Agenda of Ordinary Council Meeting

acting DIRECTOR Corporate Services – tony rocca

Reports of Assembly of Councillors	Item 2

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community

Our Vision: Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

· the subject of a decision of the Council; or

· subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

· Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

· On-site inspections,

· Consultative Meetings with residents, developers, consultants,

· Panel Hearings conducted under s223 of the Act,

· Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration. As a means of providing this information, Assembly of Councillors briefings are conducted.

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed. This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

This report and attachments formally table the information items previously covered by Councillors.

The ‘Public Record’ of the Assembly of Councillors briefings held on 26 June 2017 and 3 July 2017 is attached for information.

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings. At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

Attachments

1.⇩	2017 June 26 - Assembly of Councillors Public Record
2.⇩	2017 July 03 - Assembly of Councillors Public Record

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 26 June 2017 and 3 July 2017

ATTACHMENT No: 1 - 2017 June 26 - Assembly of Councillors Public Record

Item 2

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

Assembly Details:

Date: Monday 26 June 2017	Time: 6:00pm	Location: Meeting Room 4, Braeside Avenue, Ringwood

Attendees:

Councillors
Cr Tony Dib, JP	Cr Michael Macdonald (entered 6.01pm)	Cr Kylie Spears
Cr Marijke Graham	Cr Paul Macdonald (entered 6:03pm)	Cr Rob Steane
Cr Nora Lamont		Cr Mike Symon

Council Officers:
Steve Kozlowski	Chief Executive Officer
Marianne Di Giallonardo	Director Corporate Services
Phil Turner	Director Planning & Community
Adam Todorov	Acting Director Operations, Infrastructure & Leisure
Andrew Fuaux	Manager Planning, Health & Local Laws Item 2
Kirsten Jenkins	Team Leader Community Health & Emergency Management Item 2
Stephen Onans	Team Leader Governance
Apologies:
Councillors:	Nil
Council Officers:	Nil

Conflict of Interest Disclosure:
Councillors:	Nil
Council Officers:	Nil

Items Discussed: ## Confidential

1	Council Meeting Agenda
2	Smoking Free Outdoor Dining
3	Croydon Grade Separation Consultation Plan
4	Planning Matters
5	Letter of Appeal Lions Club Charity Golf Day at Dorset
6	Community Assistance Fund
7	Items of a General Nature as Raised by Councillors

Record completed by:

Council Officer	Stephen Onans
Title	Team Leader Governance

ATTACHMENT No: 2 - 2017 July 03 - Assembly of Councillors Public Record

Item 2

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

Assembly Details:

Date: Monday 3 July 2017		Time: 6:00pm		Location: Meeting Room 4, Braeside Avenue, Ringwood
Attendees:

Councillors
Cr Tony Dib, JP		Cr Michael Macdonald		Cr Kylie Spears
Cr Marijke Graham		Cr Paul Macdonald		Cr Rob Steane
Cr Nora Lamont				Cr Mike Symon

Council Officers:
Steve Kozlowski		Chief Executive Officer
Marianne Di Giallonardo		Director Corporate Services
Phil Turner		Director Planning & Community
Adam Todorov		Acting Director Operations, Infrastructure & Leisure
Steve McIntosh		Acting Manager Assets Item 1
Andrew Fuaux		Manager, Planning, Health & Local Laws Item 2
Grant Meyer		Manager, Integrated Planning Item 3 & 4
Noelene Greene		Program Mngr Comm Planning & Development Item 3
Penny Moore		Community Development Officer Item 3
Tony Rocca		Manager, Finance & Governance Item 5 & 6
Elaine Matthews		Team Leader Waste & Special Projects Item 5
Stephen Onans		Team Leader Governance

Apologies:
Councillors:	Cr Samantha Marks
Council Officers:	Nil

Conflict of Interest Disclosure:
Councillors:	Cr Spears: Reason: Cr Lamont: Reason: Cr Graham: Reason:		Item 1 – Major Projects Update – relating to the update on the H.E Parker Multisport Complex. Cr Spears is President of Melbourne East Netball Association (lead Tenant). Item 3 – Community Grants Cr Lamont is a Board Member of VOCAL (Victims of Crime Assistance League), who is an applicant. Item 3 – Community Grants Cr Graham’s close friend is an organiser of one of the Eastern Pregnancy and Baby Expo, which may potentially be discussed.
Council Officers:	Nil

Items Discussed: ## Confidential

1	Major Projects Update
2	Planning Applications M/2016/779 & M/2017/154
3	Community Grants Funding Program
4	Amendment C96 & Amendment C97 Planning Issues
5	Metro Waste and Resource Recovery Implementation Plan 2016
6	Related Party Transactions Documentation
7	Items of a General Nature Raised By Councillors
8##	CEO Annual Report

Record completed by:

Council Officer	Stephen Onans
Title	Team Leader Governance

acting DIRECTOR Corporate Services – tony rocca

Councillors Quarterly Professional Development Report - April to June 2017	Item 5

Purpose

To provide a report to the community on professional development undertaken by Councillors.

STRATEGIC / POLICY ISSUES

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose in this report:

Outcome Area: A well governed and empowered community.

Our Vision: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and 'champion' local needs.

Key Directions 2015 - 2016:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

The Councillor Expenses, Support and Reimbursement Policy was adopted by Council on 27 March 2017. This policy provides guidance on Mayor and Councillor allowances, the reimbursement of expenses, and the provision of facilities and support for Councillors in accordance with Section 74 and 75 of the Local Government Act 1989 Act (“the Act”), which requires Council to review, adopt and maintain a policy in relation to Councillor allowances and the reimbursement of expenses. In accord with Clause 2.8, a report to Council is to be provided on a quarterly basis summarising Councillor attendances under the professional development framework of the Policy. This report covers the April to June 2016/2017 period and the Year to Date 2016-2017.

The 2016-2017 reporting period includes Councillors from the previous Council term 2012 - 2016, in addition to Councillors elected in October 2016 for the new Council term.

Issue / discussion

This is a standard Governance reporting item.

Financial / economic issues

A budget of $72,000 in the 2016/2017 Financial Year exists for the professional development of Councillors.

The following table outlines both individual Councillor expenditure for the period and the YTD figure as at 30 June 2017.

Councillor	April to June 2017	YTD 30/6/17
Tony Dib	$3,116.27	$3,405.41
Marijke Graham	$2,525.36	$2,525.36
Nora Lamont	$2,358.63	$5,270.08
Michael Macdonald	$5,264.76	$5,264.76
Paul Macdonald	$5,224.12	$5,224.12
Samantha Marks	Nil	Nil
Kylie Spears	$2,434.82	$2,434.82
Rob Steane	$4,923.55	$4,923.55
Mike Symon	$3,956.43	$5,072.96
SUB TOTAL	$29,803.94	$34,121.06

former councillors:

Councillor	July to Oct 2016	YTD 30/6/17
Liam Fitzgerald	Nil	Nil
Christina Gleeson	$177.45	$177.45
Mary-Anne Lowe	Nil	Nil
Natalie Thomas	$352.01	$352.01
Les Willmott	$587.44	$587.44
SUB TOTAL	$1,116.90	$1,116.90
GRAND TOTAL	$30,920.84	$35,237.96

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Not Applicable

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL NOTES THE COUNCILLORS PROFESSIONAL DEVELOPMENT REPORT FOR APRIL TO JUNE 2017

acting DIRECTOR Corporate Services – tony rocca

Australian Local Government Association (ALGA) National General Assembly of Local Government - Outcomes	Item 6

Purpose

To provide Councillors with an update of the National General Assembly (NGA) outcomes and next steps that have resulted from attending the NGA.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose in this report.

Outcome Area: A well governed and empowered community.

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

NGA, held 18 – 21 June 2017 in Canberra, provides a forum for Councils across Australia to develop and express a united voice on the core issues affecting local government on a national level. The theme for the 2017 Assembly was Building Tomorrow’s Communities.

The Australian Local Government Association together with local members of parliament provide significant advocacy opportunities to the Federal Government on behalf of Maroondah residents and ratepayers.

Issue / discussion

The NGA conference considered over 100 possible motions and the outcomes of these are detailed in the attachment to this report.

The Mayor, Councillors and the Chief Executive Officer attended the conference and were also successful in arranging meetings with eight Federal Ministers and Shadow Ministers to discuss funding opportunities for key future Maroondah projects. The response was extremely positive with a number of Ministers now co-ordinating follow up visits to Maroondah to find out more about Council’s proposals.

One of the major discussion points was the Transforming Maroondah project, which will see major changes in the heart of Croydon including improved civic infrastructure and service provision, such as a new Croydon Family and Children’s Centre. Other major advocacy projects discussed included:

· the removal of the level crossing at Coolstore Road;

· Croydon, Dorset Road reconstruction;

· Maroondah Highway/Yarra Road/Kent Avenue intersection improvements;

· the redevelopment of Karralyka; and

· the redevelopment of Eastfield Reserve.

While it is still early days in our advocacy efforts, the level of awareness for these projects is now high across both sides of Government and Council will continue to advocate for these projects as the next federal election approaches. Council was successful in arranging meetings with a number of key stakeholders. The detail of this can be seen in the below table:

The Hon Michael Sukkar, Member for Deakin

Assistant Finance Minister

Maroondah projects

The Hon Darren Chester

Minister for Infrastructure and Transport

· Duplication of Dorset Road Croydon to complement Dorset Road/Maroondah Highway intersection upgrade recently funded by the Federal Government.

· Yarra Rd/Maroondah Highway intersection upgrade.

· Croydon Railway Crossing removal and Railway station redevelopment.

Mark Briers, Parliamentary Advisor to Senator Mitch Fifield, Minister for the Arts

Karralyka redevelopment

James Mathias, Advisor to The Hon Karen Andrews, Asst Minister for Vocational Education & Skills

Bayswater Skills and Jobs Centre

Chris Daffey, Advisor to Finance Minister

Maroondah projects

Senator Don Farrell

Shadow Minister for Sport

Eastfield Reserve Masterplan outcomes

Hon Angus Taylor,

Assistant Minister for Cities & Digital Transformation

Transform Maroondah project – Ringwood Metropolitan Activity Centre developments

The Hon Tony Burke

Shadow Minister for the Arts

Karralyka redevelopment

Senator Deborah O’Neill

Shadow Minister for Mental Health & Innovation

Transform Maroondah project

Mental Health services in the Eastern Region

Financial / economic issues

Not applicable.

Environmental / amenity issues

Not applicable.

Social / community issues

Not applicable.

Community consultation

Council, through various forums, consultations and strategies, engages the Maroondah community regarding important issues and this report demonstrates Council’s preparedness to advocate to the Commonwealth Government on behalf of Maroondah residents.

Conclusion

The NGA has a national significance throughout the Local Government sector and permitted the Mayor, Councillors and the Chief Executive to attend a number of Ministerial delegations at Parliament House on a range of advocacy issues.

Attachments

1.⇩	ALGA Outcomes 2017 - Report to Council - Attachment

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT COUNCIL NOTES THE REPORT OF THE DIRECTOR CORPORATE SERVICES ON THE OUTCOMES OF THE AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT AND ADVOCACY BY COUNCIL

DIRECTOR Planning & Community – Phil Turner

2017-2018 Community Grants Funding Program	Item 1

Purpose

To seek Council endorsement for the allocation of financial assistance through the Community Grants Funding Program to nominated community organisations for the 2017/2018 financial year.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2017-2021 provide the strategic framework that underpins the purpose of this report.

Outcome Areas:

· A safe, healthy and active community

· A prosperous and learning community

· A vibrant and culturally rich community

· An inclusive and diverse community

Our Vision:

· Maroondah is a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

· Maroondah is a creative cosmopolitan community recognised for its celebration and promotion of arts and culture. There are a broad range of engaging entertainment options, diverse cultural activities and the creation and display of traditional and contemporary forms of art.

· Maroondah is an inclusive community where social connections are strong across generations and diversity is embraced and celebrated.

Key Directions 2017-2021

1.21 Support and empower local community groups, sporting clubs and special interest groups across Maroondah.

2.20 Encourage lifelong learning opportunities that support mature age and retired people to participate in the workforce, learn new skills and build community connections.

3.3 Support festivals and events that celebrate local arts, diversity and produce.

7.10 Promote and create opportunities for community connectedness, learning, mentoring and social interactions for people from all life-stages and cultural backgrounds.

Background

Council’s Community Grants Program opened for applications on Tuesday 28 March 2017, closing on Tuesday 9 May 2017. Council received 85 eligible applications with a total request of $320,246.92. The total funding pool was $142,849.00

The Community Grants Program consists of two funding schemes, the Community Development/Small Equipment Grants Scheme and the Arts and Cultural Grants Scheme. Each scheme has its own funding pool. An on-line process through Smarty Grants is used for grant applications.

All applications were individually reviewed and rated according to the criteria listed below by officers from Community Planning and Development, Sport and Recreation, Arts and Cultural Development, Youth Services, Aged and Disability Services and Children’s Services.

The Assessment Criteria for the Grants is as follows:

Community Building

Projects which increase community participation, encourage volunteering, provide leadership opportunities and increase learning and skill development.

Community Benefit

New initiatives or the expansion of an existing service that will address a clearly identified community need and contribute to improved community wellbeing.

Community Support

Funding required to provide help, advice or support to a specific population group who share a common experience.

Clearly Defined Arts & Cultural Content

(Arts and Cultural Grant applications only)

In addition to the above, applications need to meet two of the following three criteria:

1/ an artist/arts worker involvement, 2/ increase the profile of the arts and 3/ include creative development of existing activities.

Issue / discussion

The Community Grants Scheme applications were divided into, and assessed under the following categories:

· Children

· Community Projects

· Community Support

· Culturally and Linguistically Diverse (CALD)

· Disability

· Emergency Relief

· Physical Activity

· Seniors

· Youth

All successful applicants for the 2017-2018 Community Grants Funding Program will be required to enter into a funding and service agreement with Council. The agreements detail specific responsibilities, obligations and any identified reciprocal arrangements.

Financial / economic issues

The budget available for the 2017-2018 Community Grants Funding Program is as follows:

Community Development/Small Equipment Grants Scheme: $121,717.00

Arts and Cultural Grants Scheme: $21,132.00

The total value of recommendations endorsed is $142,849.00 providing funding to 85 community organisations.

Environmental / amenity issues

Not Applicable

Social / community issues

Financial assistance provided by Council through the Community Grants Funding Program will facilitate an increase in the availability and range of services, facilities and programs throughout the municipality.

Community consultation

The Community Grants Funding Program was promoted through an advertisement placed in the Maroondah Leader newspaper, an extensive mail-out to previous recipients and through Council’s website. Applicants were encouraged to attend a Grants Writing Workshop held on Tuesday 11 April 2017 at Council’s Offices in Braeside Ave, Ringwood. Applicants also had the opportunity to discuss their application with relevant Council Officers.
CONCLUSION

The applications recommended for funding are detailed in Attachment 1.

All applicants will be informed in writing of the outcome of their grant submission. Wherever possible, alternative funding options and other forms of assistance will be provided to unsuccessful organisations.

Attachments

1.⇩	2017 Council approved Community Grants

CONFIDENTIALITY

Not Applicable

rECOMMENDATION

That COUNCIL

1. APPROVES THE RECOMMENDED SUBMISSIONS (AS OUTLINED IN THE SCHEDULE ATTACHED TO THIS REPORT) FOR FINANCIAL ASSISTANCE THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $142,849.00

2. ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSION

DIRECTOR Planning & Community – Phil Turner

Amendments C96 & C97 - Panel Recommendations and Council Response	Item 2

Purpose

This report informs Council of the outcome of the Planning Panel hearing regarding Amendments C96 & C97, which implements the Ringwood East and Heathmont Structure Plans and recommends the next steps.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: An attractive, thriving and well-built community.

Our Vision: In 2040, Maroondah will be an attractive community with high quality residential and commercial areas incorporating infrastructure that meets the needs and aspirations of all ages and abilities. A diverse range of housing options will be available and thriving activity centres will provide a broad range of facilities and services that meet community needs.

Key Directions 2013 – 2017:

6.1 Encourage high quality urban design that provides for a healthy, attractive, and desirable built form.

6.3 Work in partnership to deliver distinctive and high-quality architecture through the use of urban design guidelines and principles.

6.7 Plan and facilitate the development of a community where everyone can live, work and play locally.

Background

Amendments C96 & C97 were developed to implement the Ringwood East and Heathmont Structure Plans into the Marooondah Planning Scheme. The Amendments involved the following changes:

· Changes to the zoning of residential land in both Ringwood East and Heathmont to implement the outcomes supported in the structure plans

· The removal of Design and Development Overlay Schedule 2 (DDO2) where it applied in Heathmont

· The application of Design and Development Overlay Schedule 8 (DDO8) to the entire Heathmont Activity Centre area

· The application of Design and Development Overlay Schedule 6 (DDO6) to the entire Ringwood East Activity Centre area

· Replacing Significant Landscape Overlay Schedule 3 (SLO3) with the Significant Landscape Overlay Schedule 4 (SLO4) where it applies in Heathmont

· Updating the Municipal Strategic Statement (MSS) to acknowledge the Structure Plans

· Adopting the Structure Plans into the Maroondah Planning Scheme as reference documents.

The Amendments were placed on public exhibition for a six-week period from mid-May 2016 to the end of June 2016. Nineteen (19) submissions were received regarding Ringwood East (C96) and twenty-two (22) submissions were received regarding Heathmont (C97). The submissions raised the following issues:

Ringwood East

· Built form and height – submitters raised concerns about the proposed three storey allowance in a number of precincts. The four-storey height allowance along Railway Avenue was also questioned. One submitter opposed the use of mandatory maximum height controls, stating that taller buildings should be considered on their merits through the development application process.

· Transport and parking – a number of submitters were concerned about the impact that an increase in densities might have on the availability of on-street parking and traffic congestion. One submitter was concerned about a possible vehicular connection through the Australian Defence Force site if the site were to be developed at some point in the future.

· Environment and sustainability – One submitter wished to see a greater emphasis on environmental and sustainability measures in the activity centre and made a number of suggestions for changes to the Structure Plan in this regard.

· Specific requests for changes to particular sites – these included a request to identify their four lots as being within a residential growth precinct in order to improve development potential. A submission from VicTrack sought exemption from the DDO.

Heathmont

· Built form and height – some submitters were concerned that the 2-3 storey height allowance in residential areas was excessive.

· Traffic and transport –submissions were received relating to the potential for the increase in the volume of traffic on the Canterbury Road, and sought the introduction of a 40kmph speed limit.

· Car parking in the commercial area – a petition was received from local traders opposing the Amendment on the basis that the ‘urban plazas’ shown in the Structure Plan could lead to a reduction in car parking in the area.

· Car parking on streets adjoining the train station – a number of residents have complained about the proliferation of commuter generated car parking in local streets.

· Documentation of heritage – a local history group made a submission suggesting that the history of the area could be documented by Council as sites are redeveloped.

· Specific requests for changes affecting particular sites – a number of submissions were received for changes in particular locations. This included measures that would increase development potential and flexibility, and a submission from VicTrack seeking exemption from the DDO on their land.

At its meeting on 12 December 2016 Council requested that the Minister for Planning appoint an independent planning panel to consider the submissions received. In response to Council’s request, Panels Victoria appointed a two-member Panel to consider the issues raised by submitters. The panel hearing took place over a four-day period from 21 February 2017 to 24 February 2017. The Panel consisted of Con Tsotsoros (Chair) and John Roney (Member). Panel recommendations were received by Council on 6 June 2017.

Issue / discussion

The primary purpose of a panel hearing is to consider submissions made on an amendment. The Panel also consider the extent to which an amendment is justified and accords with the local and state planning policy context.

Summary of Panel Recommendation

The Panel concluded that there is insufficient strategic justification to support the Amendments and that the changes needed would transform the Amendments beyond the intent of the Structure Plans. The Panel found that the Structure Plans are not in keeping with the broader strategic framework including the newly updated Plan Melbourne (released post Panel in March 2017) in that they did not seek sufficient growth and development in the area and placed too much emphasis on the protection of the existing character of the area. Consequently, the Panel recommended the abandonment of the Amendments.

The Panel considered a range of issues before making their recommendations. Key issues are summarised below and the full Panel report is provided as Appendix A.

Changes to the State Planning Policy Context

Plan Melbourne

The revised plan Melbourne 2017-2050 was released on 11 March 2017, after the Panel hearing concluded on 24 February 2017. The revised document affirms and reinforces previous planning strategies and policies to direct more residential growth towards activity centres and areas focused around train stations. The Panel stated in their report that they were very concerned that insufficient weight had been given to State planning objectives and strategies in the preparation of the Structure Plans and Amendments.

Planning Scheme Amendment VC110

On 27 March 2017, Ministerial Amendment VC110 was gazetted by the Minister for Planning. The Amendment made changes to the residential zones across Melbourne which included the following:

· The introduction of the mandatory Minimum Garden Area requirement into the General Residential Zone (GRZ) and the Neighbourhood Residential Zone (NRZ)

· The introduction of mandatory maximum height restrictions in the GRZ (3 storeys) and the NRZ (2 storeys)

All residential land in Ringwood East is currently zoned General Residential Zone Schedule 1 (GRZ1) and residential land in Heathmont is currently zoned a combination of GRZ1, and Neighbourhood Residential Zone Schedule 2 (NRZ2) and Schedule 3 (NRZ3). Amendments C96 & C97 proposed to rezone all residential land in the activity centres to the GRZ. However, the Panel have stated in their report that:

The General Residential Zone is no longer suitable for the Ringwood East and Heathmont Activity Centres since Amendment VC110 introduced a mandatory maximum building height provision.

The report goes on to state that:

While previously the Activity Centre Zone was targeted for larger activity centres, it may now be a default candidate to be considered for both activity centres.

Housing Location and Diversity

The Maroondah Housing Strategy includes an action to set a target for new residential development in activity centres:

1.1a Undertake additional strategic work to introduce into the Municipal Strategic Statement a stated target for the proportion of new housing in activity centres.

While a stated target has not yet been set and will require further strategic work, throughout the Panel hearing officers emphasised Council’s current position on the distribution of new housing development in Maroondah. Namely, Ringwood acts as the focus for growth and apartment type development, Croydon is expected to absorb a significant proportion of housing growth including apartment development, albeit to a lesser extent than Ringwood.

Ringwood East and Heathmont are regarded as suitable for modest growth given their location on the rail lines.

The Panel noted in response that:

……. it is generally insufficient to demonstrate that a municipality could provide for projected population growth predominantly through increased residential densities in and around specified activity centres while significantly restricting other forms of residential development elsewhere.

Sequencing of Strategic Work

The Panel acknowledged that while it is not always possible to logically sequence every piece of strategic planning policy, it would have been preferable to prepare the housing strategy prior to the structure plans and to incorporate any targets established through that process into the structure plans. The Panel therefore concluded that they could not determine if the Amendments allow Ringwood East and Heathmont to accommodate an appropriate proportion of the overall municipal growth.

Building Heights and Mandatory Height Controls

The Structure Plans prepared for Ringwood East and Heathmont contain diagrams showing appropriate building heights across both activity centres. In most locations, this involves heights of 2-3 storeys and 1-2 storeys in the ‘neighbourhood protection precincts’. The heights proposed in the Structure Plans were originally intended to be ‘discretionary’ meaning that they could be exceeded by way of a development permit issued by Council or at VCAT.

The Amendments sought to make the heights shown in the Structure Plans mandatory maximum heights, meaning they could not be exceeded by way of a development permit. The purpose of proposing mandatory height controls in the Amendments was to provide certainty to the community about the scale of development that could be expected in their locality.

Mandatory height controls are considered the exception and State government provides guidance on where they may be appropriate. In their report, the Panel considered whether mandatory height controls could be justified in this instance. It was concluded that neither centre demonstrated characteristics to justify the exceptional tests being met, and thus mandatory height controls could not be strategically justified.

The Panel commented that they did not support restricting development above 2-3 storeys within 400m of the railway station. The Panel commented as follows regarding building height:

It is unrealistic to expect that these activity centres will retain a largely low scale built form. This is contrary to the future needs of urban consolidation and in providing a greater diversity of housing types close to a range of services and public transport. In this regard, the structure plans do not have regard to the bigger picture within Maroondah and the wider metropolitan area.

The Panel also noted that greater heights would be supported outside of the activity centres, with three storey development in the General Residential Zone now being the norm. This is because of recent changes to the planning zones by State government through Amendment VC110 (27th March 2017).

Ultimately the Panel found that the proposed mandatory heights for Ringwood East and Heathmont were not justified and would restrict housing capacity.

While the Panel acknowledged that the Structure Plans envisaged ‘discretionary’ controls and that this might have allowed a greater level of development to be achieved, the use of discretionary controls still did not remove the their ‘fundamental concerns’ that the basis and rationale for the plans is flawed as a result of the level of development supported in the Structure Plans. The Panel considered the original heights supported in the Structure Plans to be overlay conservative and recommended that Council carry out further strategic work to review them.

Apartment vs Townhouse Style Development

In keeping with Council’s policy support for apartment forms in the Ringwood Metropolitan Activity Centre and the Croydon Major Activity Centre, the structure plans did not favour apartment type development. The only areas where apartment type development was supported in the Structure Plans is in the commercial areas in an over the shop type development as well as in the Residential Growth Precinct: Strategic in Ringwood East. The Residential Growth Precinct: Strategic covers a small number of properties beside the commercial strip.

The Panel commented in its recommendations that it was concerned that the Structure Plans make reference to avoiding apartment style development in many precincts. The Panel acknowledged the concerns of residents regarding increased development, but commented that:

It is an accepted part of living in an activity centre that residential amenity is different to a conventional residential precinct distant from the activity centre.

The Panel stated that those living in activity centres enjoy amenities such as excellent access to transport, retail, and other services but that this high level of accessibility comes with a more intensive built form with smaller dwelling types and higher residential densities. The Panel therefore does not support restricting apartment type development in Ringwood East or Heathmont. The Panel further commented that”

Any restriction of a particular dwelling type must have regard to the impact on housing diversity and affordability.

Balancing Future Growth and Existing Neighbourhood Character

The Structure Plans for Ringwood East and Heathmont sought to balance the need for more housing and development with retaining what existing residents value about their locality. Council, having consulted with a broad range of stakeholders in the preparation of the Structure Plans, was broadly happy that the Plans achieved an appropriate balance. However, the Panel acknowledges Councils intentions but does not accept that the balance has been achieved between local and the broader strategic planning issues. The Panel stated that it:

…. appreciates that the Structure Plans have attempted to strike a balance between promoting opportunities for future growth and retaining the existing neighbourhood character of the area. However, the Panel is of the view that the Structure Plans have not achieved the right balance. They do not provide appropriate direction to facilitate the future needs of the activity centre to grow and respond to rapid demographic, social and housing change. The Structure Plans do not realistically recognise the need to manage change with broader strategic direction. While the community views are essential ingredients when preparing structure plans, it is incumbent on the planning authority to respond to State planning policy and exercise other considerations for the benefit of future residents.

The Panel report found that significant emphasis has been given to the protection of the current character of the activity centres and that there was not appropriate justification for such protection. The Panel suggested that Council undertake further strategic work to establish a more compact urban form and increased scale of development.

Environmental and Sustainability Issues

One submitter suggested that the Structure Plans needed to go further in advancing a range of environmental and sustainability issues. In particular, the submitter sought greater reference to, and measures to address, climate change and the protection of vegetation and the tree canopy.

The Panel acknowledged the passion and commitment of the submitter and noted the significant potential for more environmentally sustainable neighbourhoods. However, the Panel went on to comment that this should not necessarily be seen within a low-density suburban setting as suggested by the submitter.

Instead, the Panel stated that it considered that a higher density and compact urban form for neighbourhood activity centres based around mass transit like railway stations should be a part of the solution. The Panel noted that the overall impact of more people able to live a less car dependent lifestyle within a vibrant activity centre should not be underestimated. Done well, the Panel commented that this could be of far greater environmental significance than other more specific environmental initiatives.

The Panel concluded that any environmentally sustainable development requirements should be considered on a municipal-wide basis and that future planning of the Ringwood East and Heathmont activity centres should consider the role that these centres can play in providing a more compact urban form.

Car Parking

Car parking was a key issue for many submitters in Ringwood East and Heathmont.

In Ringwood East, several submitters were concerned about the impact that an increase in residential densities may have on parking availability. Submissions raised concerns about parking in the commercial strip and along residential streets.

In response, Council advised that its Engineering Department is currently investigating opportunities to provide additional parking within the commercial strip. Council also noted that car parking standards are set out at Clause 52.06 of the Maroondah Planning Scheme and require new development to provide parking for each dwelling.

In Heathmont, the issues raised by submitters related primarily to parking along the commercial strip (including a petition from traders) or to overflow parking from the train station and the impact on Heathmont Road and Campbell Street. Traffic speeds along the Canterbury Road were also raised, with submitters seeking at 40kmh speed limit.

Council responded that the Heathmont commercial area is split into three sectors, with the southern precinct (south of Canterbury Road, east of the railway station) being the most challenging in terms of car parking. Council also noted that it has worked with traders from all precincts over a long period to try to resolve the parking issues and has initiated a variety of measures, such as time restrictions, etc. Ongoing investigations also indicated it may be possible to provide additional parking within Campbell Street and Heathmont Road (south of Canterbury Road). In terms of the speed limit on the Canterbury Road, Council responded that the structure plan supports a reduced speed limit, but that this is a matter for negotiation with VicRoads.

The Panel acknowledged that an important objective of the Structure Plans is to reduce the need for residents (existing and new) to travel by car. However, while the Panel supported the strong emphasis on improving pedestrian spaces and links, it also recommended that more work be undertaken regarding the impact of commuter parking at the railway stations. It also recommended that the Structure Plans should place a greater emphasis on traffic and parking issues.

Response to Panel Recommendation

Notwithstanding the Panel’s concerns regarding the level of development supported in the Structure Plans. For the reasons below it is recommended that Council continue to support the implementation of the Structure Plans and not accept the Panel’s recommendation to abandon the Amendments.

Council developed the Structure Plans and planning scheme amendments over a period of time in consultation with a range of stakeholders, including in-depth engagement with community members. The Structure Plans themselves were prepared by Council with the support and expertise of Hansen Partnership, who are very experienced in the preparation of Structure Plans and a range of planning strategies across Melbourne and further afield.

As with all planning strategies prepared by Council, balancing the concerns of the existing community and protecting neighbourhood character with the requirement to facilitate growth and development and State policy was carefully considered. The Panel’s view that Council has failed to appropriately balance these elements, as to the extent as to require a complete review of the Structure Plans, is not accepted.

Ringwood East and Heathmont are Neighbourhood Centres and play an important role in providing a diversity of housing types across the municipality. While Ringwood East and Heathmont are expected to provide for modest growth, Ringwood and Croydon are the focus for development within Maroondah. A different housing typology (primarily consisting of townhouse type development) is envisaged in neighbourhood centres as articulated in the Structure Plans. It is also anticipated that Ringwood East and Heathmont should provide a different retail and commercial environment as compared to that of nearby Ringwood. The Structure Plans support a scale of development for these centres that is considered appropriate given their existing low-level built form and community aspirations.

The Structure Plans complement Maroondah’s Strategic Framework for balanced growth, based around its network of activity centres. Council considers that the Plans do support a range of the directions and policies in Plan Melbourne. It should also be noted that Ringwood East and Heathmont are neighbourhood activity centres and not metropolitan or major activity centres.

Proposed Next Steps

Council has the option to either abandon the Amendments or to submit a final version of the Amendments to the Minister for Planning for consideration and approval. It is recommended that Council proceed to submit a final version of the Amendments to the Minister.

To maximise the chances of achieving Ministerial approval in light of the Panel recommendations, it is recommended that the Amendments are updated to reflect the Panel’s concerns insofar as possible (while maintaining a faithful translation of the Structure Plans) and to ensure that there are no conflicts with the recent changes to the residential zones through Amendment VC110. It is recommended that the Amendments be updated as per the following:

· Remove mandatory height provisions in the Commercial Precincts;

· Apply the Residential Growth Zone with mandatory height controls to the Strategic Residential Growth Precinct: Strategic in Ringwood East;

· Apply the General Residential Zone across other residential land;

· Investigate the use of other provisions, such as a local policy to resolve any conflicts between heights, private open space provisions and the minimum garden area requirement.

Financial / economic issues

The costs associated with the preparation and implementation of the Amendment will be met through the existing Council budget.

Environmental / amenity issues

Environmental and amenity issues were carefully considered during the preparation of the Structure Plan, upon which the Amendments are based. The Significant Landscape Overlay (SLO) will continue to apply in all residential areas regardless of whether the Amendment is adopted. The purpose of the SLO is to protect the existing tree canopy.

Social / community issues

Whilst a number of community members opposed the Amendments based on the view that they would result in too much development, the Structure Plans were generally well supported as evidenced by the representations made by community groups and members at the Panel hearing. A range of community members have invested significant time and effort in the process, from the original preparation of the Structure Plans through to submissions on the Amendments and attendance at the Panel hearing.

Community consultation

The Amendments were exhibited in accordance with Section 19 of the Planning and Environment Act 1987. They were placed on public exhibition from 26 May 2016 to 1 July 2016.

A total of 19 submissions were received on Ringwood East (C96) and 22 on Heathmont (C97). The preparation of the Structure Plan itself benefited from extensive community consultation canvassing ideas across a broad range of subject matter and ideas. Council was guided by Community Reference and Steering Groups throughout the preparation of the Structure Plan.

Conclusion

Notwithstanding the Panel’s recommendations to abandon Amendments C96 & C97 due to the view that the Structure Plans do not facilitate an appropriate scale of development, it is recommended that Council continue to support the Structure Plans and proceed with their implementation.

It is proposed to prepare a final version of the Amendments, taking account of the Panel’s concerns insofar as possible, without departing from the fundamental direction of the Structure Plans themselves. The final version of the Amendment would be submitted to the Minister for Planning for consideration and approval.

Attachments

1.⇩	Maroondah C96 and C97 Panel Report

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. noteS the recommendations from panels victoria regarding amendments c96 and c97 in the attached panel report

2. submitS an amended version of the amendments as outlined to the minister for planning for consideration and approval

DIRECTOR Planning & Community – Phil Turner

Council Plan 2013-2017 (Year 4: 2016/17) Progress Report - As at 30 June 2017	Item 3

Purpose

To provide an update on the progress of priority actions identified in the Council Plan 2013-2017 (Year 4: 2016/17) as at 30 June 2017.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community

Our Vision: In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2016 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive, and accountable

8.2 Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure, and natural environment

8.4 Foster a culture of innovation, cooperation, commitment, communication, and continuous improvement that positions Maroondah City Council as a leader in local government

Priority Action 2016-2017:

Not applicable

Background

The Council Plan 2013-2017 is Maroondah City Council’s key medium-term strategic document that sets key directions and priority actions to work towards the long-term community vision outlined in Maroondah 2040: Our future together.

The Council Plan plays a vital role in shaping Maroondah’s future over a four-year period. It identifies both challenges and opportunities for our community at local and regional level within the context of the community’s long term community vision, Maroondah 2040: Our future together. It also forms the basis for Council to make decisions regarding resources and priorities in response to community needs and aspirations.

The Council Plan is implemented through a service delivery planning process, and outcomes are measured and reported regularly. Achievements are reported back to Council and the community through the Maroondah City Council Annual Report at the end of each financial year.

Issue / discussion

Each year, Council presents to the community an updated set of key directions and priority actions for implementing the four-year Council Plan. This helps to ensure that the Council Plan continues to be aligned with Maroondah 2040: Our future together, the community’s long-term vision, and is responsive to community needs and expectations. The review also helps to ensure that all Council planning, strategies, policies, and processes take their lead from the key directions outlined within the Plan.

The Council Plan is divided into eight future outcome areas, each with a set of four-year key directions (strategies), annual priority actions, strategic indicators and supporting strategies and plans. The priority actions identified work towards the achievement of the key directions, and ultimately toward the outcomes and vision outlined in Maroondah 2040: Our future together.

The attached report identifies the progress made by Council this financial year in working towards the delivery of the Council Plan 2013-2017 (Year 4: 2016/17) Priority Actions.

Some of the key Council Plan priority action achievements in 2016/17 have included:

· Opening of the new Tony Lethbridge Pavilion and new athletics track at Proclamation Park in Ringwood

· Opening of the Eastfield Dog Park in Croydon South

· Opening of The Coopersmith Pavilion at East Ringwood Reserve, incorporating a home for the Chin Community Victoria.

· Opening of the new Heatherdale Station within the City of Maroondah along with the removal of the Heatherdale Road level crossing

· Development of concept designs for the new Croydon Town Square

· Completion of sportsfield reconstruction works at Belmont Reserve in Croydon South and Springfield Reserve in Croydon

· Development of a new Youth Strategy

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Council will report to the Maroondah community on the implementation of the Council Plan priority actions for 2016/17 in the Maroondah City Council Annual Report 2016/17. The Annual Report will also report on Council’s progress in relation to the community outcomes and key directions identified in Maroondah 2040: Our future together. The Annual Report is scheduled to be presented to Council in September 2017 before being released to the Maroondah community.

Conclusion

The attached report identifies that Council has made excellent progress during the financial year in the delivery of Council Plan priority actions for 2016/17.

Attachments

1.⇩	Council Plan 2013-2017 - Year 4 2016-17 - Priority Actions Progress Report - As at 30 June 2017

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL NOTES THE PROGRESS MADE TOWARDS THE DELIVERY OF COUNCIL PLAN 2016/17 PRIORITY ACTIONS AS AT 30 JUNE 2017

City Offices	Braeside Avenue, Ringwood, 3134
Postal	PO Box 156, Ringwood 3134 DX 38068, Ringwood
Telephone	1300 88 22 33
Facsimile Email Web Service Centres	Translating and Interpreting Service (TIS): 131 450 National Relay Service (NRS): 133 677 (03) 9298 4345 maroondah@maroondah.vic.gov.au www.maroondah.vic.gov.au Croydon: Civic Square REALM: 179 Maroondah Hwy, Ringwood

ACTING DIRECTOR Corporate Services – Tony Rocca

Attendance Report	Item 1

acting DIRECTOR Corporate Services – tony rocca

Councillor Representation Reports	Item 3

acting DIRECTOR Corporate Services – tony rocca

Landfill Levy	Item 4