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Councillor

(as addressed)

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 20 May 2019, commencing at 7:30pm and your presence is requested.

 

 

Yours faithfully

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

Note:

This meeting is being streamed live on the internet and recorded.

Every care is taken to maintain privacy and attendees are advised they may be recorded.

 

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Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

REALM: 179 Maroondah Hwy, Ringwood

 


 

 

 

 

 

 


ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies 

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 29 April 2019.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Report                                                                                                    5

2.       Reports of Assembly of Councillors                                                                         7

3.       Councillor Representation Reports                                                                        10

4.       Adoption of Draft Council Plan 2017-2021 (2019/20 Update),

          Proposed Budget 2019/20 and Declaration of Rates 2019/20                              12

5.       MAV Submission - Parliamentary Inquiry into Recycling &

          Waste Management                                                                                                29

Director Operations, Assets & Leisure

1.         Community Facilities Lease Agreement for the Ringwood

City Football Club Inc.                                                                                             31

Director Strategy & Community

1.         Council Plan 2017-2021 (Year 2: 2018/19) Priority Action

Progress Report - Quarter 3, 2018/19                                                                    34

2.         Local Government Performance Reporting Framework -

Service Indicator Progress Report - Quarter 3, 2018/19                                       37

Director Development & Amenity

1.       Petition - Victoria Street Parking Restrictions                                                        40

2.       Petition - The Mall Shopping Centre - Conversion of Unrestricted

          Parking to 2 Hour Parking                                                                                      49  

8.       Documents for Sealing  

9.       Motions to Review   

10.     Late Item

11.     Requests / Leave of Absence


 

 

12.     In Camera

Director Operations, Assets & Leisure

1.         Tender Evaluation Report - Contract 20916 Design & Construction

of HE Parker Pavilion  

 


Director Corporate Services Marianne Di Giallonardo

 

Attendance Report

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 


Director Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 29 April 2019 and 6 May 2019 is attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.


 

 

Attachments

1.

2019 April 29 - Assembly of Councillors Public Record

2.

2019 May 06 - Assembly of Councillors Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 29 April 2019 and 6 May 2019

 


Director Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 3

 

Purpose

To receive and note the following meeting minutes.

·        Metropolitan Local Government Waste Forum held on 9 May 2019

·        Maroondah Arts Advisory Committee held on 17 April 2019

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term.

 

Cr Symon is Council’s representatives on the Metropolitan Local Government Waste Forum.

 

Crs Spears, Graham and Symon are Council’s representatives on the Maroondah Arts Advisory Committee.

Financial / economic issues

Not Applicable

Environmental / amenity issues

 

Not Applicable

Social / community issues

Not Applicable

 


Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

Metropolitan Local Government Waste Forum Minutes - 9 May 2019

2.

Metropolitan Local Government Waste Forum Summary - 9 May 2019

3.

Maroondah Arts Advisory Committee Minutes - 17 April 2019

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES MINUTES OF the following committees

1.       metropolitan local government waste forum held on 9 may 2019

2.       Maroondah arts advisory committee held on 17 april 2019

 

 


Director Corporate Services Marianne Di Giallonardo

 

Adoption of Draft Council Plan 2017-2021 (2019/20 Update), Proposed Budget 2019/20 and Declaration of Rates 2019/20

Item 4

 

Purpose

To enable Council to formally adopt the Draft Council Plan 2017-2021 (2019/20 Update) and the Proposed Budget 2019/20, and to declare the rates and charges in respect of the year ended 30 June 2020.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2017 – 2018:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

8.2     Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment.

8.3     Provide community inspired leadership in democratic governance.

Background

Council Plan

 

The Council Plan 2017-2021 together with Maroondah 2040: Our future together, the Annual Budget and Annual Report, are Council’s high level strategic documents which draw together the community aspirations, preferred outcomes and future key directions. These high level strategic documents and associated processes form an integral part of the Maroondah City Council’s Integrated Planning Framework (shown below).

 


Figure 1: Council’s Integrated Planning Framework

 

IntegratedPlanningFramework_January2017

 

The Draft Council Plan 2017-2021 (2019/20 Update) has been prepared in accordance with requirements of the Local Government Act 1989. The Act requires the Council Plan 2017-2021 to include the strategic objectives of the Council (community outcome areas), strategies for achieving the objectives for at least the next four years (key directions), strategic indicators for monitoring the achievement of these objectives (Council Plan indicators) and a Strategic Resource Plan describing financial and non-financial resources.

 

The draft Council Plan 2017-2021 reflects the preferred future outcomes and key directions as identified by the community in the development of Maroondah 2040: Our future together.

 

At Maroondah, the Council Plan is refreshed annually to ensure identified priority actions meet emerging community needs and aspirations, and provide an updated strategic resource plan.

 

The Draft Council Plan 2017-2021 (2019/20 Update) acknowledges progress made on priority actions undertaken during 2017/18 and 2018/19. The document also provides an amended list of proposed ‘Priority Actions’ for the remaining period of the Council Plan 2017-2021 (i.e. 2019/20 and 2020/21 financial years). These proposed priority actions have been aligned with the outcome areas identified in Maroondah 2040: Our future together.

An updated Strategic Resource Plan has also been included to identify the financial resources required to deliver on the Council Plan and the services delivered by Council over the next four years.

 

Reporting against the Council Plan and Annual Budget is undertaken quarterly to Council and the Audit and Risk Advisory Committee. Reporting on annual achievements is undertaken through the Annual Report and the ‘Our Achievements’ document.

 

Proposed priority actions for 2019/20 include:

 

Outcome Area: A safe, healthy and active community

·        Amend planning controls relating to alcohol density through participation in the South east Melbourne Councils Alliance (SEMCA) alcohol density project

·        Complete the $3m Silcock Sporting Pavilion redevelopment in Croydon

·        Complete the $3.5m redevelopment of the HE Parker Sporting Pavilion

·        Complete the $4.5m Springfield Sporting Pavilion redevelopment (subject to funding)

·        Complete the $2.5m Jubilee Precinct redevelopment

·        Undertake sportsfield reconstruction works at Quambee Reserve No 1 oval in Ringwood North

·        Implement the changes that result from the reform of the Environment Protection Act

·        Complete the $3.25m Proclamation Park Sporting Pavilion redevelopment (subject to funding)

·        Undertake a review and develop a Physical Activity Strategy 2020-2024

·        Develop a new Municipal Emergency Management Plan considering changes to legislation and outcomes of Local Government Victoria's Councils and Emergencies project

·        Complete the $12m Dorset Recreation Reserve Redevelopment (subject to funding)

·        Work with partners of Together for Equality and Respect (TFER): A Strategy to Prevent Violence Against Women in Melbourne East to prevent violence against women in Maroondah, including participation in the “16 days of activism” campaign

·        Commence development of second Youth Strategy Action Plan 2019-2021

Outcome Area: A prosperous and learning community

·        Continue to develop Regional Service Partnerships such as procurement efficiencies, library services and advocacy

·        Work in partnership to implement the Bayswater / Bayswater North Industrial precinct strategy to assist local businesses and promote investment attraction

·        Develop, promote and expand the BizHub Co-Working Space

·        Plan and implement carparking improvements in the Ringwood Metropolitan Activity Centre and the Croydon Activity Centre

·        Work in partnership to facilitate appropriate development within the Ringwood Metropolitan Activity Centre and Croydon Activity Centre

·        Undertake a strategic review of shopping centres in Maroondah and develop a Community Shopping Centre Strategy

·        Implement the reforms to the Small Business Victoria Food Act

·        As part of the Croydon Community Precinct development, plan and deliver the Croydon library integrated Customer Service Project

Outcome Area: A vibrant and culturally rich community

·        Commence development of an Arts and Cultural Development Strategy 2019-2023

·        Establish a new Arts Advisory Committee and implement new public art across Maroondah in accordance with Council's Public Art Policy

·        Complete the $15m Karralyka redevelopment (subject to funding)

·        Further develop the programming and profile of the Ringwood Arts Precinct

Outcome Area: A clean, green and sustainable community

·        Finalise the Maroondah Vegetation Review and prepare planning controls for inclusion in the Maroondah Planning Scheme

·        Work in partnership to undertake renewal works on the Mullum Mullum and Dandenong Creek shared trail

·        Introduce an environmentally sustainable development policy into the Maroondah Planning Scheme

·        Tender and implement contracts for waste collection, landfill and the receipt and sorting of recyclables to meet community need and expectations across all waste streams as identified in the Waste Management Strategy 2019-2029

Outcome Area: An accessible and connected community

·        Advocate to the Commonwealth and Victorian Government for provision of new and upgraded major transportation infrastructure in Maroondah; including freeway connections, upgrade to arterial roads and intersections and major public transport enhancements

·        Accelerate Council's footpath construction program

·        Implement the Maroondah Carparking Framework action plan

·        Undertake the renewal of New Street in Ringwood, including flood mitigation works, between Maroondah Highway and Sylvia Grove

Outcome Area: An attractive, thriving and well built community

·        Undertake a municipal wide review of Council's neighbourhood character and heritage controls

·        Complete the Lincoln Road upgrade, east of Dorset Road, Croydon

·        Work in partnership to implement the Greening the Greyfields Project to facilitate a sustainable approach to urban redevelopment in identified residential precincts

·        Develop and implement the Flood Mapping Communications Plan

·        Develop and commence implementation of priority open space and public realm enhancement plans

·        Implement the new Ringwood Activity Centre Masterplan into planning processes

·        Continue the upgrade of drainage including flood mitigation works in the Scenic Avenue catchment in Ringwood East

·        Work in partnership to develop flood mitigation solutions for the central Croydon area

·        Accelerate Council's drainage improvement program

·        Commence preparation of a new Croydon Structure Plan

·        Commence the Croydon Community Precinct development (subject to funding)

·        Work in partnership to implement the $3m Tarralla Creek Connects project

Outcome Area: An inclusive and diverse community

·        Continue implementation of the Corporate Volunteering Program that recruits, promotes and manage volunteers who support the provision of services and community activities.

·        Investigate and implement additional female changing facilities at local sporting venues

·        Develop and commence implementation of a new Disability Policy and Action Plan

·        Commence the $2m improvement works on the former site of Croydon South Primary School

·        Commence development of an Active and Healthy Ageing Strategy 2020-2024

·        Commence development of a Children and Families Strategy

Outcome Area: A well governed and empowered community

·        Progress Council's digital transformation that enables innovation and improved Customer Service delivery models including access to information, engagement and online payments

·        Update Council's administrative facilities

·        Engage the community in undertaking an interim review of Maroondah 2040: Our future together

·        Participate in an Electoral Representation Review as mandated by State Government in the leadup to the 2020 Local Government elections

·        Undertake a review of Council's Community Engagement Policy

·        Develop a new Customer Service Strategy that will continue to advance Council's commitment to be highly responsive and customer focused

·        Review the current use of CCTV for its effectiveness in controlling waste dumping

·        Develop and implement the Workforce People and Culture Plan 2021-2025 that provides a road map for the development, implementation, review and measurement of services, activities and systems that enable the organisation to deliver exceptional results

·        Advocate for Maroondah to become a "Smart City"

 

It is important to note that a number of these priority actions will span multiple financial years. Proposed Council Plan priority actions for the full 2017-2021 period can be found in the attached document.

 

Budget

 

The 2019/20 Budget links to the achievement of the Council Plan 2017-2021 as part of Council’s Integrated Planning Framework. The Council Plan plays a vital role in shaping the future for Maroondah over a four-year period. It sets out local and regional challenges and opportunities for our community within the framework of the community’s long term vision. It also forms the basis for Council to make decisions regarding resources and priorities in response to community aspirations.

 

The 2019/20 Budget outlines the provision of financial resources for the next 12 months and details how these resources will be applied to meet these actions and initiatives detailed in the Council Plan, as well as delivering the more than 120 services and the extensive range of programs and activities that Council provides to the Maroondah community.

 

The 2019/20 budget contains 59 initiatives including 20 major initiatives, as identified in the Council Plan. These initiatives will contribute to the achievement of the four-year Council Plan key directions and ultimately the preferred outcome as outlined in Maroondah 2040.

 

The Annual Budget together with the Council Plan and the Annual Report are the major municipal planning and reporting documents.  One of the accountability tools utilised is the Financial Statements so that the community may more readily follow strategic financial planning (in the Council Plan) through to operational financial planning (in the Annual Budget) and then be able to measure actual performance against those plans (in the Annual Report). This reporting is supplemented by ongoing reporting through Council as well as the Local Government Performance Reporting Framework throughout the year.

 

Statutory requirements

 

A requirement under the Act is for the Draft Council Plan and the Proposed Budget to be subject to a Section 223 right to make a submission.  Council at its meeting held on 8 April 2019, appointed a Committee of the Council comprising Councillors Steane, Dib and Graham to hear submissions.

 

In terms of the Draft Council Plan (incorporating a Strategic Resource Plan), a number of sections of the Act are relevant:

·        Section 125 of the Local Government Act 1989 (the Act) requires Council to prepare and approve a Council Plan within the period of 6 months after each general election or by the next 30 June, whichever is later. At least once in each financial year, a Council must consider whether the current Council Plan requires any adjustment in respect of the remaining period of the Council Plan.

·        Section 125 of the Act also requires Council to include in the Council Plan

(a)     the strategic objectives of the Council (outcome areas);

(b)     strategies for achieving the objectives for at least the next 4 years (key directions);

(c)     strategic indicators for monitoring the achievement of the objectives (Council Plan indicators);

(d)     a Strategic Resource Plan containing the matters specified in section 126 of the Act; and

(e)     any other matters which are prescribed by the regulations.

·        Section 125 of the Act also provides that Council must also follow a public consultation process prior to formal adoption of the Council Plan, including making the document available for at least 28 days after a public noticed is placed.  This process commenced with a public notice by Council of the preparation of the Draft Council Plan in The Age newspaper on 11 April 2019 (with a courtesy notice in the Maroondah Leader on 16 April 2019), and included the consideration of submissions on the Draft Council Plan under Sections 125 and 223 of the Act.

·        Section 126 of the Act requires Council to provide a Strategic Resource Plan of the resources required to achieve its strategic objectives over the next four financial years, including provision of prescribed statements. The Strategic Resource Plan must take into account services and initiatives contained in any plan adopted by the Council.

·        Section 126 of the Act requires Council review the Strategic Resource Plan during the preparation of the Council Plan; and adopt the Strategic Resource Plan not later than 30 June each year, or such other date fixed by the Minister by notice published in the Government Gazette. A copy of the current Strategic Resource Plan must also be available for inspection by the public.

In terms of the Proposed Budget a number of sections of the Act are relevant:

·        Section 127 of the Local Government Act 1989 (the Act) requires Council to prepare a budget for each financial year commencing 1 July.  The 2019/20 Proposed Budget was presented to the meeting of Council held on 8 April 2019.

·        Section 158 of the Act requires Council to declare, for each financial year, the amount which the Council intends to raise by general rates, service rates and service charges.

·        Section 129 of the Act provides that Council must also follow a public consultation process prior to formal adoption of the Budget.  This process commenced with a public notice by Council of the preparation of the Proposed Budget (incorporating its intention to declare the rates and charges embodied in that budget) in The Age newspaper on 11 April 2019 (with a courtesy notice in the Maroondah Leader on 16 April 2019), and included the consideration of submissions on the Proposed Budget under Sections 129 and 223 of the Act.

·        Section 130 of the Act provides that Council must adopt its budget by 30 June each year whilst Section 158 provides that rates and charges must also be declared by the same date.

Issue / discussion

Draft Council Plan and Proposed Budget

 

Council resolved on 8 April 2019 to place the Draft Council Plan and Proposed Budget on public exhibition. Council commenced a public consultation process on 11 April 2019.  In accordance with the Act and Council’s previous resolution the Committee of Council was convened to consider the submissions in respect of the Proposed Budget. After consideration of submissions (per attached table) and Councillor feedback, the Committee subsequently opted to recommend to Council to formally adopt the Draft Council Plan 2017-2021 (2019/20 Update) and the Proposed Budget 2019/20 with no change to both documents as a result of the submission process at a meeting to be held on Monday 20 May 2019 since the matters raised will be addressed through other already existing processes.

 

A summary of submissions received is contained on the attached table (Attachment 1).  All submissions have been circulated to all Councillors including the Committee of Councillors.  The key issues raised by submissions with Council officer responses are also included on the table in this Attachment 1. Each submitter will receive an individual formal response to their submission in line with Council’s good governance and community engagement approach.


 

Financial / economic issues

These are contained within the Draft Council Plan at the aggregate level and articulate the Council’s current directions.

 

The adoption of the 2019/20 Proposed Budget not only contributes to compliance with the financial planning and reporting requirements of the Act, it also provides management with an important tool to monitor and control the detailed financial performance and directions of Council over the coming 12 month period.

Environmental / amenity issues

These are contained within the Draft Council Plan and articulate the Council’s current directions.

Social / community issues

These are contained within the Draft Council Plan and articulate the Council’s current directions.

Community consultation

The Draft Council Plan 2017-2021 (2019/20 Update) is aligned with Maroondah 2040: Our future together, the long term vision for the community that was adopted by Council in June 2014. This alignment ensures that the Council Plan continues to form part of an integrated approach to planning that is informed by community aspirations for Maroondah’s future given it has been informed by stakeholder input during development of the original Council Plan 2017-2021 in February 2017, along with community engagement inputs from a range of other Council strategic projects over the past three years.

 

Prior to the public submission process, the Draft Council Plan 2017-2021 (2019/20 Update) and Proposed Budget underwent an internal review by Councillors, Management and employees. Council approved the Draft Council Plan 2017-2021 (2019/20 Update) for public exhibition on 8 April 2019.  Public submissions were solicited, to be received until 5pm on Friday 10 May 2019.

 

Copies of the Draft were made available for public inspection and comment from 8.30 am on Friday 12 April 2019 and placed on display at the City Offices Service Centre in Ringwood, Civic Square Service Centre in Croydon, Realm at the Ringwood Town Square in Ringwood, at the Croydon Library, and on Council’s website.  The public was advised through articles in the local papers as well as in advertisements in the Maroondah Leader and The Age newspapers. Council also used its social media channels to advise the Community of the submission process by using the ‘Your Say’ online consultation hub, Council’s website, Eastern FM and the Maroondah Leader.

 

Further in accordance with Section 129 of the Act, Council gave public notice of its Proposed Budget and advised the public of its right under the Section 223 of the Act to make submissions on any proposal contained in the Proposed Budget.  The required public notice was published in The Age on Thursday 11 April 2019 and a courtesy public notice was also published in the Maroondah Leader on Tuesday 16 April 2019.

 

The Proposed Budget was made available for public inspection and comment from 8.30 am on Friday 12 April 2019 at the City Offices Service Centre, Ringwood, Civic Square Service Centre, Croydon and Realm, Ringwood Town Square Ringwood and at the Croydon Library, and Council’s website.  Provision was also made for interested parties to receive the Proposed Budget and/or to obtain further information about it by appointment with Council officers.  Submissions were received up to 5pm on Friday 10 May 2019. Council also used its social media channels as well as its ‘Your Say’ channel, Maroondah’s online consultation hub, Council’s website, Eastern FM and the Maroondah Leader, to make it known that the Draft Council Plan and Proposed Budget were available for inspection.

 

The receipt of submissions from the public and the consideration of those submissions by Council form an integral part of the public consultation process.

 

At the expiration of the consultation period, Council had received two submissions on the Draft Council Plan and three on the Proposed Budget. One submitter to the Proposed Budget subsequently withdrew their submission. There was one submitter who nominated a representative to appear in person in support of their submission.  A Committee of Council considered the four submissions received at a meeting held on Wednesday 15 May 2019 and determined that no change to both documents be made as a result of the submissions given that the organisation has processes already in place to deal with the matters raised. 

Conclusion

The Draft Council Plan 2017-2021 (2019/20 Update) and Proposed Budget 2019/20 have been developed and submissions from the community considered. Both documents reflect Council’s commitment to pursue excellence, good governance and responsible management of resources for the community within the City of Maroondah.  

 

Given Council’s legislative obligations, both the Draft Council Plan 2017-2021 (2019/20 Update) and Proposed Budget 2019/20 are recommended for Council adoption with no change as a result of the submissions made given that the organisation has processes already in place to deal with the matters raised.

 

 

Attachments

1.

2017-2021 Council Plan (2019-20 update) Adopted

2.

Draft Council Plan 2017-2021 2019-20 Update - Submission Summaries..

3.

MCC Adopted Budget 2019-20

4.

Proposed Budget 2019-20 Response to Submissions (Final)

CONFIDENTIALITY

Not Applicable


 

 

RECOMMENDATION

 

That

A.  COUNCIL PLAN

THAT COUNCIL:

1.       ADOPTS THE COUNCIL PLAN 2017–2021 (2019/20 UPDATE)

2.       FORWARDS A COPY OF THE COUNCIL PLAN TO THE MINISTER FOR LOCAL GOVERNMENT AS REQUIRED BY THE LOCAL GOVERNMENT ACT 1989

3.       AUTHORISES OFFICERS TO ARRANGE FOR THE SUITABLE PUBLICATION AND DISTRIBUTION OF THE COUNCIL PLAN TO COMMUNITY GROUPS AND RELEVANT STAKEHOLDERS

B.   BUDGET

THAT COUNCIL DETERMINES:

1.       Budget

1.1     The submissions on the Budget be noted

1.2     The Chief Executive Officer be authorised to write to each submitter in accordance with section 223 (1)(e) of the Local Government Act 1989 advising of the purport of this Recommendation and the reasons for it

1.3     The Budget annexed to this Recommendation and initialled by the Mayor for identification ("the Budget") be adopted by Council

1.4     The Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989

2.       Amount Intended To Be Raised

An amount of $89,308,269 (or such other amount as is lawfully raised as a consequence of this Resolution) be declared as the amount which Council intends to raise by general rates and the annual service charge (described later in this Resolution), which amount is calculated as follows:

General Rates                         $76,885,798

Annual Service Charge       $14,768,000

3.       General Rates

3.1.    A general rate be declared in respect of the 2019/20 Financial Year

3.2.    It be further declared that the general rate be raised by the application of differential rates

3.3.    A differential rate be respectively declared for rateable land having the characteristics specified below, which characteristics will form the criteria for each differential rate so declared:

3.3.1.                    general Land

ANY LAND WHICH DOES NOT HAVE THE CHARACTERISTICS OF DERELICT, COMMERCIAL, INDUSTRIAL, OR VACANT LAND

3.3.2.                    DERELICT Land

                    DERELICT LAND IS ANY LAND IN RESPECT OF WHICH:

(a)                A NOTICE TO COMPLY HAS BEEN SERVED ON THE OWNER OR OCCUPIER OF THE LAND IN RESPECT OF ANY BREACH OF:

(i)       CLAUSE 31 (CONDITION OF LAND);

(ii)      CLAUSE 32 (VACANT BUILDINGS); OR

(iii)     CLAUSE 34 (STORAGE, VEHICLES AND MACHINERY)

OF COUNCIL LOCAL LAW NO. 11; AND

(b)      THE TIME SPECIFIED IN THE NOTICE TO COMPLY HAS EXPIRED; AND

(c)      THE REQUIREMENTS OF THE NOTICE TO COMPLY HAVE NOT BEEN COMPLIED WITH OR OTHERWISE SATISFIED (EITHER BEFORE OR AFTER THE TIME SPECIFIED IN THE NOTICE).

 

3.3.3.                    commercial Land

          COMMERCIAL LAND IS ANY LAND THAT DOES NOT HAVE                   THE CHARACTERISTICS OF DERELICT, INDUSTRIAL OR                      VACANT LAND, AND WHICH IS USED, DESIGNED OR                             ADAPTED TO    BE     USED PRIMARILY FOR THE SALE OF            GOODS OR SERVICES OR OTHER COMMERCIAL                               PURPOSES.

 

3.3.4.                     industrial Land

                    INDUSTRIAL LAND IS ANY LAND THAT DOES NOT HAVE THE               CHARACTERISTICS OF DERELICT, COMMERCIAL OR                             VACANT LAND, THAT IS USED, DESIGNED OR ADAPTED                      TO BE USED PRIMARILY FOR INDUSTRIAL PURPOSES.

 

3.3.5.                    Vacant Land

                             ANY LAND ON WHICH THERE IS NO BUILDING WHICH IS                        OCCUPIED OR ADAPTED FOR OCCUPATION AND THAT IS                   NOT           GENERAL, DERELICT, COMMERCIAL OR INDUSTRIAL                  LAND.

3.4.    Each differential rate will be determined by multiplying the Capital Improved Value of each rateable land (categorised by the characteristics described in paragraph 3.3 of this Resolution) by the relevant percentages indicated in the following table:

Category

Rate in the Dollar

Derelict Land

0.630075 cents in the dollar of Capital Improved Value

Commercial Land

0.252030 cents in the dollar of Capital Improved Value

Industrial Land

0.252030 cents in the dollar of Capital Improved Value

Vacant Land

 

0.315038 cents in the dollar of Capital Improved Value

Other Land

 

0.210025 cents in the dollar of Capital Improved Value

 

3.5.    It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that the

3.5.1.                   respective objectives of each differential rate;

3.5.2.                   respective types or classes of land which are subject to each differential rate;

3.5.3.                   respective uses and levels of each differential rate in relation to those respective types or classes of land; and

3.5.4.          the relevant

(a)    uses of;

(b)    geographical locations of;

(c)    planning scheme zonings of; and

(d)    types of buildings on

BE THOSE SPECIFIED IN THE BUDGET ANNEXED TO THIS RECOMMENDATION, AS SET IN THE NOTES TO THE FINANCIAL STATEMENTS.

3.6.    It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district

3.7.    In accordance with Section 4 (4) of the Cultural and Recreational Lands Act 1963, the amounts in lieu of rates payable in respect of each rateable  land to which that Act applies be the amounts respectively set out below:

Land

$

Heathmont Club Inc.

5,392.35

Bayswater North Tennis Club

1,426.55

Eastwood Golf Club

11,228.40

TOTAL

18,047.30

 

4.       Annual Service Charge

4.1.    An annual service charge be declared in respect of the 2019/20 Financial Year

4.2.    The annual service charge be declared for the collection and disposal of refuse

4.3.    The annual service charge be in the sum of, and be based on, the criteria specified below:

4.3.1.                   any land within Council's municipal district which is used primarily for residential purposes where a kerbside collection is deemed possible by council:

          $270.00 per service for each land, where the service is for an 80-litre bin

          $324.00 per service for each land, where the service is for a 120-litre bin

          $344.00 for each second and subsequent bin supplied in respect of the land

4.3.2.                   any land within Council's municipal district which is used primarily for residential purposes where the kerbside collection is deemed possible by council:

          $210.00 per service for each land, where the service of a second residential PUTRESCIBLE bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 120 litre bin ONLY at the frequency of once per week

                   $210.00 per service for each land, where the service of a second garden organics bin ONLY is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight

4.3.3.                   any land within Council's municipal district which is used primarily for commercial purposes:

$590.00 (including GST) per service for each land, where the service is requested by the owner of the      land (or the agent of the owner) and is for collection and disposal of the contents of a 240          litre bin at the frequency of once per week

$1,280.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of three times per week

4.3.4.          any land within Council's municipal district which is used primarily for industrial purposes:

          $260.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of an 80   litre bin

          $310.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 120 litre bin

4.3.5.                   any land within Council's municipal district which is used primarily for other than residential purposes   and has an existing commercial service or is a not for profit organisation:

          $130.00 (including GST) per each 240 litre recycling bin, where the service is requested by the owner of the land (or the agent of the owner) and is for     collection and recycling of the bin at the                        frequency of once per fortnight

4.3.6.                   any land within Council's municipal district which is used primarily for commercial and INDUSTRIAL PURPOSES where the kerbside collection is deemed practicable by council:

                   $200.00 (including GST) per service for each land, where the service of a garden organics bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight

5.       Incentives

No incentive be declared for early payment of the general rates and annual service charge previously declared

6.       Extra Instalment Options

IN ACCORDANCE WITH SECTION 167 OF THE LOCAL GOVERNMENT ACT 1989, PAYMENT OF RATES AND CHARGES CAN BE MADE IN

·        ONE (1) ANNUAL PAYMENT (DUE 15 FEBRUARY 2020),

·        FOUR (4) INSTALMENT PAYMENTS (DUE 30 SEPTEMBER 2019,
30 NOVEMBER 2019, 29 FEBRUARY 2020 AND 31 MAY 2020),

·        OR BY NINE (9) MONTHLY (DIRECT DEBIT ONLY) INSTALMENTS (DUE 30 SEPTEMBER 2019, 31 OCTOBER 2019, 30 NOVEMBER 2019, 31 DECEMBER 2019, 31 JANUARY 2020, 29 FEBRUARY 2020, 31 MARCH 2020, 30 APRIL 2020 AND 31 MAY 2020).

DUE DATES THAT FALL ON A WEEKEND OR PUBLIC HOLIDAY WILL BE DUE ON THE NEXT BUSINESS DAY

7.       Consequential

7.1.    It be recorded that Council requires any person to pay interest on any amount of rates and charges which:

7.1.1.                    that person is liable to pay; and

7.1.2.                    have not been paid by the date specified for their payment

7.2.    The Chief Executive Officer be authorised to levy and recover the general rates and annual service charge in accordance with the Local Government Act 1989

 


 

Director Corporate Services Marianne Di Giallonardo

MAV Submission - Parliamentary Inquiry into Recycling & Waste Management

Item 5

 

Purpose

Council has had the opportunity to make comment into the MAV’s submission to the Parliamentary Inquiry into Recycling and Waste Management given Council is a member of the MAV as are the vast majority of Victorian Local Government Authorities. As a sector, unity with one voice under one banner more often than not yields greater successful outcomes which is the hope for this Inquiry.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A clean, green and sustainable community.

Our Vision:  In 2040, Maroondah will be a green leafy community with high levels of waste diversion and sustainable approaches to infrastructure development, urban design and management of natural resources. Our community will be resilient and have the knowledge, capacity and resources to make sustainable lifestyle choices.

Key Directions 2018 – 2019:

4.2 Provide leadership and adopt sustainable innovative approaches to limit consumption, prevent litter, reduce waste to landfill and encourage reuse and recycling or resources.

Background

The MAV drafted a submission into the Parliamentary Inquiry into Recycling and Waste Management. The submission was made on behalf of all Council’s and represents the views, concerns and areas of focus that Councils have highlighted throughout the past year as a result of the Waste Management crisis and over many years to successive State Governments. Maroondah’s waste management team in its commentary to the MAV’s submission further emphasised particular aspects where there is particular concern to the Maroondah Community.

Issue / discussion

The Parliamentary Inquiry into Recycling and Waste Management consisted of six key Terms of Reference (Attachment 1). With this, the MAV made a submission to these Terms of Reference points. Key points raised by the MAV included but not limited to:

·        Avoiding waste generation where possible;

·        Greater level of information sharing is required;

·        Community education, with greater involvement at State and Federal levels;

·        Incentivising others to be players in the industry; and

·        Greater role clarity amongst agencies.

The MAV has updated its draft submission, post recievng all Council’s responses, which has been distributed separately to Councillors (Attachment 2).

 

Council’s submission to the MAV’s draft submission, overall was greatly supportive of the submission and will continue to support the MAV’s efforts to advocate on behalf of the sector. Advocacy in the Waste Management space has become an extremely important component, in order to have voices heard and points of view made by a united sector. The key points raised as part of Maroondah’s comments was discussed at the Assembly of Council on Monday 6 May, and the full submission was made to the MAV on the 10 May 2019 (Attachment 3).

Conclusion

Overall, Maroondah’s comments to the MAV’s submission to the Parliamentary Inquiry into Recycling and Waste Management was supportive of the points made by the MAV and greatly supportive that the MAV continues to advocate and speak on behalf of the sector.

 

 

Attachments

1.

Attachment 1 - Terms of Reference-Inquiry into Recycling and Waste Management

2.

Attachment 2 - MAV - waste management inquiry - draft submission - May 2019 - circulated separately to Councillors

3.

Attachment 3 - Waste Management Inquiry - Maroondah Feedback to MAV Draft Submission - May 2019

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL NOTES THE FEEBACK SUBMITTED TO THE MAV BY COUNCIL Officers, IN OVERALL SUPPORT OF THE MAV’S SUBMISSION INTO THE PARLIMENTARY INQUIRY INTO RECYCLING AND WASTE MANAGEMENT and looks forward to the outcome of the inquiry to be tabled in parliament in August later this year

 

  


Director Operations, Assets & Leisure Adam Todorov

 

Community Facilities Lease Agreement for the Ringwood City Football Club Inc.

Item 1

 

Purpose

To seek Council approval of a Lease Agreement between Maroondah City Council and the Ringwood City Football Club. The report also seeks to authorise the signing and sealing of the relevant documentation.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

 

Outcome Area: Safe, healthy and active community

 

Our Vision: In 2040, Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

 

Key Directions 2018 – 2019

 

1.21 Support and empower local community groups, sporting clubs and special interest groups across Maroondah

Background

In 2010, Council received significant State and Federal funding to reconstruct the Jubilee Park Multipurpose Pavilion. This pavilion, constructed in 2011 was to be the shared premises of the Ringwood City Football Club, the RDCA and the MVC Boxing Club, with each tenant to have both shared and exclusive use areas of the premises.

 

Tenancy was granted to the three organisations in August 2011 operating under an interim usage schedule developed by Council’s Sport & Recreation team in consultation with the tenants.

 

The tenant was afforded a two-year lease with a two-year option which was exercised in 2015. The lease expired in July 2017 and is currently in overholding whilst lease negotiations have been undertaken. 

 

The tenant is now ready to progress to endorsement of the lease.

Issue / discussion

Council Officers are seeking to enter into a Community Facilities Lease Agreement with the Ringwood City Football Club Inc.

 

By Lease Agreements made between Council and the Lessees, the Lessees will be granted use and occupation of the premises for a term of three (3) years with an option for a further two (2), three (3) year terms at annual rentals calculated in accordance with the principles of the Community Facilities Pricing Policy and determined under the category of ‘Other Community Groups Occupying Council-Owned Facilities.’

 

Council Officers recommend that Council approves the Lease Agreement upon the terms and conditions as set out in the Lease, with the principal elements being:

·        Term – Three (3) years with the option for two (2) by three (3) year further terms. (3yrsx3yrsx3yrs);

·        Maintenance – in accordance with the Community Facilities Standard Maintenance Schedule; and

·        Public Liability Insurance of $20M and glass replacement insurance.

Financial / economic issues

Council’s Community Facilities Pricing Policy provides an overarching framework to guide Council and ensures a consistent and transparent approach to the pricing of facilities.  Under the category of Other Community Groups Occupying Council-Owned Facilities, the Policy outlines the factors to be considered when calculating the rental fee.

 

The rental is determined based on the quality of the facility, capital contributions provided by Council and the community organisation, the type of organisation using the facility and whether the organisation has exclusive use of the facility.

Environmental / amenity issues

Not Applicable

Social / community issues

The implementation of the standard Community Facilities Lease Agreement ensures the clear and equitable delineation of maintenance responsibilities for all tenants occupying Council owned and/or managed community facilities, consistent with the Community Facilities Pricing Policy, and supports a sustainable approach to the provision of community based sport and recreation.

Community consultation

The development of the initial tenancy usage agreement for the Ringwood Multipurpose Pavilion was developed with all three tenant groups which outlined shared and individual responsibilities for the complex, however consultation and negotiation for the development of the Ringwood City Football Club lease agreement was undertaken separately.

 

Section 190 of the Local Government Act 1989 is only applicable if Lease Agreements are for 10 years or greater. In accordance with the Community Facilities Occupancy Policy, current tenants may be offered a lease term of nine (9) years, being a three (3) year initial term and two (2) by three (3) year options.

 


Conclusion

The Lease Agreement will provide a mutually beneficial arrangement between Council and the Ringwood City Football Club for the continued shared use and management of the Ringwood Multipurpose Pavilion. As the complex has multiple leases, the Agreement provides clarity with regard to shared use and exclusive use arrangements.

 

 

Attachments

1.

Ringwood City Football Club Lease Particulars

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That council

1.       GRANTs A LEASE TO RINGWOOD City football club

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

  


 

Director Strategy & Community Phil Turner

Council Plan 2017-2021 (Year 2: 2018/19) Priority Action Progress Report - Quarter 3, 2018/19

Item 1

 

Purpose

To provide an update on the progress made towards implementation of Year 2 priority actions identified in the Council Plan 2017-2021, as at 31 March 2019.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  In the year 2040, Maroondah will be an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and          accountable

8.2     Ensure responsible and sustainable management of Maroondah’s resources, assets,     infrastructure and natural environment

8.4     Foster a Council culture of innovation, cooperation, commitment, communication and     continuous improvement that positions Maroondah as a leader in local government

Priority Action 2018-2019:

Not Applicable

Background

The Council Plan 2017-2021 is Maroondah City Council’s key medium term strategic document that sets key directions and priority actions to work towards the long-term community vision outlined in Maroondah 2040: Our future together.

The Council Plan plays a vital role in shaping Maroondah’s future over a four year period. It identifies both challenges and opportunities for our community at local and regional level within the context of the community’s long-term community vision, Maroondah 2040: Our Future Together. It also forms the basis for Council to make decisions regarding resources and priorities in response to community needs and aspirations.

The Council Plan is implemented through a service delivery planning process, and outcomes are measured and reported regularly. Achievements are reported back to Council and the community through the Maroondah City Council Annual Report at the end of each financial year.

 

 

Issue / discussion

Within the Council Plan, there are a range of priority actions identified that work towards delivery of the Maroondah 2040 Community Vision. These actions are updated annually to ensure the Plan continues to be aligned with Maroondah 2040: Our Future Together, the community’s long-term vision, and is responsive to community needs and expectations.

The Council Plan is divided into eight future community outcome areas, each with a set of four-year key directions (strategies), four-year priority actions, strategic indicators and supporting strategies and plans. The priority actions identified work towards the achievement of the key directions, and ultimately toward the outcomes and visions outlined in Maroondah 2040: Our Future Together.

The attached report identifies the progress made by Council in delivering the 2018/19 priority actions identified in the Council Plan 2017-2021.

As at 31 March 2019, 34 actions are in progress and six are complete. A number of priority actions are multi-year initiatives scheduled to be completed in future financial years.

Reports on priority action progress are provided to Council on a quarterly basis throughout the financial year. At the end of the financial year, a final progress report on Council’s achievements relating to these Council Plan priority actions will be included in the Annual Report 2018/19.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Not Applicable

 

 

Attachments

1.

Council Plan Priority Actions Progress Report, Quarter 3 2018-19

CONFIDENTIALITY

Not Applicable


 

 

RECOMMENDATION

 

That council notes progress made towards the delivery of 2018/19 priority actions identified in the counCil plan 2017-2021

 

 


 

Director Strategy & Community Phil Turner

Local Government Performance Reporting Framework - Service Indicator Progress Report - Quarter 3, 2018/19

Item 2

 

Purpose

To provide a report of Council’s performance as measured by the Local Government Performance Reporting Framework (LGPRF) service performance indicators for the 2018/19 financial year to date (1 July 2018 to 30 March 2019).

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community.

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and asspirati0ons of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and          accountable

8.2     Ensure responsible and sustainable management of Maroondah’s resources, assets,     infrastructure and natural environment

8.4     Foster a culture of innovation, cooperation, commitment, communication and continuous           improvement that positions Maroondah City Council as a leader in local government

Priority Action 2018-2019:

Not Applicable

Background

The Local Government Performance Reporting Framework (LGPRF) is a mandatory reporting system developed by Local Government Victoria which was introduced in 2014 to ensure all Victorian Councils are measuring and reporting on their performance in a consistent way.

 

The LGPRF is a Victorian Government initiative aimed at ensuring transparency and accountability of the local government sector performance to ratepayers and the public.

 

The framework is made up of service performance, financial performance and sustainability measures, along with a governance and management checklist. Together these components build a comprehensive picture of local government performance.

 

These measures are reported in Council’s Annual Report as part of the Report of Operations and Performance Statement sections as required by the Local Government (Planning and Reporting) Regulations 2014 and associated elements of the Local Government Act 1989.

 

End of financial year results are also publicly released on the Victorian Government’s ‘Know Your Council’ website in November each year. This site provides information on the sector and enables users to benchmark the relative performance of Council’s on LGPRF indicators.

Issue / discussion

Maroondah City Council continues to monitor LGPRF results on a quarterly basis for service performance indicators and annually for financial performance and sustainable capacity indicators.

Service performance indicators are subject to fluctuations and not necessarily reflective of the final year result. Some individual indicators will reflect seasonality or phasing of service delivery so are not indicative of the year result. Indicators relying on the annual Community Satisfaction Survey will be updated during the final quarter of the financial year. Due to circumstances beyond Council’s control, statutory planning data for the quarter was not available at the time of reporting.

At this stage of the financial year, service indicators are progressing as expected. Council will continue to monitor its performance against the LGPRF indicators and report quarterly to ensure accountability and transparency.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

End of financial year results will be publicly released in Council’s Annual Report in September 2019 and placed on the Victorian Government’s ‘Know Your Council’ website in November 2019.

Conclusion

LGPRF service performance indicators for the 2018/19 financial year to date as at 30 March 2019 are presented in the attached report. It is important to note that these quarterly results will not necessarily reflect or be predictive of annual performance due to phasing of service delivery across the year and seasonal influences.  Annual results for the full 2018/19 financial year will be published in Council’s Annual Report 2018/19 and on the Victorian Government ‘Know Your Council’ website in November 2019.

 

 

Attachments

1.

2018-19 LGPRF Q3 - progress report - external - Council word

 

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council Notes THE LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATOR YEAR TO DATE RESULTS FOR QUARTER 3 OF THE 2018/19 FINANCIAL YEAR

 

  


 

Director Development & Amenity Andrew Fuaux

Petition - Victoria Street Parking Restrictions

Item 1

 

Purpose

The purpose of this report is to provide an update on Council Officers investigation regarding a petition to implement school based parking restrictions in Victoria Street, Ringwood East, in accordance with the recommendation of the Council report dated 18 February 2019.

Strategic / policy issues

Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  An Accessible Community

Our Vision:  In 2040, Maroondah will be an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks and access to a range of sustainable transport options.

Key Directions 2018 – 2019:

5.2     Work in partnership to provide improved accessibility and safety for transport users        across all modes.

Background

The petition was submitted to Council on 22 January 2019.  The petition contains 41 signatures requesting the following:

·        A review of the current parking restrictions in Victoria Street, Ringwood East;

·        Implement school based No Stopping restrictions along the entire eastern side of Victoria Street; and,

·        Implement school based No Stopping restrictions along the western side of Victoria Street between Knaith Road and Olive Lane.

The prayer of the petition is as follows:

We, the undersigned request that Council review the current parking restrictions in Victoria Street, Ringwood East and apply restrictions during school drop off and pick up times on the entire east side of the street (beyond the current No Standing sign) and on the west side (beyond the current No Standing sign) to just beyond Olive Lane” 

 

The petition was tabled at the 18 February 2019 Council meeting at which time it was resolved:

 

That council

1.       Receives and notes the petition containing 41 signatures, requesting the review of parking restrictions on victoria street and implementation of school based no stopping restrictions on both sides of the street

2.       officers investigate parking in Victoria street during the school peak periods and, subject to the investigation, undertake a resident survey to determine the level of support to implement appropriate parking restrictions

3.       officers prepare a report on the matters raised in the petitions for consideration at a future meeting of council

4.       council Advise the lead petitioners accordingly

Issue / discussion

Victoria Street is a north-south local access street (in accordance with Council’s Road Management Plan) located between Tintern Grammar School at Knaith Road and Railway Avenue and adjacent to the Ringwood East Shopping Centre precinct.

 

Victoria Street provides direct vehicle access to residential properties and has a speed limit of 50km/h before transitioning to a 40km/h school speed zone near Tintern Grammar School at the southern end.  The road has a carriageway width of approximately 7.2m, which is capable of supporting kerbside parking on both side whilst maintaining at least 3m of clear carriageway in accordance with the Road Rules and in line with state government design guidelines.

 

The location of the requested review and parking restrictions is illustrated in Figure 1 and 2 below.

 

 

 

Figure 1 – Melways extract showing Victoria Street and wider road network

 

 

Figure 2 – Aerial Photograph showing requested school based No Stopping restrictions

 

Council Engineers carried out site inspections of Victoria Street during the school morning and afternoon peaks and observed instances where two-way parking adversely impacted the flow of traffic and operation of the street.  It was noted that parking was generally localised in Victoria Street around the school to the Loma Street intersection, however, parking could extend beyond the intersection during other ‘typical’ school days a further 50 to 60m to the north towards Railway Avenue.

 

Based on the investigation, Council Engineers developed three school based parking restriction proposals and conducted a survey of the affected Victoria Street residents in relation to the three options.

 

The options developed were as follows:

 

1.       Option 1 - Restrict parking as proposed by the petition (refer Attachment 1)

 

This option is proposed within the tabled resident petition.  The proposal involves the implementation of school based parking restrictions on the entire eastern side of Victoria Street, and the western side from Loma Street to Olive Lane.

 

2.         Option 2 - Restrict parking along the eastern side of Victoria Street only (refer Attachment 2)

 

This option reduces the extent of parking restrictions proposed in Option 1 such that only parking along the eastern side of Victoria Street is restricted.  This arrangement would potentially be more intuitive to some motorists and maintain two-way traffic flow along the entire street during the school peak.

 

3.       Option 3 - Restrict parking along the eastern side of Victoria Street from Loma Street to the property boundary of 17/19 (refer Attachment 3)

 

This option is a further reduction of the parking restrictions such that only parking on the eastern side of Victoria Street from Loma Street to the property boundary of 17/19 is restricted.  This is based on site observations which indicated parking was localised approximately 50-60m from Loma Street.

 

4.       Option 4 - No restrictions with existing parking conditions to remain

 

A total of fifty-two (52) properties were surveyed and thirty one (31) surveys were returned to Council which equates to a 60% response rate.

 

Of the returned surveys, 82% voted for school based restrictions and 18% voted against any type of restriction.  A breakdown of the preferred options is as follows:

·        Option 1 - 47%

·        Option 2 - 24%

·        Option 3 - 11%

·        Option 4 - 18%

 

The feedback received through the survey on the various options are referenced below.

 

Option 1 (47% support) - Restrict parking as proposed by the petition (refer Attachment 1)

·        Improves sight distance for pedestrian crossing to Olive Lane.

·        Better manages parking on busier days and increasing levels of on-street parking from commuters.

 

Option 2 (24% support) - Restrict parking along the eastern side of Victoria Street only (refer Attachment 2)

·        Option 1 significantly reduces the number of unrestricted parking spaces in the street.

·        More intuitive for motorists to observe.

 

Option 3 (11% support) - Restrict parking along the eastern side of Victoria Street from Loma Street to the property boundary of 17/19 (refer Attachment 3)

·        No specific feedback was received, other than it is assumed property owners may want parking retained in front of their own property or for other road users by shortening the extent of the restriction.

 

Option 4 (18% support) - No change to restrictions

·        Some residents wanted the other side of the street to be restricted.

·        A resident specifically requires parking close to their property due disability related needs.  The respondents who raised the issue with the proposed parking restrictions noted her daughter, who has a disability, requires parking near her property for overnight stays.  The comment was considered in the context of available on-site parking and the limited time the parking will be in effect during the day.  The proposed parking restrictions will only apply during the school peak (8am to 9:15am, 3pm to 4pm school days) and will not impact parking availability after hours.  In circumstances where her daughter needs to stay past the 8am restriction on the following day, she has the option of parking on the opposite side of her property which will remain unrestricted.  On this basis, it is not considered unreasonable to provide the school based parking restriction in front of the property.

·        Some residents noted that they require parking close to their property because they have a lack of available on-site parking.

 

It is acknowledged that implementing restrictions in Victoria Street will redistribute parking demand within the precinct.  The map below (Figure 3) details the available parking options and restrictions currently operating in the precinct.

 

 

Figure 3 - Precinct Parking Availability

 

Prior to considering any overflow impact from the implementation of school based parking restrictions in Victoria Street, it is useful to consider existing parking restrictions in the surrounding streets.  It is noted most streets have been managed in terms of parking restrictions in some form such as:

·        2P parking on one side of Lois Street, Wenwood Street and Morinda Street;

·        School based No Stopping restrictions on one side of Langley Street, Bondi Street and Highton Street;

·        School based No Stopping restrictions on both sides of Smithdene Avenue towards the Tintern Grammar School end.

Victoria Street is the only street that is effectively unrestricted on both sides of the road network.  Whilst there is expected to be some redistribution into the surrounding areas as a result of the proposed parking restrictions, the overflow parking would be dispersed through the surrounding streets that already feature some level of parking restrictions to manage any undesirable parking impacts.

 

It is therefore considered that while the parking may be further away from the school entrance and less convenient, there are more appropriate parking options available within the precinct in terms of their safety and management of impact on the local resident parking.

 

On the basis of the investigation, survey response and associated feedback, Council Engineers recommend proceeding with Parking Management Option 1 noting:

·        it will improve traffic flow and operation of the street;

·        it will improve sight distance at the informal crossing to Olive Lane;

·        the existing precinct parking management will cater for the redistribution of parking demand;

·        discourages railway commuters from parking in the street; and

·        it was the preferred option for the majority of survey respondents.

 

Separate to the issue of parking, a significant number of residents raised the need for Local Area Traffic Management treatments and more specifically raised pavements along Victoria Street to manage perceived vehicle speeding issues.  As such, Council Engineers will conduct a traffic count in Victoria Street to understand traffic volumes and speeds and advise residents on the outcome of the investigation.  Subject to the outcome of the investigation Council Engineers will work with residents on options to address any speeding issues that may exist.

 

Following a pedestrian fatality at the intersection of Eastfield Road and Morinda Street in February 2019 a review of the intersection operation is proposed to be undertaken in the 2019/20 year.  Noting the concerns raised about vehicle speeds in Victoria Street arising from the resident survey, the study will investigate options available to improve the operation of the intersection and consider the associated impacts of those options on the local road network including Victoria Street.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Heavily contested parking near schools may result in motorists parking inappropriately or illegally resulting in decreased amenity in the area (i.e. parking across driveways).

 

Streets that feature significant levels of parking on both sides and substantial on-road traffic experience greater congestion.  The ability to pass another vehicle becomes more difficult when the amount of passing opportunities becomes limited by the lack of gaps in kerbside parking.

Social / community issues

Parents and guardians of children that attend Tintern Grammar School will be required to park further away to drop-off/pick-up their children.

 

No Stopping restrictions effective during the school peak will also apply to residents and their visitors.  Some residents may be of a view that having to manage their on-street parking around the restriction is an inconvenience.

Community consultation

As discussed in the report, the Victoria Street residents were surveyed to ascertain the level of support for the proposed school based restrictions.  Refer to Issues/Discussion section for the survey results.

Conclusion

Council Engineers carried out site inspections of Victoria Street during the school peak and noted the impact to the flow and operation of the street by parking warranted some form of school based restrictions.

 

The residents were surveyed on a range of options with the majority of residents preferring to restrict Victoria Street in line with what was proposed by the petition.  Separate to the issue of parking, a significant number of residents raised concerns with speeding and the need for traffic calming treatments.

 

On the basis of the investigation, survey response and associated feedback, Council Engineers recommend proceeding with Parking Management Option 1 noting:

·        it will improve traffic flow and operation of the street;

·        it will improve sight distance at the informal crossing to Olive Lane;

·        the existing precinct parking management will cater for the redistribution of parking demand;

·        discourages railway commuters from parking in the street; and

·        it was the preferred option for the majority of survey respondents.

 

 

Attachments

1.

Petition - Victoria St - Attachment 1

2.

Petition - Victoria St - Attachment 2

3.

Petition - Victoria St - Attachment 3

CONFIDENTIALITY

Not Applicable


 

 

 

RECOMMENDATION

 

THAT COUNCIL

 

1.       RECEIVES AND NOTES THE REPORT and findings ON THE parking investigation and resident survey for victoria street, ringwood east

2.       implements the parking restriction as proposed in the petition for the implementation of school based no stopping restrictions on the eastern side of victoria street between loma street and 7/9 Victoria Street, and on the western side of victoria street from 30 Victoria street (opposite loma Street) to 16/18 Victoria street

3.       advises the lead petitioner accordingly

4.       Officers conduct a further investigation into the need for traffic calming treatments in victoria street, report the investigation findings to residents, and if warranted refer the installation of traffic calming treatments in victoria street to the capital works local area traffic management program for funding consideration

 


 

Director Development & Amenity Andrew Fuaux

Petition - The Mall Shopping Centre - Conversion of Unrestricted Parking to 2 Hour Parking

Item 2

 

Purpose

The purpose of this report is for Council to receive a petition, containing nine (9) signatures, for the conversion of twenty-four (24) unrestricted parking bays to 2-hour (2P) parking, within The Mall Shopping Centre car park.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  An Accessible Community

Our Vision:  In 2040, Maroondah will be an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks and access to a range of sustainable transport options.

Key Directions 2018 – 2019:

5.2     Work in partnership to provide improved accessibility and safety for transport users        across all modes.

Background

The petition was submitted to Council on 24 April 2019.  The petition contains nines (9) signatures from shopping centre traders, for the conversion of twenty-four (24) unrestricted parking bays to two (2) hour parking, within The Mall Shopping Centre car park.

The prayer of the petition is as follows:

“The Petition of Businesses in Eastfield Mall, aim to draw the attention of Maroondah City Council to promote easy accessibility and increase transaction volume to all stores, by having a more diverse parking management scheme.  This would still allow two thirds of the parking to remain the same, and one third of the carpark to continually encourage customers to visit and ensure parking spots are available at all times”

The Petitioners therefore request that the parking bay in front of Eastfield Medical Centre, Elation Dental Clinic and Bubba Pizza change to a maximum 2-hour parking limit.”

Issue / discussion

The location of the requested parking modification at The Mall Shopping Centre, and the specific parking bays is shown in Figure 1 and 2 below.

 

 

Figure 1 – Melways extract showing Petition request location

 

 

 

Figure 2 – Aerial Photograph showing request location

 

A summary of the parking restrictions within the Shopping Centre is shown in Figure 3.  Parking within the car parks is generally unrestricted with only the parallel kerbside parking along the shop frontages being short term parking restrictions.

 

 

Figure 3 – Aerial Photograph showing existing parking restrictions

 

Based on the experience of Council Engineers, the unrestricted car parks are well utilised on weekdays during business hours.

 

Subject to Council’s endorsement of the recommendations within this report, Council Engineers propose to conduct duration of stay surveys to determine the nature of existing parking conditions and use and the appropriateness of the existing parking restrictions for such an Activity Centre.  Taking into consideration the findings of the parking duration surveys, Council Engineers will survey the affected shop owners and traders on any proposed changes to the existing shopping centre parking restrictions.

Financial / economic issues

It is understood some motorists unrelated to the shopping centre park their vehicles in the unrestricted car parks and use the nearby bus services.  This practice reduces parking for visitors or employees to the shopping centre and impacts economically on the centre.

Environmental / amenity issues

Not Applicable

Social / community issues

It is considered that shop owners and traders may rely on the unrestricted parking spaces for themselves and their employees.  Reducing the quantity of unrestricted parking spaces may force traders and employees to park further away from the shopping centre.

Community consultation

The petition contains only nine (9) signatories from traders within the shopping centre out of a total of approximately twenty-four (24) shops.  Accordingly, Council Engineers will conduct duration of stay parking surveys to determine the overall parking behaviour in the shopping centre, and taking into consideration the findings, survey all shop owners and traders on any proposed changes to the existing parking restrictions.

Conclusion

It is recommended that Council receives the petition containing nine (9) signatures, for the conversion of twenty-four (24) unrestricted parking bays to 2-hour (2P) parking, within The Mall Shopping Centre car park.  It is proposed that Council Engineers undertake an investigation of the car park in the form of duration of stay parking surveys, and subject to the findings, survey the impacted shop owners and traders on any proposed changes to the existing parking restriction.

 

Council Engineers will consider the results of the duration of stay survey and feedback received from the shop owner and trader survey process in determining an appropriate parking management scheme for the carpark for Council’s consideration.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable


 

 

 

RECOMMENDATION

 

That council

1.       Receives and notes the petition containing nine (9) signatures, requesting the implementation of a TWO-HOUR parking restriction in a section of the mall shopping centre carpark

2.       officers investigate parking within the mall shopping centre carpark and, subject to the investigation, undertake a survey of shop owners and traders to determine the level of support to implement appropriate parking restrictions

3.       officers prepare a report on the matters raised in the petition for consideration at a future meeting of council

4.       advises the lead petitioner accordingly