2014 Maroondah Logo RGB.jpg

 

 

Councillor

(as addressed)

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 17 September 2018, commencing at 7:30pm and your presence is requested.

 

 

Yours faithfully

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

Note:

This meeting is being streamed live on the internet and recorded.

Every care is taken to maintain privacy and attendees are advised they may be recorded.

 

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Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

REALM: 179 Maroondah Hwy, Ringwood

 


 

 


ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies 

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 27 August 2018.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Report                                                                                                     4

2.       Reports of Assembly of Councillors                                                                            6

3.       Municipal Association of Victoria State Council Meeting - Motions                              9

4.       Delegations - Planning                                                                                             12

Director Operations, Assets & Leisure

1.       Maroondah Festival 2018                                                                                         15

Director Strategy & Community

1.       Maroondah Gambling Policy 2018                                                                            20

2.       Maroondah City Council Annual Report 2017/18                                                      23  

8.       Documents for Sealing

1.       Letter Under Seal - Ian Barnes                                                                                 27

2.       Letter Under Seal - Peter Tully                                                                                 28  

9.       Motions to Review   

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Chief Executive Officer

1.       Chief Executive Officer Annual Report and Review - 2017/2018

Director Corporate Services

1.       Contract TPAMS2025 - Telecommunications - Mobile Services (Through State Government Contract)

Director Operations, Assets & Leisure

1.       Tender Evaluation Report – Contract 20890 Mullum Oval No. 2 Reconstruction   


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Report

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2018 – 2019:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 27 August 2018 and 3 September 2018 is attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.


 

 

Attachments

1.

2018 August 27 - Assembly of Councillors Public Record

2.

2018 September 03 - Assembly of Councillors Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 27 August 2018 and 3 september 2018

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Municipal Association of Victoria State Council Meeting - Motions

Item 3

 

Purpose

To consider one Maroondah motion for submission to the Municipal Association of Victoria State Council Meeting to be held on Friday 19 October 2018. 

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose in this report.

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

 

Key Directions 2018 – 2019:

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The Municipal Association of Victoria’s State Council Meeting will be held on Friday 19 October 2018.  The proposed Maroondah motion is viewed as being of significance across the Victorian Local Government sector and therefore of importance for debate and consideration by the State Council Meeting. 

 

The Municipal Association of Victoria together with local members of parliament provides significant advocacy to the State Government on behalf of Maroondah residents and ratepayers. 

Issue / discussion

The proposed motion and rationale is identified below:

 

Motion:

 

Carparking Issue arising from Amendment VC148 as part of the Victorian Government’s Smart Planning Program

 

That the Municipal Association of Victoria calls upon the State Government to immediately make the application of the car parking rates specified in to the Victorian planning provisions, a voluntary inclusion by Councils rather than mandatory

 


 

Rationale:

Amendment VC148 introduced changes to the Victoria Planning Provisions (VPP) and all planning schemes on 31 July 2018 arising from the Victorian Government’s Smart Planning program. The program aim was to simplify and modernise Victoria’s planning policy and rules to make planning more efficient, accessible and transparent.

One of the more substantive changes arising from VC148 is the reduced car parking rates specified in the Victorian Planning Provisions at Clause 52.06 (Car parking). In particular, the introduction of significant car parking dispensations and reduced car parking rates for land uses and developments has been provided to automatically:

·        Reduce the car parking requirement for a new use in an existing building in the Commercial 1, Commercial 2 and Activity Centre Zones for up to 10 car parking spaces.

·        Reduce the car parking requirements for land identified within the Principal Public Transport Network Area as shown on the Principal Public Transport Network Area Maps (State Government of Victoria, 2018). This includes no visitor parking for developments that may be remote from train stations and regular multi-directional public transport, and only 3.5 cars to each 100m2 floor area for restaurants and convenience shops, regardless of patron and staff numbers.

The introduction of VC148 as a blanket reduction in the required amount of car parking fails to adequately recognise the enormous diversity of environments and activity centres across the State that are covered by the Principal Public Transport Network Area Maps, and the Commercial 1, Commercial 2 and Activity Centre Zones. For example, compare the myriad of access and transport opportunities of for those zones and areas in inner City Melbourne to those in the suburbs.  

The ability of these very different mapped locations to encourage alternate transport modes, public transport use, and cater for various rates of overflow car parking from private land therefore varies enormously across the State.

Moreover, the blanket planning control implemented by VC148 also fails to recognise that contemporary and best practice transport and car parking planning starts by first acknowledging that such strategies must be place based and not generic if they are to succeed, and in this regard Councils are best qualified to make these place making and changing decisions.

Financial / economic issues

Refer to rationale as highlighted under Issue / Discussion

Environmental / amenity issues

Refer to rationale as highlighted under Issue / Discussion

 

Social / community issues

Refer to rationale as highlighted under Issue / Discussion

Community consultation

This report demonstrates Council’s preparedness to advocate to the State Government on behalf of Maroondah residents.

Conclusion

The proposed motion has a State-wide significance throughout the Local Government sector and therefore should be discussed at the State Council Meeting

 

The closing date for the receipt of motions is Friday 21 September 2018. 

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL SUBMITS THE FOLLOWING MOTION FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING TO BE HELD ON 19 OCTOBER 2018:

 

Motion:

Carparking Issue arising from Amendment VC148 as part of the Victorian Government’s Smart Planning program

 

That the Municipal Association of Victoria calls upon the State Government to immediately make the application of the car parking rates specified in Amendment VC148 to the Victorian planning provisions, a voluntary inclusion by Councils rather than mandatory

 

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Delegations - Planning

Item 4

 

Purpose

To provide updated delegated powers under the Planning and Environment Act 1987 and associated Regulations; reflecting a number of changes in employee position titles and legislative amendments

 

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: A well governed and empowered community.

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2018-2019

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Delegations are a power or duty or function of Council that are delegated to member(s) of Council staff via a formal resolution of Council.  The majority of delegations tend to be administrative in nature and assist in the efficient handling of Council business. 

Issue / discussion

Council should note that nearly all delegations are delegated by Council to the Chief Executive Officer and then sub-delegated to staff.  Only relatively few are delegated directly from Council to employees and these include Planning and Environment Act 1987 (all of); Food Act 1984 (half), and Road Management Act 2004 (majority of).  The provisions of the Planning and Environment Act 1987 and associated Regulations do not allow sub delegations of powers and therefore can only be delegated once i.e. from Council direct to Council employees. 

 

In addition, Council should also note that Council may still enact any power or function or duty delegated at any stage provided the delegated officer has not already acted on the item.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable 

Social / community issues

Not Applicable 

Community consultation

Not Applicable 

Conclusion

This is a standard administrative updating process, reflecting a number of changes in employee position titles and recent legislative amendments – enabling the mechanism of delegations to result in more efficient administrative operational processes for Council to meet its statutory obligations.

 

 

Attachments

1.

S6. Instrument of Delegation to Members of Staff - Planning

CONFIDENTIALITY

Not Applicable

 

 

RECOMMENDATION

 

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICERS OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE PLANNING AND ENVIRONMENT ACT 1987 AND ASSOCIATED REGULATIONS ARE REVOKED

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 17 SEPTEMBER 2018, BE EXECUTED UNDER THE SEAL OF COUNCIL

 

 

  


DIRECTOR Operations, Assets & Leisure Adam Todorov

 

Maroondah Festival 2018

Item 1

 

Purpose

In order to facilitate the operations of the 2018 Maroondah Festival on Sunday 11 November 2018, this report seeks formal Council endorsement to temporarily:

·        Close sections of roads/streets within the Croydon precinct;

·        Prohibit smoking within the Town Park precinct;

·        Prohibit the consumption of liquor or possession of any liquor not in a sealed container within Town Park; and

·        Ban dogs within the Town Park precinct.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A vibrant and culturally rich community

Our Vision:  In 2040, Maroondah is a creative cosmopolitan community recognised for its celebration and promotion of arts and culture. There are a broad range of engaging entertainment options, diverse cultural activities and the creation and display of contemporary and traditional forms of art.

Key Directions 2018 – 2019:

3.2       Provide a diverse range of engaging entertainment spaces, events and activities

3.3       Support festivals and events that celebrate local arts, diversity and produce 

Background

Road Closures

 

The proposed road closures for the 2018 Maroondah Festival are:

·        Norton Road - Mt Dandenong Road to Jesmond Road; and

·        Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the Aquahub car park.

It is proposed for Mt Dandenong Road to remain open to traffic. The closure of roads surrounding the Festival site will ensure a safe environment for Festival attendees/participants.

 

Smoke Free

 

The Smoking in Public Places discussion paper was brought to Council’s Corporate Management Team (CMT) in November 2012. The discussion paper and the suggestions for action were endorsed by CMT at that time.

 

In 2013, one of the suggestions for action was that Council-run events are advertised as smoke-free. Council’s major public event ‘Maroondah Festival’ was highlighted as a good starting point to adopt the smoke-free arrangement. It is proposed to continue endorsing Maroondah Festival as a smoke-free event in 2018.

 

Alcohol Free

 

Council’s Local Law No.8 restricts alcohol consumption on Council land without a permit.

 

A ban on liquor consumption was enforced for the first time at the 1996 Maroondah Festival.

 

It is proposed that the ban continue to apply in 2018 for the Council owned land in and around the Festival site as there will be large numbers of people participating in activities at this location.

 

The declaration of alcohol free areas ensures a safe environment for Festival participants and provides the Victoria Police and the security company with the ability to adequately control large crowds.

 

Dog Free

 

Following the 1998 Festival, a number of complaints were received from residents and Festival visitors regarding the number of dogs that were present throughout the event in Croydon Park and the surrounding streets.  Health and safety issues were raised with Council due to the number of dangerous dog breeds present and not adequately controlled by their owners, particularly in a crowded and extremely noisy environment.  It was decided that with large crowds present on the day, Festival visitors, particularly young children, may be placed in danger if dogs are allowed.  As such Council endorsed a recommendation to ban dogs from the Festival site.

 

It is proposed that these measures imposed in past years to restrict dogs on site are retained for the 2018 event at Town Park.

Issue / discussion

Road Closures

 

It is proposed that the following road closures to vehicular traffic, with the exception of emergency vehicles, be approved from 6.00am to 8.00pm on Sunday 11 November 2018:

·        Norton Road - Mt Dandenong Road to Jesmond Road; and

·        Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the Aquahub car park.

·        All other roads will remain open for the duration of the Festival.

 

Approval from relevant organisations such as VicRoads and the Victoria Police will be sought on the proposed road closures.  Approval will also be sought from VicRoads to extend the timing for Festival participants to cross at the pedestrian lights on Mt Dandenong Road (opposite the Croydon Senior Citizens building) and to reduce speed on Mt Dandenong Road from Alfrick Road to James Kerr Way.  Road signs will be placed on the day of the Festival advising of the road closures and speed reductions.

 

Smoke Free

 

It is proposed to ban smoking within the Festival site for Sunday 11 November 2018.

 

Alcohol Free

 

It is proposed to ban the consumption or possession of alcohol within Town Park for Sunday 11 November 2018.

 

Dog Free

 

It is proposed to ban dogs, with the exception of guide dogs, at the Festival site during the hours from 10.00am to 6.00pm inclusive on Sunday 11 November 2018.

 

To declare a defined area as 'dog free' Council may by resolution make an order under Part 26 - 2a of the Domestic Animals Act 1994 with the right to:

 

"Prohibit the presence of dogs and cats in any public area of the municipal district of the Council."

 

The Festival site includes the following areas:

·        Town Park including Athletics track;

·        Fred Geale Oval;

·        Norton Road (from Mt Dandenong Road to Leigh Road); and

·        Civic Square (from Arndale Shopping centre lower car park entrance to car park located behind the Civic Centre).  

The following process will be undertaken in order to ensure a safe Festival and that the general public are aware that dogs are not to be brought to the event.

·        All the promotion and marketing in the lead up to the 2018 Maroondah Festival will contain information indicating that it is a dog free event.

·        In the event that visitors bring their dogs to the 2018 Festival they will be handed a letter outlining the reasons behind the ban and asked to remove their dog from the site.

·        If a dog is displaying a dangerous temperament and/or the owner refuses to follow the instruction, the owner will again be asked to remove the dog from the Festival site immediately and may be fined.

 

Council may appoint any person other than a Councillor to be an Authorised Officer for the purposes of the administration and enforcement of any Act, regulations or Local Laws that relate to the functions and powers of the Council.

 

Four (4) Officers nominated from Local Laws will be utilised to patrol the Festival site between 10.00am - 6.00pm on Sunday 11 November 2018 ensuring dogs are removed immediately by the owners.

Financial / economic issues

Road Closures

 

The overall associated costs of road closures and effective traffic management will be approximately $9,000 (plus GST) for advertising, signage and staff. This expenditure is incorporated into the recurrent Festival budget.

 

Smoke Free

 

The costs associated with the smoking ban would be approximately $1,000 (plus GST) for signage to be displayed at the Festival site and pathways prior to and during the event.

 

Alcohol Free

 

Not applicable

 

Dog Free

 

Four (4) Local Laws Officers will be utilised on the day to ensure compliance with Local Law provisions, with associated costs of approximately $2,000 (plus GST). This expenditure is incorporated into the recurrent Festival budget.

Environmental / amenity issues

The Maroondah Festival is promoted as a family celebration with expectations that over 20,000 people will attend the event.  Maintaining a safe celebration for visitors is of paramount importance and actions such as the closure of roads, the banning of smoking and alcohol and creating a dog free Festival is a responsible exercise of Council’s duty of care.

Social / community issues

Not Applicable

Community consultation

Letters will be delivered to local businesses and residents within the Festival site informing them of the access restrictions and an Access Pass will be provided so that they will have access to their business and houses on the day of the Festival.

 

“No smoking”, “No alcohol” and “No dogs” information, as well as parking details will be included in Festival advertising material.

 

Conclusion

The proposed road closures and the dog and smoke and alcohol free areas are crucial to ensure the safe conduct of the 2018 Maroondah Festival.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

 

RECOMMENDATION

 

That COUNCIL

1.       IN ACCORDANCE WITH THE PROVISIONS OF SCHEDULE 11, CLAUSE 10(b) OF THE LOCAL GOVERNMENT ACT 1989, RESOLVES TO TEMPORARILY CLOSE THE FOLLOWING ROADS ON SUNDAY 11 NOVEMBER 2018, FROM 6.00AM TO 8.00PM

i.        Norton Road - Mt Dandenong Road to Jesmond Road

ii.       Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the aquahub car park

2.       SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3.       PROHIBITS THE CONSUMPTION OR POSSESSION OF OPENED CONTAINERS OF ALCOHOL ON SUNDAY 11 NOVEMBER 2018, AT the FESTIVAL

4.       PROHIBITS SMOKING ON SUNDAY 11 NOVEMBER 2018, AT the FESTIVAL

5.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH FESTIVAL ON SUNDAY 11 NOVEMBER 2018 BETWEEN 10.00A.M. AND 6.00P.M. IN THE FOLLOWING AREAS

i.        TOWN PARK

ii.       NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

iii.      CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF aquahub CAR PARK)

6.       PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT AND DOG BAN ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

  


DIRECTOR Strategy & Community Phil Turner

 

Maroondah Gambling Policy 2018

Item 1

 

Purpose

To present the Maroondah Gambling Policy 2018 for formal consideration following a period of public exhibition.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A safe, healthy and active community.

Our Vision:  In 2040, Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

Key Directions 2018 – 2019:

1.3 Promote and facilitate safer cultures relating to issues of alcohol, drugs, tobacco, gambling, child abuse and family violence.

Priority Action 2018-2019:

Finalise a new Gaming Policy and commence preparation of a planning scheme amendment to incorporate the policy into the Maroondah Planning scheme.

Background

A priority action identified within the Council Plan 2017-2021 involves the finalisation of a new Gambling Policy for Maroondah. Once adopted, this Policy will replace the previous policy developed in 2007.

 

The Policy aims to:

·        Provide a ‘whole of Council’ approach to preventing and minimising gambling-related harm in the community;

·        Describe Council’s policy position on gambling in the municipality; and

·        Outline key priorities relating to service provision, advocacy and Council’s statutory, strategic and regulatory roles.

 

Council commissioned Symplan Consulting to undertake background research and lead stakeholder engagement to support development of a new gambling policy. This research was aimed at understanding the context, analysing the evidence, seeking both community and stakeholder input, and identifying potential policy directions. The work involved:

·        A literature review;

·        An environmental scan;

·        Stakeholder engagement; and

·        Community consultation.

 

At its meeting on 25 June 2018, Council resolved to place the Draft Maroondah Gambling Policy 2018 on public exhibition for a period of four weeks. Two submissions were received.

Issue / discussion

Two submissions were received during the public exhibition period on the Draft Maroondah Gambling Policy 2018 from the VLGA and the Alliance for Gambling Reform.

 

By way of background, Council has signed up as an Alliance partner for the 2018/19 financial year and has provided a financial contribution to the work of the Alliance for Gambling Reform.

 

In its submission, the Victorian Local Governance Association (VLGA) endorsed much of the content in the Policy whilst also proposing a number of contextual changes to the draft Policy.

 

The Alliance for Gambling Reform also endorsed the Draft Policy and suggested a few areas of the Policy be amended.

 

The Alliance for Gambling Reform submission noted the following:

 

“There are 10 EGM venues in Maroondah, being 6 clubs and 4 hotels. Across these venues the annual pokies spend is $65m, putting your city in the top 20 councils for losses in the state (16th out of 70 councils with pokies). Worryingly this level of losses compares to about 76% of your rates revenues - $65m on $85m. That compares unfavourably with neighbouring municipalities, for example just 24% in neighbouring Yarra Ranges with $29m in pokies losses on a rate base of $120m. Maroondah is at 100% of its cap of 759 machines. Another neighbour, Manningham, is only 55% of its cap in terms of machine numbers, and Whitehorse is just 33% of its cap. Maroondah clearly punches above its weight in terms of density and losses and harm.”

 

Following the receipt of the submissions, Council has reviewed the Policy (Attachment 1) and made a number of amendments. Council’s response to both submissions can be viewed in Attachment 2.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

The background research found that in 2016/17 Maroondah had the highest density of EGMs per 1,000 adults of all metropolitan municipalities in Victoria. Maroondah also had the fifth highest expenditure per adults of all metropolitan municipalities in Victoria.

 

The suburbs of Bayswater North, Ringwood, Croydon, Ringwood East and Kilsyth display several indicators of vulnerability to gambling-related harm. Each of these suburbs currently contain gaming venues. Eight of the ten gaming venues in Maroondah are located in close proximity to relatively high concentrations of social housing dwellings

Community consultation

Following the Council Meeting on 25 June 2018, Council sought feedback on the Draft Maroondah Gambling Policy 2018.

The process involved:

·        Public exhibition of the Draft Maroondah Gambling Policy 2018 on Council’s website, Council Service Centres and local libraries; and

·        A newspaper advertisement seeking comments or feedback from the community on the Draft Maroondah Gambling Policy 2018.

Written and online comments were received until 27 July 2018. Two submissions were received (Victorian Local Governance Association and the Alliance for Gambling Reform).

Conclusion

Council has developed the Maroondah Gambling Policy 2018 involving considerable background research and consultation. The Policy is a ‘whole of Council’ approach to preventing and minimising gambling-related harm in the community. It describes Council’s policy position on gambling in the municipality and describes three key priorities relating to service provision, advocacy and Council’s statutory, strategic and regulatory roles.

 

During a period of public exhibition, two submissions were received.

 

In response to this feedback, the Policy has been amended as appropriate and is now presented to Council for formal consideration.

 

 

Attachments

1.

Maroondah Gambling Policy - September 2018

2.

Councils Response to Draft Gambling Policy Submissions - Formal written submissions

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL

1.       ADOPTS THE MAROONDAH GAMBLING POLICY 2018

2.       ACKNOWLEDGES THE CONTRIBUTION OF COMMUNITY STAKEHOLDERS AND SUBMITTERS WHO HAVE ASSISTED IN THE DEVELOPMENT OF THe Maroondah Gambling POLICY 2018

 


DIRECTOR Strategy & Community Phil Turner

 

Maroondah City Council Annual Report 2017/18

Item 2

 

Purpose

To consider the Maroondah City Council Annual Report 2017/18 (print friendly version) prior to submission to the Minister for Local Government and release to the community.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 (Year 2: 2018-2019) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2018 – 2019:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

8.2 Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment

Priority Action 2018-2019:

Not applicable

Background

The Annual Report provides a comprehensive report on Council operations to meet its commitment of open, responsive, consultative and accountable government. Within this report, Council meets all its statutory obligations under the Local Government Act 1989 (the Act).

 

The Annual Report is Council’s highest-level comprehensive report to the community outlining how it has met its annual objectives as articulated in the Council Plan Annual Budget. For Council’s report on operations for the 2017/18 financial year, these objectives are derived from Maroondah 2040: Our future together and Council’s long-term financial plan.

 

The primary objective of the Annual Report is to inform the Maroondah community and stakeholders of Council’s performance during 2017/18 against the objectives and priorities outlined in the Council Plan 2017-2021 (Year 1: 2017/18). Council’s achievements, challenges and future directions are considered under each community outcome area.

 


 

Key features of the Annual Report as required by Section 131 of the Act, include the following matters:

·        A report of Council’s operations during the financial year

·        Audited financial statements for the financial year

·        Performance Statement prepared under section 132 of the Act

·        VAGO report on the Performance Statement prepared under section 133 of the Act

·        Inclusion of relevant performance indicator results and checklist items from the Local Government Performance Reporting Framework as required by the Act.

Council is also required to provide a range of other statutory information through this report. This information can be found within the Corporate Governance and Statutory Information sections of the report.

 

This Council Report presents the full Annual Report 2017/18 (print friendly version), incorporating audited financial statements with unqualified certification on the standard statements and performance statement provided by the Victorian Auditor General’s Office (VAGO).

 

The Annual Report comprises Two sections - Part A - The Report of Operations and Part B - The Annual Financial Report. The two parts combined provide the complete view of Council’s performance in 2017/18.

Issue / discussion

Pursuant to section 131(6) of the Act, Council is required to prepare and submit an Annual Report to the Minister within three months of the end of each financial year. 

 

Subject to Council endorsement submission of the Annual Report (print friendly version) to the Minister and subsequent public exhibition of the document will follow this Council meeting. Statutory advertising is to be undertaken as required by the Act. Copies of this Annual Report will be made available at Council service centres and libraries, and on the Council website.

 

Council at its meeting on 27 August 2018 approved in principle the 2017/18 financial statements as required by the Act. These have been signed unqualified by the Victorian Auditor General with statements included in this 2017/18 Annual Report.

 

Section 134 of the Act also requires Council to hold a meeting to formally consider the report within one month of submission to the Minister and such meeting is to be advertised. The report will be formally considered at the Council Meeting to be held on 29 October 2018 at 7:30 pm.


 

Financial / economic issues

The cost of printing Council’s 2017/18 Annual Report is met within the current budget. A relatively small number of Annual Report copies will be printed on recycled stock to meet statutory, administrative and community needs.  The Annual Report will also be made available on Council’s website for download.

Environmental / amenity issues

Not applicable

Social / community issues

Not applicable

Community consultation

Pursuant to section 133 of the Act:

·        After the Annual Report has been submitted to the Minister, Council must give public notice that the Annual Report has been prepared and can be inspected at the Council office and on the Council's website.

This consultation process will follow Council’s consideration of the full Maroondah City Council Annual Report 2017/18 at the meeting on 17 September 2018.

 

Pursuant to section 134 of the Act, Council must:

·        Consider the Annual Report at a meeting of the Council

·        Advertise the report at least 14 days before the meeting is held

·        Note the locations from which copies of the Annual Report can be obtained

·        Keep the Council meeting open to the public while the Annual Report is discussed

In accordance with these provisions of the Act, an Ordinary Council Meeting to formally consider the Annual Report will be held on 29 October 2018.

 

A public notice will be placed in The Age providing formal notice of this meeting. Copies of the endorsed Annual Report 2017/18 (print friendly version) will be made available to the public for inspection at the City Offices, Council’s Customer Service Centres, and Council’s website.

Conclusion

The Annual Report 2017/18 confirms that Council has made significant advances towards achieving the community vision articulated in Maroondah 2040: Our future together whilst maintaining responsible and sustainable management of Maroondah’s resources, assets, infrastructure and the natural environment. The report also outlines how Council has continued to meet its legislative responsibilities under the Local Government Act 1989

 

 

Attachments

1.

2017-18 Annual Report - Part A - Report of Operations

2.

2017-18 Annual Report - Part B - Annual Financial Report and Performance Statement

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COuncil

1.       NOTES THE PREPARATION OF THE 2017/18 ANNUAL REPORT (print friendly version)

2.       ENDORSES THE 2017/18 ANNUAL REPORT (print friEndly version) FOR SUBMISSION TO THE MINISTER FOR LOCAL GOVERNMENT

3.       ENSURES COPIES OF THE 2017/18 ANNUAL REPORT (print friendly version) ARE MADE AVAILABLE FOR PUBLIC INSPECTION FROM 19 SEPTEMBER 2018 AT COUNCIL SERVICE CENTRES AND ON COUNCIL’S WEBSITE

  


DOCUMENTS FOR SEALING

 

 

Letter Under Seal - Ian Barnes

ITEM 1

 

Background

Council has recently been made aware of 50 years of voluntary service given by Ian “Barney” Barnes to the Ringwood Football Club and Ringwood Spiders All Abilities Club.

 

Ian commenced his association with Ringwood Football Club in 1968 as a player then later served as a Committee Member and head trainer for the club, which roles he still undertakes.

 

During this time, Ian has been the trainer for the Senior Club, Junior Club and All Abilities team. Ian is a life member of the Senior Club and the Ringwood Spider All Abilities Club and continues to play a vital role in club operations. 

 

It is appropriate that Council recognises Ian’s significant voluntary service over the past 50 years.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals A LETTER UNDER SEAL FOR Ian Barnes, IN RECOGNITION OF HIS significant CONTRIBUTION tO THE maroondah COMMUNITY, THROUGH 50 years of voluntary service

 


DOCUMENTS FOR SEALING

 

 

Letter Under Seal - Peter Tully

ITEM 2

 

Background

As Councillors are aware, Peter Tully, who has been an integral member of Governance team with Maroondah City Council, has recently given notice to retire.

 

Peter’s local government career commenced on 2 February 1981 at the former City of Croydon. He has given 37 years’ consecutive loyal service with the former Cities of Croydon and Ringwood; with the last 23 years at Maroondah City Council.

 

Peter’s last working day prior to commencing leave (leading into retirement) was Monday 27 August 2018. It is fitting that Council formally recognises Peter’s retirement and 23 years of service.

 

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals A LETTER TO PETER TULLY IN RECOGNITION OF HIS RETIREMENT AND 23 YEARS LOYAL SERVICE WITH MAROONDAH CITY COUNCIL