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2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

17 February 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            0          17 February 2020

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 17 February 2020 at 7:30pm.

 

PRESENT

Cr Kylie Spears                           Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Mike Symon                           Mullum Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Samantha Mazzuchelli           Mullum Ward

Cr Tony Dib, OAM JP                 Arrabri Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                             Director Development & Amenity

Tessa Anderson                          Governance Officer

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Reverent Scott Hawkins, Urban Life Church

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Tasa Damante         Wyreena Ward

Cr Nora Lamont            Mullum Ward

Cr Rob Steane              Wyreena Ward

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Dib, Seconded Cr Mazzuchelli                           1/20

That the minutes of the Ordinary Council Meeting held on monday, 16 December 2019 be confirmed.

Carried

 

PUBLIC QUESTION TIME

 

Nil

 

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                               ITEM 1

Moved Cr Spears, Seconded Cr Graham                           2/20

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to the motion - Crs Symon, Graham, Spears, Macdonald and Dib

 

Cr Symon (Mayor)

 

17/12          Ringwood North Senior Citizen's Meeting

17/12          Uniting Church Christmas Function

20/12          Maroondah City Council Operations Centre Formal Opening

24/12          Maroondah City Council Christmas Function

03/01          Whitehorse City Council Meeting with Mayor, Councillor Sharon Ellis

21/01          Ringwood Golf Course Meeting

24/01          Chinese Spring Festival Event

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

29/01          Maroondah Arts Advisory Committee Meeting

03/02                   State Memorial Service for the Hon. John Cain, former Premier of Victoria, held at St Paul’s Cathedral, Melbourne

05/02          Realm Extension Site Tour

05/02          Maroondah Photographic Society Trophy presentation Event

06/02          Eastern FM Radio Interview

06/02          Maroondah Audit & Risk Advisory Committee Meeting

06/02          Metropolitan Local Government Waste Forum Meeting

07/02          Meeting with Mr Dustin Halse, State Member for Ringwood

09/02          Bedford Park Sustainability Fair

09/02          100th Birthday of Resident Event

11/02          Eastern Regional Group Chair and Deputy Meeting

11/02                   Victorian Government ‘Pathways for Carers’ Organisation Partnership Grants

14/02          Municipal Association of Victoria Board Meeting

 

 

Cr Graham (Deputy Mayor)

 

17/12          Youth Central ‘FReeZA’ Program Graduation Event

19/12          Eastern Transport Coalition Meeting

24/12          Maroondah City Council Christmas Function

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

29/01          Maroondah Arts Advisory Committee Meeting

05/02          Realm Extension Site Tour

05/02          Maroondah Environment Advisory Committee Meeting

05/02          Communities of Wellbeing Committee Meeting

07/02          Celebrate Maroondah Event

08/02          The Changing Nature of Tarralla Creek ‘Litter Action’ Program -

09/02          Bedford Park Sustainability Fair

11/02          Maroondah Environment Advisory Committee Meeting

13/02          ArtSpace at Realm ‘Take me with you’ Exhibition opening

17/02          East Croydon Kilsyth Tennis Club Meeting

 

 

Cr Steane

 

17/12          Croydon Football Club Meeting

20/12          Maroondah City Council Operations Centre Formal Opening

24/12          Maroondah City Council Christmas Function

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

21/01          Ringwood Golf Course Meeting

05/02          Realm Extension Site Tour

07/02          Celebrate Maroondah Event

13/02          ArtSpace at Realm ‘Take me with you’ Exhibition opening

17/02          East Croydon Kilsyth Tennis Club Meeting

 

Cr Spears

 

17/12          Youth Central ‘FReeZA’ Program Graduation Event

20/12          Maroondah City Council Operations Centre Formal Opening

24/12          Maroondah City Council Christmas Function

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

29/01                   Heathmont History Group Meeting

29/01          Maroondah Arts Advisory Committee Meeting

05/02          Realm Extension Site Tour

07/02          Tintern Grammar Foundation Service

09/02          100th Birthday of Resident Event

11/02                   Victorian Government Carer Organisation Partnership Grants - Pathways for Carers

13/02          Cheong Park Pavilion Meeting with Groups

13/02          ArtSpace at Realm ‘Take me with you’ Exhibition opening

16/02          Eastern Cricket Association, Heathmont Cricket Club T20

 

 

Cr Mazzuchelli

 

20/12          Maroondah City Council Operations Centre Formal Opening

05/02          Communities of Wellbeing Committee Meeting

11/02          Maroondah Partners in Community Wellbeing Meeting

11/02          Maroondah Environment Advisory Committee Meeting

 

 

Cr Macdonald

 

17/12          Youth Central ‘FReeZA’ Program Graduation Event

20/12          Maroondah City Council Operations Centre Formal Opening

18/01          South Croydon Cricket Club 2020 ‘Pink Stumps Day’

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

11/02          Maroondah Environment Advisory Committee Meeting

05/02          Realm Extension Site Tour

07/02          Bedford Park Community Garden Event

08/02          The Changing Nature of Tarralla Creek ‘Litter Action’ Program -

09/02          Bedford Park Sustainability Fair

11/02                   Victorian Government ‘Pathways for Carers’ Organisation Partnership Grants

13/02          Cheong Park Pavilion Meeting with Groups

13/02          ArtSpace at Realm ‘Take me with you’ Exhibition opening

 

 

Cr Lamont

 

15/01          METEC Driver Training Board Meeting

24/01          Ringwood Croquet Club Event

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

 

 

Cr Dib

 

20/12          Maroondah City Council Operations Centre Formal Opening

24/12          Maroondah City Council Christmas Function

18/01          South Croydon Cricket Club 2020 ‘Pink Stumps Day’

20/01          Meeting with The Hon. Shaun Leane, Member for Eastern Metropolitan Region

26/01                   Australian Citizenship Ceremony and Australia Day Awards Event, Ringwood Lake

21/01          Ringwood Golf Course Meeting

05/02          Realm Extension Site Tour

06/02          Eastern Affordable Housing Alliance Executive Meeting

08/02          The Changing Nature of Tarralla Creek ‘Litter Action’ Program -

09/02          Bedford Park Sustainability Fair

11/02                   Victorian Government ‘Pathways for Carers’ Organisation Partnership Grants

13/02          Cheong Park Pavilion Meeting with Groups

 

 

Cr Damante

 

20/12          Maroondah City Council Operations Centre Formal Opening

24/12          Maroondah City Council Christmas Function

05/02          Realm Extension Site Tour

07/02          Celebrate Maroondah Event

11/02          Maroondah Partners in Community Wellbeing Meeting

17/02          East Croydon Kilsyth Tennis Club Meeting

 

 

 

Reports of Assembly of Councillors                          ITEM 2

Moved Cr Graham, Seconded Cr Mazzuchelli                 3/20

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 16 DECEMBER 2019 and 3 FEBRUARY 2020

 

Carried

 

 

 

Election Period (Caretaker) Policy 2020                      ITEM 3

Moved Cr Dib, Seconded Cr Spears                                     4/20

 

That COUNCIL

1.       Adopts the Election Period (Caretaker) Policy 2020, as attached to this report, in accordance with the requirements of section 93B of the Local Government Act 1989 (the act)

2.       Authorises the Chief Executive Officer TO:

i.       arrange for a copy of the Policy to be provided to each Councillor, in accordance with section 93B(4)(a) of the Act

ii.      make the Policy available for inspection by the public, in accordance with section 93B(4)(b) of the Act and

iii.     publish the Policy on Council’s website in accordance with section 93B(4)(c) of the Act

 

Carried

 

 

 

Financial Report: Six Months Ending December 2019 ITEM 4

Moved Cr Spears, Seconded Cr Macdonald                    5/20

 

That COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2019

 

Carried

Councillors who spoke to the motion - Cr Dib

 

 

 

Audit & Risk Advisory Committee Report                     ITEM 5

Moved Cr Spears, Seconded Cr Mazzuchelli                  6/20

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON 6 FEBRUARY 2020

 

Carried

Councillors who spoke to the motion - Crs Symon and Spears

 

 

Councillors Quarterly Expense and Reimbursement Report          ITEM 6

- October to December 2019                                                          

Moved Cr Macdonald, Seconded Cr Graham                   7/20

 

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR OCTOBER TO DECEMBER 2019

 

Carried

 

 

 

Director Operations, Assets & Leisure

 

 

Community Assistance Fund                                              ITEM 1

Moved Cr Macdonald, Seconded Cr Mazzuchelli         8/20

 

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

 

Carried

 

 

 

Capital Works Report 2019/2020 - Period Ending                                      ITEM 2

31 December 2019                                                                                

Moved Cr Dib, Seconded Cr Spears                                     9/20

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF CAPITAL WORKS PROJECTS FOR THE PERIOD 1 JULY 2019 TO 31 DECEMBER 2019

 

Carried

 

 

 

 

Community Facilities Occupancy and Pricing Policies                                                                                                        ITEM 3

This Item was withdrawn from the Agenda prior to commencement of the Meeting, with a view to being considered at the next Council Meeting on 16 March 2020

 

 

 

Petitions - Maroondah Golf Strategic Review         ITEM 4

Moved Cr Macdonald, Seconded Cr Spears                  10/20

 

ThaT The Petitions be received and further considered as part of the Maroondah golf strategic review.

 

Carried

Councillors who spoke to the motion - Crs Macdonald, Symon and Spears

 

 

Director Strategy & Community

 

 

Maroondah Health & Wellbeing Plan - Year 2 Report                                                                                                        ITEM 1

Moved Cr Graham, Seconded Cr Mazzuchelli               11/20

 

that COUNCIL notes progress made IN IMPLEMENTING YEAR 2 ACTIONS FROM THE MAROONDAH HEALTH AND WELLBEING PLAN 2017-2021

 

Carried

Councillors who spoke to the motion - Cr Graham

 

 

Local Government Performance Reporting Framework                   ITEM 2

- Service Indicator Progress Report - Quarter 2, 2019/20                                                                                                      

Moved Cr Macdonald, Seconded Cr Graham                 12/20

 

That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATOR YEAR TO DATE RESULTS FOR QUARTER 2 OF THE 2019/20 FINANCIAL YEAR

 

Carried

 

 

 

 

 

 

 

 

C128maro Proposed Heritage Overlay at 3-5 Wonga Road                 ITEM 3

Ringwood North: Adoption                                                           

Moved Cr Mazzuchelli, Seconded Cr Macdonald       13/20

 

That council:

1.       Having prepared and exhibited Amendment c128maro to the maroondah planning scheme under section 19 of the planning and Environment act 1987; and

2.       having considered all submissions to amendment c128maro under section 22 of the planning and environment act 1987; and

3.       having considered the report and recommendations of the independent panel for amendment c128maro under section 27 of the planning and environment act 1987; resolves to

i.       adopt amendment c128maro to the maroondah planning scheme in    accordance with section 29 of the planning and environment act 1987 as contained in attachments 1; 2; 3; 4; 6 and 7.

ii.      submit amendment c128maro to the maroondah planning scheme, together with the prescribed information, to the minister for planning in accordance with section 31 of the planning and environment act 1987

iii.     as part of its submission requesting approval of amendment c128maro advise the minister for planning that council has accepted all of the Panel’S recommendations

iv.     adviseS all submitters to amendment c128maro that council has adopted the amendment

v.      amends the exhibited amendment in accordance with the panel recommendations, in particular, that the following changes to the proposed controls be incorporated into the amendment:

-      Deletion of the proposed application of the Heritage Overlay to 1 Wonga Road;

-      Changes to the mapping and Clause 43.01 Schedule;

-      Replacing the proposed Statement of Significance of 22 June 2019 with the Statement of Significance HO146, 3-5 Wonga Road Ringwood North, 18 November 2019, with the following changes:

-      In the section headed “why is it significant?’, correct the reference to the number of trees of historic significance to three;

-      In the section headed ‘brief history and description’ include the date of construction for the dwelling at 1 Wonga Road as post 1948 and the designer as Meldrum and Noad Architects.

vi.     upon resolving to adopt Amendment C128maro, proceeds to undertake the following:

-      INVESTIGATE FURTHER THE ORIGINS OF THE CURRENT ENTRY GATES AND PILLARS AND THE HISTORY OF 1 WONGA ROAD RINGWOOD NORTH MORE GENERALLY AS PART OF THE CURRENT WIDER HERITAGE REVIEW INVOLVING A POSSIBLE HERITAGE PRECINCT ALONG THE ‘GOLDEN MILE’ SECTION OF WONGA ROAD RINGWOOD NORTH.

 

Carried

Councillors who spoke to the motion - Cr Symon

 

 

Council Plan 2017-2021 (Year 3: 2019/20) Priority Action                         ITEM 4

Progress Report - Quarter 2, 2019/20                                       

Moved Cr Mazzuchelli, Seconded Cr Graham               14/20

 

That council notes progress made towards the delivery of 2019/20 priority actions identified in the counCil plan 2017-2021

 

Carried

 

 

 

Director Development & Amenity

 

 

Municipal Emergency Management Plan 2020 - 2023 ITEM 1

Moved Cr Dib, Seconded Cr Spears                                   15/20

 

THAT COUNCIL ENDORSES THE MAROONDAH CITY COUNCIL MUNICIPAL EMERGENCY MANAGEMENT PLAN (2020-2023)

 

Carried

Councillors who spoke to the motion - Cr Spears

   

documents for sealing

Nil

motions to review

Nil

 

Late ItemS

 

 

Nil

 

 

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Dib, Seconded Cr Graham                                16/20

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum:

 

Director Corporate Services

 

 

Instruments of Appointment and Authorisation    ITEM 1

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY – AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

Director Operations, Assets & Leisure

 

 

Tender Evaluation Report - Contract 20919 Silcock Pavilion           ITEM 1 Redevelopment                                          

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINATELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

 

Tender Evaluation Report - Contract 2206/0638 - Retail Energy                                                                                         ITEM 2

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINATELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

  

 

 

The open forum closed at: 8.25pm

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………