2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

24 April 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                   24 April 2017

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 24 April 2017 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)               Arrabri Ward

Cr Nora Lamont (Deputy Mayor)    Mullum Ward

Cr Kylie  Spears                          Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Dale Muir                                    Acting Director Corporate Services

Phil Turner                                  Director Planning & Community

Adam Todorov                            Acting Director Operations, Infrastructure &      Leisure

Peter Tully                                  Governance Advisor

 

The prayer was read by Lt Col Ian Southwell, Ringwood Salvation Army.

 

The Acknowledgement of Country was read by the Mayor.

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege, for comments made during meetings that are subsequently determined to be slanderous.”

Apologies

Cr Samantha Marks                   Mullum Ward (Leave of Absence)

Marianne Di Giallonardo             Director Corporate Services

Stephen Onans                          Team Leader Governance

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Lamont, Seconded Cr Graham                                                            40/17

That the minutes of the Ordinary Council Meeting held on Monday, 27 March 2017 be confirmed

Carried

 

 

PUBLIC QUESTION TIME

 

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Steane, Seconded Cr M Macdonald                                                 41/17

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to the motion – Crs Lamont, Symon, Steane, Spears, P Macdonald, M Macdonald and Graham

 

Cr Tony Dib (Mayor)

 

29/03          Maroondah Leader Media Event

23/04          Ringwood RSL ANZAC Sunday Service

 

 

Cr Nora Lamont (Deputy Mayor)

 

28/03          City of Wellbeing Steering Committee Meeting

29/03          2017 Exhibition Opening – ‘Pure Talent’

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

31/03          Local Community Stations Film Interview

31/03          Ainslie Park Cricket Club Presentation Night 2016/2017

01/04          Norwood FC/NC Season Launch

01/04          East Ringwood Football Club Season Launch

02/04          Tri Maroondah 2017

02/04          Ringwood Pro Athletics Carnival Opening

06/04          Meeting at Maroondah Toy Library

06/04          Exhibition Launch – ‘Mullum Mullum Indigenous Gathering Place’

06/04          Maroondah In Focus photo event – Cultural Connections

06/04          Maroondah Youth Awards

10/04          Interview Panel – Audit & Risk Advisory Committee

11 – 13/04 Australian Local Government Women’s Association (ALGWA) Conference                      in Launceston, Tasmania

20/04          Maroondah Schools ANZAC Service at Ringwood Lake

22/04          Norwood Football Club Spirit of the ANZACS Luncheon

23/04          Ringwood RSL ANZAC Sunday Service

 

 

Cr Kylie Spears

 

29/03          2017 Exhibition Opening – ‘Pure Talent’

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

01/04          2017 Croydon Busking Festival

05/04          Onsite Meeting at Eastwood Dog Park

06/04          Meeting at Maroondah Toy Library

06/04          Met with residents at South Croydon Primary School Site

06/04          Exhibition Launch – ‘Mullum Mullum Indigenous Gathering Place’

06/04          Maroondah Youth Awards

10/04          Maroondah In Focus photos for Mothers Group at Tarralla

20/04          2017 Performance – Pure Talent

21/04          Eastfield Cricket Club Presentation Night Event

23/04          Croydon RSL Annual ANZAC Sunday Service

23/04          Ringwood RSL ANZAC Sunday Service

23/04          Karralyka Show – ‘Johnny Cash The Concert’

 

Cr Rob Steane

 

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

05/04          Public Consultation: 77 Mt Dandenong Road, Croydon (Mingarra Retirement                  Village)

06/04          Eastern FM Radio Broadcast

07/04          Croydon RSL Flag raising Ceremony

11/04          Maroondah Community Assist Annual General Meeting

12/04          Ruskin Park Residents Action Group (RPRAG) Meeting

20/04          Maroondah Schools ANZAC Service at Ringwood Lake

20/04          2017 Performance – ‘Pure Talent’

21/04          Opening of the ‘Annual Warranwood Art Show for 2017’ held at Rudolf Steiner

23/04          Karralyka Show – ‘Johnny Cash The Concert’

23/04          Croydon RSL Annual ANZAC Sunday Service**

 

**These minutes were amended by Council at its meeting held on 15 May 2017 by the insertion of this event.

 

Cr Mike Symon

 

29/03          Meeting with MAV President and Delegates

29/03          2017 Exhibition Opening – ‘Pure Talent’

30/03          Maroondah Toy Library Visit

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

03/04          Three site visits (Ringwood Bowls Club, North Ringwood Citizens Hall and                      Bedford Road Lights) and Openings with Mr Michael Sukkar, Member for Deakin

06/04          Maroondah Youth Awards

07/04          Croydon RSL Flag raising Ceremony

11/04          Maroondah Community Assist Annual General Meeting

12/04          Heatherdale Community Action Group Meeting

13/04          Meeting regarding Ringwood Rotary Club

19/04          Local Government Working Group on gamling

19/04          Maroondah In Focus photo event at Ringwood Bowls Club

19/04          Site Inspection – Unsworth Road, Ringwood

20/04          Maroondah Schools ANZAC Service at Ringwood Lake

20/04          MAV Metropolitan Forum Event

23/04          Croydon RSL Annual ANZAC Sunday Service

 

Cr Paul Macdonald

 

29/03          2017 Exhibition Opening – ‘Pure Talent’

30/03          Maroondah Toy Library Visit

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

02/04          Tri Maroondah 2017

05/04          Onsite Meeting at Eastwood Dog Park

06/04          Maroondah Youth Awards

11/04          Maroondah Citizens Advice Bureau Meeting

19/04          Maroondah Business Networking Dinner and 66th Annual General Meeting for                April

20/04          Maroondah In Focus photo event

20/04          2017 Performance – ‘Pure Talent’

23/04          Croydon RSL Annual ANZAC Sunday Service

 

 

Cr Marijke Graham

 

28/03          City of Wellbeing Steering Committee Meeting

29/03          2017 Exhibition Opening – ‘Pure Talent’

30/03          Farewell Function Mr Trevor Welsh, Director Operations & Infrastructure

05/04          Public Consultation: 77 Mt Dandenong Road, Croydon (Mingarra Retirement                  Village)

06/04          Maroondah Youth Awards

19/04          Maroondah Business Networking Dinner and 66th Annual General Meeting for                April

20/04          2017 Performance – ‘Pure Talent’

21/04          Opening of the ‘Annual Warranwood Art Show for 2017’ held at Rudolf Steiner

23/04          Croydon RSL Annual ANZAC Sunday Service

 

 

Cr Michael Macdonald

 

05/04          Public Consultation: 77 Mt Dandenong Road, Croydon (Mingarra Retirement                  Village)

20/04          Eastern Transport Coalition Meeting

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr Lamont, Seconded Cr P Macdonald                                                 42/17

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 27 March 2017 and 3 April 2017

 

Carried

 

 

 

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Spears, Seconded Cr Graham                                                            43/17

 

That COUNCIL RECEIVES AND NOTES MINUTES OF THE

1.       Maroondah partners in community wellbeing committee held on 7 march 2017

2.       maroondah disability advisory committee meeting held on 9 March 2017

 

Carried

 

 

Policy - Position of Deputy Mayor                                                                     ITEM 4

Moved Cr Lamont, Seconded Cr Steane                                                             44/17

 

That council adopts the policy pertaining to the position of deputy mayor

 

Carried

 

 

Sale of Discontinued Right of Way - 7A Joffre Street

Croydon to the Owners of 7 Joffre Street Croydon                             ITEM 5

Moved Cr M Macdonald , Seconded Cr Graham                                               45/17

 

That COUNCIL ACTING UNDER section 189 and CLAUSE 3 OF SCHEDULE 10 TO THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) resolves that:

1.       THE STATUTORY PROCEDURES BE COMMENCED TO the sale of THE DISCONTINUED RIGHT OF WAY ADJACENT TO 7 JOFFRE STREET CROYDON, as depicted in attachments 1 & 2 of this report

2.       PUBLIC NOTICE BE GIVEN IN ACCORDANCE WITH SECTIONS 189, 207A AND 223 OF THE ACT AND WITH COUNCIL POLICY; such notice to state that council proposes to sell the land to THE OWNER OF 7 JOFFRE STREET CROYDON for market value

3.       IN ACCORDANCE WITH SECTION 223 OF THE ACT:

i.        A COMMITTEE COMPRISING COUNCILLORS MARIJKE graHAM, MICHAEL MACDONALD AND ROB STEANE  be appointed TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED

ii.       CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER sell the land as proposed

iii.      THE DIRECTOR CORPORATE SERVICES BE AUTHORISED TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER

4.       SHOULD NO SUBMISSIONS BE RECEIVED, COUNCIL further resolves That:

i.        HAVING FOLLOWED ALL THE REQUIRED STATUTORY PROCEDURES PURSUANT TO SECTION 189, 207A AND 223 OF THE ACT PURSUANT TO ITS POWER UNDER CLAUSE 3 OF SCHEDULE 10 OF THE ACT, land comprising LOT 3 on PLAN OF SUBDIVISION plan 624858D be sold to THE OWNER OF 7 JOFFRE STREET CROYDON FOR MARKET VALUE.;

ii.       COUNCIL be granted an easement over it’s assets AND FUTURE ASSETS as a condition of sale of LOT 3 PLAN OF SUBDIVISION 624858D

5.       THE CHIEF EXECUTIVE OFFICER, OR ANY OTHER PERSON WITH THE NECESSARY DELEGATION, SIGN ANY TRANSFER OF THE LAND AND ANY OTHER DOCUMENTS REQUIRED TO BE SIGNED IN CONNECTION WITH THE SALE of land TO THE OWNER OF 7 JOFFRE STREET CROYDON

 

Carried

 

 

Councillors Quarterly Professional Development

Report - January to March 2017                                                                          ITEM 6

Moved Cr Lamont, Seconded Cr Symon                                                               46/17

 

That COUNCIL NOTES THE COUNCILLORS PROFESSIONAL DEVELOPMENT REPORT FOR JANURY 2017 – MARCH 2017

 

Carried

 

MUNICIPAL ASSOCIATION OF VICTORIA
STATE COUNCIL MEETING – MOTIONS                                                                       ITEM 7

Moved Cr Symon, Seconded Cr Steane                                                               47/17

THAT COUNCIL ENDORSES THE ACTIONS OF OFFICERS IN

 

1.       SUBMITTING THE FOLLOWING THREE MOTIONS ON BEHALF OF MAROONDAH CITY COUNCIL FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING:

 

i.        STATE GOVERNMENT RATE CAPPING COMMUNICATION IN A REVALUATION YEAR

 

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS UPON THE STATE GOVERNMENT TO UNDERTAKE A FULL COMMUNICATION MEDIA CAMPAIGN TO ENSURE THE RATE CAP INCREASE IS COMPLETELY UNDERSTOOD BY VICTORIAN RATE PAYERS IN A REVALUATION YEAR.

 

ii.       UNIVERSAL ACCESS TO EARLY CHILDHOOD EDUCATION – 15 HOURS PER WEEK KINDERGARTEN FUNDING

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL ENSURES THAT THE MAV CONTINUES TO RAMP UP ITS ADVOCACY CAMPAIGN TO SECURE LONG TERM FEDERAL FUNDING TO DELIVER UNIVERSAL ACCESS TO EARLY CHILDHOOD EDUCATION - 15 HOURS A WEEK OF KINDERGARTEN FOR CHILDREN IN THE YEAR BEFORE PRIMARY SCHOOL.

 

iii.      RETURN OF INTERESTS – PRIVACY ISSUE

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS UPON THE STATE GOVERNMENT TO REQUEST LOCAL GOVERNMENT VICTORIA TO REVIEW THE WORDING OF THE RETURN OF INTEREST FORMS - BOTH PRIMARY AND ORDINARY – SPECIFICALLY POINT NUMBER 3 OF THE DETAILS REQUIRED WITH REGARD TO PERCEIVED PRIVACY IMPLICATIONS. 

 

2.       INDICATING THE SUPPORT OF MAROONDAH TO THE THIRTEEN MOTIONS CIRCULATED BY REGIONAL COUNCILS, NAMELY:

KNOX CITY COUNCIL

i.        INCREASED AFFORDABLE HOUSING IN EASTERN METROPOLITAN MELBOURNE

ii.       FUNDING FOR CCTV SYSTEMS

iii.      CONTINUATION OF FUNDING FOR BUILDING INCLUSIVE COMMUNITIES (METRO ACCESS)

MANNINGHAM CITY COUNCIL

iv.      METRO ACCESS PROGRAM 

v.       SCHOOL FOCUSED YOUTH SERVICES

vi.      UNIVERSAL ACCESS (15 HOURS KINDERGARTEN)

MONASH CITY COUNCIL

vii.     SCHOOL FOCUSED YOUTH SERVICE

viii.    BUILDING INCLUSIVE COMMUNITIES METRO ACCESS PARTNERSHIP PROGRAM FUNDING ADVOCACY

ix.      RESCODE – DEVELOPMENT FRAMEWORK

x.       HOMELESSNESS AND ROUGH SLEEPING

WHITEHORSE CITY COUNCIL

xi.      INCREASED AFFORDABLE HOUSING IN EASTERN METROPOLITAN MELBOURNE

YARRA RANGES SHIRE

xii.     COMMUNITY LEGAL CENTRES FUNDING

xiii.    VOLUNTEER MANAGEMENT PROGRAM FUNDING

 

Carried

 

 

Director Planning & Community

 

 

Surrender Of Lease Agreements And Approve New Leases                  ITEM 1

Moved Cr P Macdonald , Seconded Cr Spears                                                 48/17

 

That COUNCIL

1.       approves the surrender of a lease agreement between maroondah city council and bayswater north kindergarten, croydon central kindergarten, croydon gums kindergarten and oban preschool

2.       Grants a lease to bestchance child family care for BAYSWATER NORTH KINDERGARTEN, CROYDON CENTRAL KINDERGARTEN, CROYDON GUMS KINDERGARTEN AND OBAN PRESCHOOL; the principal terms being:

i.        each lease will be for an initial three (3) year period with the option for a further two (2) terms of three (3) years in accordance with council’s standard lease agreement,

ii.       and that bestchance child family care be charged in accordance with council’s community facilities pricing policy, endorsed 23 march 2015

3.       signs and seals all required documentation as appropriate

 

Carried

 

 

 

 

 

 

 

 

 

 

 

 

Membership of Port Phillip and Westernport Catchment

Management Authority                                                                                           ITEM 2

Moved Cr Lamont, Seconded Cr Steane                                                             49/17

That Council

1.       Become a member of the Port Phillip and Westernport Catchment Management Authority

2.       Support the Targets and Statement of Commitment as referred to in this report

 

Carried

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

In Camera

Moved Cr Steane, Seconded Cr P Macdonald                              50/17

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Chief Executive Officer

 

Audit and Risk Advisory Committee                                                                   ITEM 1

This Report is to remain confidential indefinitely

 

The open forum closed at 8:07pm.

 

Confirmed ……………………………………..

 

Date ……………………………………………