2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

18 September 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                         18 September 2017

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 18 September 2017 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)               Arrabri Ward

Cr Nora Lamont (Deputy Mayor)    Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Adam Todorov                            Acting Director Operations, Infrastructure &      Leisure

Stephen Onans                          Team Leader Governance

 

The prayer was read by Pastor Peter Keep, Ringwood Community Church

 

The Acknowledgement of Country was read by the Mayor.

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

Apologies

Cr Samantha Marks                   Mullum Ward (Leave of Absence)

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Lamont, Seconded Cr Spears                                                           122/17

That the minutes of the Ordinary Council Meeting held on Monday, 28 August 2017 be confirmed.

 

Carried

 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Steane, Seconded Cr M Macdonald                                               123/17

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED

BY COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Lamont, Symon, Steane,
Spears, P Macdonald, M Macdonald and Graham

 

Cr Dib (Mayor)

 

29/08          Meeting with the Hon Michael Sukkar MP

30/08          Maroondah Leader Media Briefing

30/08          Green Army Meet and Greet with the Hon Michael Sukkar MP

30/08          Audit & Risk Advisory Committee Meeting

30/08          HE Parker Multi Sports Complex - Community Engagement

31/08          Meals on Wheels Photo Opportunity

01/09          Meeting with Mr Shaun Leane MLC

02/09          Chin Community Celebrates their New Shared Home - The Coppersmith                         Pavillion, East Ringwood Reserve

04/09          Meeting with Elishacare

05/09          Australian Red Cross Croydon Branch 60th Birthday Celebrations

05/09          Mayoral visit to Bayswater North Primary School

08/09          Irabina Autism Services AFL Grand Final Luncheon

10/09          Community Planting Day at HE Parker Reserve

15/09          Municipal Association Victoria Metro East Representatives, Mayors & CEO                     session

16/09          Ringwood Croquet Club Season Opening Day

17/09          Ringwood Diving Club Open Day at Aquanation

 

 

Cr Lamont (Deputy Mayor)

 

16/09          Ringwood Croquet Club Season Opening Day

17/09          Ringwood Diving Club Open Day at Aquanation

17/09          Maroondah District Scouts Special Youth and Adult Award Presentation

 

 

Cr Symon

 

30/08          Audit & Risk Advisory Committee Meeting

31/08          State Memorial Service for the Hon Fiona Richardson MP

31/08          Municipal Association Victoria Transport & Infrastructure Committee

31/08          Eastern Metro Partnership Annual Assembly

01/09          ‘Meals on Wheels’ Media Event

04/09          Australian Institute of Company Directors – ‘Preparing for Success’ e-Learning               Training Course

04/09          Australian Institute of Company Directors – ‘The Director Mindset’ e-Learning                 Training Course

04/09          Australian Institute of Company Directors – ‘Interpreting Financial Statements’

                   e-Learning Training Course

06/09          Australian Institute of Company Directors - Company Directors Course Day 1

06/09          Summer Sporting Forum at Karralyka

08/09          Australian Institute of Company Directors ‘Changing Responsibilities for                           Whistleblowing Procedures’ Webinar

11/09          ‘Automation and the Future of Work’ - Parliament House

11/09          House of Representatives Question Time – Parliament House

12/09          Victoria Grants Commission Regional Information Session

13/09          Australian Institute of Company Directors Course - Day 2

13/09          Heatherdale Community Action Group Annual General Meeting & Election of                  New Committee

14/09          Annualised Centralised Valuations Consultation Session

15/09          Municipal Association Victoria Metro East Representatives, Mayors & CEO's                  Session

16/09          Ringwood Croquet Club Season Opening Day

17/09          Maroondah District Scouts Special Youth and Adult Award Presentation

17/09          Ringwood Diving Club Open Day at Aquanation


Cr Symon tabled the report on Councillors attendance at the National General Assembly of Local Government held in Canberra from 18 – 21 June 2017

 

 

Cr Steane

 

Spoke of his experience of observing a sky rail network in Dubai, whilst on a recent trip overseas.

 

Cr Steane also made reference to the decision of Victorian Civil and Administrative Tribunal (VCAT) for 19 Pascoe Avenue Croydon, dated 18 September 2017, which upheld Councils decision to reject the multi-unit development application.

 

 

Cr Spears

 

29/09          Meeting with Heathmont Historical Society

30/09          Local Government Act Review - Information Session

30/08          HE Parker Multi Sports Complex - Community Engagement

01/09          ‘Meals on Wheels’ Media Event

02/09          'Tapestry' Show at Karralyka

06/09          Summer Sporting Forum at Karralyka

08/09          Irabina Autism Services AFL Grand Final Luncheon

14/09          Glen Park Community Pantry Opening

26/08          HE Parker Community Engagement on Saturday

 

 

 

Cr P Macdonald

 

29/08          Maroondah Environment Advisory Committee Meeting

30/08          ‘Thirty Nine’ Performance by Fresh Theatre at Realm

31/08          ‘Meals on Wheels’ Media Event

31/08          Eastern Metropolitan Partnership Annual Assembly

07/09          Eastern FM Radio Broadcast

07/09          Eastern Affordable Housing Alliance Executive Meeting

10/09          Community Planting Day at HE Parker Reserve

13/09          Book Launch at Maroondah Sports Club, Author Mr Les Twentyman

14/09          Glen Park Community Pantry Opening

16/09          Mullum Mullum Indigenous Gathering Place Gala Dinner

17/09          Heathmont Football Club Grand Final

 

 

Cr M Macdonald

 

02/09          Theatre Event at Karralyka

17/09          Heathmont Football Club Grand Final

 

 

Cr Graham

 

29/08          Maroondah Environment Advisory Committee Meeting

31/08          Eastern Regional Libraries Special Event with a Prize Winning Author

06/09          City of Wellbeing Steering Committee Meeting

13/09          Book Launch at Maroondah Sports Club, Author Mr Les Twentyman

 

 

GRAFFITI – RAIL BRIDGE MOUNT DANDENONG ROAD, CROYDON

The Mayor took the opportunity of referring to recent questions being posed in the media on the issue of graffiti and the railway bridge, then proceeded to provide an update on the matter, advising that Council had been successful in its advocacy to Metro Trains Melbourne and Public Transport Victoria in seeking to have the illegal graffiti removed from the railway bridge at Mount Dandenong Road in Croydon.

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Lamont, Seconded Cr Graham                                                          124/17

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 28 August 2017 and 4 September 2017

 

Carried

 

 

 

 

 

 

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr M Macdonald, Seconded Cr P Macdonald                                   125/17

That COUNCIL RECEIVES AND NOTES MINUTES OF THE METROPOLITAN LOCAL GOVERNMENTS’ WASTE FORUM HELD ON 10 AUGUST 2017

 

Carried

 

 

Municipal Association of Victoria State Council Meeting
 - Motions                                                                                                                       ITEM 4

Moved Cr Dib, Seconded Cr Lamont                                                                    126/17

THAT COUNCIL

 

1.       SUBMITS THE FOLLOWING FIVE MOTIONS ON BEHALF OF MAROONDAH CITY COUNCIL FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING:

 

i.        PROGRAM FOR YOUNGER PEOPLE - PYP

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS UPON THE STATE GOVERNMENT TO COMMIT TO FUNDING THE CURRENT PROGRAM FOR YOUNGER PEOPLE (PYP) AFTER JUNE 2019.

 

ii.       SUGAR SWEETENED DRINKS

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL REITERATES TO THE STATE GOVERNMENT THE IMPORTANCE OF WORK BEING UNDERTAKEN BY LOCAL AND STATE GOVERNMENT TO REDUCE THE CONSUMPTION OF SUGAR SWEETENED DRINKS AS A POPULATION LEVEL INTERVENTION TO REDUCE OBESITY AND ASSOCIATED BURDENS OF DISEASE.

 

iii.      COST SHIFTING – BUILDING ACT AND REGULATIONS – LOCAL GOVERNMENT IMPACTS

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING CALLS UPON THE STATE GOVERNMENT TO ENSURE THAT THE RECENT AMENDMENTS TO BOTH THE BUILDING ACT AND BUILDING REGULATIONS DO NOT CREATE A FINANCIAL IMPOST UPON THE LOCAL GOVERNMENT SECTOR IN TERMS OF COST SHIFTING RESULTING IN THE ROLE OF MONITORING AND COMPLIANCE OF BUILDING WORKS BEING TRANSFERRED FROM THE VICTORIAN BUILDING AUTHORITY TO COUNCILS.

 

iv.      MODEL ACCOUNTS – ANNUAL FINANCIAL REPORT TEMPLATE

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING CALLS UPON THE STATE GOVERNMENT TO ENSURE THAT THE LOCAL GOVERNMENT ANNUAL FINANCIAL REPORT TEMPLATE, NOTE 17 ‘CASH AND CASH EQUIVALENTS’ AND NOTE 18 ‘OTHER FINANCIAL ASSETS’ BE AMENDED TO REFLECT A MORE ACCURATE PRESENTATION OF THE NOTES AND OVERALL POSITION.

 

v.       MAINTENANCE OF STATE GOVERNMENT ASSETS

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS UPON THE STATE GOVERNMENT TO ENSURE THAT THE MAINTENANCE AND UPKEEP OF STATE GOVERNMENT OWNED AND/OR MANAGED ASSETS BE ADEQUATELY FUNDED SO THAT EXPECTED COMMUNITY STANDARDS ARE ABLE TO BE ACHIEVED.

 

 

2.   AUTHORISES THE MAYOR, CR SYMON AND THE CHIEF EXECUTIVE OFFICER TO CONSIDER THE MERITS AS TO MAROONDAH SUPPORTING ANY MOTIONS CIRCULATED BY REGIONAL COUNCILS.

 

Carried

 

 

Audit & Risk Advisory Committee Report                                                        ITEM 5

Moved Cr Symon, Seconded Cr Spears                                                             127/17

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY 30 AUGUST 2017

 

Carried

 

 

ACTING Director Operations, Infrastructure & Leisure

 

Special Committees of Council Instrument of Delegation                   ITEM 1

Moved Cr P Macdonald, Seconded Cr Spears                                                128/17

That COUncil

1.       REVOKES THE EXISTING INSTRUMENTS OF DELEGATION FOR THREE (3) OF COUNCIL’S SPECIAL COMMITTEES OF COUNCIL

 

2.       REVOKES ITS RESOLUTION MADE AT THE COUNCIL MEETING ON 25 AUGUST  2014 ESTABLISHING THE WARRANWOOD RESERVE SPECIAL COMMITTEE OF COUNCIL, WARRIEN RESERVE SPECIAL COMMITTEE OF COUNCIL & RINGWOOD ATHLETIC CENTRE SPECIAL COMMITTEE OF COUNCIL

 

 

3.       IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 86(1) OF THE LOCAL GOVERNMENT ACT 1989 (THE ACT) ESTABLISHES THE FOLLOWING SPECIAL COMMITTEES OF COUNCIL EFFECTIVE FROM THE DATE OF THIS RESOLUTION

 

i.        RINGWOOD ATHLETIC CENTRE SPECIAL COMMITTEE OF COUNCIL

ii.       WARRIEN RESERVE SPECIAL COMMITTEE OF COUNCIL

iii.      WARRANWOOD RESERVE SPECIAL COMMITTEE OF COUNCIL

4.       IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 86(3) OF THE ACT DELEGATES TO THE COMMITTEE THE FUNCTIONS, DUTIES AND POWERS SET OUT IN THE ATTACHED INSTRUMENT OF DELEGATION (THE INSTRUMENT) SUBJECT TO THE EXCEPTIONS, CONDITIONS AND LIMITATIONS SET OUT IN THE SCHEDULE TO THE INSTRUMENT

 

5.       EXTEND FOR A TWELVE (12) MONTH PERIOD, THE EXISTING INSTRUMENT OF DELEGATION FOR CHEONG PARK SPECIAL COMMITTEE OF COUNCIL MADE BY COUNCIL RESOLUTION ON 25 AUGUST  2014

 

Carried

 

 

Maroondah Festival 2017                                                                                        ITEM 2

Moved Cr Graham, Seconded Cr Steane                                                           129/17

That COUNCIL

1.       IN ACCORDANCE WITH THE PROVISIONS OF SCHEDULE 11, CLAUSE 10(b) OF THE LOCAL GOVERNMENT ACT 1989, RESOLVES TO TEMPORARILY CLOSE THE FOLLOWING ROADS ON SUNDAY 12 NOVEMBER 2017, FROM 6.00AM TO 8.00PM

i.        Norton Road - Mt Dandenong Road to Jesmond Road

ii.       Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the aquahub car park

2.       SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3.       PROHIBITS THE CONSUMPTION OR POSSESSION OF OPENED CONTAINERS OF ALCOHOL ON SUNDAY 12 NOVEMBER 2017, AT the FESTIVAL

4.       PROHIBITS SMOKING ON SUNDAY 12 NOVEMBER 2017, AT the FESTIVAL

5.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH FESTIVAL ON SUNDAY 12 NOVEMBER 2017 BETWEEN 10.00A.M. AND 6.00P.M. IN THE FOLLOWING AREAS

i.        TOWN PARK

ii.       NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

iii.      CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF aquahub CAR PARK)

6.       PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT AND DOG BAN ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

Carried

 

Director Planning & Community

 

Maroondah City Council Annual Report 2016/17                                          ITEM 1

Moved Cr Lamont, Seconded Cr M Macdonald                                               130/17

That COUNCIl

1.       NOTEs THE PREPARATION OF THE ANNUAL REPORT 2016/17

2.       ENDORSES THE ANNUAL REPORT 2016/17 FOR SUBMISSION TO THE MINISTER FOR LOCAL GOVERNMENT

3.       ENSURES COPIES OF THE ANNUAL REPORT 2016/17 ARE MADE AVAILABLE FOR PUBLIC INSPECTION FROM 20 SEPTEMBER 2017 AT COUNCIL SERVICE CENTRES AND ON COUNCIL’S WEBSITE

4.       WILL FORMALLY CONSIDER THE ANNUAL REPORT 2016/17 AT A COUNCIL MEETING ON MONDAY 16 OCTOBER 2017 IN ACCORDANCE WITH SECTION 134 OF THE LOCAL GOVERNMENT ACT 1989

 

Carried

 

 

Planning Scheme Amendments C96 & C97 - Ringwood East
and Heathmont Structure Plans                                                                       ITEM 2

Moved Cr P Macdonald, Seconded Cr Spears                                                131/17

That council adopts amendments c96 & c97 in accorance with the attached and submits the amendments to the minister for planning for consideration and approval

 

Carried

Councillors who spoke to the motion – Crs P Macdonald and Spears

 

 

North East Link                                                                                                           ITEM 3

Moved Cr Symon, Seconded Cr Steane                                                             132/17

That

1.       COUNCIL SUPPORTS THE nORTH east LINK PROJECT SUBJECT TO APPRORIATE TRAFFIC CONSIDERATIONS BEING APPLIED for those areas affected by the proposed route and any ancilliary works

2.       COUNCIL CALLS FOR THE GOVERNMENT TO ENSURE THAT THE ALIGNMENT SELECTED BEST MEETS THE HIGH LEVEL OBJECTIVES OF THE PROJECT, AND THE TRANSPORT INTEGRATION ACT 2010

 

3.       APPRORIATE ANCILLARY PROJECTS, SUCH AS upgraded / duplicate tunnel access to the RINGWOOD BYPASS, THE NORTHERN ARTERIAL, EASTLINK RIGHT TURN EXIT ONTO MAROONDAH HIGHWAY, RAPID BUS TRANSIT between activity centres, RAIL UPGRADES AND ACTIVE TRANSPORT BE INCLUded as needed, subject to appropriate community consultation

4.       Council provides the north east link authority with a copy of this council report, which contains its recommendations and the o’brien traffic advice dated 8 September 2017

 

Carried

DOCUMENTS FOR SEALING

Nil

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

 

In Camera

 

Moved Cr Spears, Seconded Cr M Macdonald                           133/17

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

 

 

 

 

 

ACTING Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 20844 Jubilee Oval Reconstruction       ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC, and that THIS DECISION OF CONFIDENTIALITY BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING   

 

 

 

The open forum closed at 8:41pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………