2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

29 October 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                             29 October 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 29 October 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Rob Steane                            Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Adam Todorov                            Director Operations, Assets & Leisure

Chris Zidak                                 Acting Director Strategy & Community

Andrew Fuaux                            Director Development & Amenity

Stephen Onans                          Team Leader Governance

Chloe Messerle                           Governance Officer

 

 

The Mayor welcomed the 1st Croydon Hill Scouts.

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Rev Andy Tiver, North Ringwood Church of Christ.

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Tony Dib, JP                          Arrabri Ward (Leave of Absence)

Cr Samantha Mazzuchelli           Mullum Ward

Phil Turner                                  Director Strategy & Community

 

Declaration of Interests

Cr Spears          Director Development & Amenity, Item 1 – In Camera

                          Tender Evaluation Report - Contract 20892 Caroline Street Reconstruction

                          Reason: Cr Spears has property on Caroline Street.

 

Cr Steane          Acting Director Strategy & Community, Item 1

                          Ringwood East Shopping Centre - Declaration of Special Rates Scheme

                          Reason: Cr Steane is on the Board of Directors for Bendigo Bank Ringwood East.

 

Confirmation of MinuTes

 

Moved Cr Symon, Seconded Cr Spears                                                             153/18

That the minutes of the Ordinary Council Meeting held on Monday, 17 September 2018 be confirmed.

Carried

 

Suspension of Standing Orders

Moved Cr Steane, Seconded Cr Spears                                                            154/18

THAT STANDING ORDERS BE SUSPENDED TO present the letters under seal to mr ian barnes and mr peter tully

Carried

 

 

The Mayor, referring to Council’s resolution of 17 September 2018, presented Letters Under Seal to Mr Ian Barnes and Mr Peter Tully, vis -

 

-               Mr Ian Barnes - 50 Years of Voluntary Service

-               Mr Peter Tully - Retirement after 23 years of Service to Maroondah City Council

 

 

Resumption of Standing Orders

Moved Cr Steane, Seconded Cr Macdonald                                                   155/18

THAT STANDING ORDERS BE RESUMED

Carried

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Symon, Seconded Cr Spears                                                             156/18

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports - Crs Lamont, Symon, Steane, Spears, Macdonald, Graham and Damante

 

 

Cr Nora Lamont (Mayor)

 

20/09          Ringwood Family Medical Centre Inauguration Ribbon Cutting Ceremony

20/09          South Croydon Football Club Function

22/09          Eastern Football League 2018 Grand Final Event

23/09          2018 Run Maroondah

24/09          Sport and Life Training (SALT) Brownlow Medal Function

24/09          Alliance for Gambling Reform Billboard Media Event

25/09          Planning Consultation: 19 Mirabel Avenue, Ringwood East

25/09          Planning Consultation: 2 Velma Grove, Ringwood East

26/09          Opening Ceremony for EACH Childcare & Early Learning Facility

27/09          ‘Artist of the Year’ - Ringwood Arts Society Event

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Lexus Melbourne Cup ‘16th Year Anniversary Milestone’

04/10          Networking Function with Manningham Councillors at Karralyka

05/10          Croydon Bowls Club - End of Work media event with The Hon Michael Sukkar,               Federal Member for Deakin

05/10          3rd Croydon Scouts Club - End of Work Media Event with The Hon Michael                    Sukkar, Federal Member for Deakin

07/10          Ringwood Cricket Club ‘First Ball’ Function

09/10          Maroondah Business Group - ‘Celebrate the Good Guys of Politics’

12/10          Bill Wilkins Lodge Media Event

12/10          ‘The Ripple Effect’ at Ringwood Station

13/10          Maroondah Handicrafts ‘1st Anniversary Celebration Open House’

13/10          Aquinas College Presentation Ball

15/10          Ringwood Probus Club 35th Anniversary Celebration

15/10          Maroondah District Scouts - Youth Awards Presentation & Adult Presentation                 Ceremony

17/10          Mullum Oval No 2 Media Event

17/10          Kurboroo Kindergarten Formal Reopening

17/10          Site Visit with Mr Shaun Leane, MP regarding ‘Changing Places’

19/10          Special Guest at Combined Probus Club of Maroondah Birthday Function

20/10 -        Chin Harvest Festival 2018

25/10          Guest Speaker at ‘2nd Smart Cities Series’ in partnership with KPMG

26-28/10     ALGWA (Australian Local Government Women’s Association) 2018 Conference

28/10          Official Opening of Burnt Bridge Tennis Court and Hitting Wall

29/10          Inaugural Local Government Councillors' ‘Mental Health Symposium’

 

 

Cr Mike Symon (Deputy Mayor)

 

19/09          Local Government Working Group On Gambling (LGWGOG) 2018

20/09          Ringwood Family Medical Centre Inauguration Ribbon Cutting Ceremony

20/09          The Footmen Foundation AFL finals charity lunch

23/09          2018 Run Maroondah

24/09          Alliance for Gambling Reform Billboard Media Event

25/09          Planning Consultation: 19 Mirabel Ave, Ringwood

25/09          Planning Consultation: 2 Velma Grove, Ringwood East

26/09          Opening Ceremony for EACH Childcare & Early Learning Facility

26/09          Ringwood District Historical Society Annual General Meeting

27/09          Artist of the year - Ringwood Arts Society

03/10          All Energy 2018 Exhibition & Conference

03/10          Waste Summit Conference

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Networking Function with Manningham Councillors at Karralyka

05/10          Croydon Bowls Club - End of Work media event with The Hon Michael Sukkar,               Federal Member for Deakin

05/10          3rd Croydon Scouts Club - End of Work Media Event with The Hon Michael                    Sukkar, Federal Member for Deakin

07/10          Ringwood Cricket Club ‘First Ball’ Function

09/10          Submission Hearing for Proposed Local Law 14

09/10          Maroondah Business Group Meeting

10/10          Site Visit to HE Parker Multipurpose Stadium with The Hon Michael Sukkar,                   Federal Member for Deakin

11/10          Metropolitan Waste and Resource Recovery Group (MWRRG) Forum Tour                     ‘Paddock To Plate’ Event

12/10          Bill Wilkins Lodge Media Event

12/10          Municipal Association of Victoria (MAV) Metropolitan East Regional Meeting held           at Knox City Council

12/10          ‘The Ripple Effect’ at Ringwood Station

13/10          Maroondah Handicrafts ‘1st Anniversary Celebration Open House’

18/10          Municipal Association of Victoria (MAV) Annual Awards Function

19/10          Municipal Association of Victoria (MAV) State Council Meeting

24/10          Sustainable Planning Projects Meeting with Dr Brad Pettitt, Mayor of City of                    Fremantle WA

26/10          Eastern Regional Group - Mayors, Councillor Representative & CEO's Meeting              at Whitehorse City Council

29/10          Presentation of Award to the Winner of the Walk to School ‘Bag Tag It’                            competition at Eastwood Primary School

29/10          Meeting with North Ringwood Senior Citizens

 

 

Cr Rob Steane

 

24/09          Alliance for Gambling Reform Billboard Media Event

27/09          The Hon David Hodgett’s, State Member for Croydon, Networking Function

27/09          ‘Artist of the Year’ - Ringwood Arts Society

01/10          Planning Consultation: 8 Warruga Court, Croydon

03/10          Celebrating ‘International Day of Older Persons’

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Networking Function with Manningham Councillors at Karralyka

09/10          Maroondah Business Group - ‘Celebrate the Good Guys of Politics’

10/10          Site Visit to HE Parker Multipurpose Stadium with The Hon Michael Sukkar,                   Federal Member for Deakin

10/10          Planning Consultation: 7 Louisa Street, Croydon

10/10          Planning Consultation: 235 Dorset Road, Croydon

17/10          Kurboroo Kindergarten Formal Reopening

17/10          Site Visit with Mr Shaun Leane, MP regarding ‘Changing Places’

17/10          Media Event in Croydon Hills

18/10          Municipal Association of Victoria (MAV) Annual Awards Function

25/10          Croydon Main St Traders Annual General Meeting

29/10          Maroondah Community Safety Committee (MCSC) Meeting

 


 

 

Cr Kylie Spears

 

20/09          The Footmen Foundation Australian Football League (AFL) Finals Charity                       Function

20/09          South Croydon Football Club Function

21/09          ‘Walk for Tessa’ Cancer Fundraiser

22/09          Eastern Football League 2018 Grand Final Event

24/09          Sport and Life Training (SALT) Brownlow Medal Function

24/09          Alliance for Gambling Reform Billboard Media Event

26/09          Opening Ceremony for EACH Childcare & Early Learning Facility

26/09          Ringwood Historical Society Annual General Meeting

27/09          The Hon David Hodgett’s, State Member for Croydon, Lunch Function

27/09          ‘Artist of the Year’ - Ringwood Arts Society

03/10          Celebrating ‘International Day of Older Persons’

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Eastern FM Radio Broadcast

04/10          Networking Function with Manningham Councillors at Karralyka

08/10          Site Visit to Heathmont shops regarding parking

09/10          Submissions Hearing for Proposed Local Law 14

08/10          Maroondah Business Group Meeting

10/10          Site Visit to HE Parker Multipurpose Stadium with The Hon Michael Sukkar,                   Federal Member for Deakin

12/10          Bill Wilkins Lodge Media Event

12/10          ‘The Ripple Effect’ at Ringwood Station

12/10          Croydon City Arrows Soccer Club Presentation Night

15/10          Submissions Hearing - Proposed Sale of the Discontinued Right Of Way 40A                 Cuthbert St, Heathmont

16/10          Maroondah Seniors Festival Celebration Day Event

17/10          Mullum Oval No 2 Media Event

17/10          Kurboroo Kindergarten Formal Reopening

17/10          Site Visit with Mr Shaun Leane, MP regarding ‘Changing Places’

17/10          Re-imagine Tarralla Creek - Community Advisory Group Forum

18/10          Eastern Regional Library Corporation (ERLC) Board Meeting

18/10          Municipal Association of Victoria (MAV) Annual Awards Function

19/10          Heathmont Traders Association Meeting

22/10          Presentation of Award to the Winner of the Walk to School ‘Bag Tag It’                            competition at Eastwood Primary School

25/10          Launch of New booklist for children under 7 years of age promoting gender                     equality, ‘Beyond Sparkles and Superheroes’

26- 28/10    ALGWA (Australian Local Government Women’s Association) 2018 Conference

 

 

Cr Paul Macdonald

 

20/09          The Footmen Foundation Australian Football League (AFL) Finals Charity                       Function

20/09          South Croydon Football Club Function

21/09          ‘Walk for Tessa’ Cancer Fundraiser

21/09          Meeting with resident in Heathmont

22/09          Eastern Football League Grand Final

23/09          2018 Run Maroondah

24/09          Sport and Life Training (SALT) Brownlow Medal Function

24/09          Alliance for Gambling Reform Billboard Media Event

26/09          Opening Ceremony for EACH Childcare & Early Learning Facility

26/09          Meeting with The Hon David Hodgett MP, State Member for Croydon

27/09          The Hon David Hodgett’s, State Member for Croydon, Lunch Function

03/10          Meeting with resident regarding Heathmont Car Park

03/10          Celebrating ‘International Day of Older Persons’

04/10          Labor Candidate Federal and State Advocacy Briefing

07/10          Visit to Bedford Park Community Garden

09/10          Maroondah Business Group Meeting

10/10          Site Visit to HE Parker Multipurpose Stadium with The Hon Michael Sukkar,                   Federal Member for Deakin

12/10          Bill Wilkins Lodge Media Event

12/10          ‘The Ripple Effect’ at Ringwood Station

13/10          ‘Wildflower Walk’ with the Citizen of the Year, Dr Graeme Lorimer at                                Proclamation Park

15/10          Submissions Hearing - Proposed Sale of the Discontinued Right Of Way 40A                 Cuthbert St, Heathmont

16/10          Maroondah Seniors Festival Celebration Day Event

17/10          ‘Ride to Work Day’ Event at Eastland

17/10          Kurboroo Kindergarten Formal Reopening

17/10          Site Visit with Mr Shaun Leane, MP regarding ‘Changing Places’

17/10          Re-imagine Tarralla Creek - Community Advisory Group Forum

18/10          Charitable Event, Melbourne Central Business District

18/10          Municipal Association of Victoria (MAV) Annual Awards Function

19/10          Heathmont Traders Association Meeting

25/10          Eastern Affordable Housing Alliance (EAHA) Executive Meeting

29/10          Maroondah Community Safety Committee (MCSC) Meeting

 

 

Cr Marijke Graham

 

22/09          Liptember Foundation Fundraiser hosted by Chemist Warehouse Ringwood

22/09          Circus Connecticus Performances

23/09          2018 Run Maroondah

24/09          Alliance for Gambling Reform Billboard Media Event

01/10          Maroondah Healthy Ageing Network Meeting

01/10          Planning Consultation: 8 Warruga Court, Croydon

03/10          City of Wellbeing Steering Committee Meeting

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Networking Function with Manningham Councillors at Karralyka

09/10          Maroondah Business Group Meeting

09/10          Submission Hearing for Proposed Local Law 14

10/10          ‘Maroondah Voice’ Discussion

10/10          Planning Consultation: 7 Louisa Street, Croydon

10/10          Planning Consultation: 235 Dorset Road, Croydon

12/10          ‘The Ripple Effect’ at Ringwood Station

13/10          ‘Wildflower Walk’ with the Citizen of the Year, Dr Graeme Lorimer at                                Proclamation Park

16/10          Maroondah Seniors Festival Celebration Day Event

25/10          Launch of New booklist for children under 7 years of age promoting gender                     equality, ‘Beyond Sparkles and Superheroes’

26- 28/10    ALGWA (Australian Local Government Women’s Association) 2018 Conference

 


 

Cr Tasa Damante

 

20/09          The Footmen Foundation Australian Football League (AFL) Finals Charity                       Function

24/09          Sport and Life Training (SALT) Brownlow Medal Function

24/09          Alliance for Gambling Reform Billboard Media Event

26/09          Opening Ceremony for EACH Childcare & Early Learning Facility

01/10          Planning Consultation: 8 Warruga Court, Croydon

04/10          Labor Candidate Federal and State Advocacy Briefing

04/10          Networking Function with Manningham Councillors at Karralyka

05/10          Croydon Bowls Club - End of Work media event with The Hon Michael Sukkar,               Federal Member for Deakin

05/10          3rd Croydon Scouts Club - End of Work Media Event with The Hon Michael                    Sukkar, Federal Member for Deakin

10/10          Planning Consultation: 235 Dorset Road, Croydon

10/10          Planning Consultation: 7 Louisa Street, Croydon

12/10          ‘The Ripple Effect’ at Ringwood Station

25/10          Croydon Main Street Traders Association Annual General Meeting

16/10          Maroondah Seniors Festival Celebration Day Event

17/10          Kurboroo Kindergarten Formal Reopening

18/10          Municipal Association of Victoria (MAV) Annual Awards Function

24/10          Children’s Fun Day Event

26 - 28/10   ALGWA (Australian Local Government Women’s Association) 2018 Conference

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Macdonald, Seconded Cr Graham                                                  157/18

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 17 September 2018 and 8 october 2018

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Graham, Seconded Cr Damante                                                       158/18

That COUNCIL RECEIVES AND NOTES the MINUTES of the following:

1.       maroondah environment advisory committee (MEAC) held on 28 august 2018

2.       Maroondah arts advisory committee held on 29 August 2018

3.       maroondah partners in community wellbeing committee (MPIC) held on 11 September 2018

4.       Maroondah disability advisory committee (MDAC) held on 13 september 2018

 

Carried

Councillors who spoke to the motion - Crs Graham, Symon and Spears

Councillors Quarterly Expense and Reimbursement

Report - July to September 2018                                                                         ITEM 4

Moved Cr Steane, Seconded Cr Damante                                                         159/18

 

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR JULY TO SEPTEMBER 2018

 

Carried

 

 

Eastern Regional Libraries Corporation July - September

2018 report on the provision of library services                                     ITEM 5

Moved Cr Spears, Seconded Cr Macdonald                                                   160/18

 

That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT JULY 2018 – SEPTEMBER 2018

 

Carried

Councillors who spoke to the motion - Cr Spears

 

 

Outcomes of Maroondah Motions to the Municipal

Association of Victoria State Council Meeting                                          ITEM 6

Moved Cr Symon, Seconded Cr Macdonald                                                     161/18

 

THAT COUNCIL NOTES THE OUTCOMES OF THE MOTION SUBMITTED BY COUNCIL THAT WAS THE SUBJECT OF CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 19 OCTOBER 2018

 

Carried

 


 

 

Director Operations, Assets & Leisure

 

Maroondah Carols 2018                                                                                          ITEM 1

Moved Cr Steane, Seconded Cr Graham                                                           162/18

That COuncil

1.       APPROVES THE PROHIBITION of SMOKING DURING THE MAROONDAH CAROLS ON SATURDAY 1 DECEMBER 2018 BETWEEN 4.00PM AND 10.00 PM

2.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH CAROLS ON SATURDAY 1 DECEMBER 2018 BETWEEN 4.00PM AND 10.00PM EXCEPT IN THE FOLLOWING AREAS:

i.        NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

ii.       CIVIC SQUARE

3.       PROMOTES INFORMATION REGARDING a SMOKE FREE EVENT AND the prohibition of DOGs ON ALL MAROONDAH CAROLS MARKETING MATERIAL PRIOR TO THE EVENT

 

Carried

 

 

Director Strategy & Community

 

During the course of Item 1 - Ringwood East Shopping Centre - Declaration of Special Rate Scheme, Cr Steane advised of his Conflict of Interest as recorded in these Minutes on Page 2.

 

Cr Steane left the Council Chamber at 8:27pm.


 

Ringwood East Shopping Centre - Declaration of Special

Rate Scheme                                                                                                                 ITEM 1

Moved Cr Macdonald, Seconded Cr Spears                                                   163/18

That

1.       council notes the submissions received following exhibition of the proposed RINGWOOD EAST SHOPPING CENTRE SPECIAL rate scheme

2.       council having undertaken the necessary statutory procedures, and considering all written submissions, DECLARES A SPECIAL RATE SCHEME FOR THE RINGWOOD EAST SHOPPING CENTRE

3.       the following special rate be declared:

i.        A SPECIAL RATE IS DECLARED FOR THE PERIOD COMMENCING ON THE DAY WHICH COUNCIL ISSUES A NOTICE LEVYING PAYMENT OF THE SPECIAL RATE AND CONCLUDING ON THE FIFTH ANNIVERSARY OF THAT DAY.

ii.       THE SPECIAL RATE IS DECLARED FOR THE PURPOSE OF DEFRAYING ANY EXPENSES IN RELATION TO THE PROMOTION, ADVERTISING, MARKETING AND DEVELOPMENT OF BUSINESSES WITHIN THE RINGWOOD EAST SHOPPING CENTRE WHicH PROJECT:

-      COUNCIL CONSIDERS THERE IS OR WILL BE A SPECIAL BENEFIT TO THOSE PERSONS REQUIRED TO PAY THE SPECIAL RaTE (AND WHO ARE DESCRIBED IN SUCCEEDING PARTS OF THIS RESOLUTION)

-      ARISES OUT OF COUNCIL’S FUNCTION OF PLANNING FOR AND PROVIDING SERVICES AND FACILITIES FOR THE LOCAL COMMUNITY AND THE ENCOURAGEMENT OF COMMERCE

iii.      THE TOTAL

-      COST OF PERFORMING THE FUNCTION DESCRIBED IN PART ii OF THIS RESOLUTION BE RECORDED AS $124,104.85  (over a 5 year period) AND

-      AMOUNT FOR THE SPECIAL RATE TO BE LEVIED BE RECORDED AS $124,104.85  OR SUCH OTHER AMOUNT AS IS LAWFULLY LEVIED AS A CONSEQUENCE OF THIS RESOLUTION

iv.      THE FOLLOWING BE SPECIFIED AS THE AREA FOR WHICH THE SPECIAL RATE IS SO DECLARED:

                   THE AREA WITHIN MUNICIPAL DISTRICT OF COUNCIL HIGHLIGHTED IN     THE PLAN ATTACHED TO THIS RESOLUTION (“THE AREA”)

 

v.       THE FOLLOWING BE SPECIFIED AS THE LAND IN RELATION TO WHICH THE SPECIAL RATE SO DECLARED:

                   ALL LAND WITHIN THE AREA PRIMARILY USED OR ADAPTED OR      DESIGNED TO BE USED FOR COMMERCIAL PURPOSES

 

vi.      THE FOLLOWING BE SPECIFIED AS THE CRITERIA WHICH FORM THE BASIS OF THE SPECIAL RATE SO DECLARED:

                   OWNERSHIP OF ANY LAND DESCRIBED IN PART 3iv OF THIS     RESOLUTION

 

vii.     THE FOLLOWING BE SPECIFIED AS THE MANNER IN WHICH THE SPECIAL RATE SO DECLARED WILL BE ASSESSED AND LEVIED:

-      A SPECIAL RATE PER PROPERTY BASED ON .000873209 CENTS IN THE DOLLAR OF THE CAPITAL IMPROVED VALUE OF THE RATED PROPERTY

viii.    HAVING REGARD TO THE PRECEEDING PARTS OF THIS RESOLUTION BUT SUBJECT TO SECTION 166(1) OF THE ACT, IT BE RECORDED THAT THE OWNERS OF THE LAND DESCRIBED IN PART 3IV OF THIS RESOLUTION WILL PAY THE SPECIAL RATE IN THE AMOUNTS SET OUT IN THE TABLE ATTACHED TO THIS RESOLUTION IN THE FOLLOWING MANNER:

PAYMENT ANNUALLY BY A LUMP SUM ON OR BEFORE

-      ONE MONTH FOLLOWING THE ISSUE BY COUNCIL OF A NOTICE LEVYING PAYMENT UNDER s 163(4) OF THE ACT OR

-      ONE MONTH AFTER THE DATE OF ANY DETERMINATION BY THE VICTORIAN CIVIL AND ADMINISTRATIVE APPEALS TRIBUNAL FOLLOWING THE HEARING OF ANY APPLICATION FOR REVIEW UNDER SECTION 185 OF THE ACT

WHICHEVER DAY LAST OCCURS OR

PAYMENT BY FOUR INSTALLMENTS TO BE PAID BY THE DATES WHICH ARE FIXED BY THE COUNCIL IN THE NOTICE LEVYING PAYMENT UNDER S 163(4) OF THE ACT.

ix.      COUNCIL WILL, SUBJECT TO THE ACT, REQUIrE A PERSON TO PAY INTEREST ON ANY SPECIAL RATE WHICH THAT PERSON IS LIABLE TO PAY AND HAS NOT BEEN PAID BY THE DATE SPECIFIED FOR ITS PAyMENT.

x.       COUNCIL CONSIDERS THAT THERE WILL BE A SPECIAL BENEFIT TO THE PERSONS REQUIRED TO PAY THE SPECIAL RATE BECAUSE THERE WILL BE A BENEFIT TO THOSE PERSONS THAT IS OVER AND ABOVE, OR GREATER THAN, THE BENEFIT THAT IS AVAILABLE TO PERSONS WHO ARE NOT SUBJECT TO THE PROPOSED SPECIAL RATE, DIRECTLY AND INDIRECTLY, as a result of the expenditure proposed by the special rate, in that the:

-        viability of the precinct as a business, commercial,   retail and professional area; and

-        value and use, occupation and enjoyment of the         properties included in the scheme,

will be maintained and enhanced through increased economic activity.

xi.      COUNCIL FURTHER CONSIDERS, AND FORMALLY DETERMINES FOR THE PURPOSES OF SECTIONS 163(2)(A), (2A) AND (2B) OF THE ACT, THAT THE ESTIMATED PROPORTION OF THE TOTAL BENEFITS OF THE SCHEME TO WHICH THE PERFORMANCE OF THE FUNCTION OR THE EXERCISE OF THE POWER RELATES (INCLUDING ALL SPECIAL BENEFITS AND COMMUNITY BENEFITS) THAT WILL ACCRUE AS SPECIAL BENEFITS TO ALL OF THE PERSONS WHO ARE LIABLE TO PAY THE SPECIAL rate IS IN A RATIO OF 1:1 (OR 100%). THIS IS ON THE BASIS THAT, IN THE OPINION OF COUNCIL, THE COMMUNITY BENEFIT IS NIL BECAUSE EXPENDITURE OF THE SPECIAL RATE IS MARKETING, PROMOTION, ADVERTISING AND BUSINESS DEVELOPMENT RELATED AND WILL ACCORDINGLY ONLY BENEFIT THE OWNERS AND OCCUPIERS OF THOSE PROPERTIES INCLUDED IN THE SCHEME THAT ARE PRIMARILY USED, ADAPTED OR DESIGNED TO BE USED FOR COMMERCIAL PURPOSES

xii.     THE SPECIAL RATE SO DECLARED WILL REQUIRE THE PREPARATION OF A FUNDING agreement BETWEEN COUNCIL AND THE RINGWOOD EAST TRADERS ASSOCIATION TO FORMALISE THE ADMINISTRATIVE OPERATIONS OF THE SPECIAL RATE, SUCH AGREEMENT BEING TO ENSURE THAT AT ALL TIMES, AND AS A PRECONDITION TO THE PAYMENT OF ANY FUNDS BY COUNCIL TO THE TRADERS’ ASSOCIATION, COUNCIL IS, AND REMAINS, LEGALLY RESPONSIBLE FOR APPROVING, DIRECTING AND CONTROLLING THE EXPENDITURE OF THE PROCEEDS OF THE SPECIAL rate IN ACCORDANCE WITH ITS OBLIGATIONS UNDER THE ACT TO DO SO

4.       council writes to all submitters informing them of council’s decision

5.       council authorises the chief executive officer to levy the special rate in accordance with section 163(4) of the local governmeNT act 1989

 

Carried

Councillors who spoke to the motion - Cr Spears and Macdonald

 

Cr Steane returned to the Council Chamber at 8:29pm after determination of the item had concluded.


 

 

Formal Consideration of Annual Report 2017/18 and Our

Achievements document                                                                                        ITEM 2

Moved Cr Symon, Seconded Cr Spears                                                             164/18

 

That Council

1.       formally endorses the maroondah city council annual report 2017/18

2.       notes that the relevant statutory requirements have been met

3.       notes the summary document - Our Achievements 2017/18

 

Carried

 

 

Council Plan 2017-2021 (Year 2: 2018/19) - Quarter 1 progress
report                                                                                                                            ITEM 3

Moved Cr Graham, Seconded Cr Macdonald                                                  165/18

 

That council notes the progress made towards the delivery of the counCil plan 2018/19 priority actions

Carried

 

 

Director Development & Amenity

 

Maroondah Public Lighting Policy                                                                    ITEM 1

Moved Cr Damante, Seconded Cr Spears                                                         166/18

 

That COUNCIL

1.       CONSIDERS public lighting policy and the supporting documents, the public lighting position paper, Action plan and public lighting guidelines

2.       REsolves to commence public consultation on the policy and supporting documents, including VIA COUNCIL WEBSITE, SOCIAL MEDIA AND INVITING key interest groups TO MAKE A WRITTEN SUBMISSION.  And FURTHERMORE, ensure A COPY of these documents is ON PUBLIC EXHIBITION AT THE CITY OFFICES, BRAESIDE AVENUE RINGWOOD, CUSTOMER SERVICE CENTRES, and REALM

3.       considers the outcomes of the community consultation at a future meeting of council

 

4.       considers the endorsement of the maroondah public lighting policy and action plan at a future meeting of council

 

Carried

 

 

Petition - Heathmont Village Shopping Centre - Request

for two 15 minute Parking Bays                                                                          ITEM 2

Moved Cr Spears, Seconded Cr Macdonald                                                   167/18

 

That council

1.       receives the petition containing 172 signatures

2.       Agrees to convert two one hour parking spaces to two 15 minute parking spaces

3.       advises the lead petitioner accordingly

 

Carried

Councillors who spoke to the motion - Cr Spears

   

documents for sealing

Nil

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Symon, Seconded Cr Steane                                          168/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Development & Amenity

 

Tender Evaluation Report – Contract 20892 Caroline Street Reconstruction                                                                                                                                            ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

 

The open forum closed at 8:37pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………