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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

29 April 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            0                                                   29 April 2019

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 29 April 2019 at 7:30pm.

 

PRESENT

Cr Rob Steane (Mayor)                Wyreena Ward

Cr Kylie Spears (Deputy Mayor)     Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Samantha Mazzuchelli           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Grant Meyer                               Acting Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Director Development & Amenity

Chloe Messerle                          Governance Officer

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Pastor Harley Kitchen, Ringwood Church of Christ.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil    

Declaration of Interests

Nil

Confirmation of MinuTes

Moved Cr Dib, Seconded Cr Spears                                                                  36/19

That the minutes of the Ordinary Council Meeting held on Monday 18 March 2019 be confirmed

Carried

 

Moved Cr Dib, Seconded Cr Spears                                                                      37/19

That the minutes of the Special Council Meeting held on Monday 8 April 2019 be confirmed

Carried

PUBLIC QUESTION TIME

 

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr Graham                                                            38/19

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their report - Cr Steane, Spears, Symon,

 Macdonald, Lamont, Graham, Dib and Damante

 

Cr Steane

 

19/03          Tour of HE Parker Multisports Complex Pavilion with The Hon Michael Sukkar                MP, Federal Member for Deakin

20/03          Federal Liberal Party Funding Announcement: Keystone Hall

20/03          Federal Liberal Party Funding Announcement: Reilly St & Wantirna Rd,                           Ringwood

21/03          Mullum Mullum Reserve: Ground #1 Official Opening and Ground #2 Launch of              pending works

23/03          RDCA (Ringwood and District Cricket Association) President's Function

23/03          Harmony Day Dinner 2019, Federation Estate

29/03          Ministerial Visit by Mr Jackson Taylor MP, State Member for Bayswater

31/03          53rd Ringwood Highland Games and Celtic Festival

02-03/04     Smart City Expo, Sydney New South Wales

04/04          Site Visit with Mr Jackson Taylor MP, State Member for Bayswater

04/04          Exhibition Launch: Beyond Boundaries

05/04          Neighbour Day at Yarrunga Community Centre

05/04          Spiegeltent Opening Night Gala

06/04          St John's Ambulance Maroondah Division ‘50 Year Anniversary’ Function

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          Maroondah Youth Awards

14/04          Ringwood RSL Anzac Sunday Service

14/04          Croydon RSL Anzac Sunday Service

15/04          Federal Labor Party Funding Announcement: Springfield Reserve

15/04          Planning Consultation: 28 Kincumber Drive, Croydon

16/04          Maroondah Volleyball's ‘Farewell to Aquahub’

17/04          Yarrunga Community Centre Annual General Meeting

23/04          Centenary of Armistice Rotary Peace Garden

24/04          Federal Liberal Party Funding Announcements: Eastfield Park & Dorset Reserve

25/04          Croydon RSL ANZAC Dawn Service

24/04          Planning Consultation: 42 Pascoe Avenue, Croydon

28/04          Federal Labor Party Funding Announcement: Glen Park Oval

29/04          Federal Labour Party Funding Announcement: Tarralla Creek

29/04          Site Visit: HE Parker Multisports Complex

 

 

Cr Spears

 

19/03          Tour of HE Parker Multisports Complex Pavilion with The Hon Michael Sukkar                MP, Federal Member for Deakin

20/03          Federal Liberal Party Funding Announcement: Keystone Hall

20/03          Federal Liberal Party Funding Announcement: Reilly St & Wantirna Rd,                           Ringwood

02/03          Eastern Regional Libraries (ERL) Meeting regarding Gambling Minimisation                    Forum

21/03          Mullum Mullum Reserve: Ground #1 Official Opening and Ground #2 Launch of              pending works

22/03          Eastern Health Board: ‘Join the Conversation’ with Community Leaders & VIP                Function

30/03          St Andrews Cricket Presentation Awards

31/03          53rd Ringwood Highland Games and Celtic Festival

01/04          Meeting with Resident at Ringwood Office regarding Maroondah Business                      Activity Centre (MBAC)

03/04          Pure Talent 2019 Launch Event

03/04          HE Parker Multisports Complex Operational Meeting

04/04          Exhibition Launch: Beyond Boundaries

04/04          Meeting at Aquahub regarding Event Management

05/04          Spiegeltent Opening Night Gala

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          Meet Mr Arthur Corcoris, Ringwood East IGA Owner, for Ringwood East Walk

09/04          Meeting with Resident regarding traffic and rubbish issues

09/04          2019 Maroondah Youth Awards

11/04          Meeting with Representative at the Office of The Hon Michael Sukkar (MP,                     Federal Member for Deakin) regarding Deakin Awards

11/04          Hosted the Deakin Awards

14/04          Ringwood RSL Anzac Sunday Service

14/04          Croydon RSL Anzac Sunday Service

15/04          Federal Labor Party Funding Announcement: Springfield Reserve

15/04          Planning consultation: 18 Armstrong Road, Heathmont

16/04          Suburban Rail Loop Briefing

16/04          Media Event: HE Parker Multisports Complex

16/04          Maroondah Volleyball's ‘Farewell to Aquahub’

17/04          HE Parker Multi Sports Complex - Operational Meeting

18/04          Maroondah Business Awards

18/04          Planning Consultation: 8 Langley Street, Ringwood East

18/04          Planning Consultation: 98 Sellick Drive, Croydon

24/04          Federal Liberal Party Funding Announcements: Eastfield Park & Dorset Reserve

24/04          Eastfield Park Enhancement Plan Stakeholder Consultation Group Meeting

26/04          Love Where You Live (Croydon Conservation Society) Event

28/04          Federal Labor Party Funding Announcement: Glen Park Oval

29/04          Federal Labour Party Funding Announcement: Tarralla Creek

29/04          Site Visit: HE Parker Multisports Complex

29/04          Federal Liberal Party Funding Announcement: Heathmont Station

 


 

 

Cr Symon

 

19/03          North Ringwood Community House Annual General Meeting

19/03          Tour of HE Parker Multisports Complex Pavilion with The Hon Michael Sukkar                MP, Federal Member for Deakin

20/03          Federal Liberal Party Funding Announcement: Keystone Hall

20/03          Federal Liberal Party Funding Announcement: Reilly St & Wantirna Rd,                           Ringwood

21/03          Mullum Mullum Reserve: Ground #1 Official Opening and Ground #2 Launch of              pending works

22/03          ‘Greening the Greyfields’ Engagement at Ringwood

25/03          Municipal Association of Victoria (MAV) Audit Committee Meeting

28/03          Municipal Association of Victoria (MAV) Metropolitan East Regional Meeting

03/04          Pure Talent 2019 Launch Event

05/04          Municipal Association of Victoria (MAV) Board Meeting

05/04          Spiegeltent Opening Night Gala

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          2019 Maroondah Youth Awards

10/04          Planning Consultation: 2 Panfield Avenue, Ringwood

10/04          Heatherdale Community Action Group meeting

11/04          Farewell Event for Mr Gavin Mahoney, Municipal Association of Victoria (MAV)

14/04          Ringwood RSL Anzac Sunday Service

14/04          Croydon RSL Anzac Sunday Service

15/04          Federal Labor Party Funding Announcement: Springfield Reserve

17/04          Local Government Working Group on Gambling (LGWOG) 2019

17/04          Maroondah Arts Advisory Committee Meeting

25/04          Ringwood RSL ANZAC Dawn Service

28/04          Federal Labor Party Funding Announcement: Glen Park Oval

29/04          Meeting with Community Engagement Officer at Mr Dustin Halse MP, State                    Member for Ringwood’s Office

29/04          Federal Labor Party Funding Announcement: Tarralla Creek

 

 

Cr Mazzuchelli

 

23 - 24/02   Cr Conference at Vibe Conference Centre

06/03          Maroondah Communities of Wellbeing Meeting

27/03          Planning Consultation: 10 Velma Grove, Ringwood East

05/04          Spiegeltent Opening Night Gala

10/04          Planning Consultation: 2 Panfield Avenue, Ringwood

 

 

Cr Macdonald

 

29/03          ‘Greening the Greyfields’ at Cheong Park

29/03          Ringwood Highland Games ‘Ceilidh’ Event

30/03          St Andrews Juniors Cricket Presentation

31/03          53rd Ringwood Highland Games and Celtic Festival

03/04          Pure Talent 2019 Launch Event

04/04          Eastern Affordable Housing Alliance Executive Meeting at Knox City Council

05/04          Spiegeltent Opening Night Gala

07/04          Bedford Park Community Garden Meeting

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          Meet Mr Arthur Corcoris, Ringwood East IGA Owner, for Ringwood East Walk

09/04          2019 Maroondah Youth Awards

14/04          Croydon RSL Anzac Sunday Service

15/04          Federal Labor Party Funding Announcement: Springfield Reserve

15/04          Planning Consultation: 18 Armstrong Road, Heathmont

16/04          Maroondah Volleyball ‘Farewell to Aquahub’

18/04          Planning Consultation: 8 Langley Street, Ringwood East

18/04          Planning Consultation: 98 Sellick Drive, Croydon

24/04          Federal Liberal Party Funding Announcements: Eastfield Park & Dorset Reserve

24/04          Eastfield Park Enhancement Plan Stakeholder Consultation Group Meeting

25/04          Croydon RSL ANZAC Dawn Service

25/04          South Croydon Football Club Anzac Day Function

26/04          Love Where You Live (Croydon Conservation Society) Event

28/04          Cheong Park Tree Planting

28/04          Federal Labor Party Funding Announcement: Glen Park Oval

29/04          Federal Labour Party Funding Announcement: Tarralla Creek

29/04          Site Visit: HE Parker Multisports Complex

 

 

Cr Lamont

 

21/03          Mullum Mullum Reserve: Ground #1 Official Opening and Ground #2 Launch of              pending works

 27/03         Planning Consultation: 10 Velma Grove, Ringwood East

31/03          53rd Ringwood Highland Games and Celtic Festival

02/04          Guest Speaker at ‘Smart Cities Expo’ Sydney, New South Wales

10/04          Planning Consultation: 2 Panfield Avenue, Ringwood

14/04          Ringwood RSL Anzac Sunday Service

29/04          Site Visit: HE Parker Multisports Complex

 

 

Cr Graham

 

20/03          Maroondah Voice Meeting at Realm

21/03          Eastern Transport Coalition (ETC) Members of Parliament Briefing & Monthly                 Meeting

08/04          Pure Talent 2019 Launch Event

05/04          Neighbour Day at Yarrunga Community Centre

05/04          Spiegeltent Opening Night Gala

09/04          Croydon Town Square & Changing Places Facility Opening

15/04          Planning Consultation: 28 Kincumber Drive, Croydon

17/04          Maroondah Arts Advisory Committee Meeting

24/04          Planning Consultation: 42 Pascoe Avenue, Croydon

09/04          2019 Maroondah Youth Awards

25/04          ANZAC Day Dawn Service - Croydon RSL

29/04          Site Visit: HE Parker Multisports Complex

 

 

Cr Dib

 

19/03          Tour of HE Parker Multisports Complex Pavilion with The Hon Michael Sukkar                MP, Federal Member for Deakin

20/03          Federal Liberal Party Funding Announcement: Keystone Hall

29/03          ‘Greening the Greyfields’ at Cheong Park

02/04          Meeting with Resident regrading Planning Issue

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          Meet Mr Arthur Corcoris, Ringwood East IGA Owner, for Ringwood East Walk 14/04      Croydon RSL Anzac Sunday Service

15/04          Federal Labor Party Funding Announcement: Springfield Reserve

15/04          Planning Consultation: 18 Armstrong Road, Heathmont

18/04          Planning Consultation: 8 Langley Street, Ringwood East

18/04          Planning Consultation: 98 Sellick Drive, Croydon

24/04          Federal Liberal Party Funding Announcements: Eastfield Park & Dorset Reserve

24/04          Eastfield Park Enhancement Plan Stakeholder Consultation Group Meeting

25/04          Croydon RSL ANZAC Dawn Service

25/04          South Croydon Football Club ANZAC Day Function

28/04          Federal Labor Party Funding Announcement: Glen Park Oval

29/04          Federal Labour Party Funding Announcement: Tarralla Creek

29/04          Site Visit: HE Parker Multisports Complex

 

 

Cr Damante

 

23/03          Harmony Day Dinner 2019

03/04          Pure Talent 2019 Launch Event

04/04          Eastern FM Radio Broadcast at Wyreena

04/04          Exhibition Launch: Beyond Boundaries

05/04          Neighbour Day at Yarrunga Community Centre

05/04          Spiegeltent Opening Night Gala

09/04          Croydon Town Square & Changing Places Facility Opening

09/04          2019 Maroondah Youth Awards

24/04          Federal Liberal Party Funding Announcements: Eastfield Park & Dorset Reserve

24/04          Planning Consultation:  42 Pascoe Avenue, Croydon

25/04          Croydon RSL ANZAC Dawn Service

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Mazzuchelli, Seconded Cr Symon                                                     39/19

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 18 MARCH 2019 and 8 APRIL 2019

 

Carried

 


 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Symon, Seconded Cr Spears                                                               40/19

 

That COUNCIL RECEIVES AND NOTES MINUTES OF THE following Committes

1.       Maroondah disability advisory committee (Mdac) held on 7 march 2019

2.       Maroondah arts advisory committee (maac) held on 27 february 2019

3.       metropolitian local government waste forum (MLGWF) held on 21 February 2019

 

Carried

 

 

Proposed Discontinuance And Sale Of Road And

Reserve At 193 Dorset Road Croydon                                                              ITEM 4

Moved Cr Graham, Seconded Cr Damante                                                         41/19

 

That council acting under section 189 and clause 3 of schedule 10 of the local government act 1989 (the act):

1.       resolves that the statutory procedures be commenced to:

i.        discontinue the road known as r1 on plan of subdivision 314897w certificate of title volume 10171 folio 287

ii.       consider the sale of reserve 1 plan of subdivision 314897w certificate of title volume 10171 folio 286

2.       directs that under sections 207a and 223 of the act and with council’s public exhibition policy, public notice of the proposed discontinuance of the road and the proposed sale of the reserve be given in ‘the age’ newspaper; 

3.       resolves that the public notice required to be given under sections 207a and 223 of the act should state that:

i.        if the road is discontinued council proposes to sell the road to the adjoining property owner at 193 dorset road croydon for market value 

ii.       council proposes to prepare a plan pursuant to section 24A Subdivision act 1988 to remove the reserve status from the land and proposes to sell the land to the adjoining property owner at 193 Dorset Road croydon for market value

4.       a committee comprising councillors steane (mayor) damante and graham be appointed to hear any person wishing to be heard in support of their submission, on a date to be determined and

5.       authorises director corporate services to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter

 

Carried

 

 

Sale Of Discontinued Right Of Way - 4A Kitchener

Road Croydon                                                                                                             ITEM 5

Moved Cr Damante, Seconded Cr Graham                                                         42/19

 

That council acting under section 189 of the local government act 1989 (the act) resolves that;

1.       the statutory procedures be commenced to the sale of the discontinued right of way at 4a kitchener road croydon, as contained in certificate of title volume 11159 folio 189, and as depicted in attachments 1 and 2 of this report

2.       public notice be given in accordance with sections 189, 207a and 223 of the act and with council’s public exhibition policy; such notice to state that council proposes to sell the land to the owners of 5 joffre street and 3/6 kitchener road croydon for no less than the market valuation held by council

3.       in accordance with section 223 of the act:

i.        a committee comprising ward councillors steane (mayor), graham and damante be appointed to hear any persons wishing to be heard in support of their submission, on a date to be determined;

ii.       considers all written submissions, including a written report on the proceedings of any committee hearing conducted, following which it shall determine whether or not to sell the land as proposed; and

iii.      the director corporate services be authorised to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter

4.       should no submissions be received, council further resolves that:

i.        having followed all the required statutory procedures pursuant to section 189, 207a and 223 of the act, land comprising of lot 1 plan of subdivision 624858d be sold to the owners of 5 joffre street and 3/6 kitchener road croydon for no less than the market valuation held by council;

ii.       Council and yarra valley water be granted an easement over their assets and future assets as a condition of sale of lot 1 plan of subdivision 624858d

5.       the chief executive officer, or any other person with the necessary delegation, sign any transfer of land and other documents required to be signed in connection with the sale of the land to the owners of 5 joffre street and 3/6 kitchener road croydon

Carried

 

 

Municipal Association of Victoria State Council

Meeting - Motions                                                                                                       ITEM 6

Moved Cr Symon, Seconded Cr Spears                                                               43/19

 

THAT COUNCIL ENDORSES THE ACTIONS OF OFFICERS IN SUBMITTING THE FOLLOWING MOTION ON BEHALF OF MAROONDAH CITY COUNCIL FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING TO BE HELD ON FRIDAY 17 MAY 2019:

§  Planning Infringement costs - Seeking changes to the penalties associated with illegal tree removal

 

That the Municipal Association of Victoria State Council calls upon the State Government to pursue increased penalties associated with Planning Infringement Notices (PIN) issued to expiate the offence of tree removal

 

Carried

Councillors who spoke to the motion - Cr Symon

 

 

Council Policy - Councillor Expenses, Support

and Reimbursement Policy                                                                                    ITEM 7

Moved Cr Spears, Seconded Cr Mazzuchelli                                                   44/19

 

That COUNCIL ADOPTS THE COUNCILLOR EXPENSES, SUPPORT AND REIMBURSEMENT POLICY DATED APRIL 2019, AS ATTACHED TO THIS REPORT

 

Carried

 

 

 

 

Councillors Quarterly Expense and Reimbursement

 Report - January to March 2019                                                                         ITEM 8

Moved Cr Lamont, Seconded Cr Damante                                                          45/19

 

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR JANUARY TO MARCH 2019

 

Carried

 

 

Director Operations, Assets & Leisure

 

Capital Works Report 2018/2019 - Period Ending

31 March 2019                                                                                                                ITEM 1

Moved Cr Dib, Seconded Cr Mazzuchelli                                                            46/19

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF CAPITAL WORKS PROJECTS FOR THE PERIOD 1 JULY 2018 TO 31 MARCH 2019

 

Carried

 

 

Director Strategy & Community

 

Maroondah Innovate Reconciliation Action Plan

2018-2020                                                                                                                          ITEM 1

Moved Cr Spears, Seconded Cr Macdonald                                                     47/19

 

That COUNCIL

1.       ADOPTS THE MAROONDAH INNOVATE RECONCILIATION ACTION PLAN 2018-2020

2.       ACKNOWLEDGES THE CONTRIBUTION OF THE MAROONDAH RECONCILIATION ACTION PLAN WORKING GROUP AND COMMUNITY STAKEHOLDERS WHO ASSISTED IN THE DEVELOPMENT OF THE MAROONDAH INNOVATE RECONCILIATION ACTION PLAN 2018-2020

 

Carried

 


 

 

 

DRAFT DISABILITY POLICY AND ACTION PLAN 2019-2021                                       ITEM 2

Moved Cr Spears, Seconded Cr Dib                                                                      48/19

 

That council

1.       ADOPTS THE MAROONDAH DISABILITY POLICY AND ACTION PLAN 2019-2021

2.       ACKNOWLEDGES THE significant CONTRiBuTION OF THE MAROONDAH DISABILITY ADVISORY COMMITTEE AND COMMUNITY STAKEHOLDERS WHO ASSISTED IN DEVELOPMENT OF THE MAROONDAH DISABILITY POLICY AND ACTION PLAN 2019-2021

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Maroondah Neighbourhood Character Study Review

2018-19: Implementation Recommendations                                                    ITEM 3

Moved Cr Lamont, Seconded Cr Mazzuchelli                                                   49/19

 

That COUNCIL NOTES THE DRAFT NEIGHBOURHOOD CHARACTER STUDY REVIEW IMPLEMENTATION REPORT AND RELEASES IT FOR COMMUNITY CONSULTATION

 

Carried

Councillors who spoke to the motion - Crs Lamont, Macdonald, Symon,

Graham and Spears

 

 

Cr Steane thanked Grant Meyer and Chris Zidak as Acting Director Strategy & Community whilst Phil Turner, Director Strategy & Community was on leave.

 

 

Director Development & Amenity

 

Municipal Fire Management Plan                                                                        ITEM 1

Moved Cr Lamont, Seconded Cr Mazzuchelli                                                   50/19

 

That COUNCIL ENDORSES THE MAROONDAH CITY COUNCIL MUNICIPAL FIRE MANAGEMENT PLAN (2019-2022) TO BE MADE AVAILABLE FOR COMMUNITY CONSULTATION FOR THE PERIOD OF 1 MAY - 31 MAY 2019

 

Carried

Councillors who spoke to the motion - Cr Lamont

   

documents for sealing

Nil

 

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Lamont, Seconded Cr Spears                                                             51/19

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Corporate Services

 

Instruments of Appointment and Authorisation                                        ITEM 1

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY – AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

  

The open forum closed at 8:26pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………