2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

28 August 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                               28 August 2017

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 28 August 2017 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)               Arrabri Ward

Cr Nora Lamont (Deputy Mayor)    Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Adam Todorov                            Acting Director Operations, Infrastructure &      Leisure

Stephen Onans                          Team Leader Governance

 

The prayer was read by Minister Troy Arnott, New Community Church

 

The Acknowledgement of Country was read by the Mayor.

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

Apologies

Cr Samantha Marks                   Mullum Ward (Leave of Absence)

Cr Rob Steane                            Wyreena Ward (Leave of Absence)

Declaration of Interests

Cr Lamont         Documents for Sealing Item 1 – New Telecommunication Lease for Vodafone Network PTY LTD at Silcock Reserve, Croydon

Reason: Cr Lamont’s husband’s business is in telecommunications.

Confirmation of MinuTes

 

Moved Cr Symon, Seconded Cr Spears                                                             103/17

That the minutes of the Ordinary Council Meeting held on Monday, 17 July 2017 be confirmed.

Carried

 

 

PUBLIC QUESTION TIME

Question: Resident Mr Bruce Dickie

“What plans are there to increase parking at HE Parker Reserve in view of the planned multimillion developments for netball and other sports?”

 

Response: Acting Director Operations, Infrastructure and Leisure

“The proposed $16.5m HE Parker Multisports Complex will contain four (4) indoor and four (4) outdoor courts, which is a reduction from the current ten (10) court setup. This court reduction will facilitate a corresponding reduction in the ‘peak’ vehicular traffic associated with netball. In addition, the provision of four (4) indoor courts will allow netball games to occur for an increased duration throughout the day and evening, which will also assist in mitigating some of the ‘peak’ traffic experienced currently. 

Accordingly, no increases to current parking provisions are proposed as part of the construction of the new HE Parker Multisports Complex. There are however, minor enhancements to the existing carpark proposed, in particular to facilitate accessibility for the new facility. In addition, further enhancements to the existing access road and carpark areas will be undertaken as part of stage 2 of the project, which will occur after the completion of the construction of the HE Parker Multisports Complex.”

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr M Macdonald                                               104/17

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Graham, M Macdonald,

Spears, Symon, Lamont and P Macdonald

 

 

Cr Tony Dib (Mayor)

 

21/07          Meeting with President of Heathmont Football Club

22/07          Opening of Juan Ford Exhibition at Realm

23/07          Maroondah Duathlon Presentation of Medals

26/07          Croydon RSL Sub-Branch Veterans Day Lunch

26/07          HE Parker Sporting Pavilion Design Meeting

26/07          Australian Citizenship Ceremony at Karralyka

23/08          Community Grants Presentation Evening

25/08          Glen Park - Opening of New Community Shed

25/08          Eastern Regional Group Mayor's & CEO's Meeting

26/08          Croydon Level Crossing Removal Consultation

26/08          HE Parker Multi Sports Complex - Community Engagement

 

 

 

Cr Marijke Graham

 

19/07          Maroondah Business Network Meeting

26/07          Croydon Rotary Primary School Speech Competition

270/7          Wyreena Ward Councillors - Silcock Pavilion Redevelopment Meeting

02/08          City of Wellbeing Steering Committee Meeting

02/08          Maroondah in Focus photo with Wellbeing Committee

07/08          Maroondah Partners in Community Wellbeing Committee Meeting

08/08          2017 BizWeek Networking Event at The Public Brewery, Croydon

10/08          Eastern Alliance for Greenhouse Action Executive Committee Meeting at City of             Boroondara

15/08          Croydon Rotary Club Meeting and Dinner

23/08          Community Grants Presentation Evening

 

 

Cr Michael Macdonald

 

20/07          Eastern Transport Coalition Meeting at Yarra Ranges Council

26/07          Australian Citizenship Ceremony at Karralyka

03/08          Eastern FM Radio Broadcast

03/08          Meeting with Wesley Mission Ringwood

09/08          Mooroolbark Scout Group Annual Reporting & Presentation Evening

10/08          Photo for Maroondah in Focus at Croydon Railway Station

Cr M Macdonald tabled a report on his attendance at the Local Government Pro 2017 National Congress and Business Expo in Hobart, Tasmania from 22-24 May 2017

 

 

Cr Kylie Spears

 

19/07          HE Parker Multipurpose Complex Meeting

19/07          Maroondah Business Network Meeting

20/07          Disability Advisory Committee Meeting

22/07          Heathmont Tennis Club Annual General Meeting

22/07          Opening: Juan Ford Exhibition at Realm

25/07          Croydon Rotary Primary School Speech Competition

26/07          Australian Citizenship Ceremony at Karralyka

27/07          Grand Opening: ‘Hungry 4 Success’ Cafe at Federation Estate

27/07          Ringwood East Residents Action Group Meeting

28/07          Sport and Life Training July Breakfast

30/07          Croydon City Arrows Heart Foundation Fundraiser

01/08          ‘Homeward Bound - A Walk to End Homelessness’ at Ringwood Lake

02/08          Chaired Ringwood East Senior Citizens Annual General Meeting

02/08          HE Parker Multipurpose Complex Meeting

07/08          2017 BizWeek Eastland Experience at Hoyts Cinemas

08/08          2017 BizWeek Networking Event at The Public Brewery, Croydon

08/08          Ringwood East Residents Action Group Meeting

10/08          Opening: ‘Gavin Fry’ Exhibition at Federation Estate

12/08          Croydon Soccer Club 60 Year Celebration

21/08          Hearing at VCAT regarding development at 1 Laurence Grove, Ringwood East

22/08          Eastern Regional Libraries 2016/17 Financial Report Briefing by Auditors

22/08          Hearing at VCAT regarding development at 1 Laurence Grove, Ringwood East

23/08          Hearing at VCAT regarding development at 1 Laurence Grove, Ringwood East

23/08          HE Parker Multipurpose Complex Meeting

23/08          Community Grants Presentation Evening

24/08          CEO Performance Review Panel at Eastern Regional Libraries

24/08          Eastern Regional Libraries Board Meeting

25/08          Glen Park - Opening of New Community Shed

26/08          HE Parker Multi Sports Complex - Community Engagement

26/08          Croydon City Arrows Soccer Club Maroondah in Focus photo

 

 

Cr Mike Symon

 

18/07          Site Visit re Proposed Footpath Works at Goldsmith Ave, Ringwood North

22/07          Opening of Juan Ford Exhibition at Realm

24/07          Maroondah in Focus Photo with ‘Friends of Mullum’

25/07          Metro East MAV Representatives, Mayor's & CEO's session at Manningham                  Council

26/07          Australian Citizenship Ceremony at Karralyka

27/07          Grand Opening: ‘Hungry 4 Success’ Cafe at Federation Estate

01/08          ‘Homeward Bound - A Walk to End Homelessness’ at Ringwood Lake

03/08          MAV Metropolitan Forum and Dinner

05/08          Norwood Junior Football Club President's lunch

07/08          2017 BizWeek Eastland Experience at Hoyts Cinemas

08/08          Meeting at Parliament House with The Hon James Merlino MP, State Member                for Monbulk

09/08          Heatherdale Community Action Group Meeting

10/08          Gavin Fry Exhibition Opening at Federation Estate

12/08          North East Link Information Session

16/08          Local Government Working Group on Gambling Meeting at Victorian Local                      Government Association

16/08          Audit & Risk Advisory Committee Meeting

17/08          Public Consultation: 175 Wonga Rd, Ringwood

17/08          Public Consultation: 85 Wonga Rd, Ringwood

23/08          Community Grants Presentation Evening

25/08          Glen Park - Opening of New Community Shed

26/08          HE Parker Multi Sports Complex - Community Engagement

26/08          Official Opening of the Alfresco Area at Ringwood Bowls Club

 

 

Cr Nora Lamont (Deputy Mayor)

 

05/08          Norwood Junior Football Club President's Lunch

17/08          Public Consultation: 175 Wonga Rd, Ringwood

17/08          Public Consultation: 85 Wonga Rd, Ringwood

23/08          Community Grants Presentation Evening

 

 

Cr Paul Macdonald

 

23/07          Maroondah Duathlon Presentation of Medals

26/07          Croydon RSL Sub-Branch Veterans Day Lunch

26/07          HE Parker Sporting Pavilion Design Meeting

27/07          Grand Opening: Hungry 4 Success Cafe at Federation Estate

28/07          Community Forum: Population Policy Taskforce led by The Hon Matthew Guy                MP

01/08          ‘Homeward Bound - A Walk to End Homelessness’ at Ringwood Lake

07/08          2017 BizWeek Eastland Experience at Hoyts Cinemas

08/08          2017 BizWeek Networking Event at The Public Brewery

16/08          Showcase: Local Government Innovation in Preventing Violence Against Women

18/08          Meeting with The Hon David Hodgett MP

23/08          Community Grants Presentation Evening

24/08          Eastern Regional Libraries Board Meeting

25/08          Glen Park - Opening of New Community Shed

Cr P Macdonald tabled a report on his attendance at the Local Government Pro 2017 National Congress and Business Expo in Hobart, Tasmania from 22-24 May 2017

 

 

Cr Rob Steane (Submitted prior to the meeting)

 

19/07          Maroondah Business Network Meeting

26/07          Australian Citizenship Ceremony at Karralyka

27/07          Wyreena Ward Councillors - Silcock Pavilion Redevelopment Meeting

18/08          Meeting with The Hon David Hodgett MP

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr P Macdonald, Seconded Cr Graham                                              105/17

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 17 July 2017 and 7 August 2017

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Lamont, Seconded Cr Spears                                                           106/17

 

That COUNCIL RECEIVES AND NOTES MINUTES OF THE

1.       Maroondah Community Safety committee held on 26 June 2017

2.       MAROONDAH PARTNERS IN COMMUNITY WELLBEING COMMITTEE HELD ON THE 7 AUGUST 2017

 

Carried

 

 

Audit & Risk Advisory Committee Report                                                        ITEM 4

Moved Cr Symon, Seconded Cr P Macdonald                                                 107/17

THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON Wednesday 16 AUGUST 2017.

 

Carried

 

 

Approval in Principle of 2016/2017 Annual Financial Report
& Annual Performance Statement                                                                     ITEM 5

Moved Cr Symon, Seconded Cr Spears                                                             108/17

 

That COUNCIL

1.    APPROVES IN PRINCIPLE THE 2016/17 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH THE PROVISIONS OF SECTION 132(2) OF THE LOCAL GOVERNMENT ACT 1989

 

2.    AUTHORISES THE MAYOR COUNCILLOR DIB AND COUNCILLOR SYMON AS AUDIT AND RISK ADVISORY COMMITTEE MEMBERS, TO SIGN THE CERTIFICATION OF THE 2016/17 ANNUAL FINANCIAL REPORT AND THE ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989

 

3.    AUTHORISES MR ANTONIO ROCCA AS PRINCIPAL ACCOUNTING OFFICER TO MAKE, WITHOUT FURTHER FORMAL NOTIFICATION TO COUNCIL, NON-MATERIAL CHANGES TO THE 2016/17 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT WHICH HAVE PREVIOUSLY BEEN APPROVED IN PRINCIPLE BY COUNCIL IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989

 

Carried

 

ACTING Director Operations, Infrastructure & Leisure

 

Community Assistance Fund                                                                                  ITEM 1

Moved Cr Graham, Seconded Cr Lamont                                                          109/17

 

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

 

Carried

 

 

Capital Works Quarterly Report  - 
Fourth Quarter 2016/2017                                                                                       ITEM 2

Moved Cr P Macdonald, Seconded Cr Spears                                                110/17

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE STATUS OF CAPITAL WORKS PROJECTS FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017

 

Carried

 

 

 

Maroondah Sports Demand Analysis                                                               ITEM 3

Moved Cr Lamont, Seconded Cr P Macdonald                                               111/17

 

That COUNCIL RECEIVES AND NOTES THIS REPORT

 

Carried

 

 

Director Planning & Community

 

Solar Savers Program:  Proposed Special Charge Scheme
For Solar Savers Households                                                                            ITEM 1

Moved Cr Lamont, Seconded Cr P Macdonald                                               112/17

 

That COUNCIL

1.       gives notice of its intention to declare a special charge in accordance with section 163 of the Local Government Act 1989 (Act) as follows:

i.        A special charge is declared for the period commencing on 1 July 2018, the day on which Council issues a notice levying payment of the special rate and concluding on the tenth anniversary of that day.

ii.       The special charge be declared for the purpose of defraying any expense incurred by Council in relation to the provision of solar energy systems on residential properties participating in the Solar Savers scheme, which project:

-      Council considers is or will be a special benefit to those persons required to pay the special charge (and who are described in succeeding parts of this resolution); and

-      arises out of Council's functions of advocating and promoting proposals which are in the best interests of the community and ensuring the peace, order and good government of Council's municipal district.

iii.      The total:

-      cost of performing the function described in paragraph 1(ii) of this resolution be recorded as $49,787.09; and

-      amount for the special charge to be levied be recorded as $49,787.09, or such other amount as is lawfully levied as a consequence of this resolution.

iv.      The special charge be declared in relation to all rateable land described in the table included as Attachment B to this report, in the amount specified in the table as applying to each piece of rateable land.

v.       The following be specified as the criteria which form the basis of the special charge so declared:

-      Ownership of any land described in paragraph 1(iv) of this resolution.

vi.      The following be specified as the manner in which the special charge so declared will be assessed and levied:

-      a special charge calculated by reference to the size of the solar energy system being installed and the particular costs of installation at each property participating in the Solar Savers scheme, in respect of which a Householder Agreement has been executed, totalling $49,787.09, being the total cost of the scheme to Council;

-      to be levied each year for a period of 10 years.

vii.     Having regard to the preceding paragraphs of this resolution and subject to section 166(1) of the Act, it be recorded that the owners of the land described in paragraph 1(iv) of this resolution will, subject to a further resolution of Council, pay the special charge in the amount set out in paragraph 1(vi) of this resolution in the following manner:

-      payment annually by a lump sum on or before one month following the issue by Council of a notice levying payment under section 163(4) of the Act; or

-      payment annually by four instalments to be paid by the dates which are fixed by Council in a notice levying payment under section 163(4) of the Act.

2.       considers that there will be a special benefit to the persons required to pay the special charge because there will be a benefit to those persons that is over and above, or greater than, the benefit that is available to persons who are not subject to the proposed special charge, as a result of the expenditure proposed by the special charge, in that the properties will have the benefit of a solar energy system being installed.

3.       for the purposes of having determined the total amount of the special charge to be levied:

i.        considers and formally records that only those rateable properties included in the Solar Saver scheme as proposed will derive a special benefit from the imposition of the special charge, and there are no community benefits to be paid by Council; and

ii.       formally determines for the purposes of section 163(2)(a), (2A) and (2B) of the Act that the estimated proportion of the total benefits of the special charge to which the performance of the function or the exercise of the power relates (including all special benefits and community benefits) that will accrue as special benefits to the persons who are liable to pay the special charge is 100%.

4.       Gives Public notice in THe age newspaper and the Maroondah Leader newspaper of Council's intention to declare, at its ordinary meeting to be held on 16 october 2017, the special charge in the form set out above.

5.       determines that Separate letters, enclosing a copy of this resolution, Attachment C to this report and the public notice referred to in paragraph 4 of this resolution, are to be sent to the owners of the properties included in the scheme, advising of Council’s intention to levy the special charge, the amount for which the property owner will be liable, the basis of calculation of the special charge, and notification that submissions and/or objections in relation to the proposal will be considered by Council in accordance with sections 163A, 163B and 223 of the Act.

6.       convenes a committee comprising crs Lamont, Graham and P Macdonald for the purposes of Hearing of Submissions, at a date and time to be fixed, to hear persons who, in their written submissions made under section 223 of the Act, advise that they wish to appear in person, or to be represented by a person specified in the submission, at a meeting in support of their submission.

7.       authorises the chief executive officer or his delegate to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under sections 163A, 163(1A), (1B) and (1C), 163B and 223 of the Act.

 

Carried

Councillors who spoke to the motion – Cr Graham

 

 

 

 

 

 

 

 

 

 

 

 

Surrender Of Lease Agreement And Approve New Lease - Greenwood Park Kindergarten                                                                                                              ITEM 2

Moved Cr Lamont, Seconded Cr Symon                                                             113/17

 

That council:

1.       approves the surrender of a lease agreement between maroondah city council and Greenwood Park Kindergarten

2.       Grants a lease to bestchance child family care for Greenwood park kindergarten; the principal terms being:

i.        each lease will be for an initial three (3) year period with the option for a further two (2) terms of three (3) years in accordance with council’s standard lease agreement

ii.       and bestchance child family care be charged in accordance with council’s community facilities pricing policy, endorsed 23 march 2015

3.       signs and seals all required documentation as appropriate

 

Carried

 

 

Draft Annual Report 2016/17: Part 1 - Report of Operations                ITEM 3

Moved Cr P Macdonald, Seconded Cr Spears                                                114/17

 

That COUNCIL

1.       APPROVES IN PRINCIPLE THE DRAFT Annual Report 2016/17: Part 1 – Report of Operations

2.       NOTES THE ‘DRAFT OUR ACHIEVEMENTS 2016/17’ SUMMARY DOCUMENT

3.       NOTES THAT THE FULL ANNUAL REPORT, INCLUDING AUDITED FINANCIAL STATEMENTS WILL BE PRESENTED TO COUNCIL at ITS MEETING ON 18 september 2017 ahead of submission to the minister

4.       authorises officers to carry out the statutory advertising via the print media, website and social media of council

 

Carried

 

 

 

 

 

 

 

Environmentally Sustainable Design Policy for Council
Buildings and Environmentally Sustainable Design Policy
Guidelines for Council Buildings                                                                      ITEM 4

Moved Cr Graham, Seconded Cr P Macdonald                                              115/17

 

That COUNCIl ADOpts the environmentally sustainable design policy for council buildings and the environmentally sustainable design policy guidelines for council buildings

 

Carried

Councillors who spoke to the motion – Cr Graham and Cr P Macdonald

 

 

Draft Domestic Wastewater Management Strategy                                ITEM 5

Moved Cr P Macdonald, Seconded Cr Symon                                                 116/17

 

THAT the draft domestic wastewater management strategy be placed on public exhibition from 1 September 2017 to 30 september 2017

 

Carried

 

 

Exhibition of the  Maroondah Health and Wellbeing Plan
2017-2021                                                                                                                          ITEM 6

Moved Cr Graham, Seconded Cr Spears                                                          117/17

 

That council

1.       provisionally endorses the DRAFT Maroondah Health and Wellbeing Plan 2017-2021, THAT HAS BEEN PREPARED IN ACCORDANCE WITH the Public Health Act 2008

2.       AUTHORISES THE CHIEF EXECUTIVE OFFICER TO GIVE PUBLIC NOTICE OF THE PREPARATION OF THE Maroondah Health and Wellbeing Plan 2017-2021

3.       authoriseS the release of the Maroondah Health and Wellbeing Plan 2017-2021 on public exhibition from 29 August 2017 to 25 SeptEMber 2017

 

Carried

  

 

 

 

 

 

Documents for Sealing

 

Cr Nora Lamont declared a Conflict of Interest and left the Council Chamber at 08:26pm, prior to consideration of this item.

 

New Telecommunication Lease for Vodafone Network Pty Ltd at Silcock Reserve, Croydon                                                                                                                         ITEM 1

Moved Cr M Macdonald, Seconded Cr Graham                                              118/17

That council signs and seals the lease agreement with vodafone network pty ltd for part of Council’s premises at silcock reserve, croydoN

 

Carried

 

Cr Nora Lamont returned to the Council Chamber at 08:26pm, after consideration of Documents for Sealing.

motions to review

Nil

 

Late ItemS

 

Nil

 

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Spears, Seconded Cr Graham                                       119/17

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

 

 

 

Chief Executive Officer

 

Chief Executive Officer Annual Report and Review - 2016/2017             ITEM 1

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 20840 Minor Civil Works           ITEM 1

that THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT, AT WHICH TIME THE RESOLUTION BE MADE PUBLIC, and that THIS DECISION OF CONFIDENTIALITY BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

 

 

The open forum closed at 8:27pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………