2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

26 June 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                    26 June 2017

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 26 June 2017 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)               Arrabri Ward

Cr Nora Lamont (Deputy Mayor)    Mullum Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Adam Todorov                            Acting Director Operations, Infrastructure &      Leisure

Stephen Onans                          Team Leader Governance

 

The prayer was read by David MacPherson from Yarra Valley Grammar.

 

The Acknowledgement of Country was read by the Mayor.

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

 

The Mayor welcomed to the Public Gallery members of the 7th Ringwood Scouts Group.

Apologies

Nil

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Lamont, Seconded Cr P Macdonald                                                 70/17

That the minutes of the Ordinary Council Meeting held on Monday 15 May 2017 be confirmed

Carried

 

PUBLIC QUESTION TIME

Question: Resident: Mr Nathan Hill

“Given the height of the rail bridge at Mount Dandenong Road is providing an imposition for an underground rail option in Croydon, is it the position of the Maroondah City Council that no other under-ground solution is possible, has been identified or will be considered irrespective of cost?”

 

Question: Resident: Mr Nathan Hill

“Given the level of community antagonism under the current State Government level crossing removal project for elevated train line projects, what consultation has Maroondah City Council undertaken with Croydon community-based groups, local residents or adjacent land owners that will be directly affected by such a significant infrastructure project before advocating any change to the rail line in Croydon?”

 

Question: Resident Mr Steven Smith, 4 Jarrod Place, Croydon North, VIC 3136

“With regards to the overhead rail will there be opportunity for community consultation? There seems to have been very little publicity of any options being considered by council.”

 

Response: Director Planning and Community

‘Whilst Maroondah City Council has no formal position in respect to the grade separation, it is considered unlikely that the existing railway bridge would be able to be relocated underground. The cost of undergrounding the intersection and the length of track to reach the correct alignment is considered to be cost prohibitive.

 

In respect to any other options that could be considered, there may well be other opportunities including the raising or lowering of Coolstore Road (or others) or potentially even relocate Croydon Railway Station. If any of these options were to be considered, Council would need to determine what were the potential benefits they would bring to Croydon and the Croydon Activity Centre.’

 

 

Suspension of Standing Orders

Moved Cr Steane, Seconded Cr Spears                                                              71/17

THAT STANDING ORDERS BE SUSPENDED TO allow for a number of presentations

Carried

 

Letter Under Seal – Mr Les Wilmott

 

The Mayor presented a Letter Under Seal and Plaque depicting Council’s Coat of Arms to Mr Les Wilmott for his dedicated service to the local community over many years, including 19 years and 7 months as a Councillor of the City of Maroondah, representing the Wyreena Ward from March 1997 to October 2016, serving as Mayor in 1997/98, 2003/04, 2005/06, and 2013/14

 

Council also noted Les’s service of 9 years and 1 month as a Councillor of the former City of Croydon from November 1983 to December 1994, serving as Mayor in 1989/90, 1991/92, 1993/94, August to December 2014

 

 

 

 

Vic SES Presentation

 

Mr John Chaplain and Ms Diana Ferguson, representing Vic SES, presented Council with a Certificate of Audit following recent audit of the Municipal Emergency Management Plan

 

 

Croydon Grade Separation

 

The Director Panning & Community, Phil Turner, introduced Peter Marshall, who provided a PowerPoint presentation regarding Preliminary Investigation into Croydon Grade Separation

 

 

Resumption of Standing Orders

Moved Cr Lamont, Seconded Cr Graham                                                            72/17

THAT STANDING ORDERS BE RESUMED

Carried

 

 

Order of Business

Moved Cr Spears, Seconded Cr Steane                                                              73/17

THAT THE ORDER OF BUSINESS BE ALTERED TO DEAL WITH THE FOLLOWING ITEM NOW: item 3, director planning and community – preliminary investigation into croydon grade separation

Carried

 

 

Preliminary Investigation into Croydon Grade Separation                 ITEM 3

Moved Cr Steane, Seconded Cr M Macdonald                                                 74/17

 

That council:

1.       RECEIVES THE REPORT

2.       NOTES THE PROCESS OF COUNCIL’S ADVOCACY PROGRAM TO DATE

3.       ContinueS TO ENGAGE WITH KEY STAKEHOLDERS AND THE COMMUNITY IN RESPECT TO THE PROPOSED LEVEL CROSSING REMOVAL AT COOLSTORE ROAD

 

Carried

 

 

 

 

 

 

 

 

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Symon, Seconded Cr M Macdonald                                                  75/17

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Symon, Steane, Spears,

M Macdonald and Graham

 

Cr Tony Dib (Mayor)

 

17/05          Maroondah Leader Media Briefing

17/05          Community Volunteers Luncheon

18/05          Meeting with Elisha Care

18/05          Meeting with former Banyule Councillor Mr Dean Sheriff

25/05          Ringwood Training Awards & Graduation 2017

26/05          Corporate Event for ‘National Sorry Day’

27/05          Heathmont Football Club ‘Presidents Lunch’

29/05          Meeting with Urban Church

07/06          Formal re-opening of Lipscombe Park Kindergarten

08/06          Opening of upgraded and rebuilt Aged Care Home, Lionsbrae

08/06          Australian Citizenship Ceremony at Karralyka

13/06          Croydon RSL, Women’s Auxiliary 70th birthday celebrations

18-21/06     ALGA National General Assembly Canberra

19/06          Meeting with The Hon Darren Chester MP, Minister for Infrastructure & Transport (Federal)

19/06          Meeting with Parliamentary Advisor to Minister for the Arts (Federal)

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Meeting with Mr Ian Adams, Advisor to Assistant Minister for Vocational Education & Skills (Federal)

20/06          Meeting with Mr Chris Dafty, Advisor to Minister for Finance (Federal)

20/06          Meeting with The Hon Angus Taylor, Assistant Minister for Cities & Digital Transformation (Federal)

20/06          Meeting with The Hon Tony Burke, Shadow Minister for the Arts (Federal)

20/06          Official Dinner at Parliament House (Canberra)

 

 

Cr Nora Lamont (Deputy Mayor)

 

16/05          Stroke a Chord Choir 7th Birthday Celebration

17/05          Community Volunteers Luncheon

18/05          Disability Advisory Committee Meeting

25/05          Planning Consultation: 64 Wonga Road, Ringwood

18-21/06     ALGA National General Assembly Canberra

19/06          Meeting with The Hon Darren Chester MP, Minister for Infrastructure & Transport (Federal)

19/06          Meeting with Parliamentary Advisor to Minister for the Arts (Federal)

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

25/06          Media Event Opening of the Ainslie Park Scoreboard

26/06          Maroondah Community Safety Committee Meeting

24/06          East Ringwood Football Club ‘Presidents Lunch’

 

 

Cr Kylie Spears

 

16/05          Glen Park Community Centre Annual General Meeting

17/05          Community Volunteers Luncheon

17/05          Croydon Football Club Annual Sponsors Dinner

18/05          Disability Advisory Committee Meeting

18/05          Video interview with ‘YourDNA’ Creative Arts

19/05          Bendigo Bank Function

22/05          Library visit to Realm with Eastern Regional Libraries

25/05          Eastern Regional Libraries Board Meeting

27/05          Heathmont Football Club ‘Presidents Lunch’

31/05          Meeting at H.E Parker Reserve

01/06          Croydon Stroke Support Meeting

07/06          HE Parker Multipurpose Complex Meeting

07/06          Maroondah ‘All Inclusive Performance Festival’

08/06          Opening of upgraded and rebuilt Aged Care Home, Lionsbrae

08/06          ‘Nadrasca Art 17’ Exhibition Opening

08/06          Australian Citizenship Ceremony at Karralyka

14/06          Special Event in ArtSpace ‘Words Us Up’

18-21/06     ALGA National General Assembly Canberra

19/06          Australian Local Government Women’s Association (ALGWA) Breakfast

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Parliament House - Question time (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

22/06          Meeting at Bendigo Bank

22/06          Meeting with East Ringwood Residents Action Group

 

 

Cr Mike Symon

 

17/05          Community Volunteers Luncheon

25/05          Municipal Association Victoria (MAV) Workshop

25/05          Planning Consultation: 64 Wonga Road, Ringwood

26/06          Municipal Association Victoria (MAV) Workshop

27/05          Heathmont Football Club ‘Presidents Lunch’

29/05          ‘Better Municipal Futures’ Workshop

31/05          Site visit: 10 Wonga Road, Ringwood

031/05        Site visit: 136 & 136A Warrandyte Road, Ringwood

01/06          Eastern FM Radio Broadcast

01/06          Municipal Association Victoria (MAV) Transport Infrastructure Committee Meeting

02/06          Meeting re Heritage & Neighbourhood Studies

02/06          ‘Bakersfield Mist’ show Karralyka

06/06          Meeting with resident regarding footpaths 115A Patterson Street, Ringwood

06/06          Site inspection: Disabled car parking, Ringwood Square

07/06          Formal re-opening of Lipscombe Park Kindergarten

08/06          Opening of upgraded and rebuilt Aged Care Home, Lionsbrae

13/06          Memorial Service for Former State MP for Box Hill, Ms Margaret Ray

14/06          Special event in ArtSpace ‘Words Us Up’

14/06          Heatherdale Community Action Group meeting

18-21/06     ALGA National General Assembly Canberra

19/06          Dinner with Mr Michael Sukkar & Whitehorse Councillors (Canberra)

20/06          Meeting with The Hon Tony Burke, Shadow Minister for the Arts (Federal)

20/06          Meeting with The Hon Don Farrell, Shadow Minister for Sport (Federal)

20/06          Meeting with Senator Deb O'Neill, Shadow Minister for Innovation & Mental Health (Federal)

20/06          Official Dinner at Parliament House (Canberra)

25/05          Media Event Opening of the Ainslie Park Scoreboard

 

 

Cr Paul Macdonald

 

16/05          Glen Park Community Centre Annual General Meeting

17/05          Community Volunteers Luncheon

17/05          Croydon Football Club Annual Sponsors Dinner

19-24/05     Local Government Professionals Conference Hobart, Tasmania

25/05          Eastern Regional Libraries Board Meeting

25/05          Eastern Affordable Housing Alliance Meeting

27/05          Heathmont Football Club ‘Presidents Lunch’

06/06          Maroondah Environment Advisory Committee Meeting

07/06          Formal re-opening of Lipscombe Park Kindergarten

08/06          Opening of upgraded and rebuilt Aged Care Home, Lionsbrae

15/06          Meeting with resident regarding development at Lawrence Gve, East Ringwood

16/06          Seminar: Housing Affordability – Mr Michael Sukkar MP

18-21/06     ALGA National General Assembly Canberra

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Parliament House - Question time (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

22/06          Meeting with residents re development  at 1 Lawrence Gve, East Ringwood

23/06          The Hon David Hodgett MP Meeting/Luncheon. Guest speaker – Mr Eric Howard, Principal of Whiting Mayne, a Strategic Road Safety Advisory Consultant

24/06          Community Event, Heathmont v Park Orchards football game

25/06          Meeting with South Croydon Junior Football Club regarding new facilities and                 safety issue regarding ambulance access to existing facilities

26/06          Maroondah Community Safety Committee Meeting

 

 

Cr Michael Macdonald

 

18/05          Eastern Transport Coalition Meeting

20-24/05     Local Government Professionals Conference Hobart, Tasmania

31/05          Media Event Eastern Transport Coalition and Maroondah Leader

06/06          Eastern Transport Coalition Launch

06/06          Planning Consultation: 5 Highland Avenue, Croydon

08/06          Australian Citizenship Ceremony at Karralyka

15/06          Eastern Transport Coalition Meeting

16/06          Meeting with local residents in Croydon

16/06          Meeting with residents of Morgan Ave, Croydon

18-21/6       ALGA National General Assembly Canberra

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Parliament House - Question time (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

 

 

Cr Rob Steane

 

17/05          Community Volunteers Luncheon

17/05          Croydon Football Club Annual Sponsors Dinner

26/05          Corporate Event for ‘National Sorry Day’

31/05          Media Event at Realm

01-2/06       National Local Government Drug And Alcohol Conference

06/06          Planning Consultation Meeting: 5 Highland Ave, Croydon

07/06          Formal re-opening of Lipscombe Park Kindergarten

07/06          Meeting at Yarra Valley Grammar

08/06          Australian Citizenship Ceremony at Karralyka

18-21/6       ALGA National General Assembly Canberra

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

26/06          Maroondah Community Safety Committee

 

 

Cr Marijke Graham

 

17/05          Croydon Football Club Annual Sponsors Dinner

18/05          Eastern Alliance for Greenhouse Action (EAGA) Executive Steering Committee              joint meeting

23/05          Learning for Sustainability Conference

24/05          Co-design Showcase: ‘Brighter Futures for Young People Transitioning from Out-of-Home Care’

26/05          Corporate Event for ‘National Sorry Day’

30/05          Maroondah Environment Advisory Committee Meeting

06/06          Planning Consultation: 5 Highland Avenue, Croydon

07/06          City of Wellbeing Steering Committee Meeting

08/06          Australian Citizenship Ceremony at Karralyka

18-21/6       ALGA National General Assembly Canberra

19/06          Australian Local Government Women’s Association (ALGWA) Breakfast (Canberra)

19/06          Dinner with Mr Michael Sukkar MP & Whitehorse Councillors (Canberra)

20/06          Parliament House - Question time (Canberra)

20/06          Official Dinner at Parliament House (Canberra)

20/06          Delegation to meet with Shadow Minister for Sport Senator the Hon Don Farrell

                   (Canberra)

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Lamont, Seconded Cr P Macdonald                                                 76/17

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 15 May 2017 and 5 June 2017

 

Carried

 

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Steane, Seconded Cr Lamont                                                             77/17

That COUNCIL RECEIVES AND NOTES MINUTES OF THE

1.       national local government drug and alcohol committee held on 1-2 december 2016

2.       Maroondah disability advisory committee held on 18 may 2017

3.       national local government drug and alcohol committee held on 1-2 June 2017

 

Carried

 

 

 

Adoption of Draft Council Plan 2017-2021, Proposed

Budget 2017/18 and Declaration of Rates 2017/18 and

Determination of the Level of Mayoral and Councillor

Allowances                                                                                                                  ITEM 4

Moved Cr Spears, Seconded Cr Lamont                                                             78/17

That

A.  COUNCIL PLAN

THAT COUNCIL:

1.       ADOPTS THE COUNCIL PLAN 2017–2021

2.       FORWARDS A COPY OF THE COUNCIL PLAN TO THE MINISTER FOR LOCAL GOVERNMENT AS REQUIRED BY THE LOCAL GOVERNMENT ACT 1989

3.       AUTHORISES OFFICERS TO ARRANGE FOR THE SUITABLE PUBLICATION AND DISTRIBUTION OF THE COUNCIL PLAN TO COMMUNITY GROUPS AND RELEVANT STAKEHOLDERS

B.   BUDGET

THAT COUNCIL DETERMINES:

1.       Budget

1.1     The submissions on the Budget be noted

1.2     The Chief Executive Officer be authorised to write to each submitter in accordance with section 223 (1)(e) of the Local Government Act 1989 advising of the purport of this Recommendation and the reasons for it

1.3     The Budget annexed to this Recommendation and initialled by the Mayor for identification ("the Budget") be adopted by Council

1.4     The Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989

2.       Amount Intended To Be Raised

An amount of $84,110,135 (or such other amount as is lawfully raised as a consequence of this Resolution) be declared as the amount which Council intends to raise by general rates and the annual service charge (described later in this Resolution), which amount is calculated as follows:

General Rates                         $72,520,135

Annual Service Charge       $11,590,000

3.       General Rates

3.1.    A general rate be declared in respect of the 2017/18 Financial Year

3.2.    It be further declared that the general rate be raised by the application of differential rates

3.3.    A differential rate be respectively declared for rateable land having the respective characteristics specified below, which characteristics will form the criteria for each differential rate so declared:

3.3.1.          Vacant Land

Any land on which there is no building which is    occupied or adapted for occupation

3.3.2.          Other Land

                   Any land which does not have the characteristics     of Vacant Land

3.4.    Each differential rate will be determined by multiplying the Capital Improved Value of each rateable land (categorised by the characteristics described in paragraph 3.3 of this Resolution) by the relevant percentages indicated in the following table:

Category

Rate in the Dollar

Vacant Land

 

0.3380 cents in the dollar of Capital Improved Value

Other Land

 

0.2253 cents in the dollar of Capital Improved Value

 

3.5.    It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that

3.5.1.                   the respective objectives of each differential rate be those specified in the Schedule to this Resolution; and

3.5.2.                   the respective types or classes of land which are subject to each differential rate be those defined in the Schedule to this Resolution; and

3.5.3.                   the respective uses and levels of each differential rate in relation to those respective types or classes of land be those described in the Scheduleto this Resolution; and

3.5.4.          the relevant

(a)    uses of;

(b)    geographical locations of;

(c)    planning scheme zonings of; and

(d)    types of buildings on

the respective types or classes of land be those identified in the Schedule to this Resolution; and

 

3.6.    It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district

3.7.    In accordance with Section 4 (4) of the Cultural and Recreational Lands Act 1963, the amounts in lieu of rates payable in respect of each rateable  land to which that Act applies be the amounts respectively set out below:

Land

$

Heathmont Club Inc.

6,112.20

Bayswater North Tennis Club

1,742.15

Eastwood Golf Club

13,681.05

TOTAL

21,535.40

 

4.       Annual Service Charge

4.1.    An annual service charge be declared in respect of the 2017/18 Financial Year

4.2.    The annual service charge be declared for the collection and disposal of refuse

4.3.    The annual service charge be in the sum of, and be based on, the criteria specified below:

 

4.3.1.                   any land within Council's municipal district which is used primarily for residential purposes where a kerbside collection is deemed possible by council:

          $213.00 per service for each land, where the service is for an 80-litre bin

          $255.50 per service for each land, where the service is for a 120-litre bin

          $272.00 for each second and subsequent bin supplied in respect of the land

4.3.2.                   any land within Council's municipal district which is used primarily for residential purposes where the kerbside collection is deemed possible by council:

          $200.00 per service for each land, where the service of a second residential PUTRESCIBLE bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 120 litre bin ONLY at the frequency of once per week

                   $200.00 per service for each land, where the service of a second garden organics bin ONLY is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight

4.3.3.                   any land within Council's municipal district which is used primarily for commercial purposes:

$502.00 (including GST) per service for each land, where the service is requested by the owner of the      land (or the agent of the owner) and is for collection and disposal of the contents of a 240          litre bin at the frequency of once per week

$1,060.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of three times per week

4.3.4.          any land within Council's municipal district which is used primarily for industrial purposes:

          $243.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of an 80   litre bin

 

          $288.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 120 litre bin

4.3.5.                   any land within Council's municipal district which is used primarily for other than residential purposes   and has an existing commercial service or is a not for profit organisation:

          $103.00 (including GST) per each 240 litre recycling bin, where the service is requested by the owner of the land (or the agent of the owner) and is for     collection and recycling of the bin at the                        frequency of once per fortnight

4.3.6.                   any land within Council's municipal district which is used primarily for commercial and INDUSTRIAL PURPOSES where the kerbside collection is deemed practicable by council:

                   $180.00 (including GST) per service for each land, where the service of a garden organics bin is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per fortnight

5.       Incentives

No incentive be declared for early payment of the general rates and annual service charge previously declared

6.       Extra Instalment Options

IN ACCORDANCE WITH SECTION 167 OF THE LOCAL GOVERNMENT ACT 1989, PAYMENT OF RATES AND CHARGES CAN BE MADE IN

·        ONE (1) ANNUAL PAYMENT (DUE 15 FEBRUARY 2018),

·        FOUR (4) INSTALMENT PAYMENTS (DUE 30 SEPTEMBER 2017,
30 NOVEMBER 2017, 28 FEBRUARY 2018 AND 31 MAY 2018),

 

·        OR BY NINE (9) MONTHLY (DIRECT DEBIT ONLY) INSTALMENTS (DUE 30 SEPTEMBER 2017, 31 OCTOBER 2017, 30 NOVEMBER 2017, 31 DECEMBER 2017, 31 JANUARY 2018, 28 FEBRUARY 2018, 31 MARCH 2018, 30 APRIL 2018 AND 31 MAY 2018).

DUE DATES THAT FALL ON A WEEKEND OR PUBLIC HOLIDAY WILL BE DUE ON THE NEXT BUSINESS DAY

 

 

7.       Consequential

7.1.    It be recorded that Council requires any person to pay interest on any amount of rates and charges which:

7.1.1.                    that person is liable to pay; and

7.1.2.                    have not been paid by the date specified for their payment

7.2.   The Chief Executive Officer be authorised to levy and recover the general rates and annual service charge in accordance with the Local Government Act 1989

C.   mayoral and councillor allowances

THAT COUNCIL DETERMINES:

1.         THAT MAYORAL AND COUNCILLOR ALLOWANCES:

 

1.1    THAT MAYORAL AND COUNCILLOR ALLOWANCES BE PAID AT THE LEVELS DETERMINED BY THE MINISTER FOR LOCAL GOVERNMENT IN ACCORDANCE WITH SECTION 73B LOCAL GOVERNMENT ACT 1989 – AS AT 1 JULY 2017 COUNCILLORS $27,079 AND MAYOR $83,790;

1.2    TO INCORPORATE AN AMOUNT WITHIN THE ALLOWANCES FOR A SUM EQUIVALENT TO THE SUPERANNUATION GUARANTEE CONTRIBUTION 9.5% AS PER ADVICE BY LOCAL GOVERNMENT VICTORIA WITHIN CIRCULAR 42/2016; AND

1.3    TO INCREASE BOTH THE COUNCILLOR AND MAYORAL ALLOWANCES UNTIL THE NEXT COUNCIL REVIEW IN THE YEAR 2020 IN ACCORDANCE WITH SECTION 74 LOCAL GOVERNMENT ACT 1989, AS PER THE LEVELS DETERMINED WITHIN THE ANNUAL REVIEW OF ALLOWANCES CARRIED OUT BY THE MINISTER FOR LOCAL GOVERNMENT.

 

 

CARRIED

Division on Motion

For: Crs Steane, Dib, Lamont, Spears, Symon, Graham

Against: Crs P Macdonald, M Macdonald

Motion Carried

 

 

 

Outcomes of Maroondah Motions to the Municipal

Association of Victoria State Council Meeting                                          ITEM 5

Moved Cr Symon, Seconded Cr Graham                                                              79/17

THAT COUNCIL NOTES THE OUTCOME OF THE THREE MOTIONS SUBMITTED BY COUNCIL AND THE THIRTEEN REGIONAL MOTIONS SUPPORTED BY COUNCIL THAT WERE THE SUBJECT OF CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 12 MAY 2017.

 

Carried

 

 

Municipal Association Act Review                                                                      ITEM 6

Moved Cr P Macdonald , Seconded Cr Symon                                                  80/17

That COUNCIL ENDORSE THE SUPPORT TO THE mUNICIPAL ASSOCIATION ACT REVIEW CONSULTATION PAPER WITH THE ADDITIONAL FOUR POINTs AS OUTLINED IN THE ABOVE REPORT WHICH HAS BEEN SENT TO THE DEPARTMENT ENVIRONMENT, LAND, WATER AND PLANNING

 

Carried

 

Eastern Regional Libraries Corporation February 2017

- April 2017 Report on the Provision of Library Services                       ITEM 7

Moved Cr P Macdonald , Seconded Cr Spears                                                 81/17

THAT COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT FEBRUARY 2017 – APRIL 2017

 

Carried

Councillors who spoke to the motion – Cr Spears

 

 

Director Operations, Infrastructure & Leisure

 

Road Management Plan 2017                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr P Macdonald                                                 82/17

That Council endorses the maroondah city council road management plan 2017

 

Carried

 

 

 

 

 

Capital Funding for Community Groups 2017/2018                                       ITEM 2

Moved Cr P Macdonald , Seconded Cr Graham                                               83/17

That Council

1.       approves the recommended applications for financial assistance through the capital funding for community groups 2017/2018 program totalling $113,939 (inclusive of gst) as outlined in attachement 1 attached in this report

2.       approves the Allocation of the remaining $46,061 from the capital FUNDING FOR COMMUNITY GROUPS PROGRAM to sports field lighting renewal projects

3.       approves these grants based on one-year funding and service agreements

4.       advises all organisations of the outcome of their grant submission

Carried

 

 

Capital Funding for Committees of Council 2017/2018                               ITEM 3

Moved Cr Steane, Seconded Cr M Macdonald                                                 84/17

That Council:

1.       APPROVES THE RECOMMENDED APPLICATIONS FOR FINANCIAL ASSISTANCE THROUGH THE capital funding for committees of council SUPPORT PROGRAM TOTALLING $30,600 (INCLUSIVE OF GST) AS OUTLINED IN ATTACHMENT 1 ATTACHED TO THIS REPORT

2.       Allocates THE remaining $29,400 from the capital funding for committees of council SUPPORT PROGRAM to sports field lighting renewal projects

3.       APPROVES THESE GRANTS BASED ON ONE-YEAR FUNDING AND SERVICE AGREEMENTS

4.       ADVISES ALL COMMITTEES OF THE OUTCOME OF THEIR GRANT SUBMISSION

Carried

 


 

Director Planning & Community

 

Surrender Of Lease Agreement And Approve New Lease                       ITEM 1

- Norwood Preschool                                                                                                        

Moved Cr Lamont, Seconded Cr Spears                                                             85/17

That council

1.       approves the surrender of a lease agreement between maroondah city council and norwood preschool

2.       Grants a lease to bestchance child family care for norwood PRESCHOOL; the principal terms being:

i.        each lease will be for an initial three (3) year period with the option for a further two (2) terms of three (3) years in accordance with council’s standard lease agreement,

ii.       and bestchance child family care be charged in accordance with council’s community facilities pricing policy, endorsed 23 march 2015

3.       signs and seals all required documentation as appropriate

Carried

 

C110 - Heritage Overlay 29 Bedford Road                                                       ITEM 2

Moved Cr Symon, Seconded Cr Lamont                                                               86/17

That council

1.       Requests the minister for planning appoint an independent panel to consider the submission received

2.       informs the submitter that an independent panel is to be appointed

Carried

 

 

ITEM 3. PRELIMINARY INVESTIGATION INTO CROYDON GRADE SEPARATION

(dealt with earlier in the meeting - refer page 4 of Minutes)

 

 

Local Government Community Satisfaction Survey

Results 2017                                                                                                                  ITEM 4

Moved Cr Symon, Seconded Cr P Macdonald                                                   87/17

That Council noteS the 2017 results from the state government auspiced Local Government Community Satisfaction survey

Carried

 

Draft Environmentally sustainable development (ESD)

Policy and Guidelines for Council Buildings                                               ITEM 5

Moved Cr Graham, Seconded Cr Steane                                                             88/17

That COUNCIL AUTHORISE THE CHIEF EXECUTIVE OFFICER TO GIVE PUBLIC NOTICE FROM 4 JULY 2017 TO 1 AUGUST 2017 OF THE DRAFT ESD POLICY FOR COUNCIL BUILDINGS AND THE DRAFT Environmentally sustainable development (ESD)  POLICY GUIDELINES FOR COUNCIL BUILDINGS

Carried

 

 

Youth Strategy - Public Exhibition outcomes and Adoption of the Strategy  ITEM 6

Moved Cr P Macdonald , Seconded Cr Spears                                                 89/17

That Council, having considered all submissions pursuant to the provisions of section 233 of the local government act 1989:

1.       Note the submissions on the Youth strategy

2.       adopts the youth strategy

3.       authorises the chief executive officer to write to each submitter in accordance with section 223 of the local government act 1989

4.       authorises officers to arrange for the publication and distribution of the Youth Strategy to community groups and relevant stakeholders

 

Carried

Councillors who spoke to the motion – Cr Graham

 

 

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

 

In Camera

 

Moved Cr Symon, Seconded Cr Lamont                                           90/17

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

 

Carried

 

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Corporate Services

 

Contract 97042 Service Agreement relating to Infor                             ITEM 1

Global Solutions annual maintenance & software support                          

tHAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THE SERVICE AGREEMENT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

That THIS DECISION OF CONFIDENTIALITY BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

 

Land Matters – General                                                                                          ITEM 2

tHAT THIS RESOLUTION AND/OR REPORT ARE TO REMAIN CONFIDENTIAL INDEFINiTELY AND THAT THIS DECISION BE REFLECTED IN THE MINUTES OF THE OPEN FORUM OF THIS MEETING

 

 

The open forum closed at 8:57pm.

 

Confirmed ……………………………………..

 

 

Date ……………………………………………