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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

21 October 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            0                                             21 October 2019

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 21 October 2019 at 7:30pm.

 

PRESENT

Cr Rob Steane (Mayor)                Wyreena Ward

Cr Kylie Spears (Deputy Mayor)      Arrabri Ward

Cr Tony Dib, OAM JP                 Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Samantha Mazzuchelli           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Director Development & Amenity

Chloe Messerle                           Governance Officer

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Minister Troy Arnott, New Community Ringwood.

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Nil    

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Damante, Seconded Cr Spears                                                         142/19

That the minutes of the Ordinary Council Meeting held on Monday, 16 September 2019 be confirmed.

Carried

 


 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Dib, Seconded Cr Graham                                                                   143/19

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

 

Councillors who spoke to their reports - Cr Steane, Spears, Symon, Macdonald, Lamont, Graham, Dib and Damante

 

 

Cr Steane

 

17/09          Cricket Victoria and Croydon U3A, Walking Cricket ‘Come and Try’ Day

17/09          Eastern Regional Libraries (ERL) Corporation 'Writing the Rainbow' Festival                   Opening

18/09          Nadrasca and Studio4 Artists Exhibition Opening ‘Threads’ Maroondah Federation Estate

19/09          Foothills Foundation Annual Australian Football League (AFL) Finals Charity Function, Karralyka

19/09          Heathmont Inter Church Help Inc. Annual General Meeting

21/09          Eastern Football League 2019 Grand Final Function, Bayswater Oval

21/09          Ringwood Saints Baseball Club Presentation Night

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

22/09          Maroondah Volleyball Tournament, Mixed Team Finals Presentation, Maroondah Nets

24/09          Eastern FM, Radio Interview with Mr Ken Donnelly, Wyreena Community Arts Centre

25/09          Meeting with Officers regarding Planning Application, 86 Hull Road, Croydon

01/10          Bi Monthly Meeting with Mr Jackson Taylor, Member for Bayswater

02/10          Meeting with Mr Rod Barton MLC, Member for Eastern Metropolitan Region

03/10          Jubilee Park Tennis Lighting Upgrade, Official Switch on Event

04/10          Eastern Regional Group Special Meeting with The Hon. Adem Somyurek, Minister for Small Business, Innovation and Trade

05/10          Chin Community Victoria Inc. 2019 Chin New Year, Harvest Festival

10/10          Victorian Police, Eastern Region Division 2 2019 Medal Presentation

10/10          Australian Citizenship Ceremony, Karralyka

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

12/10          Croydon Cricket Club Season Opening and Club Presentation

12/10          Aquinas College Presentation Ball for Year 10 Students

15/10          2019 Maroondah Seniors Festival ‘Seniors Celebration Day’ Event

15/10          Meeting with The Hon. Marlene Kairouz MP, Member for Kororoit

16/10          2019 Student Wellbeing Action Teams (SWAT) Program Presentation Evening

21/10          U3A Croydon Programs Open Day 2019

21/10          Victorian Manufacturing Showcase 2019 Welcome Event

 

 

Cr Spears

 

18/09          Nadrasca and Studio4 Artists Exhibition Opening ‘Threads’ Maroondah Federation Estate

23/09          Sport and Life Training (SALT) 28th Annual 2019 Brownlow Medal Event

24/09          Eastern Regional Libraries Event ‘The Art of Growing Up’ with Mr John Marsden

24/09          Business Awards Gala Discussion

24/09          Heathmont Cricket Club Meeting with Mr Matt Carr

24/09          Planning Consultation Meeting - 4/1-3 Southfork Drive, Kilsyth South

25/09          Maroondah Arts Advisory Committee Meeting

30/09          Meeting at Realm regarding Maroondah Business Awards Gala

01/10          Meeting with Stroke a Chord Choir

01/10          Meeting regarding Eastfield Park Enhancement Plan Revised Concept

02/10          Victorian Electoral Commission (VEC) Hearing of Submissions

03/10          Eastern FM Radio Interview, Wyreena Community Arts Centre

03/10          Jubilee Park Tennis Lighting Upgrade, Official Switch on Event

08/10          Maroondah Business Group Networking Event

08/10          Meeting with Ms Mel Spencer regarding Mental Health Conference

10/10          Meeting with Ms Mel Spencer and Maroondah City Council Communications and Marketing Team for finalisation presentation for Mental Health Conference

10/10          Australian Citizenship Ceremony, Karralyka

11/10          National Local Government Conference with Mental Health Foundation Australia

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

12/10          Croydon City Arrows and Chin Community Soccer Event

15/10          2019 Maroondah Seniors Festival ‘Seniors Celebration Day’ Event

15/10          Onsite Meeting regarding Maroondah Business Excellence Awards

16/10          St Andrews Cricket Club Girls Teams Season Launch

17/10          Municipal Association of Victoria (MAV) 2019 Annual Conference

17/10          Municipal Association of Victoria (MAV) Annual Function and Awards 2019

18-19/10     Australian Local Government Women's Association Victorian Conference

21/10          Arts and Cultural Development Strategy and Update

 

 

Cr Symon

 

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

24/09          Meeting with resident, Mr Steve Marks

24/09          Onsite Community Consultation Session Quambee Reserve

25/09          Community Event ‘Arts Strategy Workshops’

25/09          Maroondah Arts Advisory Committee Meeting

26/09          Municipal Association of Victoria (MAV) Metropolitan Eastern Regional Meeting

02/10          Victorian Electoral Commission Hearing of Submissions

03/10          Municipal Association of Victoria (MAV) Audit Committee Meeting (Special Financials)

03/10          Jubilee Park Tennis Lighting Upgrade, Official Switch on Event

04/10          Municipal Association of Victoria (MAV) Board Meeting

08/10          Pathways for Carers Walk with Anthony Carbines MP, State Member for Ivanhoe, Parliamentary Secretary for Carers & Volunteers, Parliamentary Secretary for Health

08/10          Maroondah Business Group Networking Event

09/10          Meeting with East Ringwood Cricket Club at Fred Hodgkins Oval

09/10          Heatherdale Community Action Group Meeting at Heatherdale Bowls Club

10/10          Drop in Session for Jubilee Park Enhancement Plan

10/10          Australian Citizenship Ceremony, Karralyka

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

11/10          Spring Community Function with Mr Dustin Halse MP, Member for Ringwood

12/10          Maroondah Nets Formal Opening Event

12/10          Drop in Session for Jubilee Park Enhancement Plan

16/10          House of Representatives ‘Question Time’ Canberra

17/10          Municipal Association of Victoria (MAV) 2019 Annual Conference

17/10          Municipal Association of Victoria (MAV) Annual Function and Awards 2019

18/10          Municipal Association of Victoria (MAV) State Council Meeting

20/10          Maroondah Tri & Duathlon Event

 

 

Cr Mazzuchelli

 

09/10          Meeting with East Ringwood Cricket Club at Fred Hodgkins Oval

09/10          Mental Health Forum ‘StressLess’ for Mental Health Awareness Week

10/10          Australian Citizenship Ceremony, Karralyka

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

12/10          Drop in Session for Jubilee Park Enhancement Plan

 

 

Cr Macdonald

 

17/09          Cricket Victoria and Croydon U3A, Walking Cricket ‘Come and Try’ Day, Saxons Sports Centre Croydon

17/09          Maroondah Environment Advisory Committee Food and Organics Service Design Workshop

18/09          Eastern Disability Action Group Event with Guest Speaker The Hon. Luke Donnellan, Member for Narre Warren North, Minister for Disability, Ageing and Carers

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

23/09          Sport and Life Training (SALT) 28th Annual 2019 Brownlow Medal Event

23/09          Maroondah Inclusive Communities Forum, Realm

24/09          Eastfield Park and Dorset Recreation Reserve Meeting

24/09          Planning Consultation Meeting 4/1-3 Southfork Drive, Kilsyth South

26/09          South Croydon Football Club Presentation Event

01/10          Eastfield Park Enhancement Plan Revised Concept Meeting

03/10          Estia Ringwood ‘Day Respite Launch’ Event

08/10          Pathways for Carers Walk with The Hon Anthony Carbines MP, State Member for Ivanhoe, Parliamentary Secretary for Carers & Volunteers, Parliamentary Secretary for Health

08/10          Maroondah Business Group Networking Event

09/10          Mental Health Forum ‘StressLess’ for Mental Health Awareness Week

10/10          Australian Citizenship Ceremony, Karralyka

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

15/10          2019 Maroondah Seniors Festival ‘Seniors Celebration Day’ Event

16/10          Abbeyfield House Croydon Annual General Meeting

17/10          Municipal Association of Victoria Annual Function and Awards 2019

19/10          Heathmont East Pre-School ‘50th Birthday’ Celebration

21/10          U3A Croydon Programs Open Day 2019

 

 

Cr Lamont

 

21/09          Ringwood Saints Baseball Club Presentation Night

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

24/09          Onsite Community Consultation Session, Quambee Reserve

03/10          Jubilee Park Tennis Lighting Upgrade, Official Switch on Event

07/10          Meeting to discuss Amendment C116 - Jubilee Park

08/10          NelsonBourke Stage 2 Soil Turning Event, Ringwood

08/10          Maroondah Business Group Networking Event

09/10          Meeting with East Ringwood Cricket Club at Fred Hodgkins Oval

09/10          Mental Health Forum ‘StressLess’ for Mental Health Awareness Week

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

 

Cr Lamont also tabled a ‘Certificate of Appreciation’ she received from the Ringwood Spiders.

 

 

Cr Graham

 

17/09          Maroondah Environment Advisory Committee (MEAC) Food and Organics Service ‘Design Workshop’

19/09          Eastern Transport Coalition (ETC) Meeting

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

23/09          Maroondah Inclusive Communities Forum

25/09          Community Event ‘Arts Strategy Workshops’

25/09          Meeting with Officers Regarding Planning Application, 86 Hull Road, Croydon

25/09          Maroondah Arts Advisory Committee Meeting

02/10          Communities of Wellbeing Meeting

05/10          Melbourne Water, Birdlife Australia and Maroondah City Council Meeting

Re-imagining Tarralla Creek’

08/10          Maroondah Business Group Networking Event

09/10          Mental Health Forum ‘StressLess’ for Mental Health Awareness Week

10/10          Australian Citizenship Ceremony, Karralyka

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

12/10          Croydon Cricket Club Season Opening and Club Presentation

16/10          2019 Student Wellbeing Action Teams (SWAT) Program Presentation Evening

17/10          Municipal Association of Victoria (MAV) 2019 Annual Conference

17/10          Municipal Association of Victoria (MAV) Annual Function and Awards 2019

21/10          U3A Croydon Programs Open Day 2019

21/10          Arts and Cultural Development Strategy and Update Meeting

 


 

Cr Dib

 

18/09          Eastern Disability Action Group Event with Guest Speaker The Hon. Luke Donnellan, Member for Narre Warren North, Minister for Disability, Ageing and Carers

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

30/09          Meeting with Resident

07/10          Meeting with Resident, Ms Jackie North

08/10          Pathways for Carers Walk with The Hon Anthony Carbines MP, State Member for Ivanhoe, Parliamentary Secretary for Carers & Volunteers, Parliamentary Secretary for Health

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

12/10          Maroondah Nets Formal Opening Event

19/10          Heathmont East Pre-School ‘50th Birthday’ Celebration

20/10          Maroondah Tri & Duathlon Event

 

 

Cr Damante

 

17/09          Cricket Victoria and Croydon U3A, Walking Cricket ‘Come and Try’ Day, Saxons Sports Centre Croydon

22/09          Maroondah City Council ‘Run Maroondah’ HE Parker Reserve

23/09          Sport and Life Training (SALT) 28th Annual 2019 Brownlow Medal Event

24/09          Eastern Regional Libraries (ERL)  Event ‘The Art of Growing Up’ with Mr John                Marsden

25/09          Meeting with Officers Regarding Planning Application, 86 Hull Road, Croydon

03/10          Jubilee Park Tennis Lighting Upgrade, Official Switch on Event

08/10          Maroondah Business Group Networking Event

09/10          Mental Health Forum ‘StressLess’ for Mental Health Awareness Week

10/10          Australian Citizenship Ceremony

11/10          HE Parker Reserve Pavilion ‘Sod Turning’ Ceremony

11/10          Ringwood Station Forecourt ‘The Ripple Effect’ Event

12/10          Maroondah Nets Formal Opening Event

12/10          Croydon Cricket Club Season Opening and Club Presentation

12/10          Brentwood Park Kindergarten Trivia Night Event

14/10          Dorset Primary School Production

15/10          2019 Maroondah Seniors Festival ‘Seniors Celebration Day’ Event

17/10          Municipal Association of Victoria Annual Function and Awards 2019

20/10          Maroondah Tri & Duathlon Event

21/10          U3A Croydon Programs Open Day 2019

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Symon, Seconded Cr Mazzuchelli                                                   144/19

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 16 September 2019 and 7 october 2019

 

Carried

 


 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Spears, Seconded Cr Macdonald                                                   145/19

That COUNCIL RECEIVES AND NOTES MINUTES OF the Maroondah disability advisory committee (MDAC) held on the 12 SEPTEMBER 2019

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Eastern Regional Libraries Corporation Annual

 2018/19 Highlights Report on the Provision of Library

Services                                                                                                                         ITEM 4

Moved Cr Spears, Seconded Cr Damante                                                         146/19

That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION 2018/19 highlights report on the provision of library services.

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Audit & Risk Advisory Committee Report                                                        ITEM 5

Moved Cr Symon, Seconded Cr Macdonald                                                     147/19

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON THURSDAY 12 SEPTEMBER 2019

 

Carried

 

Director Operations, Assets & Leisure

 

Maroondah Festival 2019                                                                                        ITEM 1

Moved Cr Lamont, Seconded Cr Graham                                                          148/19

THAT COUNCIL

1.       IN ACCORDANCE WITH THE PROVISIONS OF SCHEDULE 11, CLAUSE 10(B) OF THE LOCAL GOVERNMENT ACT 1989, RESOLVES TO TEMPORARILY CLOSE THE FOLLOWING ROADS ON SUNDAY 10 NOVEMBER 2019, FROM 6.00AM TO 8.00PM

i.        NORTON ROAD - MT DANDENONG ROAD TO JESMOND ROAD

ii.       CIVIC SQUARE - AT SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF THE AQUAHUB CAR PARK         

2.       SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3.       PROHIBITS THE CONSUMPTION OR POSSESSION OF OPENED CONTAINERS OF ALCOHOL ON SUNDAY 10 NOVEMBER 2019, AT THE FESTIVAL

4.       PrOHIBITS SMOKING ON SUNDAY 10 NOVEMBER 2019, AT THE FESTIVAL

5.       APPROVES THE PROHIBITION OF DOGS, WITH THE EXCEPTION OF SUPPORT DOGS, DURING THE MAROONDAH FESTIVAL ON SUNDAY 10 NOVEMBER 2019 BETWEEN 10.00A.M. AND 6.00P.M. IN THE FOLLOWING AREAS

i.        TOWN PARK

ii.       NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

iii.      CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF AQUAHUB CAR PARK)

6.       PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT, AND THE DOG BAN, ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

 

Carried

 

 

Director Strategy & Community

 

Environmental Upgrade Finance                                                                        ITEM 1

Moved Cr Graham, Seconded Cr Spears                                                          149/19

That Council

1.       resolves to establish an environmental upgrade finance program and endorses council officers to facilitate environmental upgrade agreements with interested maroondah businesses

2.       approves the appointment of the sustainable australia fund to establish, administer and support the delivery of the program under the better building finance brand

3.       In Accordance with section 181H of the local government act 1989, resolves to delegate to the chief executive officer (or anyone acting in the role of chief executive officer) the power to

i.        enter into an environmental upgrade agreement on behalf of council; and

ii.       declare and levy an environmental upgrade charge

Carried

Councillors who spoke to the motion - Cr Graham

 

 

Formal Consideration of Annual Report 2018/19 and

Our Achievements document                                                                               ITEM 2

Moved Cr Macdonald, Seconded Cr Graham                                                  150/19

That Council

1.       formally endorses the maroondah city council annual report 2018/19

2.       notes that the relevant statutory requirements have been met

3.       notes the summary document - Our Achievements 2018/19

 

Carried

 

 

Director Development & Amenity

 

Municipal Emergency Management Plan                                                         ITEM 1

Moved Cr Spears, Seconded Cr Dib                                                                    151/19

That COUNCIL ENDORSES THE MAROONDAH MUNICIPAL EMERGENCY MANAGEMENT PLAN (2020-2023) IS MADE AVAILABLE FOR COMMUNITY CONSULTATION FOR THE PERIOD OF 1 NOVEMBER TO 30 NOVEMBER 2019

 

Carried

 

 

Petition - Request for a dog off-leash area in Herman

Pump Reserve, Heathmont                                                                                     ITEM 2

Moved Cr Dib, Seconded Cr Mazzuchelli                                                          152/19

That council

1.       recieves and notes the petition containing 45 signatures requesting the introduction of an off-leash area at herman pump reserve before 8:00am and after 5:00pm

2.       directs officers to consider this proposal as part of the review of the Current Council order pertaining to off-leash areas of the municipal district in late 2020

3.       officers advise the lead petitioner accordingly

Carried

  


 

 

 

Documents for Sealing

 

Letter Under Seal - Senior Sergeant Graham Gooding                           ITEM 1

Moved Cr Steane, Seconded Cr Macdonald                                                   153/19

That council signs and seals a letter to senior sergeant graham gooding in recognition of his 50 years’ service to the victoria police and service to the maroondah community

 

Carried

documents for sealing

Nil

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

 

 

The open forum closed at 8:29pm.

 

Confirmed ……………………………………..

 

 

Date ……………………………………………