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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

26 February 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                           26 February 2018

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 26 February 2018 at 7:30pm.

 

PRESENT

Cr Nora Lamont (Mayor)               Mullum Ward

Cr Mike Symon (Deputy Mayor)     Mullum Ward

Cr Samantha Marks                   Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul P Macdonald                 Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael M Macdonald            Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Strategy & Community

Adam Todorov                            Director Operations, Assets & Leisure

Andrew Fuaux                            Acting Director Development & Amenity

Stephen Onans                          Team Leader Governance

Chloe Messerle                           Governance Officer

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

 

The prayer was read by Pastor Scott Morely, Urban Life Church.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil    

Declaration of Interests

Cr Spears          Item 3 – Maroondah Planning Scheme – Amendment C116 Jubilee Park Heritage and Neighbourhood Character Planning Controls

                          Reason: Cr Spears currently resides in the Heritage listed area

Confirmation of MinuTes

 

Moved Cr M Macdonald, Seconded Cr Symon                                                    1/18

That the minutes of the Ordinary Council Meeting held on MONDAY, 18 December 2017 be confirmed.

Carried

 

 

 

CHANGE IN Order of Business

Moved Cr Steane, Seconded Cr Spears                                                                2/18

THAT THE ORDER OF BUSINESS BE ALTERED TO DEAL WITH Item 8 documents for sealing

Carried

 

 

Documents for Sealing

 

Letters Under Seal - Recognition of 2018 Australia

Day Honours                                                                                                                ITEM 1

Moved Cr Steane, Seconded Cr Dib                                                                         3/18

That council signs and seals LETTERs OF CONGRATULATIONS IN RECOGNITION OF THE 2018 AUSTRALIA DAY HONOURS AWARDED TO Ms karen maree gooden and mr raymond william purdey, recipients of the public service medal (pSM) and Mrs lavinIa june petrie, recipient of the order of australia medal (OAM) in the General Division

 

Carried

  

 

Suspension of Standing Orders

Moved Cr Steane, Seconded Cr Dib                                                                         4/18

THAT STANDING ORDERS BE SUSPENDED for the mayor to present the letters under seal

Carried

Presentation

The Mayor presented Letters Under Seal to the following recipients of the 2018 Australia Day Honours:

·                Mrs Karen Maree Gooden

·                Mr Raymond William Purdey

·                Mrs Lavinia Petrie

Resumption of Standing Orders

Moved Cr Steane, Seconded Cr P Macdonald                                                    5/18

THAT STANDING ORDERS BE RESUMED

Carried

 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Dib, Seconded Cr Marks                                                                          6/18

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Lamont, Symon, Steane, Spears, P Macdonald, M Maconald, Graham and Dib

 

 

Cr Nora Lamont (Mayor)

 

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

17/01          Jubilee Park Stage 2 report to community at Realm

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

18/01          ‘Maroondah's Bushland Treasures’ Official Opening at Maroondah Federation                Estate

21/01          Ringwood Spiegeltent ‘Dolly Diamond Show’

25/01          Ainslie Park Dinner

26/01          Maroondah Australia Day Celebrations

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16/02          Maroondah Chinese Seniors celebrate Chinese New Year

16-18/02     Councillor Conference – San Remo

19/02          Ringwood Probus Club Presentation

19/02          Meeting with resident in Main St, Croydon

 

 

Cr Mike Symon (Deputy Mayor)

 

6-8/11/17    Australian Local Government Association National Roads & Transport Congress            2017 (Tabled Conference Report) – eClip Reference # S18/7180

22/12          Council Employee Christmas Function

17/01          Jubilee Park Stage 2 Report and Meeting Community at Realm

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

18/01          ‘Maroondah's Bushland Treasures’ Official Opening at Maroondah Federation                Estate

20/01          Ringwood Spiegeltent ‘Circus Oz’

23/01          Australian Institute of Company Directors (AICD) - 2018 ‘The Year Ahead’                      Webinar

26/01          Maroondah Australia Day Celebrations

01/02          Eastern FM Radio Broadcast

03/02          Dandenong City Council's ‘Pop Up Drive Thru Recycling Day’

22/01          Grand Opening of Maroondah Handicrafts at Ringwood Craft Shop

05/02          Site visit prior to Public Consultation: 60 Charter St, Ringwood

07/02          Meeting to discuss components of the Jubilee Park Heritage & Neighbourhood               Character Study

07/02          Public Consultation: 60 Charter St, Ringwood

07/02          Maroondah Photographic Society BBQ

08/02          Municipal Association of Victoria (MAV) – Metro Eastern Regional Meeting at                  Whitehorse City Council

08/02          Local Government Bill Exposure Draft – MAV Consultation Session

08/02          Sage Hotel Ringwood Official Launch Event

13/02          Draft Rating Strategy Public Hearing

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

15/02          Metropolitan Local Government Waste Forum (MWRRG) – Kerbside Recycling Briefing for               Councils and Officers

16-18/02     Councillor Conference – San Remo

19/02          Meeting with resident at Nigel Crt, Ringwood

20/02          Zomi National Day 70th Anniversary

21/02          Local Government Working Group Meeting about Gambling

 

 

Cr Rob Steane

 

15/12          Depot Employee Christmas Function

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

22/12          Council Employee Christmas Function

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

24/01          Ruskin Park Residents Action Group Meeting

26/01          Maroondah Australia Day Celebrations

31/01          Public Consultation: 10 Sandhurst Grove, Croydon

06/02          Public Consultation: 14 Moore Ave, Croydon

06/02          Public Consultation: 54 Pascoe Ave, Croydon

12/02          Meeting with resident in Warranwood

13/02          Draft Rating Strategy Public Hearing

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16-18/02     Councillor Conference – San Remo

 

 

Cr Kylie Spears

 

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

19/12          Youth Services ‘2017 FReeZA Program’ Graduation Event

20/12          Farewell Morning tea for employee at Realm

22/12          Council Employee Christmas Function

22/01          HE Parker Multipurpose Complex Meeting

26/01          Maroondah Australia Day Celebrations

29/01          Public Consultation: 154 Heathmont Road, Heathmont

06/02          Maroondah Business Advisory Committee: Key Theme Discussions

07/02          Mullum Ward Public Consultation: 60 Charter Street, Ringwood

08/02          Local Government Bill Exposure Draft - Consultation Session

08/02          Sage Hotel Ringwood Official Launch Event

13/02          ‘Pancake Day’ at Glen Park Community Centre

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16-18/02     Councillor Conference – San Remo

19/02          Heathmont Uniting Church Community Annual General Meeting

22/02          Eastern Regional Libraries Corporation Board Meeting

24/02          South Croydon Ladies ‘Pink Stumps’ Cricket Day

27/02          Ringwood Spiegeltent Event

 

 

Cr Paul Macdonald

 

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

22/12          Council Employee Christmas Function

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

26/01          Maroondah Australia Day Celebrations

29/01          Public Consultation: 154 Heathmont Road, Heathmont

08/02          Sage Hotel Ringwood Official Launch Event

12/02          Meeting with resident in Warranwood

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16/02          Funeral Service for Georgina Middleton (Wife of former Croydon Mayor Don                    Middleton)

16-18/02     Councillor Conference – San Remo

24/02          South Croydon Ladies ‘Pink Stumps’ Cricket Day

 

 

Cr Michael Macdonald

 

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

22/12          Council Employee Christmas Function

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

24/01          Ruskin Park Residents Action Group Meeting

26/01          Maroondah Australia Day Celebrations

31/01          Public Consultation: 10 Sandhurst Grove, Croydon

13/02          Meeting with resident in Croydon

15/02          Eastern Transport Coalition Meeting

16-18/02     Councillor Conference – San Remo

 

 

Cr Marijke Graham

 

19/12          Youth Services ‘2017 FReeZA Program’ Graduation Event

17/01          Ringwood Spiegeltent Opening Night Gala Presentation

18/01          ‘Maroondah's Bushland Treasures’ Official Opening at Maroondah Federation                Estate

24/01          Ruskin Park Residents Action Group Meeting

26/01          Maroondah Australia Day Celebrations

31/01          Public Consultation: 10 Sandhurst Grove, Croydon

01/02          Eastern Alliance for Greenhouse Action Group (EAGA) Meeting

04/02          Eastern Pregnancy & Baby Expo run by Heartfelt

05/02          Maroondah Healthy Ageing Network Meeting

06/02          Public Consultation: 14 Moore Ave, Croydon

06/02          Public Consultation: 54 Pascoe Ave, Croydon

07/02          City of Wellbeing Steering Committee Meeting

12/02          Meeting with resident in Warranwood

13/02          Eastern Melbourne Primary Health Network (EMPHN) ‘Place-based Suicide                    Prevention Trials Phase two: Consolidation’

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16-18/02     Councillor Conference – San Remo

22/02          Eastern Regional Libraries Corporation Board Meeting

24/02          South Croydon Ladies ‘Pink Stumps’ Cricket Day

 

 

Cr Tony Dib

 

19/12          Funeral Service for the daughter of former Councillor Christina Gleeson

22/12          Council Employee Christmas Function

26/01          Maroondah Australia Day Celebrations

13/02          Meeting with Elisha Care Community Church

14/02          Exhibition Opening – ‘Celebrating 40 years of Wyreena’

16-18/02     Councillor Conference – San Remo

19/02          Meeting with resident re: Planning issue

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr M Macdonald, Seconded Cr Graham                                                  7/18

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 18 December 2017, 5 February 2018 and 17 & 18 February 2018

 

Carried

 

 

Financial Report: Six Months Ending 31 December 2017                            ITEM 3

Moved Cr Steane, Seconded Cr Marks                                                                  8/18

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2017.

 

Carried

 

 

E-Waste Ban and Banning of Single Use Lightweight

Shopping Bags                                                                                                             ITEM 4

Moved Cr M Macdonald, Seconded Cr Symon                                                    9/18

That COUNCIL ENDORSE THE MAV SUBMISSIONS FOR THE E-WASTE BAN AND REDUCING THE IMPACTS OF PLASTICS ON THE VICTORIAN ENVIRONMENT

 

Carried

 

 

 

 

 

Councillors Quarterly Expense and Reimbursement

Report - October to December 2017                                                                  ITEM 5

Moved Cr Dib, Seconded Cr Spears                                                                      10/18

That COUNCIL NOTES THE COUNCILLORS EXPENSE AND REIMBURSEMENT REPORT FOR OCTOBER TO DECEMBER 2017

 

Carried

 

 

Local Government Bill - Exposure Draft                                                       ITEM 6

Moved Cr Marks, Seconded Cr Spears                                                               11/18

THAT

1.    a formal submission to the Local Government Bill EXPOSURE DRAFT, REFLECTING COUNCIL’S VIEWS AS ATTACHED TO THIS REPORT, BE PREPARED AND SUBMITTED WITH LOCAL GOVERNMENT VICTORIA

2.    Council conveys its views on the Local Government Bill Exposure Draft to all local State Members of Parliament

 

Carried

 

 

Director Operations, Assets & Leisure

 

Community Facilities Dedication Nomination                                                ITEM 1

Moved Cr Marks, Seconded Cr Symon                                                                 12/18

that council SUPPORTs the following nomination to proceed to the consultation phase of the Community Facilities Dedication Process:

 

1.       the main oval at mullum mullum reserve, ringwood be named The David Jamieson Oval

 

Carried

 

 

Community Assistance Fund                                                                                  ITEM 2

Moved Cr Steane, Seconded Cr Graham                                                             13/18

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

Carried

Councillors who spoke to the motion – Cr Steane

 

 

 

 

Director Strategy & Community

 

Council Plan 2017-2021 (Year 1: 2017/18) - Progress

Report as at 31 December 2017                                                                             ITEM 1

Moved Cr Graham, Seconded Cr M Macdonald                                                14/18

That COUNCIL NOTES THE PROGRESS MADE TOWARDS THE DELIVERY OF 2017/18 PRIORITY ACTIONS WITHIN THE COUNCIL PLAN 2017-2021 AS AT 31 DECEMBER 2017

 

Carried

 

 

Local Government Performance Reporting

Framework - Quarter 2 Results 2017/18                                                           ITEM 2

Moved Cr P Macdonald, Seconded Cr Spears                                                  15/18

That COUNCIL NOTES THE REPORT ON LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATORS FOR THE FIRST SIX MONTHS OF THE 2017/18 FINANCIAL YEAR.

 

Carried

 

Conflict of Interest:

At the commencement of the meeting Cr Spears declared a Conflict of Interest in Item 3.

Cr Spears left the Council Chamber at 8:13pm prior to consideration of the item.

 

Maroondah Planning Scheme - Amendment C116

Jubilee Park Heritage and Neighbourhood Character

Planning Controls                                                                                                   ITEM 3

Moved Cr Symon, Seconded Cr Marks                                                                 16/18

That Council

1.       notes the recommendations of the jubilee park heritage and neighbourhood study, final report FEBRUARY 2018 context pty ltd contained in attachment 1

2.       seeks authorisation from the minister for planning under section 8A of the planning and environment act 1987 to prepare and exhibit amendment c116 to the maroondah planning scheme generally in accordance with attachment 2

 

Carried

Councillors who spoke to the motion – Cr Symon

  

Cr Spears returned to the Council Chamber at 8:17pm, following consideration of Item 3.

 

motions to review

Nil

Late ItemS

The Chief Executive Officer gave notice of a Late Item, which due to its confidential nature, is to be considered In Camera: Contract 20601 Receipt, Sorting and Marketing of Recyclables – Variation to Contract

Requests / Leave of Absence

LEAVE OF ABSENCE

Cr M Macdonald requested Leave of Absence for 6 weeks to coincide with the birth of his first child.

                                                                                                                                            ITEM 1

Moved Cr Steane, Seconded Cr Marks                                                                17/18

THAT COUNCILLOR M MACDONALD BE GRANTED LEAVE OF ABSENCE FROM 27 FEBRUARY 2018 TO 10 APRIL 2018

Carried

In Camera

Moved Cr Dib, Seconded Cr Spears                                                   18/18

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON, INCLUDING CONSIDERATION OF LATE ITEM: CONTRACT 20601 RECEIPT, SORTING AND MARKETING OF RECYCLABLES – VARIATION TO CONTRACT

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Operations, Assets & Leisure

 

Tender Evaluation Report - Contract 20859 Minor

Stormwater Drainage Maintenance                                                                 ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 


 

 

 

Evaluation Report - Contract EC8310-2018 Supply of

Electricity to Unmetered Public Lighting Sites

(through MAV Procurement)                                                                                ITEM 2

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

Director Strategy & Community

 

Evaluation Report - Contract CT5388 Energy

Performance Contracts                                                                                       ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

  

 

LATE ITEM – IN CAMERA

 

Director Corporate services

 

CONTRACT 20601 RECEIPT, SORTING AND MARKETING OF RECYCLABLES - VARIATION OF CONTRACT                                                                                            ITEM 1

THIS RESOLUTION AND/OR REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY

 

 

The open forum closed at 8:20pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………