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Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

21 November 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                            2                                          21 November 2016

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 21 November 2016 at 7.30pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)            Arrabri Ward

Cr Kylie Spears                           Arrabri Ward

Cr Paul Macdonald                     Arrabri Ward

Cr Mike Symon                           Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Samantha Marks                   Mullum Ward

Cr Marijke Graham                     Wyreena Ward

Cr Michael Macdonald                Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                          Team Leader Governance

 

The prayer was read by Lieut - Colonel Ian Southwell, Salvation Army.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil    

Declaration of Interests

Cr Steane – Late Item: The Mall, Croydon South – Additional Parking

Reason: Cr Steane’s business is providing professional services to a business owner within this Shopping Centre.

Confirmation of MinuTes

 

Moved Cr Steane, Seconded Cr Lamont                                                           163/16

That the minutes of the Ordinary Council Meeting held on Monday 19 September 2016, Special Council Meeting held on Wednesday 19 October 2016 and Statutory Council Meeting held on Wednesday 9 November 2016 be confirmed

Carried

 

 

 


PUBLIC QUESTION TIME

 

Nil

Officers’ Reports

 

Director Corporate Services

 

Attendance Report                                                                                                  ITEM 1

Moved Cr Lamont, Seconded Cr Marks                                                             164/16

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY

COUNCILLORS

 

Carried

Councillors who spoke to their reports – Crs Dib, Lamont, Symon, Steane,

Spears, Marks, P Macdonald, M Macdonald and Graham

 

 

Cr Tony Dib (Mayor)

 

06 Nov        Maroondah Festival                                                

11 Nov        Croydon RSL Remembrance Day Service                               

11 Nov        ‘Youth Voice for Peace’ at Karralyka                               

12 Nov        Maroondah Relay for Life                                          

12 Nov        Eastland Christmas Tree Lighting Event, Town Square, Eastland                   

15 Nov        Bayswater Secondary College 2016 Victorian Certificate of Applied Learning (VCAL) presentation

16 Nov        Maroondah Hospital's 40th Anniversary event                     

16 Nov        Federal Member for Deakin - Announcement at Croydon             

17 Nov       Eastern FM Radio Broadcast                                       

17 Nov       HE Parker Pavilion Design Meeting with the Sporting Clubs       

19 Nov        Pathway for Carers Weekend Walk                                 

 

 

Cr Nora Lamont

 

06 Nov        Maroondah Festival                                                   

11 Nov        Ringwood RSL Remembrance Day Service                        

11 Nov        ‘Youth Voice for Peace’ at Karralyka                               

12 Nov        Maroondah Relay for Life                                            

12 Nov        Eastland Christmas Tree Lighting Event, Town Square, Eastland                   

18 Nov        People's Choice Awards & Launch of One Million Stars Project at Realm

19 Nov        Ringwood Diving Club Annual General Meeting – 30th Anniversary  

21 Nov        Meeting with Principal of Aquinas College & Tour of school     

26 Nov        Meeting with a representative from the Office of Mr Michael Sukkar MP (Deakin)

 

 


Cr Mike Symon

 

03 Nov        Site visit - Mullum Mullum Rd, Ringwood                                         

06 Nov        Maroondah Festival                                                                        

11 Nov        Ringwood RSL Annual Remembrance Day Service

11 Nov        ‘Youth Voice for Peace’ at Karralyka

12 Nov        Eastland Christmas Tree Lighting Event, Town Square, Eastland              

16 Nov        Site inspection - Sherbroke Rd, Ringwood                                        

17 Nov        Site inspection - Mullum Rd, Ringwood                                           

18 Nov        ‘Getting It Right - Surviving your first three months as a Councillor’ (Victorian Local Government Association Training)

18 Nov        People's Choice Awards & Launch of One Million Stars Project at Realm

 

Cr Rob Steane

 

06 Nov        Maroondah Festival                                                             

16 Nov        Croydon Main Street Traders Association Annual General Meeting   

 

Cr Kylie Spears

 

11 Nov        Ringwood RSL Remembrance Day Service                                         

11 Nov        ‘Youth Voice for Peace’ at Karralyka                                                         

12 Nov        Eastland Christmas Tree Lighting Event, Town Square, Eastland              

15 Nov        Bayswater Secondary College 2016 Victorian Certificate of Applied Learning (VCAL) presentation

17 Nov        HE Parker Pavilion Design Meeting with the Sporting Clubs                             

18 Nov        People's Choice Awards & Launch of One Million Stars Project at Realm

 

Cr Samantha Marks

 

06 Nov        Maroondah Festival                                                                                  

 

Cr Paul Macdonald

 

06 Nov        Maroondah Festival                                                                                         

08 Nov        People's Choice Awards & Launch of One Million Stars Project at Realm

09 Nov        Meeting with resident of Hillside Drive, South Croydon

14 Nov        Arrabri Ward Meeting

15 Nov        Bayswater Secondary College 2016 Victorian Certificate of Applied Learning (VCAL) presentation

16 Nov        Meeting with resident Stanley St East Ringwood

17 Nov        The Footmen Foundation Golf Day                                                                 

 

Cr Michael Macdonald

 

04 Nov        Meeting with a representative from the Office of Mr Michael Sukkar MP (Deakin)

12 Nov        Rotary Club of Croydon Biennial Garden Designfest - Open Garden in Ruskin Park

16 Nov        Meeting with Karingal Street residents regarding Hughes Park

16 Nov        Meeting with local residents regarding bus stop issues along Croydon Rd

16 Nov        Croydon Main Street Traders Association Annual General Meeting                

18 Nov        People's Choice Awards & Launch of One Million Stars Project at Realm


 

Cr Marijke Graham

 

06 Nov        Maroondah Festival                               

11 Nov        Ringwood RSL Remembrance Day Service            

12 Nov        Eastland Christmas Tree Lighting Event, Town Square, Eastland                   

17 Nov        Meeting with Maroondah Toy Library Co-ordinator

21 Nov        Meeting with resident in McAdam Square, Croydon

 

 

Reports of Assembly of Councillors                                                             ITEM 2

Moved Cr  P Macdonald, Seconded Cr Steane                                               165/16

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 19 september 2016, 3 November 2016, 7 november 2016 and 14 November 2016

 

Carried

 

 

Councillor Representation Reports                                                              ITEM 3

Moved Cr Marks, Seconded Cr Steane                                                              166/16

That COUNCIL RECEIVES AND NOTES MINUTES OF THE

1.       Metropolitan Local Government Waste Forum held on 29 September 2016

2.       Maroondah Disability Advisory Committee held on 15 September 2016

3.       Maroondah PARTNERS IN CoMMUNITY WELLBEING Committee held on 29 AUGUST 2016

4.       Maroondah Environment Advisory Committee held on 9 August 2016

5.       Maroondah Community Safety Committee held on 9 August 2016

 

Carried

 

 

Financial Report: Three Months Ending 30 September 2016                    ITEM 4

Moved Cr Lamont, Seconded Cr  P Macdonald                                              167/16

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE THREE MONTHS ENDING 30 SEPTEMBER 2016

 

Carried

Eastern Regional Libraries Corporation July - October 2016

report on the provision of library services                                              ITEM 5

Moved Cr Lamont, Seconded Cr Marks                                                             168/16

 

That COUNCIL NOTES THE EASTERN REGIONAL LIBRARIES CORPORATION REPORT JULY – OCTOBER 2016

 

Carried

 

 

Councillors Quarterly Professional Development Report –

July to September 2016                                                                                            ITEM 6

Moved Cr Steane, Seconded Cr Lamont                                                           169/16

 

That COUNCIL NOTES THE COUNCILLORS PROFESSIONAL DEVELOPMENT REPORT FOR JULY 2016 – SEPTEMBER 2016

 

Carried

 

 

Council Representation 2016/2017                                                                      ITEM 7

Moved Cr Steane, Seconded Cr Spears                                                            170/16

 

THAT WITH RESPECT TO BODIES/ADVISORY GROUPS REQUIRING A FORMAL COUNCIL DELEGATE, COUNCIL:

 

1.      NOTES THAT THE MAYOR OR DEPUTY MAYOR ARE ABLE, AS EX-OFFICIO, TO ATTEND ANY OF THE BODIES/ADVISORY GROUPS WHERE THEY ARE NOT A SPECIFIC MEMBER AS A DELEGATE; AND

 

2.      MAKES THE FOLLOWING APPOINTMENTS:

 

Audit and Risk Advisory Committee

 

THE MAYOR OF THE DAY AND CR. SYMON AS COUNCIL'S REPRESENTATIVES TO THE AUDIT AND RISK ADVISORY COMMITTEE.

 

 

Disability Advisory Committee

 

CRS. LAMONT AND SPEARS AS COUNCIL'S REPRESENTATIVES WITH THE PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AS SUBSTITUTE REPRESENTATIVE TO THE Disability Advisory Committee.

 

 

 

 

 

 

Eastern Affordable Housing Alliance

 

CR. PAUL MACDONALD AS COUNCIL'S REPRESENTATIVE WITH THE PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AND/OR MANAGER INTEGRATED PLANNING AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN Affordable Housing Alliance.

 

 

Eastern Alliance for Greenhouse Action

 

CR. GRAHAM AS COUNCIL'S REPRESENTATIVE WITH THE DIRECTOR PLANNING & COMMUNITY AND/OR MANAGER INTEGRATED PLANNING AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN ALLIANCE FOR GREENHOUSE ACTION.

 

 

Eastern Regional Group – Mayors and CEO’s

 

THE MAYOR OF THE DAY AND THE CHIEF EXECUTIVE OFFICER AS COUNCIL'S REPRESENTATIVES TO THE EASTERN REGIONAL GROUP – MAYORS AND CEO’S.

 

 

Eastern Regional Libraries Corporation

 

CRS. PAUL MACDONALD AND SPEARS AS COUNCIL'S REPRESENTATIVES WITH CR. GRAHAM WITH THE DIRECTOR CORPORATE SERVICES (OR NOMINEE) AND MANAGER REVENUE, PROPERTY AND CUSTOMER SERVICE AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN REGIONAL LIBRARIES CORPORATION.

 

 

Eastern Transport Coalition

 

CR. MICHAEL MACDONALD AS COUNCIL'S REPRESENTATIVE WITH CR SPEARS AND THE STRATEGIC & TRANSPORT PLANNER AND/OR TEAM LEADER STRATEGIC PLANNING & SUSTAINABILITY AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN TRANSPORT COALITION.

 

 

Maroondah Business Advisory Committee

 

CRS. LAMONT, SPEARS AND STEANE AS COUNCIL'S REPRESENTATIVES TO THE MAROONDAH BUSINESS ADVISORY COMMITTEE.

 

 

Maroondah Community Safety Committee

 

CRS. LAMONT, STEANE AND PAUL MACDONALD AS COUNCIL'S REPRESENTATIVES WITH THE COMMUNITY SAFETY OFFICER AS SUBSTITUTE REPRESENTATIVE TO THE MAROONDAH Community Safety COMMITTEE.

 

 

 

Maroondah Partners in Community Wellbeing Committee

 

CRS. MARKS AND GRAHAM AS COUNCIL'S REPRESENTATIVES WITH THE SOCIAL PLANNING & DEVELOPMENT OFFICER AND PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AS SUBSTITUTE REPRESENTATIVES TO THE MAROONDAH PARTNERS IN COMMUNITY WELLBEING COMMITTEE.

 

 

Maroondah - City of - Wellbeing Steering Committee

 

CRS. MARKS AND GRAHAM AS COUNCIL'S REPRESENTATIVES WITH THE MANAGER INTEGRATED PLANNING AS SUBSTITUTE REPRESENTATIVE TO THE MAROONDAH – CITY OF - WELLBEING STEERING COMMITTEE.

Maroondah Environment Advisory Committee

 

CRS. MARKS, GRAHAM AND PAUL MACDONALD AS COUNCIL'S REPRESENTATIVES TO THE MAROONDAH ENVIRONMENT ADVISORY COMMITTEE.

 

 

Metropolitan Local Governments’ Waste Forum

 

CR. LAMONT AS COUNCIL'S REPRESENTATIVE WITH THE DIRECTOR CORPORATE SERVICES, FINANCE PROJECT ACCOUNTANT & WASTE MANAGEMENT CO-ORDINATOR AS SUBSTITUTE REPRESENTATIVES TO THE METROPOLITAN LOCAL GOVERNMENTS’ WASTE FORUM.

 

 

Municipal Association of Victoria – State Council

 

CR. SYMON AS COUNCIL'S REPRESENTATIVE TO THE MUNICIPAL ASSOCIATION OF VICTORIA.

 

 

National Local Government Drug and Alcohol Advisory Committee

 

CR. STEANE AS COUNCIL'S REPRESENTATIVE WITH CR. PAUL MACDONALD AS SUBSTITUTE REPRESENTATIVE TO THE NATIONAL LOCAL GOVERNMENT DRUG AND ALCOHOL ADVISORY COMMITTEE.

         

 

Carried

Councillors who spoke to the motion – Cr Steane

 


Director Operations, Infrastructure & Leisure

 

Community Facilities Lease Agreement for Australian Red Cross    ITEM 1

Moved Cr Marks, Seconded Cr M Macdonald                                                 171/16

That council

1.       GRANTS A LEASE TO Australian red cross INC. FOR AN INITIAL two  YEAR PERIOD with the option for a further term of two (2) years IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE ORGANISATION BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 

Carried

 

 

Capital Works Report 1 July to 31 October 2016                                         ITEM 2

Moved Cr M Macdonald, Seconded Cr Marks                                                 172/16

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE PROGRESS AND STATUS OF CAPITAL WORKS PROJECTS FOR THE PERIOD 1 JULY TO 31 OCTOBER 2016

 

Carried

 

 

2016 Maroondah Festival                                                                                        ITEM 3

Moved Cr  P Macdonald, Seconded Cr Spears                                               173/16

That Council Recieves and notes the report on the 2016 marOondah festival

 

Carried

 

Director Planning & Community

 

Council Plan 2013-2017 (Year 4: 2016/17) Progress Report - As at 30 September 2016                                                                                                                                            ITEM 1

Moved Cr Steane, Seconded Cr Marks                                                              174/16

That COUNCIL NOTES THE PROGRESS MADE TOWARDS THE DELIVERY OF COUNCIL PLAN 2016/17 PRIORITY ACTIONS AS AT 30 SEPTEMBER 2016

 

Carried

 

 

Petition - Croydon Main Street Shopping Centre - Car Park                 ITEM 2

Moved Cr Steane, Seconded Cr Graham                                                           175/16

 

That Council

1.       Receives and notes the petition containing 1,100 signatures signed by residents and members of the Croydon Main Street Traders Association requesting Council and the State Government alleviate the car parking situation within the Croydon Town Centre and the Croydon Railway Station and Bus interchange through the construction of a multi-level new car park

2.       officers prepare a report on the matters raised in the petition or other options for consideration at a future meeting of council

3.       AdviseS the lead petitioner accordingly

Carried

Councillors who spoke to the motion – Crs Steane, P Macdonald and Dib

  

 

Documents for Sealing

 

Volunteer Years of Service Recognition                                                      ITEM 1

Moved Cr Graham, Seconded Cr Lamont                                                          176/16

That council signs and seals the volunteer years of service award letters in recognition of:

30 years of service given by:

Adrian Baber

Margaret baber

 

25 years of service given by:

astrida roper

keith roper

 

 

20 years of service given by:

leslie allen

ian graham

beverley hickin

keith hickin

charles hogarth

heidi moon

andrew powell

 

15 years of service given by:

laurence allen

margaret allen

Peter Allen

john kelly

robert murray

carolyn smith

alan strachan

john walker

 

10 years of service given by:

barry beachley

barbara keenan

barbara maillard

paul mcconnell

charlie miller

trevor street

peter tredrea

 

 

Carried

  

motions to review

Nil

Late ItemS

 

THE MALL, CROYDON SOUTH – ADDITIONAL PARKING                                                      

Moved Cr M Macdonald, Seconded Cr Lamont                                               177/16

THAT THIS MATTER BE DEALT WITH AS A LATE ITEM

Carried

 

 

 

 

 

Cr Steane declared a Conflict of Interest for the reason that his business is providing professional services for one of the business owners in this Shopping Centre.

Cr Steane left the Council Chamber at 8:34pm prior to any discussion on the matter.

 

Moved Cr Spears, Seconded Cr  P Macdonald                                               178/16

That COUNCIL

1.         receives and notes the data and engineering report on the current parking status of the eastfield mall, croydon south shopping precinct

2.         Advises Council Officers to add the construction of the 14 space crushed rock car park on the vacant land to the south of the mall to council’s Capital works program for future funding allocation

3.         Advises the Traders and property owners of the mall accordingly

Carried

Cr Steane returned to the Council Chamber at 8:38pm

 

Requests / Leave of Absence

 

Nil

 

 

The meeting closed at 8:40pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………