2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

19 March 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                 19 March 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 19 March 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Tony Rocca                                Acting Director Corporate Services

Phil Turner                                  Director Strategy & Community

Tim Cocks                                  Acting Director Operations, Assets & Leisure

Andrew Fuaux                            Acting Director Development & Amenity

Stephen Onans                          Team Leader Governance

Chloe Messerle                           Governance Officer

 

 

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

 

The prayer was read by Minister Troy Arnott, New Community Ringwood.

 

The Acknowledgement of Country was read by the Mayor.

 

Apologies

Cr Tony Dib, JP                          Arrabri Ward

Cr Paul P Macdonald                 Arrabri Ward

Cr Samantha Marks                   Mullum Ward

Cr Michael M Macdonald            Wyreena Ward  (Leave of Absence)

Declaration of Interests

Nil

Confirmation of MinuTes

Moved Cr Symon, Seconded Cr Steane                                                               23/18

That the minutes of the Ordinary Council Meeting held on Monday, 26 February 2018 be confirmed.

Carried

PUBLIC QUESTION TIME

 

Nil

Officers’ Reports

 

ACTING Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Spears, Seconded Cr Graham                                                            24/18

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Lamont, Symon, Steane,

Spears and Graham

 

 

Cr Nora Lamont (Mayor)

 

03/03          Mullum Ward ‘Celebrate Maroondah – Moana Movie’ Event

08/03          International Women's Day Breakfast Function

14/03          Australian Citizenship Ceremony held at Karralyla

15/03          HE Parker Multisport Complex ‘Sod Turning’ Event

17/03          Croydon Main Street Multicultural Festival

17/03          Ringwood City Soccer Club Event ‘Shirt Presentation’

18/03          The 7th Annual Rice Meal Event held at Yarra Valley Grammar

 

 

Cr Mike Symon (Deputy Mayor)

 

28/02          EACH Melbourne St. Opening

28/02          Audit & Risk Advisory Committee Meeting

01/03          Municipal Association of Victoria (MAV) - Transport & Infrastructure Committee              Meeting

02/03          Eastern Regional Councils (ERG) Mayor's & CEO's Meeting held at Knox City                Council

03/03          Mullum Ward ‘Celebrate Maroondah – Moana Movie’ Event

06/03          Meeting with a member of Heathmont Community Action Group

07/03          Winter Sporting Club Forum at Karralyka

08/03          International Women's Day Breakfast Function at Karralyka

08/03          International Women's Day Afternoon Tea at Federation Estate

09/03          Meeting with residents regarding parking and development issues

14/03          Penumbra Centre Annual General Meeting

14/03          Australian Citizenship Ceremony at Karralyka

15/03          HE Parker Reserve ‘Sod Turning’ Event

17/03          Croydon Main Street Multicultural Festival

19/03          Maroondah Housing Strategy - The Places We Live - ‘Affordable and Social                    Housing Policy’

 

 

Cr Rob Steane

 

27/02          Maroondah Business Advisory Committee Meeting

02/03          Network Meeting hosted by The Hon David Hodgett – State Member for                          Croydon

07/03          Winter Sporting Club Forum at Karralyka

08/03          International Women's Day Breakfast Function at Karralyka

14/03          Australian Citizenship Ceremony at Karralyka

15/03          HE Parker Multisport Complex ‘Sod Turning’ Event

17/03          Croydon Main Street Multicultural Festival

 

 

Cr Kylie Spears

 

27/02          Maroondah Business Advisory Committee Meeting

01/03          Eastern FM Radio Broadcast

07/03          International Women's Day Brunch with The Babes Project

08/03          International Women's Day Breakfast Function

08/03          International Women's Day Morning Tea at Arrabri Community House

08/03          International Women's Day Afternoon Tea at Federation Estate

13/03          Maroondah Business Group Meeting

14/03          Australian Citizenship Ceremony at Karralyka

15/03          HE Parker Multisport Complex ‘Sod Turning’ Event

16/03          Croydon City Arrows Soccer Season Launch

19/03          Maroondah Housing Strategy - The Places We Live - ‘Affordable and Social                    Housing Policy’

 

 

Cr Marijke Graham

 

06/03          Maroondah Environment Advisory Committee Meeting

07/03          City of Wellbeing Steering Committee Meeting

08/03          International Women's Day Breakfast Function

08/03          International Women's Day Function at Federation Estate

14/03          Municipal Association of Victoria (MAV) meeting regarding Tiny Houses

15/03          Victorian Local Government Association (VLGA) Forum Affordable Housing

17/03          Croydon Main Street Multicultural Festival

18/03          The 7th Annual Rice Meal Event held at Yarra Valley Grammar

19/03          Maroondah Housing Strategy - The Places We Live - ‘Affordable and Social                    Housing Policy’

 

 

Cr Tony Dib (submitted prior to the meeting)

 

27/02          Maroondah Business Advisory Committee Meeting

08/03          International Women's Day Breakfast Function

08/03          Maroondah Disability Advisory Committee Meeting

15/03          HE Parker Multisport Complex ‘Sod Turning’ Event

09/03          Meeting with The Hon James Merlino regarding Elisha Care Community Church

 


 

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Symon, Seconded Cr Steane                                                               25/18

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 26 February 2018 and 5 March 2018

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Graham, Seconded Cr Spears                                                            26/18

 

That COUNCIL RECEIVES AND NOTES MINUTES OF THE Maroondah enviROnment advisory COMMITTEE HELD ON 6 March 2018

 

Carried

Councillors who spoke to the motion: Cr Graham

 

Consideration of Submission - Draft Rating Strategy

2018 - 2022                                                                                                                        ITEM 4

Moved Cr Symon, Seconded Cr Steane                                                               27/18

 

That COUNCIL ADOPTS THE DRAFT RATING STRATEGY 2018 – 2022 AS TABLED AT THE COUNCIL MEETING 27 NOVEMBER 2017 AND INCLUDES ALL ASPECTS OF THE STRATEGY IN PREPARING THE 2018-2019 ANNUAL BUDGET AND COUNCIL PLAN.

 

Carried

 

 

Audit & Risk Advisory Committee Report                                                        ITEM 5

Moved Cr Symon, Seconded Cr Spears                                                               28/18

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY 28 FEBRUARY 2018

 

Carried

 

 

 

 

 

ACTING Director Operations, Assets & Leisure

 

Community Facilities Lease Agreement for the

Ringwood District Cricket Association                                                          ITEM 1

Moved Cr Symon, Seconded Cr Steane                                                               29/18

 

That council

1.       GRANTs A LEASE TO RINGWOOD DISTRICT CRICKET ASSOCIATION

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 

Carried

 

 

Capital Works Mid-Year Report 2017/2018                                                        ITEM 2

Moved Cr Spears, Seconded Cr Graham                                                            30/18

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE PROGRESS AND STATUS OF CAPITAL WORKS PROJECTS FOR THE PERIOD 1 JULY TO 31 DECEMBER 2017

 

Carried

 

Director Strategy & Community

 

Update on activities of the Maroondah Disability

Advisory Committee                                                                                                  ITEM 1

Moved Cr Spears, Seconded Cr Steane                                                              31/18

 

That COUNCil notes the activities of the Maroondah Disability Advisory Committee during the 2017 calendar year in accordance with objectives outlined in the committee’s terms of reference.

 

Carried

Councillors who spoke to the motion – Cr Spears and Steane

 


 

 

Draft Climate Change Risk and Adaptation Strategy

(for consultation)                                                                                                    ITEM 2

Moved Cr Graham, Seconded Cr Symon                                                              32/18

 

That Council

1.       endorseS the draft climate change risk and adaptation strategy (for consultation)

2.       placeS the draft climate change risk and adaptation strategy (for consultation) on exhibition for a four (4) week period from 21 march 2018

 

Carried

 

ACTING Director Development & Amenity

 

Street Activities Policy Review                                                                          ITEM 1

Moved Cr Steane, Seconded Cr Spears                                                              33/18

 

That council approves PUBLIC exhibition of the draft street activities policy for a period of 28 days

 

Carried

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Motion

Moved Cr Spears, Seconded Cr Steane                                                              34/18

That CR mike symon be granted leave of absence frOM the next council meeting TO BE held on 23 april 2018

 

Carried

 

In Camera

 

Moved Cr Symon, Seconded Cr Graham                                          35/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

MAYOR & COUNCILLORS

 

Personnel Matters                                                                                                  ITEM 1

THAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT SHALL REMAIN CONFIDENTIAL INDEFINITELY BUT THAT RELEVANT INFORMATION BE MADE PUBLICLY ACCESSIBLE AS REQUIRED UNDER s94 OF THE lOCAL gOVERNMENT ACT.

 

 

ACTING Director Operations, Assets & Leisure

 

Tender Evaluation Report - Contract 20873 Kurboroo

Kindergarten Redevelopment Works                                                              ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

 

The open forum closed at 8:01pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………