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Minutes Council Meeting MAROONDAH CITY COUNCIL Monday 20 May 2019
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Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 20 May 2019 at 7:30pm.
PRESENT
Cr Rob Steane (Mayor) Wyreena Ward
Cr Kylie Spears (Deputy Mayor) Arrabri Ward
Cr Tony Dib, JP Arrabri Ward
Cr Paul Macdonald Arrabri Ward
Cr Mike Symon Mullum Ward
Cr Nora Lamont Mullum Ward
Cr Marijke Graham Wyreena Ward
Cr Tasa Damante Wyreena Ward
Steve Kozlowski Chief Executive Officer
Marianne Di Giallonardo Director Corporate Services
Phil Turner Director Strategy & Community
Adam Todorov Director Operations, Assets & Leisure
Andrew Fuaux Director Development & Amenity
Chloe Messerle Governance Officer
The Chief Executive Officer read the following Statement of Recording -
“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”
The prayer was read by Pastor Paul Joy and Student Emma from Yarra Valley Grammar.
The Acknowledgement of Country was read by the Mayor.
The Mayor also acknowledged National Reconciliation Week, which runs from the 27 May - 3 June 2019. This year’s theme is ‘Grounded in Truth, Walk Together with Courage.’
Apologies
Cr Samantha Mazzuchelli Mullum Ward
Declaration of Interests
Nil
Confirmation of MinuTes
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Moved Cr Lamont, Seconded Cr Spears 53/19 That the minutes of the Ordinary Council Meeting held on Monday, 29 April 2019 be confirmed |
PUBLIC QUESTION TIME
Nil
Officers’ Reports
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Moved Cr Dib, Seconded Cr Macdonald 54/19
That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS
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Councillors who spoke to their reports - Crs Steane, Spears, Symon, Macdonald, Lamont, Graham, Dib and Damante |
Cr Steane
30/04 Meeting at Heathmont College to discuss Sporting Facilities
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
02/05 Introductory Meeting with Victorian Senator Raff Ciccone
02/05 Wyreena Ward Councillors - Planning consultation: 15 View Street, Croydon
03/05 Eastern Regional Group (ERG) of Mayors, Councillors and CEO's Meeting at Realm
03/05 ‘Mirror Image’ VIP Exhibition Preview Event and Meet the Artist (Mr Ross Manning) ArtSpace at Realm
08/05 Wyreena Resident Session for the Draft Landscape Plan at The Arts Lounge, Wyreena
09/05-10/5 Local Government Safe Cities Network Meeting
09/05 Media Event at Local Government Safe Cities Network Meeting
10/05 Federal Deakin Liberal Funding Announcement
13/05 HE Parker name unveiling ‘Maroondah Nets’ Media Event
13/05 Site Visit to Maroondah Nets
14/05 Maroondah Business Group ‘Meet the Candidates’
14/05 Bi-Monthly Meeting with Mr Jackson Taylor MP, Member for Bayswater
15/05 Hearing of Budget & Council Plan Submissions, Council Chamber Ringwood
16/05 Lighting Projects Completion Events - Croydon Town Park & Belmont Park
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
18/05 Croydon Pavilion Redevelopment Official Opening
Cr Steane also provided a Powerpoint Presentation, highlighting events that he has attended as part of Council’s work with our Federal Candidates in the lead up to the Federal Election being held on Saturday 18 May 2019.
Cr Spears
30/04 Meeting with Resident in Ringwood
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
01/05 All Stars Choir Rehearsal in Ringwood
01/05 HE Parker Multi Sports Complex - Operational Meeting
03/05 HE Parker Meeting
03/05 Eastern Regional Group (ERG) of Mayors, Councillors and CEO's Meeting at Realm
03/05 ‘Mirror Image’ VIP Exhibition Preview Event and Meet the Artist (Mr Ross Manning) ArtSpace at Realm
04/05 Exhibition Opening of ‘Mirror Image’ ArtSpace at Realm
04/05 Comedy Festival Roadshow at Karralyka Centre
11/05 Heathmont Football & Netball ‘Pink Day’ at HE Parker Reserve
13/05 Site Visit to Maroondah Nets
14/05 Discover the people behind the Deakin Candidates Event at Bramleigh Estate organised by Maroondah Business Group
15-17/05 Australian Local Government Women’s Association (ALGWA) National Conference, New South Wales
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
Cr Symon
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
02/05 Eastern FM Radio Broadcast
03/05 Municipal Association of Victoria (MAV) Board Meeting
03/05 ‘Mirror Image’ VIP Exhibition Preview Event and Meet the Artist (Mr Ross Manning) ArtSpace at Realm
09/05 Metro Local Government Waste Forum (MLGW Forum)
11/05 Ringwood City Soccer Club ‘President's Lunch’ Function
13/05 Municipal Association of Victoria (MAV) Audit & Risk Committee Induction
13/05 Municipal Association of Victoria (MAV) Audit Committee Meeting
13/05 Site Visit to Maroondah Nets
14/05 Discover the people behind the Deakin Candidates Event at Bramleigh Estate organised by Maroondah Business Group
17/05 Municipal Association of Victoria (MAV) State Council meeting
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
Cr Mazzuchelli
30/04 Maroondah Environment Advisory Committee (MEAC) Meeting
01/05 Communities of Wellbeing Steering Committee Meeting
07/05 Maroondah Partners in Community Wellbeing Committee (MPIC) Meeting
Cr Macdonald
30/04 Meeting with Resident on site at Sellick Drive, Croydon
30/04 Maroondah Environment Advisory Committee (MEAC) Meeting
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
07/05 Community Garden Committee Meeting at Bedford Park
15/05 ‘Australia's Biggest Morning Tea’ at Glen Park Community Centre
16/05 Lighting Projects Completion Events - Croydon Town Park & Belmont Park
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
18/05 Croydon Pavilion Redevelopment - Official Opening
19/05 Australian Football League Women’s (AFLW) Football Under 17’s
South Croydon vs Tecoma at Cheong Park
Cr Lamont
11/05 Ringwood City Soccer Club ‘President's Lunch’ Function
15-17/05 Australian Local Government Women’s Association (ALGWA) National Conference, New South Wales
Cr Graham
30/04 Maroondah Environment Advisory Committee (MEAC) Meeting
30/04 Maroondah In Focus Media Event
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
01/05 Communities of Wellbeing Steering Committee Meeting
02/05 Wyreena Ward Councillors Meeting Planning Consultation Meeting:
15 View Street, Croydon
07/05 Parenting Information Session - ‘Strength-based Parenting’ at Karralyka
13/05 Site Visit to Maroondah Nets
14/05 Discover the people behind the Deakin Candidates Event at Bramleigh Estate organised by Maroondah Business Group
15/05 Hearing of Budget & Council Plan Submissions, Council Chamber Ringwood
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
18/05 Croydon Pavilion Redevelopment Official Opening Event
19/05 ‘Celebrating Family & Community’ The Foothills Foundation 40 plus Event at Karralyka Centre
Cr Dib
30/04 Maroondah In Focus Media Event
01/05 EV’s (Youth Centre) Federal Labor Funding Announcement
03/05 Meeting with the Hon Shaun Leane MP, Member for Eastern Metropolitan
13/05 Site Visit - elishacare Counselling Group
13/05 Site Visit to Maroondah Nets
15/05 ‘Australia's Biggest Morning Tea’ at Glen Park Community Centre
15/05 Hearing of Budget & Council Plan Submissions, Council Chamber Ringwood 16/05 Maroondah Disability Advisory Committee (MDAC) Meeting
18/05 Croydon Pavilion Redevelopment Official Opening Event
Cr Damante
02/05 Wyreena Ward Councillors Meeting Planning Consultation Meeting:
15 View Street, Croydon
07/05 Maroondah Partners in Community Wellbeing Committee Meeting
08/05 Wyreena Ward Councillors - Wyreena Resident session for the Draft Landscape Plan (forms part of the Wyreena Community Arts Centre Master Plan)
11/05 Ringwood City Soccer Club ‘President's Lunch’ Function
14/05 Discover the people behind the Deakin Candidates Event at Bramleigh Estate organised by Maroondah Business Group
16/05 Lighting Projects Completion events - Croydon Town Park & Belmont Park
17/05 Melbourne Eastern Netball Association (MENA) ‘Welcome Home’ Event at Maroondah Nets
18/05 Croydon Pavilion Redevelopment Official Opening Event
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Moved Cr Graham, Seconded Cr Symon 55/19
THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 29 April 2019 and 6 May 2019
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Moved Cr Symon, Seconded Cr Spears 56/19
That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees 1. metropolitan local government waste forum held on 9 may 2019 2. Maroondah arts advisory committee held on 17 april 2019
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Councillors who spoke to the motion - Cr Symon |
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Adoption of Draft Council Plan 2017-2021 (2019/20 Update), Proposed Budget 2019/20 and Declaration of Rates 2019/20 ITEM 4 |
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Moved Cr Dib, Seconded Cr Damante 57/19
That A. COUNCIL PLAN THAT COUNCIL: 1. ADOPTS THE COUNCIL PLAN 2017–2021 (2019/20 UPDATE) 2. FORWARDS A COPY OF THE COUNCIL PLAN TO THE MINISTER FOR LOCAL GOVERNMENT AS REQUIRED BY THE LOCAL GOVERNMENT ACT 1989 3. AUTHORISES OFFICERS TO ARRANGE FOR THE SUITABLE PUBLICATION AND DISTRIBUTION OF THE COUNCIL PLAN TO COMMUNITY GROUPS AND RELEVANT STAKEHOLDERS B. BUDGET THAT COUNCIL DETERMINES: 1. Budget 1.1 The submissions on the Budget be noted 1.2 The Chief Executive Officer be authorised to write to each submitter in accordance with section 223 (1)(e) of the Local Government Act 1989 advising of the purport of this Recommendation and the reasons for it 1.3 The Budget annexed to this Recommendation and initialled by the Mayor for identification ("the Budget") be adopted by Council 1.4 The Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989 2. Amount Intended To Be Raised An amount of $89,308,269 (or such other amount as is lawfully raised as a consequence of this Resolution) be declared as the amount which Council intends to raise by general rates and the annual service charge (described later in this Resolution), which amount is calculated as follows: General Rates $76,885,798 Annual Service Charge $14,768,000
3. General Rates 3.1. A general rate be declared in respect of the 2019/20 Financial Year 3.2. It be further declared that the general rate be raised by the application of differential rates 3.3. A differential rate be respectively declared for rateable land having the characteristics specified below, which characteristics will form the criteria for each differential rate so declared: 3.3.1. general Land ANY LAND WHICH DOES NOT HAVE THE CHARACTERISTICS OF DERELICT, COMMERCIAL, INDUSTRIAL, OR VACANT LAND 3.3.2. DERELICT Land DERELICT LAND IS ANY LAND IN RESPECT OF WHICH: (a) A NOTICE TO COMPLY HAS BEEN SERVED ON THE OWNER OR OCCUPIER OF THE LAND IN RESPECT OF ANY BREACH OF: (i) CLAUSE 31 (CONDITION OF LAND); (ii) CLAUSE 32 (VACANT BUILDINGS); OR (iii) CLAUSE 34 (STORAGE, VEHICLES AND MACHINERY) OF COUNCIL LOCAL LAW NO. 11; AND (b) THE TIME SPECIFIED IN THE NOTICE TO COMPLY HAS EXPIRED; AND (c) THE REQUIREMENTS OF THE NOTICE TO COMPLY HAVE NOT BEEN COMPLIED WITH OR OTHERWISE SATISFIED (EITHER BEFORE OR AFTER THE TIME SPECIFIED IN THE NOTICE).
3.3.3. commercial Land COMMERCIAL LAND IS ANY LAND THAT DOES NOT HAVE THE CHARACTERISTICS OF DERELICT, INDUSTRIAL OR VACANT LAND, AND WHICH IS USED, DESIGNED OR ADAPTED TO BE USED PRIMARILY FOR THE SALE OF GOODS OR SERVICES OR OTHER COMMERCIAL PURPOSES.
3.3.4. industrial Land INDUSTRIAL LAND IS ANY LAND THAT DOES NOT HAVE THE CHARACTERISTICS OF DERELICT, COMMERCIAL OR VACANT LAND, THAT IS USED, DESIGNED OR ADAPTED TO BE USED PRIMARILY FOR INDUSTRIAL PURPOSES.
3.3.5. Vacant Land ANY LAND ON WHICH THERE IS NO BUILDING WHICH IS OCCUPIED OR ADAPTED FOR OCCUPATION AND THAT IS NOT GENERAL, DERELICT, COMMERCIAL OR INDUSTRIAL LAND. 3.4. Each differential rate will be determined by multiplying the Capital Improved Value of each rateable land (categorised by the characteristics described in paragraph 3.3 of this Resolution) by the relevant percentages indicated in the following table:
3.5. It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that the 3.5.1. respective objectives of each differential rate; 3.5.2. respective types or classes of land which are subject to each differential rate; 3.5.3. respective uses and levels of each differential rate in relation to those respective types or classes of land; and 3.5.4. the relevant (a) uses of; (b) geographical locations of; (c) planning scheme zonings of; and (d) types of buildings on BE THOSE SPECIFIED IN THE BUDGET ANNEXED TO THIS RECOMMENDATION, AS SET IN THE NOTES TO THE FINANCIAL STATEMENTS. 3.6. It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district 3.7. In accordance with Section 4 (4) of the Cultural and Recreational Lands Act 1963, the amounts in lieu of rates payable in respect of each rateable land to which that Act applies be the amounts respectively set out below:
4. Annual Service Charge 4.1. An annual service charge be declared in respect of the 2019/20 Financial Year 4.2. The annual service charge be declared for the collection and disposal of refuse 4.3. The annual service charge be in the sum of, and be based on, the criteria specified below: 4.3.1. any land within Council's municipal district which is used primarily for residential purposes where a kerbside collection is deemed possible by council: $270.00 per service for each land, where the service is for an 80-litre bin $324.00 per service for each land, where the service is for a 120-litre bin $344.00 for each second and subsequent bin supplied in respect of the land 4.3.2. any land within Council's municipal district which is used primarily for residential purposes where the kerbside collection is deemed possible by council: $210.00 per service for each land, where the service of a second residential PUTRESCIBLE bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 120 litre bin ONLY at the frequency of once per week $210.00 per service for each land, where the service of a second garden organics bin ONLY is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight 4.3.3. any land within Council's municipal district which is used primarily for commercial purposes: $590.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per week $1,280.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of three times per week 4.3.4. any land within Council's municipal district which is used primarily for industrial purposes: $260.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of an 80 litre bin $310.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 120 litre bin 4.3.5. any land within Council's municipal district which is used primarily for other than residential purposes and has an existing commercial service or is a not for profit organisation: $130.00 (including GST) per each 240 litre recycling bin, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and recycling of the bin at the frequency of once per fortnight 4.3.6. any land within Council's municipal district which is used primarily for commercial and INDUSTRIAL PURPOSES where the kerbside collection is deemed practicable by council: $200.00 (including GST) per service for each land, where the service of a garden organics bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight 5. Incentives No incentive be declared for early payment of the general rates and annual service charge previously declared 6. Extra Instalment Options IN ACCORDANCE WITH SECTION 167 OF THE LOCAL GOVERNMENT ACT 1989, PAYMENT OF RATES AND CHARGES CAN BE MADE IN · ONE (1) ANNUAL PAYMENT (DUE 15 FEBRUARY 2020), · FOUR (4) INSTALMENT PAYMENTS (DUE 30 SEPTEMBER 2019, · OR BY NINE (9) MONTHLY (DIRECT DEBIT ONLY) INSTALMENTS (DUE 30 SEPTEMBER 2019, 31 OCTOBER 2019, 30 NOVEMBER 2019, 31 DECEMBER 2019, 31 JANUARY 2020, 29 FEBRUARY 2020, 31 MARCH 2020, 30 APRIL 2020 AND 31 MAY 2020). DUE DATES THAT FALL ON A WEEKEND OR PUBLIC HOLIDAY WILL BE DUE ON THE NEXT BUSINESS DAY 7. Consequential 7.1. It be recorded that Council requires any person to pay interest on any amount of rates and charges which: 7.1.1. that person is liable to pay; and 7.1.2. have not been paid by the date specified for their payment 7.2. The Chief Executive Officer be authorised to levy and recover the general rates and annual service charge in accordance with the Local Government Act 1989 |
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Councillors who spoke to the motion - Cr Steane, Symon and Dib |
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MAV Submission - Parliamentary Inquiry into Recycling & Waste Management ITEM 5 |
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Moved Cr Symon, Seconded Cr Spears 58/19
That COUNCIL NOTES THE FEEBACK SUBMITTED TO THE MAV BY COUNCIL Officers, IN OVERALL SUPPORT OF THE MAV’S SUBMISSION INTO THE PARLIMENTARY INQUIRY INTO RECYCLING AND WASTE MANAGEMENT and looks forward to the outcome of the inquiry to be tabled in parliament in August later this year
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Councillors who spoke to the motion - Cr Symon |
Director Operations, Assets & Leisure
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Community Facilities Lease Agreement for the Ringwood City Football Club Inc. ITEM 1 |
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Moved Cr Lamont, Seconded Cr Symon 59/19
That council 1. GRANTs A LEASE TO RINGWOOD City football club 2. SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE
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Cr Steane welcomed back Phil Turner, Director Strategy and Community from leave.
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Council Plan 2017-2021 (Year 2: 2018/19) Priority Action Progress Report - Quarter 3, 2018/19 ITEM 1 |
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Moved Cr Macdonald, Seconded Cr Spears 60/19
That council notes progress made towards the delivery of 2018/19 priority actions identified in the counCil plan 2017-2021
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Local Government Performance Reporting Framework - Service Indicator Progress Report - Quarter 3, 2018/19 ITEM 2 |
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Moved Cr Lamont, Seconded Cr Graham 61/19
That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATOR YEAR TO DATE RESULTS FOR QUARTER 3 OF THE 2018/19 FINANCIAL YEAR
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Director Development & Amenity
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Moved Cr Macdonald, Seconded Cr Dib 62/19 THAT COUNCIL
1. RECEIVES AND NOTES THE REPORT and findings ON THE parking investigation and resident survey for victoria street, ringwood east 2. implements the parking restriction as proposed in the petition for the implementation of school based no stopping restrictions on the eastern side of victoria street between loma street and 7/9 Victoria Street, and on the western side of victoria street from 30 Victoria street (opposite loma Street) to 16/18 Victoria street 3. advises the lead petitioner accordingly 4. Officers conduct a further investigation into the need for traffic calming treatments in victoria street, report the investigation findings to residents, and if warranted refer the installation of traffic calming treatments in victoria street to the capital works local area traffic management program for funding consideration
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Councillors who spoke to the motion - Cr Spears |
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Petition - The Mall Shopping Centre - Conversion of Unrestricted Parking to 2 Hour Parking ITEM 2 |
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Moved Cr Macdonald, Seconded Cr Spears 63/19 That council 1. Receives and notes the petition containing nine (9) signatures, requesting the implementation of a TWO-HOUR parking restriction in a section of the mall shopping centre carpark 2. officers investigate parking within the mall shopping centre carpark and, subject to the investigation, undertake a survey of shop owners and traders to determine the level of support to implement appropriate parking restrictions 3. officers prepare a report on the matters raised in the petition for consideration at a future meeting of council 4. advises the lead petitioner accordingly |
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Councillors who spoke to the motion - Cr Spears, Dib and Macdonald |
documents for sealing
Nil
motions to review
Nil
Late ItemS
Nil
Requests / Leave of Absence
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Moved Cr Symon, Seconded Cr Spears 64/19 That CR steane be granted a leave of absence from the 24 june 2019 COUNCIL MEETING
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Moved Cr Lamont, Seconded Cr Dib 65/19 That CR macdonald be granted a leave of absence from the 24 June and the 15 july 2019 council meetings |
In Camera
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Moved Cr Symon, Seconded Cr Graham 66/19 THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.
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Council resolved that the following decisions be reflected in the minutes of the Open Forum.
Director Operations, Assets & Leisure
The open forum closed at 8:24pm.
Confirmed ……………………………………..
Date ……………………………………………
