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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

27 March 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                                 27 March 2017

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 27 March 2017 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)               Arrabri Ward

Cr Nora Lamont (Deputy Mayor)    Mullum Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Kylie  Spears                          Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Dale Muir                                    Acting Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                          Team Leader Governance

 

The Prayer was read by Stephen Onans.

 

The Acknowledgement of Country was read by the Mayor.

 

The Chief Executive Officer read the following Statement of Recording -

 

“Ladies & Gentlemen - Please note that this meeting is being recorded. All care is taken to maintain your privacy; however, as a visitor in the public gallery, your presence may be recorded. Also, unlike State and Federal Government, Local Government is not afforded the benefit of parliamentary privilege. For comments made during meetings that are subsequently determined to be slanderous.”

Apologies

Cr Samantha Marks                   Mullum Ward (Leave of Absence)

Marianne Di Giallonardo             Director Corporate Services

 

Declaration of Interests

Cr Spears            In Camera Item 1 – Director Operations, Infrastructure & Leisure

Tender Evaluation, HE Parker Multi-Sports Complex (Contract 20819)

Reason: Cr Spears is President, Melbourne East Netball Association, who is lead tenant in the Stadium.

Confirmation of MinuTes

 

Moved Cr Lamont, Seconded Cr Spears                                                             21/17

That the minutes of the special council meeting and Ordinary Council Meeting held on Monday 20 February 2017 be confirmed

Carried

 

 

Order of Business

Moved Cr M Macdonald , Seconded Cr Graham                                               22/17

THAT THE ORDER OF BUSINESS BE ALTERED TO DEAL WITH Documents for sealing now

Carried

 

Documents for sealing

 

Letters Under Seal - Immediate Past Councillors                                     ITEM 1

Moved Cr Lamont, Seconded Cr P Macdonald                                                 23/17

THAT COUNCIL SIGNS AND SEALS LETTERS TO BE PRESENTED TO Ms natalie thomas, ms christina gleeson, mR liaM fitzgerald, ms Mary-ann Lowe and Mr Les willmott, together with A PLAQUE DEPICTING COUNCIL’S COAT OF ARMS, IN RECOGNITION OF THEIR PAST SERVICE AS COUNCILLORS OF THE CITY OF MAROONDAH

 

Carried

 

Letters Under Seal - Retirement Director Operations,

Infrastructure and Leisure                                                                                 ITEM 2

Moved Cr Lamont, Seconded Cr Spears                                                             24/17

 

That council signs and seals a letter to be presented to mr trevor welsh, together with a plaque depicting council’s coat of arms, in recognition of his 18 years service to the city of maroondah

 

Carried

 

 

Suspension of Standing Orders

Moved Cr M Macdonald , Seconded Cr P Macdonald                                    25/17

THAT STANDING ORDERS BE SUSPENDED TO present letters under seal

 

Carried

 

The Mayor presented Letters Under Seal to:

Ms Natalie Thomas

Mr Liam Fitzgerald

Ms Christina Gleeson

Mr Trevor Welsh

 

Note: Ms Mary-Ann Lowe and Mr Les Willmott were unable to attend.

 

 

 

 

Resumption of Standing Orders

Moved Cr Spears, Seconded Cr Symon                                                               26/17

THAT STANDING ORDERS BE RESUMED

Carried

 

PUBLIC QUESTION TIME

 

Nil

 

Officers’ Reports

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr M Macdonald                                                 27/17

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Spears, Steane, Graham,

P Macdonald, Lamont and Symon

 

Cr Tony Dib

 

01/03          Special Australian Citizenship Ceremony

02/03          Media Event - East Ringwood Pavilion

08/03          International Women's Day Breakfast 2017

08/03          Maroondah Leader Media Briefing

08/03          Eastern Region Group of Councils Mayors & CEOs Meeting at City of Whitehorse

09/03          Launch of ‘Young Art at Heart Mural’ at Yarrunga Community Centre

10/03          ‘Turning of the Sod’ – Commencement of works for the new Regional Dog Park at Eastfield Park

14/03          Formal Opening of Tony Lethbridge Pavilion at Proclamation Park

16/03          Government Uniforms and Emergency Services Expo at Town Park, Croydon

16/03          Australian Citizenship Ceremony at Karralyka

17-19/03     Councillor Conference Weekend at Cape Schanck

20/03          ‘Coolheads’ Launch at Maroondah Hospital

22/03          Meeting with Heathmont History Group

24/03          Meeting with new CEO of Eastern Health

25/03          Earth Hour ‘Join the Future’ Community Event

23/03          New Traffic Lights – Bedford Road and Great Ryrie Street – Officially turned on by VicRoads

 

 

Cr Kylie Spears

 

21/02          MAV Strategic Planning Meeting

22/02          Planning Public Consultation: 60-64 Mt Dandenong Road, Croydon

23/02          Observer at Planning Panel held at Council Chamber

23/02          Eastern Regional Libraries Board Meeting

23/02          Opening of ‘Kate Rohde Exhibition’ at Realm

24/02          Observer at Planning Panel held at Council Chamber

25/02          South Croydon Cricket Club ‘Pink Stumps’ Day Ladies Lunch

25/02          Movie night ‘Secret Life of Pets’ at Federation Estate

28/02          ‘Pancake Day’ at Glen Park Community Centre

02/03          Eastern FM Radio Broadcast

07/03          Meeting regarding HE Parker Multi-Purpose Complex

08/03          International Women’s Day Breakfast 2017 and International Women's Day Exhibition ‘Herstory’

09/03          Maroondah Disability Advisory Committee Meeting

10/03          ‘Turning of the Sod’ – Commencement of works for the new Regional Dog Park at Eastfield Park

14/03          Formal Opening of Tony Lethbridge Pavilion at Proclamation Park

14/03          Ringwood Biala (Ringwood Uniting Church program designed to provide respite for parents of children with additional needs) Annual General Meeting

16/03          Australian Citizenship Ceremony at Karralyka

17/03          Meeting regarding HE Parker Multi-Purpose Complex

17-19/03     Councillor Conference Weekend at Cape Schanck

22/03          New Traffic Lights – Bedford Road and Great Ryrie Street – Officially turned on by VicRoads

 

 

Cr Marijke Graham

 

21/02          MAV Strategic Planning Session

22/02          Planning Public Consultation: 60-64 Mt Dandenong Road, Croydon

25/03          South Croydon Cricket Club ‘Pink Stumps’ Ladies Day Event

28/02          Local Government & Public Health Forum Meeting - ‘Family Violence & Gambling’

28/02          Maroondah Environment Advisory Committee Meeting

04/03          Croydon Little Athletics Track Reopening

07/03          Maroondah Partners in Community Wellbeing Committee - Meeting 1 Partners Consultation Workshop

07/03          Rotary Club of Croydon – 44th Charter Anniversary

08/03          International Women’s Day Breakfast 2017 and International Women's Day Exhibition ‘Herstory’

14/03          Maroondah City of Wellbeing Meeting

14/03          Planning Public Consultation - Thackeray Court, Croydon

15/03          Site Visit: Aveo Mingarra Retirement Village - Mt Dandenong Road, Croydon

17-19/03     Councillor Conference Weekend at Cape Schanck

21/03          North Ringwood Community House Annual General Meeting

21/03          Meeting with Ruskin Park Residents' Action Group

21/03          Planning Public Consultation - 381-385 Mt Dandenong Road. Croydon

25/03          Earth Hour ‘Join the Future’ Community Event

 

 

Cr Michael Macdonald

 

13/12          Croydon Main Street Traders Christmas Event

13/12          Planning Public Consultation - 11 Timms Avenue, Croydon

13/12          Planning Public Consultation - 30 Alwyn Street, Croydon

14/12          Planning Public Consultation - 30 Sevenoaks Avenue, Croydon

15/12          2016 Community Christmas Event at the office of the Hon David Hodgett MP

26/01          Australia Day Awards and Australian Citizenship Ceremony at Ringwood Lake

30/01          Planning Public Consultation - 18 Todd Court, Croydon

30/01          Planning Public Consultation - 84 & 86 Hull Road, Croydon

31/01          Planning Public Consultation - 2 Dorothy Street, Croydon

11/02          Movie night ‘Finding Dory’ at Federation Estate

13/02          Council Plan 2017-2021 Workshop at Karralyka

15/02          Meeting with Croydon Golf Links Residents Association Committee

16/02          Eastern Transport Coalition Meeting

08/03          International Women's Day Breakfast 2017

08/03          Ruskin Park Residents Action Group (RPRAG) Meeting

14/03          Planning Public Consultation - Thackeray Court, Croydon

15/03          Site Visit: Aveo Mingarra Retirement Village - Mt Dandenong Road, Croydon

16/03          Eastern Transport Coalition Meeting

17-19/03     Councillor Conference Weekend at Cape Schanck

21/03          Meeting with Ruskin Park Residents' Action Group

21/03          Planning Public Consultation - 381-385 Mt Dandenong Road, Croydon

25/03          City of Melton Stampede Event

 

 

Cr Paul Macdonald

 

28/03          Maroondah Environment Advisory Committee Meeting

06/03          Maroondah Community Safety Committee Meeting

07/03          Rotary Club of Croydon – 44th Charter Anniversary

08/03          International Women's Day Breakfast 2017

08/03          Winter Sporting Forum at Karralyka

09/03          Rotary Club of Croydon Annual Charity Event

14/03          Formal Opening of Tony Lethbridge Pavilion at Proclamation Park

17-19/03     Councillor Conference Weekend at Cape Schanck

23/03          Sustainable Buildings Seminar: Unlocking Local Leadership

26/03          Ringwood Highland Games

 

 

Cr Nora Lamont

 

22-25/02     ‘Overcoming Family Violence’ Conference held in Cairns, Queensland

                   (Cr Lamont tabled her report on this conference)

06/03          Maroondah Community Safety Committee Meeting

08/03          International Women’s Day Breakfast 2017 and International Women's Day Exhibition ‘Herstory’

09/03          Disability Advisory Committee Meeting

14/03          Formal Opening of Tony Lethbridge Pavilion at Proclamation Park

16/03          Australian Citizenship Ceremony at Karralyka

17-19/03     Councillor Conference Weekend at Cape Schanck

20/03          ‘Coolheads’ Launch at Maroondah Hospital

21/03          North Ringwood Community House Annual General Meeting

22/03          Women’s Health East Board Meeting

23/03          New Traffic Lights – Bedford Road and Great Ryrie Street – Officially turned on by VicRoads

 

 

 

 

 

Cr Mike Symon

 

21/02          Meeting with resident regarding pine tree removal

21/02          Meeting with resident regarding trees

21/02          Site inspection regarding Planning Consultation: 60 - 64 Mt Dandenong Rd Croydon

21/02          MAV Strategic Planning Session

22/02          MAV Workshop - 'Critical Success Factors for your Council'

22/02          Planning Public Consultation: 60-64 Mt Dandenong Road, Croydon

23/02          Meeting with Mr George Darroch, Victorian Local Governance Association (VLGA) regarding Local Government Gambling Policies

25/02          Opening of ‘Kate Rohde Exhibition’ at Realm

27/02          Meeting with Uniting Church Association regarding Planning discussion issue

03/03          MAV Workshop - Land Use Planning / Building

06/03          Site Visit: Aveo Mingarra Retirement Village - Mt Dandenong Road, Croydon

08/03          International Women's Day Breakfast 2017

08/03          Winter Sporting Forum at Karralyka

09/03          Launch of ‘Young Art at Heart Mural’ held at Yarrunga Community Centre

10/03          ‘Turning of the Sod’ – Commencement of works for the new Regional Dog Park at Eastfield Park

14/03          MAV Local Government Road Safety Forum

14/03          Formal Opening of Tony Lethbridge Pavilion at Proclamation Park

14/03          Ringwood Biala (Ringwood Uniting Church is designed to provide respite for parents of children with additional needs) Annual General Meeting

15/03          Penumbra Centre (Planned Activity Group for the Aged) - 39th Annual General Meeting

16/03          MAV Workshop - Undertake Roles & Responsibilities of a Councillor

16/03          Australian Citizenship Ceremony at Karralyka

17-19/03     Councillor Conference Weekend at Cape Schanck

23/03          New Traffic Lights – Bedford Road and Great Ryrie Street – Officially turned on by VicRoads

25/03          Earth Hour ‘Join the Future’ Community Event

26/03          Ringwood Highland Games

 

 

Cr Rob Steane (submitted prior to the meeting)

 

22/02          Meeting with Mr Michael Sukkar MP, Member for Deakin

23/02          Municipal Association of Victoria (MAV) Strategic Planning Meeting

04/03          Croydon Little Athletics Track reopening

06/03          Maroondah Community Safety Committee Meeting

08/03          International Women's Day Breakfast 2017

14/03          Planning Public Consultation - Thackeray Court, Croydon

15/03          Site Visit: Aveo Mingarra Retirement Village - Mt Dandenong Road, Croydon

16/03          Government Uniforms and Emergency Services Expo at Town Park, Croydon

16/03          Australian Citizenship Ceremony

17-19/03     Councillor Conference Weekend at Cape Schanck

21/03          Meeting with Ruskin Park Residents' Action Group

21/03          Planning Public Consultation: 381-385 Mt Dandenong Road. Croydon

 

 

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr P Macdonald , Seconded Cr Spears                                                 28/17

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 20 February, 6 March, 18 & 19 MARCH 2017

 

Carried

 

 

Notice of Intention to Cause a General Valuation to be made            ITEM 3

Moved Cr Symon, Seconded Cr P Macdonald                                                   29/17

That COUNCIL

1.       GIVES NOTICE OF ITS INTENTION TO CAUSE A GENERAL VALUATION TO BE MADE, PURSUANT TO SECTION 6 (1) OF THE VALUATION OF LAND ACT (1960)

2.       IN ACCORDANCE WITH SECTION 13DA OF THE VALUATION OF LAND ACT (1960) APPOINTS MR TIM FRAIN, SITE MANAGER/SENIOR VALUER AND THE COMPANY WESTLINK CORPORATION PTY LTD. TO MAKE THE YEAR 2018 REVALUATION

 

Carried

 

 

Eastern Regional Libraries Corporation November 2016

 - January 2017 Report on the Provision of Library Services               ITEM 4

Moved Cr Spears, Seconded Cr M Macdonald                                                 30/17

THAT COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT NOVEMBER 2016JANUARY 2017

 

Carried

 

 

Council Policy - Councillor Expenses, Support and

Reimbursement Policy                                                                                             ITEM 5

Moved Cr Lamont, Seconded Cr Graham                                                            31/17

That COUNCIL ADOPTS THE COUNCILLOR EXPENSES, SUPPORT AND REIMBURSEMENT POLICY DATED MARCH 2017, AS ATTACHED TO THIS REPORT

 

Carried

 


 

Director Operations, Infrastructure & Leisure

 

Community Facilities Lease - German Shepherd Dog Club

- Eastern Branch                                                                                                        ITEM 1

Moved Cr P Macdonald , Seconded Cr Symon                                                  32/17

That council

1.       GRANTS A LEASE TO THE German Shepherd Dog Club Eastern Branch FOR AN INITIAL THREE YEAR PERIOD with the option for a further term of three (3) years IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 

Carried

 

Director Planning & Community

 

Active & Healthy Ageing Initiative - Year 1 (2015/2016)

Age-friendly Journey Report                                                                              ITEM 1

Moved Cr Lamont, Seconded Cr Graham                                                            33/17

That COUNCIL ENDORSES THE ACTIVE & HEALTHY AGEING INITIATIVE – TOWARDS AN AGE-FRIENDLY MAROONDAH 2015-2020 YEAR 1 (2015-2016) AGE-FRIENDLY JOURNEY REPORT

 

Carried

 

  

motions to review

Nil

Late ItemS

METROPOLITAN LOCAL GOVERNMENTS WASTE FORUM                                         Item 1

Moved Cr Lamont, Seconded Cr Spears                                                             34/17

THAT THE MATTER OF COUNCIL’S ONGOING REPRESENTATION TO THE METROPOLITAN WASTER FORUM BE CONSIDERED AS A LATE ITEM

Carried

 


 

Moved Cr Lamont, Seconded Cr Symon                                                               35/17

THAT CR LAMONT BE REPLACED BY CR M MACDONALD AS COUNCIL’S REPRESENTATIVE ON THE METROPOLITAN WASTE FORUM

Carried

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Spears, Seconded Cr Graham                                         36/17

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 20819 Design Services

for HE Parker Multi Sports Complex                                                               ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

Tender Evaluation Report - Contract 20815 Depot Waste

Collection Services                                                                                                 ITEM 2

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

Tender Evaluation Report - Contract 20814 Dublin Road Reconstruction        ITEM 3

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

The open forum closed at 8:23pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………