2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

23 April 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                   23 April 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 23 April 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul P Macdonald                 Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael M Macdonald            Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Acting Director Development & Amenity

Chloe Messerle                           Governance Officer

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded and streamed live on the internet. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded.”

 

The prayer was read by Rev Andy Tiver, North Ringwood Uniting Church.

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Samantha Marks                   Mullum Ward

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Steane, Seconded Cr P Macdonald                                                  39/18

That the minutes of the Ordinary Council Meeting held on Monday, 19 March 2018 be confirmed.

Carried

 

 

Moved Cr Steane, Seconded Cr P Macdonald                                                  40/18

That the minutes of the Special Council Meeting held on Monday, 9 April 2018 be confirmed.

Carried

PUBLIC QUESTION TIME

Nil

Officers’ Reports

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Dib, Seconded Cr Spears                                                                      41/18

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Lamont, Symon, Steane, Spears, P Macdonald, M Macdonald, Graham and Dib

 

Cr Nora Lamont

 

20/03          North Ringwood Community House (NRCH) Annual General Meeting

20/03          Meeting with NRCH Committee after the Annual General Meeting

28/03          Exhibition: ‘2018 Pure Talent Art’

04/04          Meeting with resident regarding tree planting, veggie garden and fruit trees

04/04          Submissions Hearing: Sale of DROW rear of 2-42 Grey Street, Ringwood East

05/04          Exhibition Opening: ‘Wooden it be Lovely’ by artist Dr Flossie Peitsch

08/04          Tri Maroondah 2018

09/04          Special Citizenship Ceremony

12/04          Metro East Municipal Association of Victoria (MAV) Reps, Mayor's & CEO's Meeting

14/04          Maroondah United Football Club Launch of new name and uniform

14/04          Guest Speaker at the Chin Community Victoria Inc Celebrations ‘10th Anniversary’

19/04          Australian Local Government Women’s Association (ALGWA) Bursary Award                 Function

19/04          2018 Maroondah Youth Awards

20/04          Ainslie Park Cricket Club Presentation Night

21/04          Exhibition Launch: ‘In the blood’- An ANZAC Project

22/04          Ringwood RSL Annual ANZAC Sunday March

22/04          Croydon RSL Sub-Branch Annual Anzac Sunday Service

 

 

 

 

 

Cr Mike Symon

 

20/03          North Ringwood Community House (NRCH) Annual General Meeting

20/03          Meeting with NRCH Committee after the Annual General Meeting

21/03          Role of Local Government and Councillors presentation to grade 5 & 6 students

22/03          Presentation and lunch: The Science Hall of Fame at Ringwood Secondary College

28/03          Maroondah Community Assist Annual General Meeting

28/03          Exhibition: ‘2018 Pure Talent Art’

30/03          Australian Institute of Company Directors - Essential Director Update 2017

17/04          Metropolitan Waste Resource Recovery (MWRR) Tour - 3Rs Plastics & E-waste Tour Port Melbourne

18/04          Schools Anzac Service Ringwood Lake

19/04          Municipal Association of Victoria (MAV) Metropolitan Forum

20/03          Meeting with U3A Ringwood at Parkwood Community Hub

21/04          Central Ringwood Community Centre - Community Orchard Planting

21/04          Exhibition launch: ‘In the blood’ An ANZAC Project

22/04          Ringwood RSL Annual ANZAC Sunday March

22/04          Dandenong Creek Daylighting Tour with Melbourne Water

22/04          Croydon RSL Sub-Branch Annual Anzac Sunday Service

23/03          Meeting with resident at Tyson Ct Ringwood regading footpath crossover

 

 

Cr Rob Steane

 

21/03          Wyreena Ward - Public Consultation: 2 Bond Court, Croydon

26/03          Maroondah Community Safety Committee Meeting

05/04          Eastern FM Radio Broadcast

09/04          Croydon CCTV Official Launch

10/04          Funding Announcement Member for Deakin - Croydon Bowls

10/04          Maroondah Business Group Networking Event

11/04          Meeting with resident at Council Offices

11/04          Wyreena Ward - Public Consultation: 164 Main Street, Croydon

17/04          Funding Announcement regarding Croydon Scouts

18/04          Yarrunga Community Centre Annual General Meeting

19/04          2018 Maroondah Youth Awards

22/04          Croydon RSL March

 

 

Cr Kylie Spears

 

23/03          SALT Monthly Breakfast Event

28/03          Maroondah Community Assist Annual General Meeting

28/03          Exhibition: ‘2018 Pure Talent Art’

05/04          Exhibition Opening: ‘Wooden it be Lovely’ by artist Dr Flossie Peitsch

09/04          Croydon CCTV Official Launch

09/04          Special Citizenship Ceremony

10/04          Maroondah Business Group Networking Event

12/04          Metro East Municipal Association of Victoria (MAV) Reps, Mayor's & CEO's Meeting

17/04          ‘Technology and you, what can it look like’ at Karralyka – Afternoon Session

17/04          Funding Announcement Croydon Junior FC/Eastfield Park

17/04          Funding Announcement Croydon Scouts

17/04          ‘Technology and you, what can it look like’ at Karralyka – Evening Session

18/04          Schools Anzac Service Ringwood Lake

19/04          ALGWA (Australian Local Government Women’s Association) Bursary Award High Tea

19/04          2018 Maroondah Youth Awards

20/04          ‘Empowered Women, Empowering Women’ Charity Luncheon

21/04          Exhibition launch: ‘In the blood’ An ANZAC Project

22/04          Croydon RSL Sunday Anzac Service

23/04          Visit to Hope City Mission

 

 

Cr Paul Macdonald

 

07/04          ‘Unfurling of the Premiership Flag’ at South Croydon Football Club

09/04          Croydon CCTV Official Launch

10/04          Funding Announcement with The Hon Michael Sukkar, Member for Deakin at Croydon Bowls

12/04          Denning on Creek Festival in Dandenong

15/04          Eastfield Park Open Day

17/04          Funding Announcement Croydon Junior FC/Eastfield Park

17/04          Funding Announcement Croydon Scouts

 

 

Cr Michael Macdonald (Returning from Leave of Absence)

 

19/04          Eastern Transport Coalition

 

 

Cr Marijke Graham

 

21/03          Wyreena Ward - Public Consultation: 2 Bond Court, Croydon

22/03          Crs Graham, P Macdonald & Marks - Taralla Creek Walking Tour

27/03          Maroondah Partners in Community Safety Committee (MPIC) Meeting

27/03          ‘Local Pathways for Women’ Event at Realm

29/03          Project Steering Group – ‘Promoting Women's Leadership in the EMR’

04/04          City of Wellbeing Steering Committee Meeting

09/04          Croydon CCTV Official Launch

10/04          Maroondah Business Group Networking Event

11/04          Meeting with resident at Council Offices

11/04          Wyreena Ward - Public Consultation: 164 Main Street, Croydon

13/04          Women Leading Change at EFL headquarters

19/04          2018 Maroondah Youth Awards

20/04          ‘Empowered Women, Empowering Women’ Charity Luncheon

20/04          Maroondah Night Run 2018

22/04          Dandenong Creek Daylighting Tour with Melbourne Water

 

 

Cr Samantha Marks

 

09/04          Special Citizenship Ceremony

 

 

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Spears, Seconded Cr Graham                                                            42/18

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 19 March 2018 and 9 april 2018

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Graham, Seconded Cr P Macdonald                                                43/18

 

That COUNCIL RECEIVES AND NOTES MINUTES OF THE Maroondah Partners in community wellbeing COMMITTEE HELD ON 27 March 2018

 

Carried

Councillors who spoke to the motion – Cr Graham

 

 

Councillors Quarterly Expense and Reimbursement

Report - January to March 2018                                                                          ITEM 4

Moved Cr Symon, Seconded Cr Dib                                                                        44/18

 

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR JANUARY TO MARCH 2018

 

Carried

 

 

Eastern Regional Libraries Corporation October 2017

- January 2018 Report on the Provision of Library Services                ITEM 5

Moved Cr Spears, Seconded Cr Graham                                                            45/18

 

That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT OCTOBER 2017 – JANUARY 2018

 

Carried

Councillors who spoke to the motion – Cr Spears

 

 

 

 

 

 

Municipal Association of Victoria State Council

Meeting - Motions                                                                                                       ITEM 6

Moved Cr Symon, Seconded Cr Dib                                                                        46/18

 

THAT COUNCIL ENDORSES THE ACTIONS OF OFFICERS IN SUBMITTING THE FOLLOWING TWO MOTIONS ON BEHALF OF MAROONDAH CITY COUNCIL FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING:

 

§  CONTAINER DEPOSIT SCHEME

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA:-

i.        ACCELERATE PURSUING WITH THE STATE GOVERNMENT THE INTRODUCTION OF A VICTORIAN CONTAINER DEPOSIT SCHEME AND REINFORCING ALL THE FINANCIAL, SOCIAL AND ENVIRONMENTAL BENEFITS IN ADDITION TO THE ROLE SUCH A SCHEME COULD PLAY IN THE CURRENT RECYCLING MARKET;

ii.       CONTINUOUSLY PROMOTES THE BENEFITS THAT SUCH A SCHEME WOULD PROVIDE TO THE COMMUNITY;

iii.      ACKNOWLEDGE THAT VICTORIA IN ADOPTING SUCH SCHEME COULD GAIN LEARNINGS FROM THE IMPLEMENTATION OF THE NEW SOUTH WALES SCHEME AND THUS ALLOW FOR BETTER PLANNING AND IMPLEMENTATION FOR VICTORIA; AND

iv.      PURSUE THE OPTION FOR LOCAL GOVERNMENT TO BE ABLE TO SET UP RETURN SCHEMES SHOULD THEY CHOOSE TO DO SO. 

 

§  TINY HOUSES – SEEKING PLANNING CHANGES SUPPORT HOUSING AFFORDABILITY AND DIVERSITY

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL URGES THE STATE GOVERNMENT TO AMEND THE VICTORIAN PLANNING PROVISIONS TO BETTER SUPPORT SMALL AFFORDABLE HOUSING AS IT WOULD MAKE A SIGNIFICANT CONTRIBUTION TO THE POLICY ASPIRATIONS OF PLAN MELBOURNE AND HOMES FOR VICTORIANS

 

Carried

Councillors who spoke to the motion – Crs Symon and Graham

 

 

 

 

 

 

 

 

 

 

 

 

 

Director Operations, Assets & Leisure

 

Community Facilities Lease Agreement for Returned

Services League - Croydon Sub Branch                                                          ITEM 1

Moved Cr Steane, Seconded Cr P Macdonald                                                  47/18

 

That council

1.       GRANTs A LEASE TO Returned Services League – Croydon Sub Branch 

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 

Carried

Councillors who spoke to the motion – Cr Steane

 

 

Community Facilities Dedication Nomination                                                ITEM 2

Moved Cr Symon, Seconded Cr M Macdonald                                                  48/18

 

that council, IN ACCORDANCE WITH THE COMMUNITY FACILITIES DEDICATION policy, approves the dedication of the following community facility, the main oval at mullum mullum reserve, ringwood TO be dedicated as The David Jamieson Oval

 

Carried

 

 

acting Director Development & Amenity

 

Smoke-Free Ringwood Town Square - Consultation

Findings and Proposed Options                                                                          ITEM 1

Moved Cr M Macdonald, Seconded Cr Spears                                                 49/18

 

That COUNCIL:

1)      receives the Smoke free Ringwood town square – report on consultation

2)      endorses the DRAFTing of a local law FOR ITS CONSIDERATION AT A FUTURE MEETING that prohibitS smoking of tobacco products in certain prescribed public places AND INCLUDES A PROCESS FOR COUNCIL TO PRESCRIBE ANY PUBLIC PLACE WHERE IT DETERMINES SMOKING SHOULD BE PROHIBITED

3)      ENDORSES THE DRAFTING OF A LOCAL LAW FOR ITS CONSIDERATION AT A FUTURE MEETING THAT PROHIBITS SMOKING IN COUNCIL OWNED AREAS OF RINGWOOD TOWN SQUARE (TO BE CLEARLY DEFINED ON A PLAN INCLUDED IN THE LOCAL LAW)

4)      ENDORSES COMMUNITY CONSULTATION GAUGING COMMUNITY, BUSINESS AND TRADER INTEREST IN CROYDON TOWN SQUARE BEING A DESIGNATED SMOKE FREE AREA

 

Carried

 

Councillors who spoke to the motion – Crs M Macdonald, Symon and P Macdonald

  

Documents for Sealing

 

Letters Under Seal - Maroondah Singers                                                      ITEM 1

Moved Cr Dib, Seconded Cr Spears                                                                      50/18

That council signs and seals a letter under seal for the maroondah singers in recogintion of the choir’s 50th anniversary

 

Carried

  

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Graham, Seconded Cr Steane                                         51/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

 

 

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Operations, Assets & Leisure

 

Tender Evaluation Report - Contract 20876 Electronic

Security & CCTV Services                                                                                       ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

Acting Director Development & Amenity

 

Tender Evaluation Report - Contract 20875 Lincoln

 Road Upgrades & Reconstruction (Stage 1)                                                ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

 

The open forum closed at 8:25pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………