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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 16 December 2019
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Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 16 December 2019 at 7:30pm.
PRESENT
Cr Mike Symon (Mayor) Mullum Ward
Cr Marijke Graham (Deputy Mayor) Wyreena Ward
Cr Tony Dib, OAM JP Arrabri Ward
Cr Kylie Spears Arrabri Ward
Cr Paul Macdonald Arrabri Ward
Cr Nora Lamont Mullum Ward
Cr Samantha Mazzuchelli Mullum Ward
Cr Rob Steane Wyreena Ward
Cr Tasa Damante Wyreena Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Phil Turner Director Strategy & Community
Adam Todorov Director Operations, Assets & Leisure
Andrew Fuaux Director Development & Amenity
Chloe Messerle Governance Officer
The Chief Executive Officer read the following Statement of Recording -
“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
The prayer was read by Pastor Troy Arnott, New Community Ringwood.
The Acknowledgement of Country was read by the Mayor.
Apologies
Nil
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Dib, Seconded Cr Mazzuchelli 176/19 That the minutes of the Ordinary Council Meeting held on Monday, 18 November 2019 be confirmed. |
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Moved Cr Lamont, Seconded Cr Mazzuchelli 177/19 THAT THE ORDER OF BUSINESS BE ALTERED TO DEAL WITH THE FOLLOWING: ITEM 8 - documents for sealing
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Special Rate and Charge Scheme Agreement for Croydon main Street Shopping Centre ITEM 1 |
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Moved Cr Steane, Seconded Cr Graham 178/19 That council signs and seals the agreement between cOuncil and croydon main st traders association inc., in relation to the croydon main street shopping centre special rate and charge scheme
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Moved Cr Dib, Seconded Cr Spears 179/19 That council signs and seals A letter in recognition of 10 years service As a councillor, given by cr paul macdonald.
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Moved Cr Lamont, Seconded Cr Damante 180/19 That council Notes that a letter under seal has been presented to fay lawn to acknowledge her as the recipient of the Bill Wilkins volunteer award 2019
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Moved Cr Steane, Seconded Cr Lamont 181/19 THAT STANDING ORDERS BE SUSPENDED TO present a letter under seal to councillor paul macdonald |
presentation of letter under seal
The Mayor presented a Letter Under Seal to Cr Paul Macdonald acknowledging his ten years of service as a Councillor with the former City of Croydon and the City of Maroondah.
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Moved Cr Dib, Seconded Cr Damante 182/19 THAT STANDING ORDERS BE RESUMED |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
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Moved Cr Steane, Seconded Cr Spears 183/19
That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Symon, Graham, Steane, Macdonald, Lamont, Dib, Damante |
Cr Paul Macdonald left the Council Chamber at 7:53pm and returned at 7:55pm.
Cr Symon (Mayor)
19/11 Meeting with Mr Jackson Taylor MP, State Member for Bayswater
20/11 Local Government Working Group Meeting on ‘Gambling’
20/11 2019 Annual Inter-School Bicycle Education Competition ‘Bike It!’
20/11 Media Video Filming, Maroondah City Council
24/11 Mr Dustin Halse MP, State Member for Ringwood Event ‘A Year in Ringwood’
26/11 Meeting with Resident, Ringwood East Bendigo Bank
27/11 Maroondah 2040 Interim Review Workshop
28/11 Municipal Association of Victoria, Metropolitan Eastern Regional Meeting
28/11 Exhibition Opening Event ‘R & M McGivern’
29/11 Annual School Crossing Supervisor’s Christmas Function
01/12 Annual Ringwood Spiders Christmas Function and Notice of Annual General Meeting
02/12 Municipal Association of Victoria Audit Committee Meeting
02/12 Meeting about shared user path tree removal Armstrong Road, Heathmont
03/12 Meeting with Resident, Ringwood East Bendigo Bank
03/12 The Hon. David Hodgett MP, State Member for Croydon, Annual Community Christmas Event
04/12 Meeting with Resident, Ringwood East
04/12 The Plan Melbourne 2019 ‘MapIT!’ Challenge - Awards Night
05/12 Safe Futures Foundation tour of facility and Event
05/12 Eastern FM Radio Interview
05/12 Maroondah City Council Volunteer Recognition Function
06/12 Municipal Association of Victoria Board Meeting
06/12 Victorian Parliament Former Members Association Christmas Event
07/12 Annual Migrant Information Centre End of Year Social Event & Volunteer Award Ceremony
07/12 Melbourne East Netball Association 2019 Spring Season Grand Final Day
07/12 Maroondah Carols
09/12 Victoria Grants Commission Financial Assistance Grants Briefing
10/12 Maroondah Business Group Christmas Function
11/12 Australian Citizenship Ceremony
12/12 Ringwood Ballet Group production 'Coppelia'
12/12 Australian Citizenship Ceremony
13/12 Eastern Regional Group Mayors, Councillors and CEO's Meeting
14/12 Eastland and Ringwood Town Square ‘Lighting of the Tree’ Event
Cr Graham (Deputy Mayor)
20/11 2019 Annual Inter-School Bicycle Education Competition ‘Bike It!’
20/11 Business Networking and Forum ‘Women on the Go’
20/11 Media Video Filming, Maroondah City Council
20/11 Review of Councillor Advisory Committees & Community Policy areas Meeting
21/11 Eastern Alliance for Greenhouse Action Executive and Steering Committee Meeting
21/11 Eastern Transport Coalition Meeting
25/11 Croydon Main Street Traders Association Quarterly Meeting
25/11 Planning Consultation Meeting: 11 Humber Road, Croydon North
27/11 Maroondah 2040 Interim Review Workshop
28/11 Climate Emergency Information Session
28/11 Exhibition Opening Event ‘R & M McGivern’
29/11 Annual School Crossing Supervisor’s Christmas Function
04/12 Communities of Wellbeing December Meeting
05/12 Municipal Association of Victoria 2019 Mayoral Induction Day
05/12 Meeting to discuss Croydon Town Square
05/12 Maroondah City Council Volunteer Recognition Function
07/12 Maroondah Carols
09/12 Victoria Grants Commission Financial Assistance Grants Briefing
10/12 Melbourne Water Event ‘The Changing Nature of Tarralla Creek - Frog Walk’
11/12 Australian Citizenship Ceremony
12/12 Australian Citizenship Ceremony
13/12 Eastern Regional Group Mayors, Councillors and CEO's Meeting
14/12 Croydon Main Street Traders Association Christmas Pet Parade
Cr Steane
19/11 Maroondah Business Advisory Committee Quarterly Meeting
25/11 Croydon Main Street Traders Association Quarterly Meeting
03/12 The Hon. David Hodgett MP, State Member for Croydon, Annual Community Christmas Event
05/12 Safe Futures Foundation Tour of Facility and Event
05/12 Meeting to discuss Croydon Town Square
05/12 Maroondah City Council Volunteer Recognition Function
07/12 Maroondah Carols
10/12 Maroondah Business Group Christmas Function
11/12 Australian Citizenship Ceremony
12/12 Australian Citizenship Ceremony
Cr Spears
19/11 Maroondah Business Advisory Committee Quarterly Meeting
19/11 Post Meeting de-brief
19/11 Teleconference regarding Eastern Regional Group
20/11 Business Networking and Forum ‘Women on the Go’
20/11 Media Video Filming, Maroondah City Council
21/11 Disability Advisory Committee Meeting
20/11 Media Video Filming, Maroondah City Council
27/11 Maroondah 2040 Interim Review Workshop
28/11 Exhibition Opening Event ‘R & M McGivern’
29/11 Annual School Crossing Supervisor’s Christmas Function
02/12 Meeting about shared user path tree removal Armstrong Road, Heathmont
03/12 Eastern Regional Libraries Corporation Board Function
03/12 The Hon. David Hodgett MP, State Member for Croydon, Annual Community Christmas Event
05/12 Maroondah City Council Volunteer Recognition Function
06/12 The Babes Project Christmas Function
07/12 Maroondah Carols
09/12 Victoria Grants Commission Financial Assistance Grants Briefing
10/12 Maroondah Business Group Christmas Function
11/12 Australian Citizenship Ceremony
14/12 Heathmont Cricket Club Christmas Function
Cr Mazzuchelli
25/11 Maroondah Partners In Community Wellbeing Committee Meeting
02/12 Meeting to discuss Proposed changes to traffic management in Greenwood Avenue, Ringwood
04/12 Communities of Wellbeing December Meeting
05/12 Safe Futures Foundation Tour of Facility and Event
07/12 Maroondah Carols
09/12 Victoria Grants Commission Financial Assistance Grants Briefing
10/12 Melbourne Water Event ‘The Changing Nature of Tarralla Creek - Frog Walk’
14/12 Eastland and Ringwood Town Square ‘Lighting of the Tree’ Event
Cr Macdonald
19/11 Maroondah Environment Advisory Committee meeting (MEAC)
21/11 Media Video Filming, Maroondah City Council
25/11 Media Video Filming, Maroondah City Council
29/11 Annual School Crossing Supervisor’s Christmas Function
02/12 Meeting about shared user path tree removal Armstrong Road, Heathmont
05/12 Maroondah City Council Volunteer Recognition Function
10/12 Maroondah Business Group Christmas Function
Cr Macdonald tabled his report on the National Housing Conference 2019 and the 18th International Cities, Towns Centres and Communities Conference (ICTC) 2018
Cr Lamont
20/11 Review of Councillor Advisory Committees & Community Policy Areas Meeting
21/11 Ainslie Park Pavilion Redevelopment update
25/11 Media Video Filming, Maroondah City Council
26/11 Media Video Filming, Maroondah City Council
02/12 Meeting to discuss Proposed changes to traffic management in Greenwood Avenue, Ringwood
06/12 Planning Panel Meeting C128
11/12 Meeting to discuss Planning Application, Ringwood
11/12 Australian Citizenship Ceremony
12/12 Ainslie Park Cricket Club Event
14/12 Ringwood RSL ‘Presidents and Volunteers’ Function
Cr Lamont tabled a report on the 19th International Cities, Town Centres and Communities Conference (ICTC) 2019 on behalf of herself, Cr Rob Steane and Cr Mike Symon.
Cr Dib
19/11 Media Video Filming, Maroondah City Council
21/11 Disability Advisory Committee Meeting
27/11 Maroondah 2040 Interim Review Workshop
29/11 Annual School Crossing Supervisor’s Christmas Function
02/12 Meeting about shared user path tree removal Armstrong Road, Heathmont
05/12 Eastern Affordable Housing Alliance Executive Meeting
07/12 Maroondah Carols
09/12 Victoria Grants Commission Financial Assistance Grants Briefing
10/12 Melbourne Water Event ‘The Changing Nature of Tarralla Creek - Frog Walk’
14/12 Heathmont Cricket Club Christmas Function
14/12 Eastland and Ringwood Town Square ‘Lighting of the Tree’ Event
Cr Damante
19/11 Maroondah Business Advisory Committee Quarterly Meeting
20/11 Women on the Go Business Networking and Forum
20/11 Media Video Filming, Maroondah City Council
20/11 Review of Councillor Advisory Committees & Community Policy Areas Meeting
22/11 Media Video Filming, Maroondah City Council
25/11 Partners of Community Health and Wellbeing Committee Meeting
25/11 Croydon Main Street Traders Association Quarterly Meeting
25/11 Planning Consultation Meeting: 11 Humber Road, Croydon North
27/11 Maroondah 2040 Interim Review Workshop
29/11 Annual School Crossing Supervisor’s Christmas Function
02/12 Meeting with Resident at Realm Library
02/12 Maroondah State Emergency Service Event
03/12 Eastern Regional Libraries Corporation Board Function
03/12 The Hon. David Hodgett MP, State Member for Croydon, Annual Community Christmas Event
05/12 Safe Futures Foundation Tour of Facility and Event
05/12 Maroondah City Council Volunteer Recognition Function
06/12 Meeting to discuss Croydon Town Square
06/12 Meeting with Resident, Ringwood Office
07/12 Maroondah Carols
10/12 Melbourne Water Event ‘The Changing Nature of Tarralla Creek - Frog Walk’
11/12 Australian Citizenship Ceremony
14/12 Eastland and Ringwood Town Square ‘Lighting of the Tree’ Event
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Moved Cr Macdonald, Seconded Cr Graham 184/19
THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 18 NOVEMBER 2019 and 2 DECEMBER 2019
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Moved Cr Steane, Seconded Cr Lamont 185/19
That COUNCIL RECEIVES AND NOTES MINUTES OF the following commitees 1. Maroondah community safety commitee held on 28 October 2019 2. Maroondah arts advisory committee held on the 7 november 2019 3. Local government safe cities network meeting held on 14 november 2019 4. Maroondah environment advisory committee held on the 19 november 2019
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Councillors who spoke to the motion - Crs Steane and Symon |
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Moved Cr Steane, Seconded Cr Dib 186/19
That COUNCIL NOTES THE REPORT OF THE 2019 GENERAL VALUATION ANALYSIS
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Moved Cr Lamont, Seconded Cr Spears 187/19
That Council notes the OVERVIEW of actions in support of the three women’s charter key principles of gender equity, diversity and active citizenship THAT COUNCIL HAS UNDERTAKEN OVR THE PAST 12 MONTH PERIOD.
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Councillors who spoke to the motion - Cr Lamont |
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Moved Cr Damante, Seconded Cr Graham 188/19
That COUNCIL MEETING POLICY 2019, which supports local law NO.12 (Meetings Procedure and Use of Common Seal) BE ADOPTED
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Eastern Regional Libraries Corporation July 2019 - September 2019 Report on Provision of Library Services ITEM 7 |
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Moved Cr Spears, Seconded Cr Macdonald 189/19
That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT july 2019 - september 2019.
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Director Operations, Assets & Leisure
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Community Facilities Lease Agreement for Croydon Community Garden Inc. ITEM 1 |
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Moved Cr Macdonald, Seconded Cr Spears 190/19
That council 1. Grants a lease for a term of 3 years (with the option of a further 2 x 3 year terms) over land in Trawalla Road, Croydon, (known as the Croydon Community Garden), including buildings located thereon, to the Croydon Community Garden Incorporated 2. SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE
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Councillors who spoke to the motion - Cr Dib |
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Moved Cr Steane, Seconded Cr Damante 191/19
That COUNCIL ENDORSES THE WYREENA HERITAGE MASTERPLAN AND LANDSCAPE PLAN, FOR IMPLEMENTATION IN STAGES OVER THE FORTHCOMING YEARS, BASED ON FURTHER DESIGN WORK, AND using funding from existing ANNUAL capital works program budgets
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Councillors who spoke to the motion - Crs Graham, Steane and Macdonald |
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Local Government Performance Reporting Framework - Service Indicator Progress Report - Quarter 1, 2019/20 ITEM 1 |
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Moved Cr Lamont, Seconded Cr Mazzuchelli 192/19
That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATOR YEAR TO DATE RESULTS FOR QUARTER 1 OF THE 2019/20 FINANCIAL YEAR
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Victorian Government Inquiry Into Homelessness - Council submission ITEM 2 |
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Moved Cr Dib, Seconded Cr Spears 193/19
That COUNCIL FORMALLY ENDORSES THE SUBMISSION TO THE victorian government inquiry into homelessness
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Councillors who spoke to the motion - Crs Dib and Macdonald |
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Draft Arts and Cultural Development Strategy 2020 - 2025 ITEM 3 |
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Moved Cr Graham, Seconded Cr Spears 194/19
That Council approves the Draft Arts and Cultural Development Strategy 2020 - 2025 to be placed on Public Exhibition from 13 January to 9 February 2020
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Councillors who spoke to the motion - Cr Symon |
Nil
Late ItemS
Nil
Requests / Leave of Absence
Nil
The Mayor, Cr Symon wished everyone a Merry Christmas and a Happy and safe New Year.
The open forum closed at 8:52pm.
Confirmed ……………………………………..
Date ……………………………………………
