2014 Maroondah Logo RGB.jpg

 

 

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

12 December 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


DRAFT Council Meeting MINUTES                2                                          12 December 2016

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 12 December 2016 at 7.30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)            Arrabri Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Samantha Marks                   Mullum Ward

Cr Mike Symon                           Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                          Team Leader Governance

 

The prayer was read by Rev Peter Keep of the Ringwood Community Church.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil    

Declaration of Interests

Cr Paul Macdonald                } Item 4 – Director Planning & Community

Cr Michal Macdonald             } Fenced Dog Parks for Maroondah

 

Reason: Possible Family connection to Eastfield Park

Confirmation of MinuTes

 

Moved Cr Lamont, Seconded Cr Spears                                                           179/16

That the minutes of the Ordinary Council Meeting held on Monday, 21 November 2016 be confirmed.

Carried

 

 

 

 

 

 

 

PUBLIC QUESTION TIME

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr Steane                                                           180/16

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Lamont, Symon, Steane,

Spears, P Macdonald, M Mcdonald and Graham

 

Cr Tony Dib

 

22 Nov       Karralyka 2017 Theatre Launch

23 Nov       ‘MAV – Working Together Better Workshop’ conducted by McArthur

24 Nov       ‘My Story/Our Story’ Event in Maroondah

25 Nov       ‘Adopt a Friend for Christmas’ Church Service at Good Shepherd

25 Nov       Melba College: Official launch of the Stage 1 Building Works, opened by The Hon James Merlino MP

26 Nov       Melbourne Eastern Netball Association (MENA) 2016 Spring Season ‘NetSetGo Round Robin’ and Grand Final Day Presentation

28 Nov       The Maroondah Foundation Annual General Meeting

01 Dec       The Hon Natalie Hutchins MP hosted event to ‘Welcome new Mayors, Deputy Mayors and CEOs to celebrate the great work of Victorian Councils’

02 Dec       School Crossing Supervisor 'thank you' event

02 Dec       Official Opening of the Donwood Community Centre by Mr Michael Sukkar MP

03 Dec       Site visit to Silcock Reserve & meeting with Croydon Ranges Cricket Club President

03 Dec       Maroondah Carols by Candlelight

05 Dec       Mayoral Art Acquisition

06 Dec       Australian Citizenship Ceremony at Karralyka

07 Dec       Social Media Event

07 Dec       Mayoral Art Exhibition Opening

08 Dec       Civic Reception for Volunteers 2016

10 Dec       Christmas Pet Parade organised by the Croydon Traders Association

10 Dec       Ringwood RSL Presidents and Volunteers Dinner

 

Cr Nora Lamont

 

23 Nov       Maroondah Reconciliation Action Plan Consultation Workshop

23 Nov       ‘MAV – Working together better workshop’ conducted by McArthur

24 Nov       Public Consultation: 25 Sherbrook Road, Ringwood

25 Nov       Melba College: Official launch of the Stage 1 Building Works, opened by The Hon James Merlino MP

26 Nov       Melbourne Eastern Netball Association (MENA) 2016 Spring Season ‘NetSetGo Round Robin’ and Grand Final Day Presentation

28 Nov       The Maroondah Foundation Annual General Meeting

29 Nov       Public Consultation: 29 Bedford Rd, Ringwood

29 Nov       Public Consultation: Proposed Funeral Services Application - 149-151 Warrandyte Road Ringwood North

30 Nov       Women's Health East Board Meeting

30 Nov       Women's Health East Strategic Planning Meeting

01 Dec       Eastern FM Radio Broadcast

01 Dec       The Hon Natalie Hutchins MP hosted event to ‘Welcome new Mayors, Deputy Mayors and CEOs to celebrate the great work of Victorian Councils’

02 Dec       School Crossing Supervisor 'thank you' event

02 Dec       Official Opening of the Donwood Community Centre by Mr Michael Sukkar MP

07 Dec       Social Media Event

07 Dec       METEC Driver Training Board Meeting

08 Dec       Ringwood Ballet Group: ‘A Midsummer Night's Dream’ Matinee Performance

08 Dec       Civic Reception for Volunteers 2016

 

Cr Mike Symon

 

22 Nov       Karralyka 2017 Theatre Launch

23 Nov       Maroondah Reconciliation Action Plan Consultation Workshop

23 Nov       “MAV – Working Together Better Workshop” conducted by McArthur

26 Nov       Melbourne Eastern Netball Association (MENA) 2016 Spring Season ‘NetSetGo Round Robin’ and Grand Final Day Presentation

27 Nov       Meeting with Resident re car parking issues

27 Nov       Ringwood Spiders Christmas BBQ & Annual General Meeting

28 Nov       Site inspections Nth Ringwood and Ringwood

28 Nov       Meeting with Resident in Ringwood

28 Nov       The Maroondah Foundation Annual General Meeting

29 Nov       Public Consultation: 29 Bedford Rd, Ringwood

29 Nov       Public Consultation: Proposed Funeral Services Application - 149-151 Warrandyte Road Ringwood North

30 Nov       Ringwood Cricket Club (RCC) v Ringwood District Cricket Association (RDCA) Challenge Match

02 Dec       School Crossing Supervisor 'thank you' event

02 Dec       Site inspections in Ringwood

02 Dec       Site inspection in Ringwood North

02 Dec       Official Opening of the Donwood Community Centre by Mr Michael Sukkar MP

03 Dec       Maroondah Carols by Candlelight

06 Dec       Meeting re: development of 284 Maroondah Hwy Ringwood

06 Dec       Australian Citizenship Ceremony at Karralyka

07 Dec       Mayoral Art Exhibition Opening

07 Dec       Heatherdale Community Action Group Christmas Meeting

08 Dec       Alliance for Gambling Reform - Councillor Briefing with Mr Tim Costello AO

10 Dec       Social Media Event

 

Cr Rob Steane

 

22 Nov       Karralyka 2017 Theatre Launch

23 Nov       ‘MAV – Working Together Better Workshop’ conducted by McArthur

24 Nov       ‘My Story/Our Story’ Event in Maroondah

28 Nov       The Maroondah Foundation Annual General Meeting

03 Dec       Site visit to Silcock Reserve & meeting with Croydon Rangers Cricket Club President

03 Dec       Maroondah Carols by Candlelight

06 Dec       Art 'n' Craft Exhibition at Yarrunga Community Centre

06 Dec       Public Consultation: 51 Newman Road, Croydon

06 Dec       Australian Citizenship Ceremony at Karralyka

07 Dec       Social Media Event

07 Dec       Mayoral Art Exhibition Opening

08 Dec       Civic Reception for Volunteers 2016

 

Cr Kylie Spears

 

23 Nov       Karralyka 2017 Theatre Launch

23 Nov       Maroondah Reconciliation Action Plan Consultation Workshop

23 Nov       ‘MAV – Working Together Better Workshop’ conducted by McArthur

24 Nov       ‘My Story/Our Story’ Event in Maroondah

25 Nov       Eastern Health Board breakfast

25 Nov       Melba College: Official launch of the Stage 1 Building Works, opened by The Hon James Merlino MP

28 Nov       The Maroondah Foundation Annual General Meeting

30 Nov       Croydon Chamber of Commerce Annual Christmas Breakfast, Guest speaker: Mr Paul Wheelton, OAM

02 Dec       School Crossing Supervisor 'thank you' event

06 Dec       International Day for People with a Disability celebration

07 Dec       Mayoral Art Exhibition Opening

08 Dec       Eastern Regional Libraries Corporation Board Christmas Event

12 Dec       Social Media Event

 

Cr Samantha Marks

 

24 Nov       Public Consultation: 25 Sherbrook Road, Ringwood

28 Nov       The Maroondah Foundation Annual General Meeting

29 Nov       Public Consultation: 29 Bedford Rd, Ringwood

29 Nov       Public Consultation: Proposed Funeral Services Application – 149 to151 Warrandyte Road Ringwood North

 

Cr Paul Macdonald

 

22 Nov       Karralyka 2017 Theatre Launch

23 Nov       Site Meeting Lusher Rd Croydon

23 Nov       ‘MAV – Working Together Better Workshop’ conducted by McArthur

24 Nov       My Story/Our Story’ Event in Maroondah

25 Nov       Melba College: Official launch of the Stage 1 Building Works, opened by The Hon James Merlino MP

27 Nov       Meeting with resident at the Gateway in Dorset Road, Croydon

27 Nov       Ringwood Spiders Christmas BBQ & Annual General Meeting

08 Dec       Civic Reception for Volunteers 2016

12 Dec       Councillor video filming for Social Media

24 Nov       Hender St East Ringwood - Meeting with residents re footpath

24 Nov       Multi Cultural Celebration - Realm

25 Nov       Meeting with The Hon James Merlino MP re South Croydon Primary School site

27 Nov       Meeting with resident re accident at The Gateway in Dorset Rd

30 Nov       Croydon Chamber of Commerce Breakfast - Guest Speaker Mr Paul Wheelton OMA

30 Nov       Meeting with resident re South Croydon Primary School site – long grass fire risk

01 Dec       Meeting resident -  Eastfield Park

05 Dec       Meeting with resident re South Croydon Primary School site

06 Dec       Arrabri Ward Meeting

06 Dec       Australian Citizenship Ceremony at Karralyka

07 Dec       South Croydon Football Club '73 Premiership Team luncheon

08 Dec       Eastern Regional Libraries Christmas Dinner

09 Dec       Meeting re Glen Park Gardening Group

10 Dec       Meeting with resident re South Croydon Primary School site

10 Dec       Social Media Event

 

Cr Michael Macdonald

 

03 Dec       Visit to Croydon Men's Shed

06 Dec       Public Consultation: 51 Newman Road, Croydon

06 Dec       Australian Citizenship Ceremony at Karralyka

10 Dec       Social Media Event

08 Dec       Alliance for Gambling Reform - Councillor Briefing with Mr Tim Costello AO

 

Cr Marijke Graham

 

22 Nov       City of Wellbeing Steering Committee Meeting

23 Nov       Maroondah Reconciliation Action Plan Consultation Workshop

23 Nov       ‘MAV – Working together better workshop’ conducted by McArthur

02 Dec       Official Opening of the Donwood Community Centre by Mr Michael Sukkar MP

03 Dec       Site visit to Silcock Reserve & Meeting with Croydon Ranges Cricket Club President

03 Dec       Maroondah Carols by Candlelight

05 Dec       Maroondah Partners in Community Wellbeing Committee

06 Dec       City of Wellbeing Steering Committee Meeting

06 Dec       Public Consultation: 51 Newman Road, Croydon

07 Dec       Social Media Event

07 Dec       Mayoral Art Exhibition Opening

08 Dec       Ringwood Ballet Group: ‘A Midsummer Night's Dream’ Matinee Performance

12 Dec       Yarrunga Community Centre Christmas Event

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr P Macdonald , Seconded Cr Symon                                                181/16

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 21 November 2016, 23 November 2016, 28 November 2016, 30 november 2016 and 5 december 2016

 

Carried

 

The Maroondah Foundation - New Board Members                                    ITEM 3

Moved Cr Lamont, Seconded Cr Marks                                                             182/16

 

THAT COUNCIL APPOINTS THE FOLLOWING PERSONS AS DIRECTORS OF THE MAROONDAH FOUNDATION TRUSTEE LIMITED:

·        MARIJKE GRAHAM

·        MICHAEL MACDONALD

·        PAUL MACDONALD

·        KYLIE SPEARS

·        MIKE SYMON

 

Carried

 

 

Director Operations, Infrastructure & Leisure

 

Community Facilities Dedication Nominations                                              ITEM 1

Moved Cr Lamont, Seconded Cr Marks                                                             183/16

that council SUPPORTs the following three nominations to proceed to the consultation phase of the Community Facilities Dedication Process:

 

1.       The TONY LETHBRIDGE Pavilion (A.C. Robertson reserve)

2.       The COOPERSMITH Pavilion (east ringwood reserve)

3.       the anne fraser grandstand (A.c. robertson athletics track)

 

Carried

 

 

Exeter Road, Croydon North - Speed Limit and Traffic Calming Measures Petition                                                                                                                                            ITEM 2

Moved Cr Graham, Seconded Cr M Macdonald                                              184/16

 

That council

1.       notes the petition containing 21 signatures

2.       considers the officers report and notes the findings of the investigation into the prayer of the petition that ADDITIONAL traffic calming will be considered in the LOCAL AREA TRAFFIC MANAGEMENT (LATM) program and that Exeter Road does not meet the warrants for a reduced speed limit

3.       Advises the hon David Hodgett MP accordingly

 

Carried

 

Director Planning & Community

 

Planning Scheme Amendment C97 - Heathmont Activity Centre Structure Plan                                                                                                                                            ITEM 1

Moved Cr P Macdonald , Seconded Cr Spears                                               185/16

 

That council

1.       requests the minister for planning to appoint an independent panel to consider submissions received

2.       informs submitters that an independent panel is to be appointed

3.       NOTEs OFFICER RECOMMENDATIONS in the submitter register attaCHED to this report and RELATING TO tHE Structure of Zoning & Design and Development Overlay Controls AND the Renaming of ‘Growth’ Precincts.

 

Carried

 

 

Planning Scheme Amendment C96 - Ringwood East Activity Centre Structure Plan                                                                                                                                            ITEM 2

Moved Cr P Macdonald , Seconded Cr Marks                                                186/16

 

That council

1.       requests the minister for planning to appoint an independent panel to consider submissions received

2.       Informs submitters that an independent panel is to be appointed

3.       NOTEs OFFICER RECOMMENDATIONS in the submitter register attached to this report and RELATING TO tHE Structure of Zoning & Design and Development Overlay Controls, Proposed heights on Victoria Street AND Renaming of ‘Growth’ Precincts

 

Carried

 

 

 

 

 

 

 

 

 

 

 

 

Know Your Council Website - 2015/16 Local Government

Performance Reporting Framework (LGPRF) Results                             ITEM 3

Moved Cr Steane, Seconded Cr Lamont                                                           187/16

 

That COUNCIL NOTES THE PUBLIC RELEASE OF LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK INDICATOR RESULTS FOR 2015/16 THROUGH THE KNOW YOUR COUNCIL WEBSITE

 

Carried

Councillors who spoke to the motion – Cr Steane

 

Crs P Macdonald and M Macdonald declared a Conflict of Interest in Item 4 at the commencement of the Meeting. They both left the Council Chamber at 8:21pm prior to any discussion on the matter.

 

Fenced Dog Parks for Maroondah                                                                    ITEM 4

Moved Cr Spears, Seconded Cr Lamont                                                           188/16

that council APPROVES THE CONSTRUCTION OF A FENCED DOG PARK AT EASTFIELD PARK generally in accordance with the plans referred to in attachment 2 to this report

 

Carried

 

Crs P and M Macdonald returned to the Council Chamber after consideration of Item 4 at 8:26pm

  

 

Documents for Sealing

 

Village School Licence Agreement and Transfer of Land                    ITEM 1

Moved Cr Marks, Seconded Cr Spears                                                             189/16

That council signs and seals:

1.       THE TRANSFER OF LAND FOR THE PROPERTY DESCRIBED AS LOT R1 ON PS715646N

2.       THE LICENCE AGREEMENT TO GRANT COUNCIL A LICENCE TO UTILISE AND ACCESS THE PIPELINE UPON THE SCHOOL’S LAND COMPRISED IN LOT 1 ON TITLE PLAN 211706T CERTIFICATE OF TITLE VOLUME 10348 FOLIO 951

 

Carried

  

 

 

motions to review

Nil

Late ItemS

Nil

Requests / Leave of Absence

Nil

 

 

In Camera

 

Moved Cr Steane, Seconded Cr Marks                                          190/16

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decision be reflected in the minutes of the Open Forum.

 

Director Corporate Services

 

Tender Evaluation Report - Contract 20801

 General Valuation 2018 & Related Services                                                 ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

 

The open forum closed at 8:25pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………