2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

16 July 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                     16 July 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 16 July 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul P Macdonald                 Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Samantha Marks                   Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Rob Steane                            Wyreena Ward

Cr Tasa Damante                       Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Director Development & Amenity

Chloe Messerle                           Governance Officer

 

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Rev Marg Goodard, Ringwood Church of Christ

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Nil    

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Symon, Seconded Cr Dib                                                                        98/18

That the minutes of the Ordinary Council Meeting held on Monday, 25 June 2018 be confirmed.

Carried

 

Suspension of Standing Orders

Moved Cr Steane, Seconded Cr Spears                                                              99/18

THAT STANDING ORDERS BE SUSPENDED TO present a letter under seal to the maroondah photographic society

Carried

 

 

The Mayor presented a Letter Under Seal to Mr Gary Leete, President Maroondah Photographic Society in celebration of their 60th Anniversary milestone.

 

 

Resumption of Standing Orders

Moved Cr Steane, Seconded Cr Graham                                                           100/18

THAT STANDING ORDERS BE RESUMED

Carried

 

PUBLIC QUESTION TIME

 

Nil

 

Officers’ Reports

 

Chief Executive Officer

 

Oath/Affirmation of Office and Code of Conduct

Declaration - Result of Countback Election - Wyreena

Ward                                                                                                                                ITEM 1

Moved Cr Steane, Seconded Cr Graham                                                           101/18

 

THAT COUNCIL NOTES THE AFFIRMATION OF OFFICE AND CODE OF CONDUCT DECLARATION MADE BY COUNCILLOR Anastasia (Tasa) Damante ON 16 JULY 2018 AND RESOLVES THAT SUCH DOCUMENTATION BECOMES PART OF THE OFFICIAL MINUTES TO THE COUNCIL MEETING HELD ON 16 JULY 2018.

 

Carried

Councillors who spoke to the motion – Crs Steane and Graham

 


 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Spears, Seconded Cr Marks                                                             102/18

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

 

Councillors who spoke to their reports – Crs Lamont, Symon, Steane, Spears, P Macdonald, Graham and Dib

 

Cr Nora Lamont (Mayor)

 

26/06          Rotary Club of Croydon Changeover Dinner 2018-2019

27/06          Staff Milestone Function, Karralyka

29/06          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

30/06          Ringwood Redback's Football President's Function

02/07          The Maroondah Foundation Board Meeting

04/07          Planning Consultation: 79 Kalinda Road, Ringwood

05/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

06/07          Opening of Ringwood Vet Emergency Centre

15/07          Ringwood East Community Bank Bendigo Bank ‘15th Anniversary Celebrations’

16/07          Countback Election Wyreena Ward

16/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

 

 

Cr Mike Symon (Deputy Mayor)

 

29/06          Eastern Regional Council (ERG) Mayor's & CEO's Meeting, City of Whitehorse

30/06          Ringwood Redback's Football President's Function

02/07          The Maroondah Foundation Board Meeting

03/07          Meeting with President, North Ringwood Senior Citizens and The Hon Michael               Sukkar MP, Member for Deakin

03/07          Meeting with resident at New St Railway Bridge – Pedestrian Crossing

04/07          Planning Consultation: 79 Kalinda Road, Ringwood

11/07          Heatherdale Community Action Group Meeting

16/07          Countback Election Wyreena Ward

 

 

Cr Rob Steane

 

27/06          Staff Milestone Function, Karralyka

02/07          The Maroondah Foundation Board Meeting

10/07          Maroondah Business Group Networking Event

15/07          Ringwood East Community Bank Bendigo Bank ‘15th Anniversary Celebrations’

16/07          Countback Election Wyreena Ward

26/06          Croydon Master Athletics ‘50th Anniversary Celebration’

 

 

Cr Kylie Spears

 

26/06          Launch of the new ‘Big Red Kidney Bus’, Croydon by Kidney Health Australia

26/06          Rotary Club of Croydon Changeover Dinner 2018-2019

27/06          Eastern Metropolitan Partnership Business Forum

27/06          Croydon Light Harness Club Meeting

27/06          Staff Milestone Function, Karralyka

29/06          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

30/06          Heathmont Jets Football & Netball Club Presidents Function

02/07          The Maroondah Foundation Board Meeting

03/07          Croydon Chamber of Commerce & Industry Meeting including 67th Annual                     General Meeting

04/07          Eastfield Park Public Consultation Session

05/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

05/07          Eastfield Park Enhancement Plan Meeting (including Friends of Eastfield Park)

07/07          ‘Vanda & Young Songbook Dinner & Show’ Karralyka

16/07          Countback Election Wyreena Ward

16/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

 

 

Cr Samantha Marks

 

02/07          The Maroondah Foundation Board Meeting

04/07          Planning Consultation: 79 Kalinda Road, Ringwood

16/07          Countback Election Wyreena Ward

16/07          ‘Pink Floyd’ Karralyka Theatre Show

 

 

Cr Paul Macdonald

 

26/06          Launch of the new ‘Big Red Kidney Bus’, Croydon by Kidney Health Australia

26/06          Rotary Club of Croydon Changeover Dinner 2018-2019

27/06          Croydon Light Harness Club Meeting

27/06          Staff Milestone Function, Karralyka

29/06          Function with Mr David Hodgett MP, Member for Croydon

30/06          Heathmont Jets Football & Netball Club Presidents Function

02/07          The Maroondah Foundation Board Meeting

04/07          Eastfield Park Public Consultation Session

05/07          Eastfield Park Enhancement Plan Meeting (including Friends of Eastfield Park)

09/07          Public Consultation: 2 Allaware Avenue, Croydon

16/07          Countback Election Wyreena Ward

16/07          Cheong Park Site Visit regarding new viewing area for Croydon South Sports                 area

02/07          Meeting with residents

13/07          South Croydon Football Club Function with Special Guest Mr Danny Frawley                  former Richmond Football Club Coach

 

Cr Macdonald advised that he had received a Petition containing 567 signatures, from the Croydon Light Harness Club, that he tabled at the meeting.

 

 

Cr Marijke Graham

 

27/06          Staff Milestone Function

29/06          Teleconference: Women Leading Change - Planning Meeting

29/06          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

02/07          The Maroondah Foundation Board Meeting

04/07          City of Wellbeing Steering Committee Meeting

05/07          Eastern FM Radio Broadcast

05/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

16/07          Countback Election Wyreena Ward

16/07          Australian Local Government Women’s Association (ALGWA) 2018 Conference             Committee Meeting

 

 

Cr Tony Dib

 

30/06          Heathmont Jets Football & Netball Club President's Function

02/07          Meeting with Bayswater North resident regarding Planning Issues

02/07          The Maroondah Foundation Board Meeting

09/07          Public Consultation: 2 Allaware Avenue, Croydon

16/07          Countback Election Wyreena Ward

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Dib, Seconded Cr Marks                                                                      103/18

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 25 June 2018 and 2 july 2018

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Graham, Seconded Cr Macdonald                                                  104/18

 

That COUNCIL RECEIVES AND NOTES the MINUTES of the Maroondah partners in community wellbeing committee (mpic) meeting held on 5 June 2018

 

Carried

Councillors who spoke to the motion – Cr Graham

 


 

 

Sale Of The Discontinued Right Of Way at the Rear of

22 to 26 Loughnan Road Ringwood North                                                       ITEM 4

Moved Cr Symon, Seconded Cr Marks                                                               105/18

 

That Council acting under section 189 of the local government act 1989 (‘THe act’) resolves that:

1.       the statutory procedures be commenced to the sale of the land at the rear of 22 to 26 loughnan road ringwood north, as depicted in the attachments 1 & 2 of this report

2.       Public notice be given in accordance with sections 189, 207A and 223 of the act and with council policy; such notice to state that council proposes to sell the land to the owners of 22 and 24 loughnan road ringwood north for market value

3.       in accordance with section 223 of the acT

i.        a committee comprising councillors lamont, marks, symon be appointed to hear any person wishing to be heard in support of their submission, on a date to be determined

ii.       considers all written submissions, including a written report on the proceedings of any committee hearing conducted, following which it shall determIne whether OR NOT to sell the land as proposed

iii.      the director corporate services be authorized to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relation to this matter

4.       should no submissions be received, council further resolves that

i.        having followed all the required statutory procedures pursuant to section 189, 207a and 223 of the act the land comprising lot 1 on Title plan 945573R be sold to the owners of 22 and 24 loughnan road ringwood north for market value

ii.       Yarra Valley water be granted an easement over its asset as a condition of sale of lot 1 on title plan 945573r

5.       the chief executive officer, or any other person with the necessary delegation, sign any transfer of the land and any other documents required to be signed in connection with the sale of land to the owners of 22 and 24 loughnan road ringwood north

 

Carried

 

Director Operations, Assets & Leisure

 

Community Assistance Fund                                                                                  ITEM 1

Moved Cr Macdonald, Seconded Cr Spears                                                   106/18

 

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

 

Carried

 

 

Director Strategy & Community

 

Community Grants Funding Program 2018/19                                                 ITEM 1

Moved Cr Steane, Seconded Cr Damante                                                         107/18

 

That COUNCIL

1.       APPROVES THE RECOMMENDED SUBMISSIONS (AS OUTLINED IN THE SCHEDULES ATTACHED TO THIS REPORT) FOR FINANCIAL ASSISTANCE THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $118,743.00

2.       ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSION

 

Carried

 

 

2018/2019 Arts and Cultural Grants Scheme                                                 ITEM 2

Moved Cr Symon, Seconded Cr Spears                                                             108/18

 

That COUNCIL

1.       APPROVES the recommended submissions (As outlined above) for financial assistance through the arts and cultural grants scheme totalling $21,512

2.       advises all organisations of the outcome of their grant submission

 

Carried

 


 

 

Director Development & Amenity

 

Street Activities Policy Review                                                                          ITEM 1

Moved Cr Dib, Seconded Cr Marks                                                                      109/18

 

That COUNCIL ADOPTS THE 2018 STREET ACTIVITES POLICY and Street activities policy- guidelines AS ATTACHED the report

 

Carried

 

  

Documents for Sealing

 

Letter Under Seal - Michael Macdonald                                                         ITEM 1

Moved Cr Graham, Seconded Cr Steane                                                           110/18

That council signs and seals a letter to michael macdonald in recognition of his service as a councillor of the city of maroondah for the following terms:

·     29 november 2008 to 27 october 2012

·     22 OCTOBER 2016 TO 13 JULY 2018

 

Carried

motions to review

Nil

Late ItemS

 

Requests / Leave of Absence

Nil

In Camera

Moved Cr Spears, Seconded Cr Graham                                       111/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

 

Director Operations, Assets & Leisure

 

Tender Evaluation - Contract 20878 Bill Wilkins Lodge

Upgrade Works                                                                                                           ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

Tender Evaluation Report - Contract 20880 Provision of

Programmed Street Tree Management Services                                       ITEM 2

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

Tender Evaluation Report - Contract 20888 Tree Data

Capture Services                                                                                                       ITEM 3

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

  

 

 

The open forum closed at 8:02pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………