Minutes of Ordinary Council Meeting

Council Meeting MINUTES 1 15 July 2019

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 15 July 2019 at 7:30pm.

PRESENT

Cr Rob Steane (Mayor) Wyreena Ward

Cr Kylie Spears (Deputy Mayor) Arrabri Ward

Cr Marijke Graham Wyreena Ward

Cr Mike Symon Mullum Ward

Cr Nora Lamont Mullum Ward

Cr Samantha Mazzuchelli Mullum Ward

Cr Tasa Damante Wyreena Ward

Cr Tony Dib OAM JP Arrabri Ward

Steve Kozlowski Chief Executive Officer

Marianne Di Giallonardo Director Corporate Services

Phil Turner Director Strategy & Community

Adam Todorov Director Operations, Assets & Leisure

Andrew Fuaux Director Development & Amenity

Stephen Onans Team Leader Governance

Tessa Anderson Governance Officer

The Chief Executive Officer read the following Statement of Recording -

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

The prayer was read by Pastor Leroy Coote, St James Anglican Church

The Acknowledgement of Country was read by the Mayor

Apologies

Cr Paul Macdonald Arrabri Ward (Leave of Absence)

Declaration of Interests

Nil

Confirmation of MinuTes

Moved Cr Lamont, Seconded Cr Spears 89/19

That the minutes of the Ordinary Council Meeting held on Monday,

24 June 2019 be confirmed.

Carried

Suspension of Standing Orders

Moved Cr Graham, Seconded Cr Symon 90/19

THAT STANDING ORDERS BE SUSPENDED TO PRESENT LETTERS UNDER SEAL FOR THE QUEENS BIRTHDAY 2019 HONOURS RECIPIENTS

Carried

Presentation of Letters Under Seal

· Mr David William Kelly OAM - Queen’s Birthday 2019 Honours, awarded the Medal of the Order of Australia in the General Division, in recognition for service to Veterans and their families

· Cr Tony Dib OAM JP - Queen’s Birthday 2019 Honours, awarded the Medal of the Order of Australia in the General Division, in recognition of service to Local Government and to the Community of Maroondah

Resumption of Standing Orders

Moved Cr Spears, Seconded Cr Mazzuchelli 91/19

THAT STANDING ORDERS BE RESUMED

Carried

PUBLIC QUESTION TIME

NIL

Officers’ Reports

Director Corporate Services

Attendance Report ITEM 1

Moved Cr Lamont, Seconded Cr Damante 92/19

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED

BY COUNCILLORS

Carried

Councillors who spoke to their reports - Crs Steane, Spears, Symon,

Mazzuchelli, Lamont, Graham

Cr Steane

29/06 East Ringwood Football Club ‘President's Lunch’ Event, East Ringwood Reserve, Ringwood

03/07 Australian Citizenship Ceremony, Karralyka Centre

04/07 Municipal Association of Victoria, Members Forum ‘2019 Local Government Bill Proposed Reforms’

04/07 Maroondah City Council ‘Electoral Representation Review’, Public Information Session - Conducted by the Victorian Electoral Commission

09/07 Planning Consultation: 31 - 35 Croydon Road, Croydon

10/07 ‘Croydon Pedestrian Safety Improvements’ Media Event, Intersection of Croydon and Coolstore Roads, Croydon

13/07 Ringwood Football & Netball Club ‘2019 President's Lunch’ Event, Jubilee Park, Ringwood

13/07 2019 Ringwood Eisteddfod ‘Grand Final’ Event, Maroondah Federation Estate

Cr Spears

26/06 Event hosted by Mr Jackson Taylor MP, State Member for Bayswater

‘2019 Budget’

26/06 Heathmont Historical Society Meeting

26/06 Maroondah Arts Advisory Committee Meeting, Wyreena Community Centre

27/06 Glen Park Community Centre ‘Hungry 4 Success’ Training Celebration

27/06 Eastfield Community Consultation Meeting, Benson Oval, Croydon

28/06 Eastern Regional Group - Mayor's & CEO's meeting, Realm

03/07 Australian Citizenship Ceremony, Karralyka Centre

04/07 Eastfield Community Consultation Meeting

04/07 Maroondah City Council ‘Electoral Representation Review’, Public Information Session - Conducted by the Victorian Electoral Commission

06/07 Production ‘My Life’, Karralyka Centre

08/07 The Different Journeys ASD Group, Teens ASD Social Group at Club Kilsyth

Cr Symon

26/06 Maroondah Arts Advisory Committee Meeting, Wyreena Community Centre

27/07 Metropolitan Waste Recycling Recovery Forum - ‘Buy Recycled’ Tour

03/07 Australian Citizenship Ceremony, Karralyka Centre

04/07 Municipal Association of Victoria, Members Forum ‘2019 Local Government Bill Proposed Reforms’, Brunswick, VIC

05/07 Municipal Association of Victoria Board Meeting

10/07 Maroondah Arts Advisory Committee Workshop, Realm

10/07 Heatherdale Community Action Group Meeting

13/07 Ringwood Football & Netball Club ‘2019 President's Lunch’ Event, Jubilee Park, Ringwood

13/07 North Ringwood Senior Citizens Annual General Meeting and Function

Cr Mazzuchelli

13/07 2019 Ringwood Eisteddfod ‘Grand Final’ Event, Maroondah Federation Estate

Cr Lamont

29/06 East Ringwood Football Club ‘President's Lunch’ Event, East Ringwood Reserve, Ringwood

02/07 Guest Speaker at Croydon Historical Society General Meeting

13/07 Ringwood Football & Netball Club ‘2019 President's Lunch’ Event, Jubilee Park, Ringwood

13/07 North Ringwood Senior Citizens Annual General Meeting and Function

25-26/06 Presenter at ‘Revitalising Town & City Centres’ Conference, Parramatta, NSW re: Ringwood Station

Cr Graham

26/06 Maroondah Arts Advisory Committee Meeting, Wyreena Community Centre

09/07 Planning consultation: 31-35 Croydon Road, Croydon

10/07 Maroondah Arts Advisory Committee Workshop, Realm

Cr Dib

06/07 Eastfield Park Enhancement Plan Consultation

Cr Damante

03/07 Australian Citizenship Ceremony, Karralyka Centre

04/07 Maroondah City Council ‘Electoral Representation Review’, Public Information Session - Conducted by the Victorian Electoral Commission

09/07 Planning consultation: 31-35 Croydon Road, Croydon

Reports of Assembly of Councillors ITEM 2

Moved Cr Graham, Seconded Cr Mazzuchelli 93/19

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE

ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 24 June 2019 and

1 july 2019

Carried

Councillor Representation Reports ITEM 3

Moved Cr Lamont, Seconded Cr Dib 94/19

That COUNCIL RECEIVES AND NOTES MINUTES OF the MAROONDAH community safety committee (mcsc) held on the 18 march 2019

Carried

Councillors who spoke to the motion - Crs Steane and Lamont

Outcomes - MAV State Council ITEM 4

Moved Cr Symon, Seconded Cr Spears 95/19

THAT COUNCIL NOTES THE SUCCESSFUL OUTCOME OF THE MOTION SUBMITTED BY COUNCIL THAT WAS THE SUBJECT OF CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 17 MAY 2019

Carried

Councillors who spoke to the motion - Cr Symon

Outcomes - 2019 Australian Local Government Association

(ALGA) National General Assembly of Local Government ITEM 5

Moved Cr Symon, Seconded Cr Spears 96/19

That COUNCIL NOTES THE SUCCESSFUL OUTCOME OF THE MOTION SUBMITTED BY COUNCIL THAT WAS THE SUBJECT OF CONSIDERATION AND DEBATE AT THE AUSTRALIAN LOCAL GOVERNMENT NATIONAL GENERAL ASSEMBLY HELD FROM

17 TO 19 JUNE 2019

Carried

Councillors who spoke to the motion - Cr Symon

Eastern Regional Libraries Corporation February 2019 -

April 2019 Report on Provision of Library Services ITEM 6

Moved Cr Spears, Seconded Cr Damante 97/19

That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT february 2019 - april 2019.

Carried

Councillors who spoke to the motion - Cr Spears

Councillors Quarterly Expense and Reimbursement Report -

April to June 2019 ITEM 7

Moved Cr Lamont, Seconded Cr Mazzuchelli 98/19

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR APRIL TO JUNE 2019.

Carried

Major Reforms - Local Government Bill 2019 ITEM 8

Moved Cr Dib, Seconded Cr Symon 99/19

That COUNCIL, HAVING CONSIDERED THE SIX NEW SIGNIFICANT REFORMS

BEING PROPOSED BY THE STATE GOVERNMENT WITH THE LOCAL GOVERNMENT BILL 2019, RESOLVES THAT:

1. the action of council officers in conveying council’s views as contained within this report TO THE MUNICIPAL ASSOCIATION OF VICTORIA be endorsed

2. a formal submission reflecting council’s views as contained in this report be prepared and submitted to local government victoria

3. all local State Members of Parliament BE ADVISED OF COUNCIL’S VIEWS IN THIS MATTER

Extension of Time

Moved Cr Dib, Seconded Cr Lamont 100/19

THAT cr symon be granted an extension of 3 minutes to speak to the motion

Carried

SUBSTANTIVE MOTION

Carried

Councillors who spoke to the Substantive Motion - Crs Symon and Steane

Director Operations, Assets & Leisure

Community Assistance Fund ITEM 1

Moved Cr Damante, Seconded Cr Lamont 101/19

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

Carried

Director Strategy & Community

Local Government Community Satisfaction Survey

Results 2019 ITEM 1

Moved Cr Lamont, Seconded Cr Dib 102/19

That COUNCIL NOTES THE 2019 RESULTS FROM THE LOCAL GOVERNMENT COMMUNITY SATISFACTION SURVEY

Carried

Councillors who spoke to the motion - The Mayor, Cr Steane, who also, on behalf of Councillors extended his congratulations to Council Employees for the excellent results achieved in the Local Government Community Satisfaction Survey

documents for sealing

NIL

motions to review

NIL

Late Items

The CEO advised that there was a Late Item relating to Electoral Representation Review

Moved Cr Dib, Seconded Cr Mazzuchelli 103/19

that this matter be dealt with as a late item

Carried

Electoral Representation Review Update ITEM 1

Moved Cr Symon, Seconded Cr Dib 104/19

THAT COUNCIL LODGES A PRELIMINARY SUBMISSION TO THE ELECTORAL REPRESENTATION REVIEW BEING UNDERTAKEN BY THE VICTORIAN ELECTORAL COMMISSION, WHICH SUPPORTS RETENTION OF A MULTI-MEMBER WARD MODEL, WHICH IN ITS VIEW PROVIDES A FAIR REPRESENTATION TO VOTERS IN MAROONDAH

Carried

Councillors who spoke to the motion - Cr Symon

Requests / Leave of Absence

NIL

In Camera

Moved Cr Spears, Seconded Cr Damante 105/19

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

Carried

Council resolved that the following decision be reflected in the minutes of the Open Forum

Director Corporate Services

Desktop as a Service ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

The open forum closed at 8:27pm

Confirmed ……………………………………..

Date ……………………………………………