors who spoke to the motion - Crs Spears, Dib & Graham

 

 

Director Operations, Assets & Leisure

 

Community Facilities Occupancy and Pricing Policies                                                                                                        ITEM 1

Moved Cr Steane, Seconded Cr Damante                        21/20

 

THAT COUNCIL ENDORSES THE FOLLOWING DOCUMENTS AS REVISED AND AS ATTACHED TO THIS REPORT;

 

1.   COMMUNITY FACILITIES OCCUPANCY POLICY

2.   COMMUNITY FACILITIES OCCUPANCY POLICY - OCCUPANCY CLASSIFICATION MATRIX

3.   COMMUNITY FACILITIES PRICING POLICY

4.   LEASE & LICENCE PRICING SCHEDULE

5.   SEASONAL & CASUAL PRICING SCHEDULE

 

Carried

Councillors who spoke to the motion - Cr Steane

Maroondah Golf Strategic Review stage 1                                              ITEM 2 consultation outcomes                                                    

Moved Cr Dib, Seconded Cr Graham                                  22/20

 

That council

 

1.       RECEIVES THE MAROONDAH GOLF STRATEGIC REVIEW STAGE 1 COMMUNITY AND STAKEHOLDER CONSULTATION REPORT; and

2.       GIVEN THE ONGOING AND FORECAST UNSUSTAINABLE FINANCIAL POSITION OF MAROONDAH GOLF, PROCEEDS WITH THE DEVELOPMENT OF STAGE 2 OF THE MAROONDAH GOLF STRATEGIC REVIEW WITH THE OUTCOMES TO BE REPORTED TO A FUTURE COUNCIL MEETING

Carried

Councillors who spoke to the motion - Crs Spears & Symon

 

 

Director Strategy & Community

 

Adoption of Maroondah Vegetation Strategy        ITEM 1

Moved Cr Graham, Seconded Cr Mazzuchelli               23/20

 

That council adopts the maroondah vegetation Strategy 2020-2030.

 

Carried

Councillors who spoke to the motion - Cr Graham

 

 

Maroondah's Disability Advisory Committee                                            ITEM 2 Achievements Report 2019                                                

Moved Cr Spears, Seconded Cr Dib                                   24/20

 

That COUNCil notes the activities of the Maroondah Disability Advisory Committee during the 2019 calendar year in accordance with objectives outlined in the committee’s terms of reference

 

Carried

Councillors who spoke to the motion - Cr Spears

 


 

Arts and Cultural Development Strategy 2020 - 2025                                                                                                        ITEM 3

Moved Cr Graham, Seconded Cr Spears                         25/20

 

That Council adopts the Maroondah Arts and Cultural Development Strategy 2020-2025

 

Carried

Councillors who spoke to the motion - Crs Graham & Symon

   

 

documents for sealing

Nil

 

motions to review

Nil

Late ItemS

The CEO advised that Cr Steane wishes to raise a late item relating to the Coronavirus Pandemic

Moved Cr Steane, Seconded Cr Mazzuchelli                26/20

that this matter be delt with as a late item

 

Carried

 

CORONAVIRUS PANDEMIC UPDATE                                                                       ITEM 1

Moved Cr Steane, Seconded Cr Mazzuchelli                27/20

That council updates the community via a press release on its preparedness in dealing with the coronavirus pandemic

 

Carried

 

 

Requests / Leave of Absence

Nil


 

In Camera

 

Moved Cr Graham, Seconded Cr Damante                    28/20

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Operations, Assets & Leisure

 

Tender Evaluation Report - Contract 20929 Provision of                  ITEM 1 Linemarking Services                                                          

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY – AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

Tender Evaluation Report – Contract 20940 Supply &                         ITEM 2 Installation of Cardio Fitness Equipment                                           (Aquahub and Aquanation)                                                             

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY – AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

Tender Evaluation Report -  Contract 20943 Depot Waste                 ITEM 3 Collection Services                             

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY – AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

  

 

 

The open forum closed at 8.31pm

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………