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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

17 September 2018

 

 

 

 

Text Box: UNCONFIRMED MINUTES

It should be noted that these minutes are not in their final form until Council has formally resolved to confirm them.

These minutes will be presented to Council for confirmation on 29 October 2018.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Council Meeting MINUTES                            2        17 September 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 17 September 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Dale Muir                                     Acting Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                             Director Development & Amenity

Stephen Onans                           Team Leader Governance

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Pastor William Wyatt, Infinity Church.

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Samantha Mazzuchelli           Mullum Ward

Cr Rob Steane                            Wyreena Ward (Leave of Absence)

Marianne Di Giallonardo             Acting Director Corporate Services

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Dib, Seconded Cr Symon              138/18

That the minutes of the Ordinary Council Meeting held on Monday, 27 August 2018 be confirmed.

Carried

 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

Director Corporate Services

 

Attendance Report                                                             ITEM 1

Moved Cr Graham, Seconded Cr Macdonald                                                                                     139/18

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

 

Councillors who spoke to their reports - Crs Lamont, Symon, Spears, Macdonald, Graham, Dib and Damante

 

Cr Nora Lamont (Mayor)

 

30/08          Guest Speaker at Committee of Economic Development of Australia (CEDA)                    ‘Mayors Panel Event’

30/08          Production at Melba College

31/08          Croydon Town Square ‘Sod Turning’ Event

31/08          Marlborough Primary School student visit to Council, Council Chamber

31/08          Guest Speaker at Evergreens (Holy Spirit Parish)

31/08          Eastern Regional Groups (ERG) Mayors, Councillor Rep & CEO's Meeting

03/09          Australian Local Government Women’s Association (ALGWA) Conference                     Media Event

08/09          Guest Speaker at the Australia Chin Community (ACC) Cup

15/09          Ringwood Croquet Club Official Opening Day for Season 2018/19

16/09          Performance by Maroondah Symphony Orchestra

 

 

Cr Mike Symon (Deputy Mayor)

 

29/08          Meals on Wheels Media Event

29/08          Arts Advisory Committee Meeting

29/08          Heatherdale Community Action Group Safety & Security Community Forum

30/08          Guest Speaker at Committee of Economic Development of Australia (CEDA)                    ‘Mayors Panel Event’

31/08          Croydon Town Square ‘Sod Turning’ Event

31/08          Eastern Regional Groups (ERG) Mayors, Councillor Rep & CEO's Meeting

05/09          Maroondah City Council Audit & Risk Advisory Committee Meeting

05/09          Summer Sporting Club Forum

06/09          Eastern FM Radio Broadcast

07/09          Ringwood Spiders 2018 Trophy Presentation Evening

08/09          Croydon South Community Day

10/09          Planning Consultation: 93 Wantirna Road, Ringwood

12/09          Heatherdale Community Action Group Meeting

13/09          Meeting with Heatherdale Community Action Group (HCAG) regarding disability                 drop off areas

17/09          Site Visit and Media Event at HE Parker Multi Sports Complex

 

 

Cr Rob Steane

 

28/08          Maroondah Business Advisory Committee Meeting

29/08          Meals on Wheels Media Event

30/08          Silcock Reserve (Soccer & Cricket) Meeting

31/08          Croydon Town Square ‘Sod Turning’ Event

31/08          Meeting at the Bendigo Bank, Ringwood East

 

 

Cr Kylie Spears

 

28/08          Maroondah Business Advisory Committee Meeting

29/08          Arts Advisory Committee Meeting

31/08          Croydon Town Square ‘Sod Turning’ Event

31/08          Marlborough Primary School student visit to Council, Council Chamber

31/08          The Hon David Hodgett MP, ‘Lunch Club’

03/09          Australian Local Government Women’s Association (ALGWA) Conference                     Media Event

05/09          Summer Sporting Club Forum

08/09          Croydon South Community Day, Eastfield Shops

11/09          Maroondah Business Networking Function

13/09          Maroondah Disability Advisory Committee Meeting

17/09          Site Visit and Media Event at HE Parker Multi Sports Complex

 

 

Cr Paul Macdonald

 

28/08          Maroondah Environment Advisory Committee Meeting

29/08          Meals on Wheels Media Event

29/08          South Croydon Football Club Training & Function

30/08          Function in Port Melbourne

30/08          Eastern Affordable Housing Alliance (EAHA) Executive Meeting

31/08          Croydon Town Square ‘Sod Turning’ Event

31/08          South Croydon Football Club Presentation Night

07/09          Visit to Bedford Park Community Garden

08/09          Croydon South Community Day, Eastfield Shops

17/09          Site Visit and Media Event at HE Parker Multi Sports Complex

 

 

Cr Marijke Graham

 

28/08          Maroondah Environment Advisory Committee Meeting

29/08          Arts Advisory Committee Meeting

30/08          Silcock Reserve Soccer & Football club Meeting

31/08          Croydon Town Square ‘Sod Turning’ Event

03/09          Australian Local Government Women’s Association (ALGWA) Conference                     Media Event

05/09          City of Wellbeing Steering Committee Meeting

11/09          Maroondah Partners in Community Wellbeing Committee Meeting

11/09          Maroondah Business Networking Function

17/09          Site Visit and Media Event at HE Parker Multi Sports Complex

 

 

Cr Tony Dib

 

29/08          Meals on Wheels Media Event

08/09          Croydon South Community Day, Eastfield Shops

13/09          Maroondah Disability Advisory Committee Meeting

17/09          Site Visit and Media Event at HE Parker Multi Sports Complex

 

 

Cr Tasa Damante

 

30/08          Silcock Reserve (Soccer & Cricket) Meeting

31/08          Croydon Town Square ‘Sod Turning’ Event

03/09          Australian Local Government Women’s Association (ALGWA) Conference                     Media Event

15/09          Brentwood Park Kindergarten Art Show

15/09          Ringwood City Soccer Club Junior Presentation

 

 

Reports of Assembly of Councillors                        ITEM 2

Moved Cr Symon, Seconded Cr Spears     140/18

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 27 August 2018 and 3 september 2018

 

Carried

 

 

Municipal Association of Victoria State Council Meeting

 - Motions                                                                                                ITEM 3

Moved Cr Symon, Seconded Cr Graham                 141/18

THAT COUNCIL SUBMITS THE FOLLOWING MOTION FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING TO BE HELD ON 19 OCTOBER 2018:

 

Motion:

Carparking Issue arising from Amendment VC148 as part of the Victorian Government’s Smart Planning program

 

That the Municipal Association of Victoria calls upon the State Government to immediately make the application of the car parking rates specified in Amendment VC148 to the Victorian planning provisions, a voluntary inclusion by Councils rather than mandatory

 

Carried

Councillors who spoke to the motion - Cr Symon

Delegations - Planning                                                                    ITEM 4

Moved Cr Macdonald, Seconded Cr Damante      142/18

 

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICERS OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE PLANNING AND ENVIRONMENT ACT 1987 AND ASSOCIATED REGULATIONS ARE REVOKED

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 17 SEPTEMBER 2018, BE EXECUTED UNDER THE SEAL OF COUNCIL.

 

Carried

 

 

Director Operations, Assets & Leisure

 

Maroondah Festival 2018                                                   ITEM 1

Moved Cr Macdonald, Seconded Cr Graham                                                                                     143/18

 

That COUNCIL

1.       IN ACCORDANCE WITH THE PROVISIONS OF SCHEDULE 11, CLAUSE 10(b) OF THE LOCAL GOVERNMENT ACT 1989, RESOLVES TO TEMPORARILY CLOSE THE FOLLOWING ROADS ON SUNDAY 11 NOVEMBER 2018, FROM 6.00AM TO 8.00PM

i.       Norton Road - Mt Dandenong Road to Jesmond Road

ii.      Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the aquahub car park

2.       SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3.       PROHIBITS THE CONSUMPTION OR POSSESSION OF OPENED CONTAINERS OF ALCOHOL ON SUNDAY 11 NOVEMBER 2018, AT the FESTIVAL

4.       PROHIBITS SMOKING ON SUNDAY 11 NOVEMBER 2018, AT the FESTIVAL

5.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH FESTIVAL ON SUNDAY 11 NOVEMBER 2018 BETWEEN 10.00A.M. AND 6.00P.M. IN THE FOLLOWING AREAS

i.       TOWN PARK

ii.      NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

iii.     CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF aquahub CAR PARK)

6.       PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT AND DOG BAN ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

 

Carried

 

 

Director Strategy & Community

 

Maroondah Gambling Policy 2018                                  ITEM 1

Moved Cr Symon, Seconded Cr Dib              144/18

 

That COUNCIL

1.       ADOPTS THE MAROONDAH GAMBLING POLICY 2018

2.       ACKNOWLEDGES THE CONTRIBUTION OF COMMUNITY STAKEHOLDERS AND SUBMITTERS WHO HAVE ASSISTED IN THE DEVELOPMENT OF THe Maroondah Gambling POLICY 2018

 

Carried

 


 

Maroondah City Council Annual Report 2017/18     ITEM 2

Moved Cr Macdonald, Seconded Cr Damante                                                                                     145/18

 

That COuncil

1.       NOTES THE PREPARATION OF THE 2017/18 ANNUAL REPORT (print friendly version)

2.       ENDORSES THE 2017/18 ANNUAL REPORT (print friEndly version) FOR SUBMISSION TO THE MINISTER FOR LOCAL GOVERNMENT

3.       ENSURES COPIES OF THE 2017/18 ANNUAL REPORT (print friendly version) ARE MADE AVAILABLE FOR PUBLIC INSPECTION FROM 19 SEPTEMBER 2018 AT COUNCIL SERVICE CENTRES AND ON COUNCIL’S WEBSITE

 

Carried

 

  

Documents for Sealing

 

Letter Under Seal - Ian Barnes                                       ITEM 1

Moved Cr Dib, Seconded Cr Macdonald    146/18

That council signs and seals A LETTER UNDER SEAL FOR Ian Barnes, IN RECOGNITION OF HIS significant CONTRIBUTION tO THE maroondah COMMUNITY, THROUGH 50 years of voluntary service

 

Carried

 

 

Letter Under Seal - Peter Tully                                    ITEM 2

Moved Cr Spears, Seconded Cr Graham   147/18

That council signs and seals A LETTER TO PETER TULLY IN RECOGNITION OF HIS RETIREMENT AND 23 YEARS LOYAL SERVICE WITH MAROONDAH CITY COUNCIL

 

Carried

  


 

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

leave of absence

Moved Cr Spears, Seconded Cr Graham   148/18

That CR DIB be granted a leave of absence from the 18 september 2018 until the 30 november 2018, inclusive

Carried

In Camera

 

Moved Cr Dib, Seconded Cr Symon              149/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

 

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Chief Executive Officer

 

Chief Executive Officer Annual Report and Review - 2017/2018                                                                                     ITEM 1

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

Director Corporate Services

 

Contract TPAMS2025 - Telecommunications - Mobile Services

(Through State Government Contract)                    ITEM 1

THAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

Director Operations, Assets & Leisure

 

Tender Evaluation Report – Contract 20890 Mullum Oval No. 2 Reconstruction                                               ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

The open forum closed at 8:18pm.

 

Confirmed ……………………………………..

 

Date ……………………………………………