|
Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 19 August 2019
|
Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 19 August 2019 at 7:30pm.
PRESENT
Cr Rob Steane (Mayor) Wyreena Ward
Cr Kylie Spears (Deputy Mayor) Arrabri Ward
Cr Paul Macdonald Arrabri Ward
Cr Tony Dib, OAM JP Arrabri Ward
Cr Mike Symon Mullum Ward
Cr Nora Lamont Mullum Ward
Cr Samantha Mazzuchelli Mullum Ward
Cr Marijke Graham Wyreena Ward
Cr Tasa Damante Wyreena Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Grant Meyer Acting Director Strategy & Community
Adam Todorov Director Operations, Assets & Leisure
Andrew Fuaux Director Development & Amenity
Stephen Onans Team Leader Governance
The Chief Executive Officer read the following Statement of Recording -
“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
The prayer was read by Chaplain Adam, Bryant, Ringwood Secondary College.
The Acknowledgement of Country was read by the Mayor.
Apologies
Nil
Declaration of Interests
Nil
Confirmation of MinuTes
|
Moved Cr Symon, Seconded Cr Mazzuchelli 107/19 That the minutes of the Ordinary Council Meeting held on Monday, 15 July 2019 be confirmed. |
|
Moved Cr Lamont, Seconded Cr Dib 108/19 THAT STANDING ORDERS BE SUSPENDED TO present a letter under seal to ms anita dodds OAM |
presentation of letter under seal
The Mayor presented the Letter Under Seal to Ms Anita Dodds acknowledging the recognition bestowed upon her in the 2019 Queen’s Birthday Honours. Ms Dodds was awarded the Medal of the Order of Australia (OAM) in the General Division for service to international law enforcement education.
Note: Council resolved to present this Letter Under Seal at it’s meeting on 24 June 2019.
|
Moved Cr Spears, Seconded Cr Mazzuchelli 109/19 THAT STANDING ORDERS BE RESUMED |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
|
Moved Cr Dib, Seconded Cr Spears 110/19
That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
|
|
Councillors who spoke to their reports - Cr Steane, Damante, Dib, Graham, Lamont, Macdonald, Symon and Spears
|
Cr Steane
17/07 Community Grants Presentation Evening, Karralyka Centre
18/07 Eastern FM Radio Broadcast
23/07 Croydon Hills Baptist Church ‘Winter Shelter’ Function
24/07 Staff Milestones Recognition Event, Karralyka Centre
25/07 Municipal Association of Victoria, Metropolitan Eastern Regional Meeting
27/07 Eastern Karen Community Association of Victoria ‘Karen Culture Night’, Croydon Hills
28/07 Opening Ceremony of the School Sport Australia Diving Championships, Aquanation
30/07 2019 A Walk to End Homelessness ‘Homeward Bound’ Event, Ringwood Lake
30/07 School Sport Australia Diving Championships Function, Sage Hotel
31/07 Meeting with The Hon. David Hodgett MP, State Member for Croydon & the Croydon Citizens Band, Keystone Hall
01/08 Ringwood Arts Society ‘Artist of the Year’ Exhibition Launch, Maroondah Federation Estate
02/08 ‘Celebrating National Tree Day’ Tree Planting Activity, Ainslie Parklands Primary School
02/08 Closing Ceremony School Sport Australia Diving Championships, Aquanation
05/08 Bi Monthly Meeting with Mr Jackson Taylor MP, State Member for Bayswater
05/08 Meeting with Resident at Lakeside Crescent, Croydon Hills
07/08 Ringwood East Senior Citizens Centre, Annual General Meeting
07/08 Australian Citizenship Ceremony, Karralyka Centre
09/08 Media Event for Maroondah Art program, Realm
10/08 Croydon North Football and Netball Club Presidents and Sponsors Event, Hughes Park
11/08 Yarra Valley & Outer Eastern ‘Vietnam Veterans Day Commemoration’, hosted by Croydon RSL
14/08 Maroondah Audit & Risk Advisory Committee Meeting
16/08 Health and Wellbeing Forum (in partnership with Community of Wellbeing), Karralyka Centre
Cr Spears
16/07 Carers Hub Forum, Karralyka Centre
16/07 Meeting with Mel Spencer, President, The Different Journeys group re: Mental Health Forum
17/07 Eastfield Park Enhancement Plan Community Consultation
17/07 Community Grants Presentation Evening, Karralyka Centre
18/07 Disability Advisory Committee Meeting
19/07 Meeting with Resident re: Dublin Road Railway Crossing
19/07 Tour of Maroondah Nets, HE Parker Reserve with Manningham Council
20/07 HE Parker Reserve Tennis Club Annual General Meeting
20/07 ‘Out with the old in with the new!’ HE Parker Pavilion 1976-2019 Farewell Event
24/07 ‘Porn is not the norm’ Event for Providers, Aquinas College, Ringwood
24/07 ‘Porn is not the norm’ Event for Parents, Aquinas College, Ringwood
24/07 Briefing Update: Dublin and Knaith Road
24/07 Staff Milestones Recognition Event, Karralyka Centre
25/07 Municipal Association of Victoria, Metropolitan Eastern Regional Meeting
30/07 2019 A Walk to End Homelessness ‘Homeward Bound’ Event, Ringwood Lake
01/08 Ringwood Arts Society ‘Artist of the Year’ Exhibition Launch, Maroondah Federation Estate
07/08 Ringwood East Senior Citizens Annual General Meeting
07/08 Australian Citizenship Ceremony, Karralyka Centre
8-9/08 The 2019 Australian Women’s Leadership Symposium, Sydney
11/08 Yarra Valley & Outer Eastern ‘Vietnam Veterans Day Commemoration’, hosted by Croydon RSL
12/08 Interview with Deakin University Student
14/08 Eastern Regional Libraries Meeting, CEO Performance Review discussion
14/08 Meeting with St. Andrews Cricket Club
14/08 Eastfield Park Enhancement Plan Meeting
15/08 Heathmont History Group ‘Celebrating the 90th birthday of the Heathmont Post Office’ Event
16/08 Health and Wellbeing Forum (in partnership with Community of Wellbeing), Karralyka Centre
Cr Symon
19/07 Media Event with Maroondah Leader and Elwynne Kift, Dublin Road, Ringwood East
24/07 Staff Milestones Recognition Event, Karralyka Centre
25/07 Municipal Association of Victoria, Metropolitan Eastern Regional Meeting, Realm
26-28/07 Municipal Association of Victoria Councillor Development weekend
31/07 Local Government Bill 2019 forum with The Hon Adem Somyurek, Minister for Local Government
01/08 Ringwood Arts Society ‘Artist of the Year’ Exhibition Launch, Maroondah Federation Estate
02/08 Municipal Association of Victoria Board Meeting
07/08 Australian Citizenship Ceremony, Karralyka Centre
08/08 Metropolitan Waste & Resource Recovery Forum Meeting
09/08 Ringwood Secondary School Production ‘Monty Pythons Spamalot’ Opening Night
11/08 Yarra Valley & Outer Eastern ‘Vietnam Veterans Day Commemoration’, hosted by Croydon RSL
12/08 Municipal Association of Victoria Audit & Risk Committee Meeting
14/08 Heatherdale Community Action Group Meeting
14/08 Maroondah Audit & Risk Advisory Committee Meeting
Cr Mazzuchelli
17/07 Community Grants Presentation Evening, Karralyka Centre
30/07 Maroondah Environmental Advisory Committee Meeting
Cr Macdonald
14/08 Eastfield Park Enhancement Plan Meeting
16/08 Health and Wellbeing Forum (in partnership with Community of Wellbeing), Karralyka Centre
16/08 Uniting Church North Ringwood ‘Homeless Forum’
Cr Lamont
15/08 Aquinas College Years of Service Function, Ringwood
Cr Graham
18/07 Eastern Transport Coalition Meeting
19/07 Victorian Greenhouse Alliances 2019 Annual Conference
24/07 Staff Milestones Recognition Event, Karralyka Centre
30/07 Maroondah Environment Advisory Committee Meeting
01/08 Eastern FM Radio Broadcast
01/08 Meeting with Maroondah Voice representative
01/08 Ringwood Arts Society ‘Artist of the Year’ Exhibition Launch, Maroondah Federation Estate
06/08 ‘Conversation on Lonliness’ Event, with Dr Michelle Lim at Urban Life, Ringwood
07/08 Communities of Wellbeing Steering Committee Meeting
08-09/08 The 2019 Australian Women’s Leadership Symposium, Sydney
10/08 Croydon North Football and Netball Club Presidents and Sponsors Event, Hughes Park
12/08 Marlborough Primary School School Prize Presentation, Melbourne Metropolitan Waste and Resource Recovery Group ‘Back to Earth’ competition
14/8 North Ringwood Uniting Church Homelessness Public Forum
15/08 Eastern Transport Coalition Meeting
16/08 Health and Wellbeing Forum (in partnership with Community of Wellbeing), Karralyka Centre
19/08 Meeting with Croydon Main Street Traders Association representative
Cr Dib
30/07 2019 A Walk to End Homelessness ‘Homeward Bound’ Event, Ringwood Lake
16/08 Health and Wellbeing Forum (in partnership with Community of Wellbeing), Karralyka Centre
Cr Damante
17/07 Community Grants Presentation Evening, Karralyka Centre
24/07 Staff Milestones Recognition Event, Karralyka Centre
25/07 Municipal Association of Victoria, Metropolitan Eastern Regional Meeting
30/07 2019 A Walk to End Homelessness ‘Homeward Bound’ Event, Ringwood Lake
07/08 1st Mooroolbark Scout Group Awards and Presentation Evening
|
Moved Cr Mazzuchelli, Seconded Cr Damante 111/19
THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 15 JuLY 2019 and 5 AUgust 2019
|
|
Moved Cr Spears, Seconded Cr Graham 112/19
That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees 1. Maroondah disability advisory committee (MDAC) held on the 18 july 2019 2. MAROONDAH community safety committee (mcsc) held on the 22 july 2019 3. maroondah enviRONMENT advisory committee (MEAC) held on the 30 july 2019
|
|
Councillors who spoke to the motion - Cr Steane |
|
Moved Cr Symon, Seconded Cr Lamont 113/19 THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT and RISK ADVISORY COMMITTEE MEETING HELD ON Wednesday 14 AUGUST 2019.
|
|
Approval in Principle of 2018/2019 Annual Financial Report & Annual Performance Statement ITEM 5 |
|
Moved Cr Symon, Seconded Cr Macdonald 114/19
That COUNCIL 1. APPROVES IN PRINCIPLE THE 2018/19 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH THE PROVISIONS OF SECTION 132(2) OF THE LOCAL GOVERNMENT ACT 1989 2. AUTHORISES THE MAYOR COUNCILLOR Steane AND COUNCILLOR SYMON AS AUDIT AND RISK ADVISORY COMMITTEE MEMBERS, TO SIGN THE CERTIFICATION OF THE 2018/19 ANNUAL FINANCIAL REPORT AND THE ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989 3. AUTHORISES MR ANTONIO ROCCA AS PRINCIPAL ACCOUNTING OFFICER TO MAKE, WITHOUT FURTHER FORMAL NOTIFICATION TO COUNCIL, NON-MATERIAL CHANGES TO THE 2018/19 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT WHICH HAVE PREVIOUSLY BEEN APPROVED IN PRINCIPLE BY COUNCIL IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989 |
|
Councillors who spoke to the motion - Cr Steane |
Director Operations, Assets & Leisure
|
Moved Cr Dib, Seconded Cr Mazzuchelli 115/19
THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF THE CAPITAL WORKS PROGRAM FOR THE PERIOD 1 JULY 2018 TO 30 JUNE 2019
|
|
Barngeong Reserve Kindergarten - Surrender of Lease Agreement and Approval of New Lease ITEM 1 |
|
Moved Cr Graham, Seconded Cr Damante 116/19
That COUNCIL 1. Approves the surrender of a lease agreement between maroondah city council and barngeong reserve kindergarten 2. grants a lease to try children services for barngeong reserve kindergarten; the principal terms being: i. each lease will be an initial three (3) year period with the option for a further two (2) terms of three (3) years in accordance with council’s standard lease agreement, ii. and that Try Children Services be charged in accordance with Councils community facilities pricing policy, endorsed 23 march 2015 3. signs and seals all required documentation as appropriate
|
|
Moved Cr Lamont, Seconded Cr Macdonald 117/19
that Council places the draft maroondah vegetation strategy on public exhibition from 20 august 2019 to 22 september 2019
|
|
Councillors who spoke to the motion - Cr Spears and Steane |
|
Local Government Performance Reporting Framework - Service Performance Progress Report - 2018/19 Financial Year ITEM 3 |
|
Moved Cr Spears, Seconded Cr Dib 118/19
That council notes the locAl government performance reporting framework service performance results for the FULL 2018/19 FINANCIAL yeAR
|
|
Council Plan 2017-2021 (Year 2: 2018/19) Progress Report - as at 30 June 2019 ITEM 4 |
|
Moved Cr Macdonald, Seconded Cr Damante 119/19
That COUNCIL notes the progress made towards delivery of COUNCIL plan priority actions DURING THE 2018/19 FINANCIAL YEAR
|
|
Moved Cr Lamont, Seconded Cr Mazzuchelli 120/19
THAT COUNCIL SIGNS AND SEALS A LETTER TO MR BRIAN MORGAN IN RECOGNITION OF HIS 44 YEARS CONTRIBUTION AS A VOLUNTEER TO MAROONDAH CITY COUNCIL AND THE MAROONDAH COMMUNITY
|
motions to review
Nil
Late ItemS
Nil
|
|
|
Moved Cr Lamont, Seconded Cr Mazzuchelli 121/19 That Cr Symon be granted leave of absence from the next meeting of council to be held on monday 16 september 2019
|
In Camera
|
Moved Cr Dib, Seconded Cr Spears 122/19 THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.
|
Council resolved that the following decisions be reflected in the minutes of the Open Forum.
The open forum closed at 8:24pm.
Confirmed ……………………………………..
Date ……………………………………………
