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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

24 June 2019

 

 

 

 

UNCONFIRMED MINUTES

It should be noted that these minutes are not in their final form until Council has formally resolved to confirm them.

These minutes will be presented to Council for confirmation on 15 July 2019.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Council Meeting MINUTES                            0                                                    24 June 2019

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 24 June 2019 at 7:30pm.

 

PRESENT

Cr Kylie Spears (Acting Mayor)      Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Samantha Mazzuchelli           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Director Development & Amenity

Stephen Onans                          Team Leader Governance

Tessa Anderson                         Governance Officer

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Rev Andy Tiver, North Ringwood Uniting

 

The Acknowledgement of Country was read by the Acting Mayor, who also made reference to NAIDOC Week which is being observed from 7 - 14 July 2019.

 

The Acting Mayor also extended a warm welcome to members of the Croydon Central Scout Group in the Public Gallery

 

Apologies

Cr Rob Steane (Mayor)                Wyreena Ward  - Leave of Absence

Cr Paul Macdonald                     Arrabri Ward - Leave of Absence

 

LEAVE OF ABSENCE

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     68/19

That COUNCILLORS TONY DIB AND NORA LAMONT BE GRANTED

LEAVE OF ABSENCE FROM THIS MEETING

Carried

Declaration of Interests

Nil


 

Confirmation of MinuTes

 

Moved Cr Damante, Seconded Cr Graham                                                         69/19

That the minutes of the Ordinary Council Meeting held on

Monday, 20 May 2019 be confirmed.

Carried

 

PUBLIC QUESTION TIME

 

Nil

 

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Graham, Seconded Cr Mazzuchelli                                                  70/19

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED

BY COUNCILLORS

 

Carried

Councillors who spoke to their reports - Crs Spears, Symon, Graham

and Damante

 

 

Cr Steane   (Submitted prior to the Meeting)

 

21/05          Maroondah Business Advisory Committee Quarterly Meeting

21/05          Promotional video for ‘Maroondah Business Week’, at Realm Studio

21/05          Stroke a Chord Choir ‘9th Birthday Party’

21/05          ‘Lighting Project’ at Maroondah Nets Event with Mr Jackson Taylor MP, State Member for Bayswater

22/05          Community Volunteers Function

23/05          Meeting with The Hon. David Hodgett MP, State Member for Croydon

24/05          Knox City Council & Maroondah City Council Mayors & CEO’s meeting, at

JW Manson’s Reserve

27/05          Wyreena Ward Councillors Quarterly Meeting with Croydon Main Street Traders Association

28/05          Maroondah BizWeek Breakfast Event

28/05          Celebrate Reconciliation Week at Mullum Mullum Indigenous Gathering Place

29/05          Maroondah BizWeek ‘Eastland Experience’ at Hoyts

29/05          Croydon Football Club Sponsor Dinner

30/05          ‘Walking Football’ Event, Maroondah Nets

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

31/05          Maroondah BizWeek Men's Function

31/05          ‘65th Ringwood Eisteddfod’ Official Opening Ceremony

01/06          Celebrate Maroondah - ‘Jazz in the Square’

03/06          Community Meeting with Mr Jackton Taylor MP, State Member for Bayswater re: Issue of Trucks using Colchester Road, Bayswater North

04/06          Maroondah Audit & Risk Advisory Committee Meeting

05/06          ‘Maroondah In Focus’ Councillor Video- Filming at Realm

 

 

Cr Spears

 

21/05          Maroondah Business Advisory Committee Quarterly Meeting

22/05          Community Volunteers Function

23/05          Eastern Regional Library Corporation Board Meeting

24/05          ‘Eastern All Abilities’ Meeting at Maroondah Nets

27/05          Maroondah Nets Multi Sports Complex Operational Meeting

27/05          Planning Consultation - 6 Shasta Avenue, Ringwood East

28/05          Maroondah BizWeek Breakfast Event

28/05          Celebrate Reconciliation Week at Mullum Mullum Indigenous Gathering Place

29/05          Maroondah BizWeek ‘Eastland Experience’ at Hoyts

29/05          Australian Local Government Women’s Association Bursary & Annual General Meeting High Tea Event

30/05          ‘Walking Football’ Event, Maroondah Nets

30/05          Municipal Association of Victoria, ‘Mayors & CEOs’ Meeting at Whitehorse

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

31/05          Maroondah BizWeek Men's Function

03/06          Maroondah Nets Sporting Pavilion Stakeholders Meeting

03/06          Community Meeting with Mr Jackson Taylor MP, State Member for Bayswater re: Issue of Trucks using Colchester Road, Bayswater North

04/06          Meeting at Sage Hotel, Ringwood re: ‘Different Journeys’ Conference

04/06          Meeting at Maroondah Nets with Mayor of Manningham, Cr Paula Piccinini

05/06          Eastern FM Radio Broadcast

12/06          Australian Citizenship Ceremony, Karralyka Centre

13/06          Meeting with Resident, Ringwood East

13/06          ‘Of Earth & Fire’ exhibition launch at Maroondah Federation Estate

14/06          Meeting with Resident at Maroondah Nets & Eastfield Dog Park

16-19/06     National General Assembly Conference 2019 - ‘Future Focused’ Canberra

17/06          Australian Local Government Women’s Association Annual Networking Function

17/06          Function with The Hon. Michael Sukkar MP, Federal Member for Deakin, Canberra

20/06          Meeting at Sage Hotel, Ringwood re: ‘Different Journeys’ Conference

 

Cr Spears tabled a joint Report with Cr Lamont for the Australian Local Government Women's Association National Conference they attended on 15 to 17 May 2019

 

 

Cr Symon

 

21/05          ‘Lighting Project’ at Maroondah Nets Event with Mr Jackson Taylor MP, State Member for Bayswater

21/05          Planning Consultation - 68-74 Vasey Concourse, Croydon

22/05          Community Volunteers Function

28/05          Maroondah BizWeek Breakfast Event

28/05          Central Ringwood Community Centre - Annual General Meeting

29/05          Maroondah BizWeek ‘Eastland Experience’ at Hoyts

29/05          Croydon Football Club Sponsor Event

30/05          Municipal Association of Victoria, ‘Mayors & CEOs’ Meeting at Whitehorse

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

31/05          Meeting with Michael Borowick JP, from the Office of the Local Jobs Commissioner

31/05          Maroondah BizWeek Men's Function

04/06          Maroondah Audit & Risk Advisory Committee Meeting

06/06          Municipal Association of Victoria, Metropolitan Forum

06/06          Insurance and WorkCare Investments Position Briefing

07/06          Municipal Association of Victoria, Board meeting

12/06          Australian Citizenship Ceremony, Karralyka Centre

14/06          State Memorial Service for Bob Hawke (Former Prime Minister), Sydney Opera House

16-19/06     National General Assembly Conference 2019 - ‘Future Focused’ Canberra

17/06          Function with The Hon. Michael Sukkar MP, Federal Member for Deakin, Canberra

18/06          Meeting with Senator Raff Ciccone (Labor Senator for Victoria) at Parliament House Canberra

20/06          Municipal Association of Victoria, Transport & Infrastructure Committee Meeting

22/06          Melbourne East Netball Association ‘2019 Autumn Grand Final Day’ Event

23/06          Celebrating ‘70 Years of Service’ to the East Ringwood Football Club:

Brian Coopersmith

 

                   Cr Symon also tabled his report on the AICD Governance Summit 2019 he attended in Sydney on 4-5 March 2019

 

 

Cr Mazzuchelli

 

21/05          Planning Consultation - 68-74 Vasey Concourse, Croydon

29/05          Maroondah BizWeek ‘Eastland Experience’ at Hoyts

05/06          Maroondah Partners in Community Wellbeing Committee Meeting

 

 

Cr Macdonald (Submitted prior to the Meeting)

 

21/05          ‘Lighting Project’ at Maroondah Nets Event with Mr Jackson Taylor MP, State Member for Bayswater

22/05          Community Volunteers Function

22/05          Maroondah in Focus photo with ‘Walking Football’ at Cheong Park, Croydon

23/05          Biggest Morning Tea Event - Croydon Bowling Club

23/05          Meeting with Resident - Sellick Drive, Croydon South

27/05          Planning Consultation - 6 Shasta Avenue, Ringwood East

28/05          Maroondah BizWeek Breakfast Event

29/05          Croydon Football Club - Sponsor Function

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

31/05          Maroondah BizWeek Men's Function

01/06          South Croydon Football Club Function

04/06          ‘Maroondah In Focus’ Councillor Video- Filming at Realm

06/06          Eastern Affordable Housing Alliance Executive Meeting at Whitehorse Council


 

Cr Lamont (Submitted prior to the Meeting)

 

21/05          Planning Consultation - 68-74 Vasey Concourse, Croydon

25/05          Croydon Junior Football Club - Ladies Day Event

28/05          Maroondah BizWeek Breakfast Event

13/06          Meeting with Resident re Ainslie Park Development

13/06          NelsonBourke Project - View the completion of Stage 1, Ringwood

16-19/06     National General Assembly Conference 2019 - ‘Future Focused’ Canberra

17/06          Australian Local Government Women’s Association Annual Networking Function

17/06          Function with The Hon. Michael Sukkar MP, Federal Member for Deakin, Canberra

22/06          Norwood Junior Football Club - Life Members Function

23/06          Celebrating 70 Years of Service to the East Ringwood Football Club: Brian Coopersmith

24-26/06     Revitalising Town & City Centres Conference, Parramatta

 

 

Cr Graham

 

23/05          Eastern Alliance for Greenhouse Action Executive & Steering Committee Meeting

27/05          Croydon Main Street Traders Association Quarterly Meeting

29/05          Croydon Football Club - Sponsor Event

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

01/06          Celebrate Maroondah - ‘Jazz in the Square’

05/06          Communities of Wellbeing Meeting

12/06          Australian Citizenship Ceremony, Karralyka Centre

16-19/06     National General Assembly Conference 2019 - ‘Future Focused’ Canberra

17/06          Australian Local Government Women’s Association Annual Networking Function

17/06          Function with The Hon. Michael Sukkar MP, Federal Member for Deakin, Canberra

20/06          Eastern Transport Coalition Meeting

22/06          Melbourne East Netball Association 2019 Autumn Grand Final Day Event

 

 

Cr Dib         (Submitted prior to the Meeting)

 

27/05          Planning Consultation - 6 Shasta Avenue, Ringwood East

31/05          Maroondah BizWeek Men's Function

03/06          Maroondah Nets Stakeholders Meeting

03/06          Community Meeting with Mr Jackton Taylor MP, State Member for Bayswater re: Issue of Trucks using Colchester Road, Bayswater North

 

 

Cr Damante

 

21/05          Maroondah Business Advisory Committee Quarterly Meeting

22/05          Community Volunteers Function

23/05          Eastern Regional Libraries Corporation Board Meeting

27/05          Croydon Main Street Traders Association Quarterly Meeting

28/05          Maroondah BizWeek Breakfast Event

29/05          Maroondah BizWeek ‘Eastland Experience’ at Hoyts

29/05          Croydon Football Club - Sponsor Function

30/05          Maroondah Business Group - Networking Event, at Karralyka Centre

16-19/06     National General Assembly Conference 2019 - ‘Future Focused’ Canberra

17/06          Australian Local Government Women’s Association Annual Networking Function

17/06          Function with The Hon. Michael Sukkar MP, Federal Member for Deakin, Canberra

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Damante, Seconded Cr Symon                                                            71/19

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 20 May 2019 and 3 june 2019

 

Carried

 

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     72/19

 

That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees

1.       MAROONDAH PARTNERS IN COMMUNITY WELLBEING COMMITTEE HELD 7 may 2019

2.       LOCAL GOVERNMENT SAFE CITIES NETWORK held 9-10 MAY 2019

 

Carried

 

 

 

Discontinuance and Sale of Road at the rear of

435-445 Mt Dandenong Road Kilsyth                                                                   ITEM 4

Moved Cr Graham, Seconded Cr Damante                                                         73/19

 

1.       that council, acting under section 17(4) of the road management act 2004 (vic), resolves

i.        that the road be removed from council’s register of public roads on the basis that the road is no longer reasonbly required for general public use for the reasons outlined in the report

 

 

2.       That council, acting under clause 3 of schedule 10 of the local government act 1989 (act), resolves

i.        that the statutory procedures be commenced to discontinue the road known as road r1 on plan of subdivision lp 21344, certificate of title volume 11433 folio 824

ii.       that under sections 207a and 223 of the act, public notice of the proposed discontinuance of the road be given in “the age” newspaper

iii.      that the public notice required to be given under sections 207a and 223 of the act should state that if the road is discontinued council proposes to sell the road to the adjoining owner for market value

iv.      that a committee comprising councillors steane (mayor) graham and damante be appointed to hear any person wishing to be heard in support of their submission on a date to be determined

v.      that the director corporate services be authorised to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter

 

Carried

 

 

 

Discontinuance And Sale Of Road Between

15-19 Wilana Street Ringwood                                                                              ITEM 5

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     74/19

 

1.       that council, acting under section 17(4) of the road management act 2004 (vic), resolves

i.        that the road be removed from council’s register of public roads on the basis that the road is no longer reasonably required for general public use for the reasons outlined in the report

2.       that council, acting under clause 3 of schedule 10 of the act, resolves

i.        that the statutory procedures be commenced to discontinue the road known as road r1 on plan of subdivision lp 116394, certificate of title volume 9144 folio 555

ii.       that under sections 207a and 223 of the act, public notice of the proposed discontinuance of the road be given in “the Age” newspaper

iii.      that the public notice required to be given under sections 207a and 223 of the act should state that if the road is discontinued council proposes to

-      sell part of the road to the owner at 15 wilana street ringwood for market value, and

-      transfer part of the road to the owners corporation for a nominal consideration

iv.      that a committee comprising councillors lamont, mazzuchelli, symons be appointed to hear any person wishing to be heard in support of their submission, on a date to be determined

v.      that the director corporate services be authorised to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter

 

Carried

 

 

 

Financial Report: Nine Months Ending 31 March 2019                                ITEM 6

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     75/19

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE NINE MONTHS ENDING 31 MARCH 2019

 

Carried

 

 

 

Audit & Risk Advisory Committee Report                                                        ITEM 7

Moved Cr Symon, Seconded Cr Damante                                                            76/19

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON TUESDAY 4 JUNE 2019

 

Carried

 

 

 

Director Operations, Assets & Leisure

 

Capital Funding for Community Groups 2019/2020                                       ITEM 1

Moved Cr Graham, Seconded Cr Damante                                                         77/19

 

That Council

1.       approveS the recommended applications for financial assistance through the capital funding for community groups 2019/2020 program totalling $208,250 (inclusive of gst) as outlined in attachment 1 to this report

2.       approves these PROJECTS based on one-year funding and service agreements

3.       advises all organisations of the outcome of their submission

 

Carried

 

 

Capital Funding for Committees of Council 2019/2020                               ITEM 2

Moved Cr Graham, Seconded Cr Mazzuchelli                                                  78/19

 

That Council:

1.       APPROVES THE RECOMMENDED APPLICATIONS FOR FINANCIAL ASSISTANCE THROUGH THE capital funding for committees of council PROGRAM TOTALLING $26,400 (INCLUSIVE OF GST) AS OUTLINED IN ATTACHMENT 1 TO THIS REPORT

2.       APPROVES THESE Projects BASED ON ONE-YEAR FUNDING AND SERVICE AGREEMENTS

3.       ADVISES ALL COMMITTEES OF THE OUTCOME OF THEIR SUBMISSION

 

Carried

 

 

 

Director Strategy & Community

 

Croydon Main St Shopping Centre Propose to Declare

Special Rate and Charge Scheme                                                                       ITEM 1

Moved Cr Damante, Seconded Cr Graham                                                         79/19

 

That

1.       COUNCIL RECIEVES AND NOTES THE PETITION CONTAINING 78 SIGNATURES PRESENTED ON BEHALF OF THE CMSTA REQUESTING A SPECIAL RATE AND CHARGE SCHEME FOR THE croydon main st. SHOPPING CENTRE

2.       COUNCIL GIVES NOTICE OF ITS INTENTION TO DECLARE A SPECIAL RATE AND CHARGE IN ACCORDANCE WITH SECTION 163 OF THE LOCAL GOVERNMENT ACT 1989 (“THE ACT”) AS FOLLOWS (“THE PROPOSED DECLARATION”)

i.        A SPECIAL RATE AND CHARGE IS DECLARED FOR THE PERIOD COMMENCING ON THE DAY ON WHICH COUNCIL ISSUES A NOTICE LEVYING PAYMENT OF THE SPECIAL RATE AND CHARGE AND CONCLUDING ON THE FIFTH ANNIVERSARY OF THAT DAY

ii.       THE SPECIAL RATE AND CHARGE BE DECLARED FOR THE PURPOSE OF DEFRAYING EXPENSES IN RELATION TO THE PROMOTION, ADVERTISING, MARKETING AND DEVELOPMENT OF BUSINESSES WITHIN THE croydon main st. shopping CENTRE WHICH PROJECT

-     COUNCIL CONSIDERS IS OR WILL BE OF SPECIAL BENEFIT TO THOSE PERSONS REQUIRED TO PAY THE SPECIAL RATE AND CHARGE (AND WHO ARE DESCRIBED IN SUCCEEDING PARTS OF THIS RESOLUTION); AND

-   ARISES OUT OF COUNCIL’S FUNCTION OF PLANNING FOR AND PROVIDING SERVICES AND FACILITIES FOR THE LOCAL COMMUNITY AND THE ENCOURAGEMENT OF COMMERCE

iii.      THE TOTAL

-  COST OF PERFORMING THE FUNCTION DESCRIBED IN PART 2ii OF THIS RESOLUTION BE RECORDED AS $675,399.90; AND

-  AMOUNT FOR THE SPECIAL RATE AND CHARGE TO BE LEVIED BE RECORDED AS $675,399.90 OR SUCH OTHER AMOUNT AS IS LAWFULLY LEVIED AS A CONSEQUENCE OF THIS RESOLUTION

iv.          THE FOLLOWING BE SPECIFIED AS THE AREA FOR WHICH THE SPECIAL RATE AND CHARGE IS SO DECLARED: THE AREA WITHIN COUNCIL’S MUNICIPAL DISTRICT THAT IS HIGHLIGHTED (IN red) IN THE PLAN ATTACHED TO THIS RESOLUTION AS ATTACHMENT 1 (“THE AREA”)

v.           THE FOLLOWING BE SPECIFIED AS THE LAND IN RELATION TO WHICH THE SPECIAL RATE AND CHARGE IS SO DECLARED

              ALL LAND WITHIN THE AREA PRIMARILY USED OR ADAPTED OR DESIGNED TO BE USED FOR COMMERCIAL PURPOSES

vi.          THE FOLLOWING BE SPECIFIED AS THE CRITERIA WHICH FORMS THE BASIS OF THE SPECIAL RATE AND CHARGE SO DECLARED

              OWNERSHIP OF ANY LAND DESCRIBED IN PART 2(v) OF THIS RESOLUTION

vii.         THE FOLLOWING BE SPECIFIED AS THE MANNER IN WHICH THE SPECIAL RATE AND CHARGE SO DECLARED WILL BE ASSESSED AND LEVIED

-    a special charge of either

-    $487.65 per annum per property with ground floor frontageS to main st unless otherwise STATED (primary beneficiaries); or

-    $243.83 PER ANNUM FOR ALL GROUND FLOOR PROPERTIES WITHOUT FRONTAGES TO MAIN ST, AND THOSE LOCATED ON HEWISH ROAD, MT DANDENONG ROAD, THOMAS BREW LANE, SAN CARLOS WALK, HEWMART ARCADE, LACEY ST AND CENTREWAY ARCADE, AND PROPERTIES LOCATED BETWEEN AND INCLUDING 12 TO 44-48 MAIN ST. (secondary beneficiaries); OR

-    $121.91 per annum per property FOR ALL FIRST FLOOR PROPERTIES (third tier beneficiaries); and

-    A SPECIAL RATE PER property BASED ON .000541987 CENTS IN THE DOLLAR OF THE CAPITAL IMPROVED VALUE OF THE RATED PROPERTY (primary, secondary AND THIRD TIER beneficiaries)

viii.        HAVING REGARD TO THE PRECEDING PARTS OF THIS RESOLUTION BUT SUBJECT TO SECTION 166(1) OF THE ACT, IT BE RECORDED THAT THE OWNERS OF THE LAND DESCRIBED IN PART 2(v) OF THIS RESOLUTION WILL, SUBJECT TO FURTHER RESOLUTION OF COUNCIL, PAY THE SPECIAL RATE AND CHARGE IN THE AMOUNTS SET OUT IN THE TABLE ATTACHED TO THIS RESOLUTION AS ATTACHMENT 2 IN THE FOLLOWING MANNER

              PAYMENT ANNUALLY BY A LUMP SUM ON OR BEFORE

-        ONE MONTH FOLLOWING THE ISSUE BY COUNCIL OF A NOTICE LEVYING PAYMENT UNDER S 163(4) OF THE ACT OR ONE MONTH AFTER THE DATE OF ANY DETERMINATION BY THE VICTORIAN CIVIL AND ADMINISTRATIVE APPEALS TRIBUNAL FOLLOWING THE HEARING OF ANY APPLICATION FOR REVIEW UNDER SECTION 185 OF THE ACT, WHICHEVER DAY LAST OCCURS; OR

-        PAYMENT ANNUALLY BY FOUR INSTALMENTS TO BE PAID BY THE DATES WHICH ARE FIXED BY THE COUNCIL IN THE NOTICE LEVYING PAYMENT UNDER S 163(4) OF THE ACT

ix.          COUNCIL WILL, SUBJECT TO THE ACT, REQUIRE A PERSON TO PAY INTEREST ON ANY SPECIAL RATE AND CHARGE WHICH THAT PERSON IS LIABLE TO PAY AND HAS NOT BEEN PAID BY THE DATE SPECIFIED FOR ITS PAYMENT

x.           COUNCIL CONSIDERS THAT THERE WILL BE A SPECIAL BENEFIT TO THE PERSONS REQUIRED TO PAY THE SPECIAL RATE AND CHARGE BECAUSE THERE WILL BE A BENEFIT TO THOSE PERSONS THAT IS OVER AND ABOVE, OR GREATER THAN, THE BENEFIT THAT IS AVAILABLE TO PERSONS WHO ARE NOT SUBJECT TO THE PROPOSED SPECIAL RATE AND CHARGE, DIRECTLY AND INDIRECTLY, AS A RESULT OF THE EXPENDITURE PROPOSED BY THE SPECIAL RATE AND CHARGE, IN THAT THE

-        VIABILITY OF THE PRECINCT AS A BUSINESS, COMMERCIAL, RETAIL AND PROFESSIONAL AREA; AND

-        VALUE AND USE, OCCUPATION AND ENJOYMENT OF THE PROPERTIES INCLUDED IN THE SCHEME

WILL BE MAINTAINED AND ENHANCED THROUGH INCREASED ECONOMIC ACTIVITY

xi.          COUNCIL FURTHER CONSIDERS, AND FORMALLY DETERMINES FOR THE PURPOSES OF SECTIONS 163(2)(A), (2A) AND (2B) OF THE ACT, THAT THE ESTIMATED PROPORTION OF THE TOTAL BENEFITS OF THE SCHEME TO WHICH THE PERFORMANCE OF THE FUNCTION OR THE EXERCISE OF THE POWER RELATES (INCLUDING ALL SPECIAL BENEFITS AND COMMUNITY BENEFITS) THAT WILL ACCRUE AS SPECIAL BENEFITS TO ALL OF THE PERSONS WHO ARE LIABLE TO PAY THE SPECIAL RATE AND CHARGE IS IN A RATIO OF 1:1 (OR 100%). THIS IS ON THE BASIS THAT, IN THE OPINION OF COUNCIL, THE COMMUNITY BENEFIT IS NIL BECAUSE EXPENDITURE OF THE PROPOSED SPECIAL RATE AND CHARGE IS RELATED TO MARKETING, PROMOTION, ADVERTISING AND BUSINESS DEVELOPMENT AND WILL ACCORDINGLY ONLY BENEFIT THE OWNERS AND OCCUPIERS OF THOSE PROPERTIES INCLUDED IN THE SCHEME THAT ARE PRIMARILY USED OR ADAPTED OR DESIGNED TO BE USED FOR COMMERCIAL PURPOSES

xii.         THE SPECIAL RATE AND CHARGE SO DECLARED WILL REQUIRE THE PREPARATION OF A FUNDING AGREEMENT BETWEEN COUNCIL AND THE CROYDON MAIN ST. TRADERS ASSOCIATION TO FORMALISE THE ADMINISTRATIVE OPERATIONS OF THE SPECIAL RATE AND CHARGE, SUCH AGREEMENT BEING TO ENSURE THAT AT ALL TIMES, AND AS A PRECONDITION TO THE PAYMENT OF ANY FUNDS BY COUNCIL TO THE CROYDON MAIN ST. TRADERS ASSOCIATION, COUNCIL IS, AND REMAINS, LEGALLY RESPONSIBLE FOR APPROVING, DIRECTING AND CONTROLLING THE EXPENDITURE OF THE PROCEEDS OF THE SPECIAL RATE AND CHARGE IN ACCORDANCE WITH ITS OBLIGATIONS UNDER THE ACT TO DO SO

3.       ANY SUBMISSIONS MADE UNDER SECTION 223 OF THE ACT BE CONSIDERED BY A COMMITTEE OF COUNCIL, CONSISTING OF THREE COUNCILLORS - Graham, DAMANTE AND STEANE ON A DATE TO BE DETERMINED

i.            THE DIRECTOR STRATEGY AND COMMUNITY BE AUTHORISED TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER

4.       ANY OBJECTIONS MADE UNDER SECTION 163B OF THE ACT AND THE PROPOSED DECLARATION BE CONSIDERED BY COUNCIL AT ITS ORDINARY MEETING TO BE HELD ON 16 SEPTEMBER 2019 AND SUCH TO INCLUDE ANY OUTCOMES FROM THE COMMITTEE OF COUNCIL AS REFERRED TO IN 3 ABOVE

 5.      The CHIEF EXECUTIVE OFFICER BE AUTHORISED TO GIVE PUBLIC NOTICE OF THE PROPOSED DECLARATION IN ACCORDANCE WITH SECTIONS 163 (1A) AND (1B) AND 163B(3) OF THE ACT AND SEND A COPY OF THE PUBLIC NOTICE TO EACH PERSON WHO WILL BE LIABLE TO PAY THE SPECIAL RATE AND CHARGE IF IT IS DECLARED IN ACCORDANCE WITH SECTION 163(1C) OF THE ACT

 

Carried

Councillors who spoke to the motion - Cr Graham

 

 

Community Grants Funding Program 2019/20                                                 ITEM 2

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     80/19

 

That council

1.       APPROVES THE RECOMMENDED SUBMISSIONS (AS OUTLINED IN THE SCHEDULES ATTACHED TO THIS REPORT) FOR FINANCIAL ASSISTANCE THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $128,746

2.       ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSION

 

Carried

Councillors who spoke to the motion - Cr Symon

 

 

Arts and Cultural Grants Scheme 2019/2020                                                 ITEM 3

Moved Cr Damante, Seconded Cr Graham                                                         81/19

 

That COUNCIL

1.       APPROVES the following submissions, AS OUTLINED IN THIS REPORT, for financial assistance through the arts and cultural grants scheme, totalling $21,942

i.        nadrasca community options $2,130

ii.       fresh theatre for social change $5,000

iii.      croydon main st traders $3,500

iv.      national seniors australia ltd $3,000

v.       urban life $2,800

vi.      ringwood eisteddfod $1,512

vii.     yarrunga community centre $4,000

2.       advises all organisations of the outcome of their grant submission

 

Carried

Councillors who spoke to the motion - Cr Symon

 


 

Director Development & Amenity

 

Petition - The Mall, Croydon South - Request for Council to Construct a DDA Standard Ramp                                                                                                            ITEM 1

Moved Cr Graham, Seconded Cr Mazzuchelli                                                  82/19

 

That Council:

1.       Receives and notes the petition containing 243 signatures, requesting the construction of disabled parking bays and a ramp to dda standard between the car park and the medical centre in the mall, croydon south

2.       Directs officers to investigate the need for a ramp at this location, the appropriatness of the layout as proposed by the petition and if required, the construction of a ramp at an alternative location

3.       Directs officers TO INVESTIGATE the need for additional disabled parking through parking surveys of the existing DDA spaces in the shopping precinct

4.       SEEKS a report on the outcomes of the investigations ABOVE for consideration at a future meeting of council

5.       Officers advise the lead petitioner accordingly

 

Carried

 

 

East Ringwood Senior Citizens Centre- Disabled Parking                     ITEM 2

Moved Cr Symon, Seconded Cr Mazzuchelli                                                     83/19

 

That Council:

1.       Receives and notes the petition containing 46 signatures, REQUESTING a review of current parking arrangements at East Ringwood Senior Citizens Centre, with a view to providing additional disabled parking bays

2.       Directs officers TO UNDERTAKE A DESIGN TO INSTALL additional disabled parking IN LAURENCE GROVE, and TO UNDERTAKE THESE WORKS AS PART OF THE FUTURE RENEWAL OF LAURENCE GROVE; AND

3.       directs officers to advise the lead petitioner accordingly, and to CONSult with the east ringwood senior citizens committee on the project during the design and construction phases

 

Carried

Councillors who spoke to the motion - Cr Spears

  

Documents for Sealing

 

Letter Under Seal - Staff Milestones 2019                                                    ITEM 1


 

Moved Cr Graham, Seconded Cr Mazzuchelli                                                  84/19

That council signs and seals

1.       forty YEARS OF SERVICE GIVEN BY:

Carmel Black

 

 

 

 

 

3.       TWENTY YEARS OF SERVICE GIVEN BY:

Samantha Anderson

Samantha Bradley

Adam Cooper

Julie Eastwood

James Hellary

Graham Houghton

Dale Muir

 

 

 

 

 

 

 

 

 

 

2.       THIRTY YEARS OF SERVICE GIVEN BY:

Neil Amos

Robyn Clark

Robert Hookey

Marianne O’Meara

 

 

 

 

Stephen O’Brien

Renee Patel

Sally-ann Ramsden

Dean Ramus

Sharon Trigt

Lisa Waters

 

 

 

 

 

 

 

 

4.       TEN YEARS OF SERVICE GIVEN BY:

Jennifer Blackson

Heather Caruana

Margaret Cook

Heather Cummings 

Alysha Dixon

Karen Donnelly

Gary Farish

Lisa Haw

Evelyn Hickman

Mark Hoskin

Debra Jones

Justin Lowe

Jodi McConchie

 

 

Tammy McGrath

Cynthia Mckenzie

Gail Mohring

Nicole Morrison

William Mullens

Jaclyn Paul

Garry Pratt

Anthony Roberts

Melissa Savage

Robert Scott

Debra Shaw 

Ben Spiteri

Damian Thorp

 

Carried


 

 

 


 

 

Letter Under Seal - Recognition of 2019 Queen's Birthday

Honours                                                                                                                         ITEM 2

Moved Cr Damante, Seconded Cr Symon                                                            85/19

That COUNCIL

 

1.       signs and seals LETTERS OF CONGRATULATIONS IN RECOGNITION OF THE 2019 QUEEN’S BIRTHDAY HONOURS AWARDED TO

 

CR TONY (antoun) DIB – awarded the Medal of the Order of Australia (OAM) in the General Division for service to Local Government and the Community of Maroondah

 

Ms Anita DODDS – awarded the Medal of the Order of Australia (OAM) in the General Division for service to international law enforcement education

 

Mr William John MOUNTFORD – awarded the Medal of the Order of Australia (OAM) in the General Division for service to veterans and their families

 

Mr David William KELLY – awarded the Medal of the Order of Australia (OAM) in the General Division for service to veterans and their families

 

2.       PRESENTS THE LETTERS UNDER SEAL AT THE 15 JULY COUNCIL MEETING

 

Carried

Councillors who spoke to the motion - Cr Spears extended her Congratulations to recipients of the 2019 Queens Birthday Honours

  

motions to review

Nil

Late ItemS

 

Nil

 

Requests / Leave of Absence

Nil


 

 

In Camera

 

Moved Cr Graham, Seconded Cr Mazzuchelli                                                 86/19

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

 

Director Operations, Assets & Leisure

 

Tender Evaluation Report - Contract 20914 Cleaning

Services for Aquanation & Aquahub                                                                ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

Director Strategy & Community

 

Local Government Power Purchasing Agreement                                    ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL

INDIFINETELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE

EXECUTION OF THE LOCAL GOVERNMENT POWER PURCHASING AGREEMENT AT

WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

  

 

 

The open forum closed at 8:30pm

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………