Agenda of Ordinary Council Meeting

DIRECTOR Corporate Services – Marianne Di Giallonardo

Reports of Assembly of Councillors	Item 2

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community

Our Vision: Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

· the subject of a decision of the Council; or

· subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

· Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

· On-site inspections,

· Consultative Meetings with residents, developers, consultants,

· Panel Hearings conducted under s223 of the Act,

· Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration. As a means of providing this information, Assembly of Councillors briefings are conducted.

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed. This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

This report and attachments formally table the information items previously covered by Councillors.

The ‘Public Record’ of the Assembly of Councillors briefings held on 18 July, 1 & 8 of August 2016 are attached for information.

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings. At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

Attachments

1.⇩	2016 July 18 - Assembly of Councillors Public Record
2.⇩	2016 August 01 - Assembly of Councillors Public Record
3.⇩	2016 August 08 - Assembly of Councillors Public Record

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFING HELD ON 18 July, 1 & 8 august 2016

ATTACHMENT No: 1 - 2016 July 18 - Assembly of Councillors Public Record

Item 2

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

Assembly Details:

Date: Monday 18 July 2016	Time: 6.00pm	Location: Meeting Room 4, Braeside Avenue, Ringwood
Attendees:

Councillors
Cr Natalie Thomas (Mayor)	Cr Nora Lamont	Cr Les Willmott, JP
Cr Tony Dib, JP	Cr Mary-Anne Lowe	Cr Liam Fitzgerald
Cr Christina Gleeson		Cr Rob Steane

Council Officers:
Steve Kozlowski	Chief Executive Officer
Marianne Di Giallonardo	Director Corporate Services
Phil Turner	Director Planning & Community
Trevor Welsh	Director Operations, Infrastructure & Leisure
Grant Meyer	Manager Integrated Planning Item 1
Dale Bristow	Team Leader Strategic Planning & Sustainability Item 1
Andrew Fuaux	Manager Planning, Health & Local Laws Item 3
Kirsten Jenkins	Team Leader Community Health &
	Emergency Management Item 3
Adam Todorov	Manager Assets Item 4
Stephen Onans	Team Leader Governance
Others:
Dr. Stephen Glackin, Swinburne University – Item 1
Apologies:
Councillors:	Cr Samantha Marks
Council Officers:	Nil

Conflict of Interest Disclosure:
Councillors:	Nil
Council Officers:	Nil

Matters Discussed:		## Confidential Item

1	Greening the Greyfields
2	Council Meeting Agenda
3	Emergency Management Legislation Amendment (Planning) Bill 2016
4	2016-17 Capital Works Projects Ward Summary
5	Items of a General Nature as Raised by Councillors

Record completed by:

Council Officer	Stephen Onans
Title	Team Leader Governance

ATTACHMENT No: 2 - 2016 August 01 - Assembly of Councillors Public Record

Item 2

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

Assembly Details:

Date: Monday 1 August 2016	Time: 6.00pm	Location: Meeting Room 4, Braeside Avenue, Ringwood
Attendees:

Councillors
Cr Natalie Thomas (Mayor)	Cr Nora Lamont	Cr Les Willmott, JP
Cr Rob Steane	Cr Liam Fitzgerald	Cr Samantha Marks

Council Officers:
Steve Kozlowski	Chief Executive Officer
Marianne Di Giallonardo	Director Corporate Services
Phil Turner	Director Planning & Community
Trevor Welsh	Director Operations, Infrastructure & Leisure
Chantal Easy	Acting Manager Karralyka Item 1
Peter Tully	Governance Advisor Item 2
Adam Todorov	Manager Assets Item 3
Andrew Taylor	Manager Engineering & Building Services Items 4 & 5
Stephen Onans	Team Leader Governance
Others:
Rob Gebert Consultant – Item 1
Apologies:
Councillors:	Crs. Dib, Gleeson, Lowe
Council Officers:	Nil
Conflict of Interest Disclosure:
Councillors:	Nil
Council Officers:	Nil

Matters Discussed:		## Confidential Item

1	Karralyka Redevelopment Business Case Analysis
2	Local Government Act Submission
3	Open Space Policy & Strategy
4	Winchester Drive Petition
5	Planning Scheme Amendment C104
6	Croydon Central Consultation Outcomes
7	Housing Strategy Update
8	Local Law 13 Exhibition Update
9	MAV State Council (9 September) Motions
10	Community Assistance Fund
11##	Property Matter
12	Items of a General Nature as Raised by Councillors

Record completed by:

Council Officer	Stephen Onans
Title	Team Leader Governance

ATTACHMENT No: 3 - 2016 August 08 - Assembly of Councillors Public Record

Item 2

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

Assembly Details:

Date: Monday 8 August 2016	Time: 6:00 p.m.	Location: Meeting Room 4, Braeside Avenue, Ringwood
Attendees:

Councillors
Cr Natalie Thomas (Mayor)	Cr Nora Lamont	Cr Les Willmott, JP
Cr Tony Dib, JP	Cr Samantha Marks	Cr Liam Fitzgerald
		Cr Rob Steane
Council Officers:
Steve Kozlowski	Chief Executive Officer
Marianne Di Giallonardo	Director Corporate Services
Phil Turner	Director Planning & Community
Trevor Welsh	Director Operations, Infrastructure & Leisure
Others:
Apologies:
Councillors:	Cr. Gleeson, Cr Lowe
Council Officers:

Conflict of Interest Disclosure:
Councillors:
Council Officers:

Matters Discussed:		## Confidential Item

1 ##	Property Matter - Education Deparment Land
2 ##	Transform Maroondah Project
3	Croydon Railway Station Grade Separation
4	Car Parking - East Ringwood and Heathmont
5	Federal Election Funded Projects
6	Items of a General Nature as Raised by Councillors
7 ##	Councillors/CEO Only Discussion

Record completed by:

Council Officer	Stephen Onans
Title	Team Leader Governance

DIRECTOR Corporate Services – Marianne Di Giallonardo

Councillor Representation Reports	Item 3

Purpose

To receive and note the following meeting minutes and to provide an opportunity for Council’s representative to provide a further verbal report.

· Minutes of the Maroondah Disability Advisory Committee Meeting held 5 May and 7 July 2016

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term in November.

Crs Lamont and Fitzgerald are Council’s representative on the Maroondah Disability Advisory Committee

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

Attachments

1.⇩	Minutes - Maroondah Disability Advisory Committee Meeting - 5 May 2016
2.⇩	Minutes - Maroondah Disability Advisory Committee Meeting - 7 July 2016

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL RECEIVES AND NOTES THE MINUTES OF THE MAROONDAH DISABILITY ADVISORY COMMITTEE MEETINGS HELD ON 5 MAY AND 7 JULY 2016

DIRECTOR Corporate Services – Marianne Di Giallonardo

Directions for a new Local Government Act - Submission	Item 4

Purpose

To consider making a submission to the Minister for Local Government in response to the Directions Paper – Act for the future – Directions for a new Local Government Act.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose in this report.

Outcome Area: A well governed and empowered community

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The State Government on 10 June 2016 released it 136 page Directions Paper pertaining to a new Local Government Act seeking submissions from both the Local Government sector and the community.

The Directions Paper represents the second stage of a three-prong review of the current Local Government Act. The first was a Discussion Paper circulated late last year and the third will be an Exposure Draft Bill to be circulated in 2017 with the notion for a new Act to be proclaimed in 2018.

Submissions are requested to be lodged by 16 September 2016.

Issue / discussion

The Directions Paper is quite comprehensive with 157 proposed directions and several options/sub-points associated to a number of directions. Council decided rather than respond to all 157 directions to instead focus on the major proposed directions that would have the greatest impact upon the local government sector.

Council has therefore used as the basis of its submission the PowerPoint presentation – 10 Headline Directions - used by Local Government Victoria at its sector information sessions. The issues/points within the presentation have been correlated to the individual directions.

This submission highlights the responses of Council to 37 directions and 14 sub points/options for a total of 51 proposals. Overall Council is supportive of 29 - 57% - of the issues and the ones that are opposed are mainly within directions 4 and 5.

To provide a snap shot of the submission Council response to 10 directions/proposals are highlighted – with 5 in support and 5 oppose.

5 Proposals - Supported

· Power of Mayor to support Councillors, promote good behaviour & assist in understanding the separation of responsibilities between the elected and administrative arms of the Council.

· Structures of Council (wards) should include: unsubdivided (no wards); uniform multi member wards or single member wards

· Introduction of partial preferential voting – should reduce informal votes

· Deliberate Community Engagement Process to Prepare Council Plan

· Retain current provisions re suspension and dismissal of Council

5 Proposals - Opposed

· Election of Mayors for a two-year term

· Minister to have power to approve the direct election of Mayors

· Mayor to have power to appoint chairs of Council committees and Council representatives to external committees

· Number of Councillor to be determined by regulated formula

· Audit and Risk Advisory Committee to monitor Council’s performance against CEO remuneration policy – should be role of Council give the CEO is appointed by the Council.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

The Directions Paper provides a blueprint for the future of local government as a sector with some three quarters of the 157 directions being a logical enhancement on the current operation of the Act. The remaining quarter of the directions will be the catalyst for a lively exchange of robust views, as the driver for changes does not appear to be well substantiated.

Attachments

1.⇩	Maroondah Submission - Directions Paper - a new LGA

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT WITH RESPECT TO THE DIRECTIONS PAPER – ACT FOR THE FUTURE, DIRECTIONS FOR A NEW LOCAL GOVERNMENT ACT – COUNCIL

1. ENDORSES THE SUBMISSION ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES

2. LODGES THE SUBMISSION WITH THE MINISTER FOR LOCAL GOVERNMENT

3. FORWARDS A COPY OF THE SUBMISSION TO KEY LOCAL GOVERNMENT SECTOR ORGANISATIONS

4. FORWARDS A COPY OF THE SUBMISSION TO LOCAL MEMBERS OF PARLIAMENT

DIRECTOR Corporate Services – Marianne Di Giallonardo

Council Meeting Schedule 2016	Item 5

Purpose

To consider amending the adopted 2016 Council Meeting Schedule.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose in this report.

Outcome Area: A well governed and empowered community.

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Council sets its meeting schedule on an annual basis including the meeting to elect the Mayor – referred to as the Statutory Meeting. The scheduled Statutory Meeting of Wednesday 2 November 2016 is no longer practical due to the newly legislated extension for receipt of postal ballot papers at the October Council election.

Issue / discussion

Electoral regulations made in late July this year allow for the receipt of postal ballot papers up to 5 working days from the close of voting. This however is contingent upon the ballot papers being posted prior to the close of voting at 6pm on Friday 21 October 2016.

The Declaration of the Poll will as a result occur later than in previous elections – 10 days after the close of voting. The formal Declaration has been set for 11am on Monday 31 October 2016.

It is therefore proposed to change the date of the Statutory Meeting from Wednesday 2 November 2016 to the following week on Wednesday 9 November 2016.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Changes to electoral regulations have caused the set date for the Statutory Meeting to no longer be appropriate and Council is therefore required to change the meeting date.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT WITH RESPECT TO THE COUNCIL MEETING SCHEDULE FOR 2016 COUNCIL

1. AMENDS THE SCHEDULE BY REALLOCATING THE STATUTORY MEETING DATE FROM WEDNESDAY 2 NOVEMBER 2016 TO WEDNESDAY 9 NOVEMBER 2016

2. AUTHORISES OFFICERS TO CARRY OUT THE STATUTORY ADVERTISING VIA THE PRINT MEDIA, WEBSITE AND SOCIAL MEDIA OF COUNCIL

DIRECTOR Corporate Services – Marianne Di Giallonardo

Municipal Assoication of Victoria State Council Meeting - Motions	Item 6

Purpose

To consider the three Maroondah motions for submission to the Municipal Association of Victoria (MAV) State Council Meeting to be held on Friday 9 September 2016.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose in this report.

Outcome Area: A well governed and empowered community

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The Municipal Association of Victoria’s State Council Meeting will be held on Friday 9 September 2016. The proposed Maroondah motions are viewed as being of significance across the Victorian Local Government sector and therefore of importance for debate and consideration by the State Council Meeting.

The Municipal Association of Victoria together with local members of parliament provides significant advocacy to the State Government on behalf of Maroondah residents and ratepayers.

Issue / discussion

The motions and rationale are identified below:

Tax Deductibility – Election Expenses

Motion:- That the Municipal Association of Victoria State Council further writes to the Australian Tax Office seeking an urgent review of the current ceiling of $1,000 for election expenses that can be claimed by candidates for Council elections.

Rationale:- Australian Tax Office information states that "a deduction for local government body election expenses cannot exceed $1,000 for each election contested..." The amount appears to be grossly inadequate given the cost of running as a candidate within an election far exceeds the quantum of the deduction and that the amount able to be claimed has remained almost permanently fixed at $1,000.

This system is in stark contrast to the public funding of elections available to candidates at other levels of Government. A review of the ceiling amount is therefore not only highly desirable but also highly appropriate to assist in attracting candidates.

The motion seeks to provide the opportunity for all potential candidates to stand at Council elections and not feel constrained from doing so due to the potential cost.

The MAV State Council Meeting in 2008, 2009 and 2011 has previously passed resolutions calling on a review to be conducted by the Australian Tax Office and regretfully such has not occurred. ALGA (Australian Local Government Association) also passed a similar resolution in 2001. It is therefore seen as appropriate that a further call be made to the Australian Tax Office to undertake such a review.

General Valuation

Motion:- That the Municipal Association of Victoria State Council calls on the State Government to extend the frequency of general valuations from two to four years.

Background:- In 1994 all Metropolitan Councils were required to conduct re-valuations every four years as at the relevant date 30 June 1994. Prior to that time it was every six years.

Commencing from year 2000, general valuations have been required, by the State Government, to be conducted every two years and to meet best practice standards determined by the Valuer-General.

The reduction in the period between general valuations is intended to mitigate against abrupt changes in property valuations – and therefore rating liability.

Rationale:- There are three main reasons to alter the current frequency of general valuations from two to four years.

1. It spreads the cost of this requirement over a four year period rather than two year period, and hence is more cost effective. At Maroondah the two year, six stage process plus associated valuation services costs in the order of $453k. This is offset by income from both the local Water Authority and the State Revenue Office of the vicinity of $248k, leaving a net of $205k that Council is required to expend.

2. The timetable for the return of the general valuation is always tight and currently only a limited numbers of Councils ever totally achieve the six stage deadlines. A move to a longer period ie four years, will see the majority of Councils more readily being able to achieve the deadlines and the Valuer General’s Office will also be able to deal better with the time frames.

3. The nexus between rate increases and the revaluation of properties is not easily understood within the community. Every two years, Council’s stated rate increase does not match the rate increase at an individual ratepayer’s/resident’s level due to the varied movement of valuation across the municipality and the property types. This cannot be eliminated, but a longer valuation period may provide a more easily understood process for the community.

Responding to Youth Crime

Motion:- That in response to the recent escalation in violent youth criminal offences, the Municipal Association of Victoria State Council calls on the State Government to:

1. increase resources for the criminal justice system;

2. provide for tougher sentencing laws for young criminal offenders; and

3. direct greater effort towards preventative measures, in particular, concentrating more targeted resources on highly disadvantaged individuals and families as well as establishing policing innovation hubs, as outlined in the ‘Victoria Police Blue Paper: A Vision For Victoria Police In 2025’.

Rationale:- Victoria is experiencing increases in violent youth related crime. More young people are becoming disconnected from mainstream society (eg families, education, employment) particularly in areas of social inequity. Many young offenders are of culturally and linguistically diverse descent. Of concern are the increasing number of aggravated offences.

Similar to the Victorian Government’s tougher approach to outlaw motorbike gangs with the introduction of new legislation in 2015, there is a clear need for the Victorian State Government to be tougher on the perpetrators of youth crime through the criminal justice system. Consistent with this there is a need for additional resources to support the criminal justice system. Sentences administered through the courts need to reflect the gravity of offences committed and serve as a deterrent to others.

In addition, more effort is required to support the prevention of youth criminal offending. The 2014 “Victoria Police Blue Paper: A Vision For Victoria Police In 2025”, suggests that the best way to tackle crime is to prevent it from happening in the first place. It calls for an analysis (or segmentation) of the different groups of people who receive services funded by the Victorian Government, and the development of graduated responses for those groups. It calls for a focus on the relatively small number of highly disadvantaged individuals and families who use multiple state-funded services extensively and have much contact with the criminal justice system.

The Paper encourages Victoria Police partnerships across the public and not-for-profit sectors to meet the challenges of difficult social problems. It notes that such partnerships should start with careful strategic planning that is focused both on preventing these problems, and on responding to them in a way that meets all the needs of an individual. It suggests creating policing innovation hubs, comprising universities, police, private firms, and not-for-profit agencies. This supports evidence based policing and can assist with engineering innovative solutions to practical policing problems.

Financial / economic issues

Refer to rationale as highlighted under Issue / Discussion.

Environmental / amenity issues

Refer to rationale as highlighted under Issue / Discussion.

Social / community issues

Refer to rationale as highlighted under Issue / Discussion.

Community consultation

Council, through various forums, consultations and strategies, has engaged the Maroondah community on a variety of governance issues. This report further demonstrates Council’s preparedness to advocate to the State Government on behalf of Maroondah residents and the wider local government sector.

Conclusion

The proposed motions have a state-wide significance through the Local Government sector and therefore should be discussed at the State Council Meeting. Closing date for the receipt of motions was Friday 12 August 2016 – with an earlier date for circulation to all representatives of 4 August. It is therefore proposed that Council endorse the actions of Officers in submitting the motions from Maroondah to the Municipal Association of Victoria.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT COUNCIL ENDORSES THE ACTIONS OF OFFICERS IN SUBMITTING THE FOLLOWING MOTIONS ON BEHALF OF MAROONDAH CITY COUNCIL FOR CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING

§ TAX DEDUCTIBILITY - ELECTION EXPENSES

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL FURTHER WRITES TO THE AUSTRALIAN TAX OFFICE SEEKING AN URGENT REVIEW OF THE CURRENT CEILING OF $1,000 FOR ELECTION EXPENSES THAT CAN BE CLAIMED BY CANDIDATES FOR COUNCIL ELECTIONS.

§ GENERAL VALUATION

Motion:- THAT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS ON THE STATE GOVERNMENT TO EXTEND THE FREQUENCY OF GENERAL VALUATIONS FROM TWO TO FOUR YEARS.

§ RESPONDING TO YOUTH CRIME

Motion:- THAT IN RESPONSE TO THE RECENT ESCALATION IN VIOLENT YOUTH CRIMINAL OFFENCES, THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL CALLS ON THE STATE GOVERNMENT TO:

1. INCREASE RESOURCES FOR THE CRIMINAL JUSTICE SYSTEM;

2. PROVIDE FOR TOUGHER SENTENCING LAWS FOR YOUNG CRIMINAL OFFENDERS; AND

3. DIRECT GREATER EFFORT TOWARDS PREVENTATIVE MEASURES, IN PARTICULAR, CONCENTRATING MORE TARGETED RESOURCES ON HIGHLY DISADVANTAGED INDIVIDUALS AND FAMILIES AS WELL AS ESTABLISHING POLICING INNOVATION HUBS, AS OUTLINED IN THE “VICTORIA POLICE BLUE PAPER: A VISION FOR VICTORIA POLICE IN 2025”.

DIRECTOR Corporate Services – Marianne Di Giallonardo

Approval in Principle of 2015/2016 Annual Financial Report & Annual Performance Statement	Item 7

Purpose

To receive and consider the recommendation of the Audit & Risk Advisory Committee in relation to the Annual Financial Report, and the Annual Performance Statement for the year ended 30 June 2016 (termed collectively as ‘the Documents’), to give approval in principle to the Documents, to authorise two Councillors to sign the Forms of Certification for the Documents and to authorise the Principal Accounting Officer to make non-significant changes to the Documents prior to certification.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

Vision Statement: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2015-2016:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Approval in Principle

Section 132 (2) of the Local Government Act 1989 (the Act) provides that a Council must not submit its Annual Financial Report and Annual Performance Statement to the Auditor-General unless it has passed a resolution giving its approval in principle to that Report. The major element in the approval process adopted by Council is the consideration of the Documents by Council’s Audit & Risk Advisory Committee.

At its meeting on 17August the Audit & Risk Advisory Committee conducted a review of the Documents. The Committee sought and received responses from both the Auditor-General’s contractor and Council’s Principal Accounting Officer in respect of the Documents and then resolved as follows:

‘The Audit & Risk Advisory Committee has received and noted the Financial Statements, and the Performance Report from management and the Closing Report to the Audit & Risk Advisory Committee from the External Auditor. The Audit & Risk Advisory Committee recommends that Council receives and adopts the Financial Statements and Performance Report for the year end 2015/2016, subject to the resolution of any outstanding items in Appendix A of the Closing Report to the Audit & Risk Advisory Committee in consultation with the Auditor-General, Victoria and the minor enhancements as suggested by the members of the Audit & Risk Advisory Committee.’

Council officers will address the matters raised by the Audit & Risk Advisory Committee partly in consultation with the Auditor-General Victoria.

The timetable agreed with the Auditor-General in respect of the finalisation of the Documents and the production of the Annual Report requires the:

· Submission of the ‘approved in principle’ Documents to the Auditor-General – by 26 August;

· Notification to Council of any amendments of significance agreed with the Auditor-General – by 29 August;

· The certification of the Documents (as amended if required) by two designated Councillors – by 30 August; and

· Issue of the Auditor-General’s report on the Documents – by 2 September.

The approval in principle of the Documents as sought by the recommendation in this report is a crucial component in the path to achievement of these target dates. The Documents have been previously distributed to Councillors under separate cover.

Certification

Sections 132 (5) of the Act provides that Council must authorise two Councillors to certify the Documents in their final form after any changes recommended, or agreed to, by the Auditor-General have been made.

In addition to the certification by Councillors, the Local Government (Finance and Reporting) Regulations 2004 require that Annual Financial Report be certified by the Chief Executive Officer and the Principal Accounting Officer, and the Annual Performance Statement be certified by the Chief Executive Officer.

Treatment of Changes to the Approved Report

In the event that changes are required to be made to the Documents under Section 132 (5) of the Act, the Auditor-General has recommended that certifying officers:

· Formally draw Council’s attention to significant changes prior to the certification of the Documents; and

· Process non-significant changes without further formal approval.

Significant changes will cover amendments involving material movements to either the financial or performance results or status of Council, the statements of accounting policy and/or the manner of presentation of the Documents

Issue / discussion

Performance for 2015/16

The Financial Statements for 2015/16, which have been prepared based on the Australian equivalents to International Financial Reporting Standards (AIFRS), disclose a surplus for the period of $4.225m. This compares with anticipated Adopted Budget surplus of $4.051m. Comments on the major reasons for this increase in performance against the budgeted surplus and other significant factors affecting Council’s financial position are provided below:

· Rates & Charges: $1.087M

- Mainly as a result of larger than expected increase in supplementary rates generated through the year with the major contributing factor being the supplementary valuation of Eastland.

· User Fees: ($1.396M)

- Unfavourable variance in this category relates mostly to Maroondah Leisure ($844k). However, unfavourable variances in user fees for Maroondah Leisure are more than compensated by reduction in expenditure – overall result is bottom line improvement of $326k.

· Grants Operating

- The Financial Assistance Grant first quarter payment for 2015/16 ($2.48m) was paid in advance in 2014/15 which will affect budgeting over the two financial years and is the reason for the large unfavourable variance.

· Contributions – Monetary: $2.408M

- A better than budget outcome of $2.408m was due predominantly to higher than planned receipts from Open Space Cash in Lieu contributions from developers of $2.048M.

· Other Income

- Relates to interest on investments up by $530k which was due to higher levels for investment with the delay in the payment to QIC.

· Materials and Service

- The major contributors to the favourable variance are Maroondah Leisure $1,502k, Home Care $1,174k and Waste Management $1,043k. The waste management item becomes a restricted asset to be allocated against future budgets.

· Other Expenditure

- Council during the year reduced our holdings of infrastructure assets via a write off of some obsolete assets. Writing off of assets that were demolished during the financial year and relate to such items as HE Parker oval reconstruction, East Ringwood pavilion prior to the commencement of the new building, writing off of road assets and drainage assets prior to renewal and the capitalisation of Aquanation at valuation and at a reduced level from the actual expenditure made.

· Capital Expenditure for the year totalled $34.334m against a budget for the year of $37.077m.

- With buildings there was a delay with the East Ringwood Pavilion ($2m) and the building renewal program $774k which went to funding part of Mullum Pavilion $1.2m. The extra funds spent on Yarra Valley Bridge club was funded largely by external sources.The sports field renovation carried forward $767 was in relation to A C Robertson reserve and there was also extra funding received during the year for Blackspot funding for Oban Road and Great Ryrie Street works.

· Cash and Investment holdings (including Other Financial Assets) at 30 June 2016 amounted to $35.531m of which $15.925m ($15.204m) related to restricted assets. The major items being the Public Open Space Contributions ($5.199m), Waste Management ($3.744m), security deposits and bonds held in trust ($3.544m), and unexpended grants and contributions held ($1.387m).

After allowing for the financial effect of the above movements and adjustments, Council has performed well in relation to actual achievements against its 2015/16 Adopted Budget. In addition, the levels of assets and liabilities as recorded in the Balance Sheet are substantially in line with the projections contained in Council’s Annual Budget and Long Term Financial Strategy.

Council’s overall financial status remains strong with a total net equity of $1.448b, current assets of $43.726m, cash and investment assets (including Other Financial Assets) of $39.920m and a working capital ratio of 1.73:1.

The Auditor-General’s contractor (HLB Mann Judd Chartered Accountants) has reported to the Audit & Risk Advisory Committee that their audit procedures conducted to date have not identified in the Documents any items of a nature that should give rise to undue concern by Council.

Certification and Timetable

A major element of the Audit & Risk Advisory Committee’s responsibilities involves the scrutiny of the Documents and the provision of recommendations to Council in respect of their approval and certification. The Mayor Councillor Thomas and Councillor Dib are the Council appointees to the Audit & Risk Advisory Committee.

The Auditor-General’s Office has been advised of agreement to a timetable, a copy of which is attached.

Financial / economic issues

The audit, scrutiny and certification of the Documents are an integral part of overall financial stewardship and control. The results of that audit and scrutiny reveal that the financial status of Council as at 30 June 2016 is healthy and provides a solid foundation for the achievement of targets in its 2016/17 Budget.

Environmental / amenity issues

Not Applicable

Social / community issues

When subsequently published in Council’s Annual Report, the Annual Performance Statement will provide the community with details of a wide range of service performance and financial performance measurements arising from the Local Government Performance Reporting Framework and which have been audited. Additional indicators within this framework are also included in Council’s Annual Report.

Community consultation

The Documents will form a major component of Council’s 2015/16 Annual Report.

Under Section 133 of the Act, Council must give public notice that:

· The Annual Report has been prepared;

· The report of the Auditor under Section 9 of the Audit Act 1994 has been received; and

· These documents can be inspected at the Council Offices during normal working hours.

In accordance with the Section 133 and in due course, a public notice will be placed in ‘The Age’ newspaper and the local press and copies of the Annual Report will be made available for public inspection at all Council’s Service Centres and Libraries.

Section 134 of the Act provides that the Annual Report must be considered at a meeting of Council. The Act also stipulates that the meeting must be advertised, must be held within one month of submission of the Report to the Minister, and must be kept open to the public while the Report is discussed.

Conclusion

Council can duly consider the approval in principle and subsequent certification of the Documents with the knowledge that the Documents as tabled have been the subject of both audit by the Auditor-General’s contractor and also of detailed examination and scrutiny by Council’s Audit & Risk Advisory Committee.

Attachments

1.⇩	Audit Timetable 2015/2016

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. APPROVES IN PRINCIPLE THE 2015/16 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH THE PROVISIONS OF SECTION 132(2) OF THE LOCAL GOVERNMENT ACT 1989

2. AUTHORISES THE MAYOR COUNCILLOR THOMAS AND COUNCILLOR DIB AS AUDIT AND RISK ADVISORY COMMITTEE MEMBERS, TO SIGN THE CERTIFICATION OF THE 2015/16 ANNUAL FINANCIAL REPORT AND THE ANNUAL PERFORMANCE STATEMENT IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989

3. AUTHORISES MR ALAN GEOFFREY ELLIS AS PRINCIPAL ACCOUNTING OFFICER TO MAKE, WITHOUT FURTHER FORMAL NOTIFICATION TO COUNCIL, NON-SIGNIFICANT CHANGES TO THE 2015/16 ANNUAL FINANCIAL REPORT AND ANNUAL PERFORMANCE STATEMENT WHICH HAVE PREVIOUSLY BEEN APPROVED IN PRINCIPLE BY COUNCIL IN ACCORDANCE WITH SECTION 132(5) OF THE LOCAL GOVERNMENT ACT 1989

DIRECTOR Corporate Services – Marianne Di Giallonardo

Audit & Risk Advisory Committee Report	Item 8

Purpose

To report to Council on the outcomes of the Audit & Risk Advisory Committee Meeting held on 17 August 2016.

Strategic / policy issues

The Local Government Act 1989 prescribes that Council must establish an Audit & Risk Advisory Committee and that such committee will be advisory in nature. The Audit & Risk Advisory Committee provides a mechanism for Council to strategically examine various aspects of the Council operations to ensure risk management, legal compliance, financial control and governance measures are in place.

Background

Council’s Audit & Risk Advisory Committee consists of both Council and external representatives. The Mayor Natalie Thomas, and Councillor, Tony Dib are Council representatives on the Committee.

The external members are Dr John Watson (chair), Mr Hugh Parkes and Mr Bruce Potgieter (apology).

The Audit & Risk Advisory Committee Charter requires that this Committee report to Council on the findings and recommendations from its meetings. This report provides a summary of matters under consideration by the Audit & Risk Advisory Committee of the meeting held on Wednesday 17 August 2016.

Issue / discussion

The Audit & Risk Advisory Committee refers the following items to Council for information.

Annual Financial Report and Annual Performance Statement for the Year Ended 30 June 2016

The Annual Financial Report and Annual Performance Statement for the Year Ended 30 June 2016 were presented for the consideration and approval in principle of the Audit & Risk Advisory Committee. An overview of the Statements was provided and answers given to a number of queries. The Committee resolved unanimously as follows:

The Audit & Risk Advisory Committee has received and noted the Financial Statements and the Performance Report from management and the Closing Report for the Audit & Risk Advisory Committee from the External Auditor.

The Audit & Risk Advisory Committee unanimously recommends to Council to accept the 2016 financial statements comprising the Comprehensive Income Statement, Balance Sheet, Changes in Equity, Statement of Cash Flows, Statement of Capital Works and the Performance Statement subject to any minor variations in presentation or immaterial amounts as determined by the Auditor-General, Victoria and agreed to by management between the date of approval by the Council and the acceptance by the Auditor-General, Victoria.

The Committee determined to advise Council that, following detailed examination and scrutiny of the Statements by the Committee, it approved in principle the report. This item was listed separately on the 22 August Council Notice Paper.

FINANCIAL / ECONOMIC ISSUES

Council’s budget provides for the operation of the Audit & Risk Advisory Committee and for the completion of an Internal Audit Program.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

This report provides a summary of the outcomes of the Audit & Risk Advisory Committee meeting held on Wednesday 17 August 2016.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

THAT COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON Wednesday 17 AUGUST 2016.

DIRECTOR Operations, Infrastructure & Leisure – Trevor Welsh

Maroondah Festival 2016	Item 1

Purpose

In order to facilitate the operations of the 2016 Maroondah Festival on Sunday 6 November 2016, this report seeks formal Council endorsement to temporarily:

· Close sections of roads/streets within the Croydon precinct;

· Prohibit smoking within the Town Park precinct;

· Prohibit the consumption of liquor or possession of any liquor not in a sealed container within Town Park; and

· Ban dogs within the Town Park precinct.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A vibrant and culturally rich community

Our Vision: In 2040, Maroondah is a creative cosmopolitan community recognised for its celebration and promotion of arts and culture. There are a broad range of engaging entertainment options, diverse cultural activities and the creation and display of contemporary and traditional forms of art.

Key Directions 2013 – 2017:

3.2 Provide a diverse range of engaging entertainment spaces, events and activities

3.3 Support festivals and events that celebrate local arts, diversity and produce

Background

Road Closures

The proposed road closures for the 2016 Maroondah Festival are:

· Norton Road - Mt Dandenong Road to Jesmond Road; and

· Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the Aquahub car park.

It is proposed for Mt Dandenong Road to remain open to traffic. The closure of roads surrounding the Festival site will ensure a safe environment for Festival participants.

Smoke Free

The Smoking in Public Places discussion paper was brought to CMT in November 2012. The discussion paper and the suggestions for action were endorsed by CMT at this time.

In 2013, one of the suggestions for action was that Council-run events are advertised as smoke-free. Council’s major public event ‘Maroondah Festival’ was highlighted as a good starting point to adopt the smoke free arrangement. It is proposed to continue endorsing Maroondah Festival as a smoke free event in 2016.

Alcohol Free

Council’s Local Law No.8 restricts alcohol consumption on Council land without a permit.

A ban on liquor consumption was enforced for the first time at the 1996 Maroondah Festival.

It is proposed that the ban for 2016 continue to apply for the Council owned land in and around the Festival site as there will be large numbers of people participating in activities at this location.

The declaration of alcohol free areas ensures a safe environment for Festival participants and provides the Victoria Police and the security company with the ability to adequately control large crowds.

Dog Free

Following the 1998 Festival, a number of complaints were received from residents and Festival visitors regarding the number of dogs that were present throughout the event in Croydon Park and the surrounding streets. Health and safety issues were raised with Council due to the number of dangerous dog breeds present and not adequately controlled by their owners, particularly in a crowded and extremely noisy environment. It was decided that with large crowds present on the day, Festival visitors, particularly young children, may be placed in danger if dogs are allowed. As such Council endorsed a recommendation to ban dogs from the Festival site

It is proposed that these measures imposed in past years to restrict dogs on site are retained for the 2016 event at Town Park. However, the Croydon and District Dog Obedience Club’s demonstration team will be allowed to perform at the 2016 Maroondah Festival under the following guidelines:

· Demonstration times are provided to the Croydon and District Dog Obedience Club where there is minimal conflict with the remaining Festival program, i.e. the demonstration space does not have additional activities in the area at the time of the dog obedience demonstration;

· All participants must meet at a designated time and place within 30 minutes of the allocated demonstration time and proceed to the demonstration area together. All participants must leave the Festival Site together at the completion of the demonstration;

· Dogs are to be brought on and off the site on leads at all times;

· No dogs are to be walked through the general Festival site at any time;

· During the demonstration, advanced participants or agility displays only are allowed to display with their dogs off the lead, however they must remain under the owner’s control at all times;

· All members and the dogs participating in the demonstration must be clearly identified as members of the Croydon and District Dog Obedience Club, i.e. T-shirt, name tag, dog collars; and

· Whilst on the Festival Site all members of Croydon and District Dog Obedience Club participating in the demonstrations are to act on all instructions given by Council and Festival Staff.

Issue / discussion

Road Closures

It is proposed that the following road closures to vehicular traffic, with the exception of emergency vehicles, be approved from 6.00am to 8.00pm on Sunday 6 November 2016:

· Norton Road - Mt Dandenong Road to Jesmond Road; and

· Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the Aquahub car park.

· All other roads will remain open for the duration of the Festival.

Approval from relevant organisations such as VicRoads and the Victoria Police will be sought on the proposed road closures. Approval will also be sought from VicRoads to extend the timing for Festival participants to cross at the pedestrian lights on Mt Dandenong Road (opposite the Croydon Senior Citizens building) and to reduce speed on Mt Dandenong Road from Alfrick Road to James Kerr Way. Road signs will be placed on the day of the Festival advising of the road closures and speed reductions.

Smoke Free

It is proposed to ban smoking within the Festival site for Sunday 6 November 2016.

Alcohol Free

It is proposed to ban the consumption or possession of alcohol within Town Park for Sunday 6 November 2016.

Dog Free

It is proposed to ban dogs, with the exception of guide dogs and the Croydon and District Dog Obedience Club’s demonstration team, at the Festival site during the hours from 10.00am to 6.00pm inclusive on Sunday 6 November 2016.

To declare a defined area as 'dog free' Council may by resolution make an order under Part 26 - 2a of the Domestic Animals Act 1994 with the right to:

"Prohibit the presence of dogs and cats in any public area of the municipal district of the Council."

The Festival site includes the following areas:

· Town Park including Athletics track;

· Fred Geale Oval;

· Norton Road (from Mt Dandenong Road to Leigh Road);

· Civic Square (from Arndale Shopping centre lower car park entrance to car park located behind the Civic Centre).

The following process will be undertaken in order to ensure a safe Festival and that the general public are aware that dogs are not to be brought to the event.

1. All the promotion and marketing in the lead up to the 2016 Maroondah Festival will contain information indicating that it is a dog free event.

2. In the event that visitors bring their dogs to the 2016 event they will be handed a letter outlining the reasons behind the ban and asked to remove their dog from the site.

3. If a dog is displaying a dangerous temperament and/or the owner refuses to follow the instruction, the owner will again be asked to remove the dog from the Festival site immediately and may be fined.

Council may appoint any person other than a Councillor to be an Authorised Officer for the purposes of the administration and enforcement of any Act, regulations or Local Laws that relate to the functions and powers of the Council.

Two Officers nominated from Local Laws will be employed to patrol the Festival site between 10.00am - 4.00pm on Sunday 6 November 2016 ensuring dogs are removed immediately by the owners.

Financial / economic issues

Road Closures

The overall associated costs of road closures and effective traffic management will be approximately $9,000 (plus GST) for advertising, signage and staff. This expenditure is incorporated into the recurrent Festival budget.

Smoke Free

The costs associated with the non smoking ban would be approximately $3000 (plus GST) for signage to be displayed at the Festival site and pathways prior to and during the event.

Alcohol Free

Not applicable

Dog Free

Two Local Laws Officers will be employed on the day to ensure compliance with Local Law provisions, with associated costs of approximately $1,000 (plus GST). This expenditure is incorporated into the recurrent Festival budget.

Environmental / amenity issues

The Maroondah Festival is promoted as a family celebration with expectations that over 20,000 people will attend the event. Maintaining a safe celebration for visitors is of paramount importance and actions such as the closure of roads, the banning of smoking and alcohol and creating a dog free festival is a responsible exercise of Council’s duty of care.

Social / community issues

Not Applicable

Community consultation

A public notice will be placed in the Maroondah Leader in the week commencing 24 October 2016 including a listing of the exact roads that will be closed and duration of the closure. The public notice will invite submissions from the public on the proposed road closures to be conducted on Sunday 6 November 2016. Letters will also be delivered to local businesses and residents within the Festival site informing them of the access restrictions and an Access Pass will be provided so that they will have access to their business and houses on the day of the Festival.

“No smoking”, “No alcohol” and “No dogs” information, as well as parking details will be included in Festival advertising material.

Conclusion

The proposed road closures and the dog and smoke and alcohol free areas are crucial to ensure the safe conduct of the 2016 Maroondah Festival.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. IN ACCORDANCE WITH THE PROVISIONS OF SCHEDULE 11, CLAUSE 10(b) OF THE LOCAL GOVERNMENT ACT 1989, RESOLVES TO TEMPORARILY CLOSE THE FOLLOWING ROADS ON SUNDAY 6 NOVEMBER 2016, FROM 6.00AM TO 8.00PM

i. Norton Road - Mt Dandenong Road to Jesmond Road

ii. Civic Square - at south entrance to Arndale Shopping Centre car park to the south west corner of the aquahub car park

2. SEEKS APPROVAL FROM VICROADS AND VICTORIA POLICE FOR PROPOSED CHANGES TO TRAFFIC CONDITIONS

3. PROHIBITS THE CONSUMPTION OR POSSESSION OF OPENED CONTAINERS OF ALCOHOL ON SUNDAY 6 NOVEMBER 2016, AT the FESTIVAL

4. PROHIBITS SMOKING ON SUNDAY 6 NOVEMBER 2016, AT the FESTIVAL

5. APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH FESTIVAL ON SUNDAY 6 NOVEMBER 2016 BETWEEN 10.00A.M. AND 6.00P.M. EXCEPT FOR THE CROYDON AND DISTRICT DOG OBEDIENCE CLUB’S DEMONSTRATION TEAM IN THE FOLLOWING AREAS

i. TOWN PARK

ii. NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

iii. CIVIC SQUARE (SOUTH ENTRANCE TO ARNDALE SHOPPING CENTRE CAR PARK TO THE SOUTH WEST CORNER OF aquahub CAR PARK)

6. PROMOTES INFORMATION REGARDING ROAD CLOSURES, ALCOHOL AND SMOKE FREE EVENT AND DOG BAN ON ALL FESTIVAL MARKETING MATERIAL PRIOR TO THE EVENT

DIRECTOR Operations, Infrastructure & Leisure – Trevor Welsh

Winchester Drive, Bayswater North - Traffic and Tree Issues	Item 2

Purpose

The purpose of this report is to provide an update on Council Officers investigation into the proposed road closure of Winchester Drive where it intersects with Blandford Crescent and the removal of nature strip trees and their replacement with evergreen trees, as per the recommendations of the Council report dated 16 May 2016.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: An accessible and connected community.

Our Vision: In 2040, Maroondah is an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks, and access to a range of sustainable transport options.

Key Directions 2013 – 2017:

5.2 Work in partnership to provide improved accessibility and safety for transport users across all modes.

Background

Council received the petitions on 19 April 2016. The petitions, with an accompanying letter dated 18 April 2016, contained nine (9) signatures requesting road closure and 15 signatures requesting tree removal from residents in Winchester Drive, Bayswater North.

The prayers of the petitions are as follows:

Traffic

“This petition is to cut the excessive flow of traffic along Winchester Drive, Bayswater North. We wish to enjoy what other people take for granted; a peaceful, quiet and safe street. The ideal place to erect a barrier is at Blandford Crescent and Winchester Drive and No Through Signs at each end of Winchester Drive. We the undersigned agree this is the ideal solution to the ever growing problem.”

Trees

“Trees in Winchester Drive be completely removed and replaced by evergreen trees/shrubs, e.g., conifers/cypress shrubs/plants that once established need little maintenance.”

The two petitions were tabled at the 16 May 2016 Council meeting, at which time it was resolved:

THAT COUNCIL

1. RECEIVES AND NOTES THE PETITION CONTAINING 9 SIGNATURES, REQUESTING THE CLOSURE OF WINCHESTER ROAD WHERE IT INTERSECTS WITH BLANDFORD CRESCENT IN BAYSWATER NORTH, TO REDUCE TRAFFIC FLOW THROUGH THE STREET

2. RECEIVES AND NOTES THE PETITION CONTAINING 15 SIGNATURES, REQUESTING REMOVAL OF NATURE STRIP TREES IN WINCHESTER DRIVE, BAYSWATER NORTH

3. OFFICERS PREPARE REPORTS ON THE MATTERS RAISED IN THE PETITIONS FOR CONSIDERATION AT A FUTURE MEETING OF COUNCIL

4. ADVISE THE LEAD PETITIONERS ACCORDINGLY

Issue / discussion

Traffic Issues

Winchester Drive is a general local access street (in accordance with the Road Management Plan) located within a residential pocket in Bayswater North separated by Canterbury Road to the north, Dorset Road to the west, Colchester Road to the east and the Dandenong Creek to the south.

It contains 24 properties (providing direct vehicle access to 22 dwellings) and like the majority of local access streets within the municipality, it has a default speed limit of 50km/hr and a suitable carriageway width of approximately 7.2 metres to allow parking on both sides of the road while providing one lane of through traffic.

Figure 1 on the following page shows an extract from Melways, providing details of Winchester Drive’s location and its connections to the wider road network.

Figure 1 – Melways extract showing Winchester Road and wider road network

From previous correspondence with the lead petitioners, it is noted that they have concerns with larger vehicles i.e. buses and trucks using the street, and vehicles using it as a short cut.

Noting the connection it provides to Canterbury Road for various streets within the residential district, it is likely to service a higher volume of traffic compared to a typical “court” which generally only services residents within the street.

Given configuration and carriageway width of Winchester Drive as discussed above, in accordance with the Clause 56.06 of the Maroondah Planning Scheme, Winchester Drive could be expected to satisfactorily cater for in the order of 2,000 – 3,000 vehicles per day.

In accordance with the recommendations of the Council report dated 16 May 2016, Council Officers arranged for updated traffic count data to ascertain the current level of traffic volume using Winchester Drive. The data, obtained between the seven (7) day period from Friday 17 June 2016 to Thursday 23 June 2016, revealed that on average 234 vehicles use Winchester Drive each day, and of that 234 vehicles, 4.9% (10 vehicles) are commercial sized vehicles (generally small trucks).

When reviewing previous traffic count data obtained throughout the past 18 years (as shown in Figure 2 below), while there has been some minor fluctuation in traffic volumes, it is noted that the volume of traffic measured in 2016 and 1998 is comparable. Similarly, there has been no identifiable increase in the volume of commercial sized vehicles (trucks) using the street (the recorded 5% commercial vehicle volume is considered acceptable for a local road).

Figure 2 – Winchester Drive past to present traffic data

Furthermore, based on a typical trip generation of 10 trips/day for a residential property, in accordance with The Australian Model Code for Residential Development (AMCORD), it is expected that the residents within Winchester Drive alone would generate 220 movements per day through Winchester Drive. This would suggest that only a small portion of non Winchester Drive residents are driving through the road. However, noting that in terms of minimising trip length Falconer Road residents are reliant on Winchester Road to access Canterbury Road, this is an expected outcome.

As briefly mentioned above and raised in the previous report, as Winchester Road provides both an eastern and western connection from Canterbury Road to the surrounding network within the residential precinct, a closure on one side would limit access options for residents in the area (particularly Winchester Road and Falconer Crescent). As a result, Council Officers undertook a survey of residents within both Winchester Drive and Falconer Crescent to determine the level of support for the proposed road closure. The survey was run for a two (2) week period from Thursday 14 July 2016 to Friday 29 July 2016.

The residents were questioned “Do you support the proposed closure of Winchester Drive where it intersects with Blandford Crescent as requested by the petition?”

A total of fifty five (55) properties were surveyed (27 from Winchester Drive and 28 from Falconer Crescent) and from the 55 surveyed properties, thirty six (36) surveys were returned to Council which equates to a 65% response rate.

Of the returned surveys, 8% supported the road closure (3 properties), while 92% objected to the road closure (33 properties).

Typical comments submitted by local residents within the survey catchment were:

· The proposed closure will inconvenience residents accessing Blandford Crescent from Winchester Drive and Falconer Crescent

· Exiting onto Canterbury Road (particularly the right turn movement) is easier from Blandford Crescent then Galloway Grove due to its proximity to the traffic signals at the Canterbury Road / Dorset Road intersection

Based on the above information, Winchester Drive is considered to be operating appropriately and there is no evidence that would suggest that Winchester Drive is being used as a cut through “rat run”. Additionally there is limited resident support for the proposed closure.

It should also be noted that Council requires both VicRoads and Ministerial consent to permanently close a road in accordance with Schedule 11, Clause 9, of the Local Government Act 1989. This would require an extensive traffic report detailing the reasoning for the closure. Based on information provided in this report, there is minimal justification that would suggest that the road closure is warranted or practical.

Tree Issues

Following on from the petition received by Council proposing removal and replacement of street trees in Winchester Drive a survey was distributed to all affected residents seeking additional feedback.

The existing street tree population in Winchester Drive is an even mixture of native evergreen and exotic deciduous trees. 2017 tree inspection data reveals that there are no removals required in the short term for this street due to risk or projected life expectancy issues.

The seven Liquidambars make up half of the exotic deciduous trees and less than one quarter of the total street tree population. Only one Liquidambar in Winchester Drive is considered to have a life expectancy of less than 10 years.

Trees in Winchester Drive are inspected every two (2) years as a minimum by qualified Arborists and any deterioration or safety issues identified are dealt with in a timely manner by Council’s Tree Management Team. This inspection precedes a biennial tree maintenance program to manage trees for line clearance, pedestrian and vehicular access. In addition, Council will increase the frequency of road sweeping in the street to alleviate the incidence of fruit and leaf fall from Liquidambars, particularly during autumn.

Street tree population composition – Winchester Drive

Survey Results

In total eighteen (18) responses were received with opinions divided almost equally.

Two questions were asked relating to the removal of existing trees and their replacement. On the question of whether or not residents would prefer to see the Liquidambar trees removed, both opinions gained nine (9) responses. On the question of replacement species thirteen (13) responded negatively, with four (4) responding in the positive.

Q1: Do you support the proposed removal of Liquidambar trees in Winchester Drive as requested by the petition?

Q2: Do you support the replacement of all existing Winchester Drive street trees with Cypress or other evergreen trees/shrubs as requested by the petition?

Proposal

From the Maroondah Council information pamphlet ‘Naturestrip Trees’:

“Under normal streetscape development the choice of naturestrip tree to be planted is dependent on the size of the naturestrip, the presence of powerlines and the existing streetscape.

Where possible, Council plants indigenous species to support native flora and maintain our natural environment.

Trees selected for planting in Maroondah must perform well in our climate and show some degree of drought tolerance and must meet aesthetic requirements”.

Tree Management proposes the gradual removal and replacement of exotic deciduous trees with evergreen indigenous species in Winchester Drive. This is current practice with new indigenous species planted in the last few years as part of councils tree renewal program. Tree assessments take into account, but are not limited to, tree condition, with the poorest specimens removed first. Tree Management intends that all exotic deciduous trees in Winchester Drive will be replaced within the next ten (10) years with indigenous evergreen trees.

Financial / economic issues

There would be a significant financial cost associated with formally closing Winchester Road at Blandford Crescent (including design work, civil construction, re-vegetation and signage). The closure would also require the addition of a waste turn around facility to ensure bins can be collected appropriately. If the closure was to occur, it would need to be referred to Council’s Capital Works Program for a future funding allocation.

Gradual tree replacement is in line with the current and projected tree management program and no additional costs will be incurred. Conversely, the immediate removal of all Liquidambar trees would have significant negative budgetary implications.

Environmental / amenity issues

High levels of traffic volume caused by rat running can result in an increase in traffic congestion, vehicle speed and road safety concerns, and result in decreased amenity in the area.

Removal of all trees at once will change the streetscape and reduce its amenity and environmental values.

Social / community issues

As Winchester Road provides both an eastern and western connection from Canterbury Road to the surrounding network within the residential precinct, a closure on one side would limit access options for residents in the area.

Community consultation

As discussed in the report, the residents residing in Winchester Drive and Falconer Crescent were surveyed to ascertain the level of support for the proposed road closure. The survey revealed that 8% of residents supported the closure, while 92% opposed.

Residents survey responses relating to tree removal were even (36% for and 36% against) regarding the removal of Liquidambar trees. Residents responses did not support the replacement of existing trees with Cypress or other evergreen trees/shrubs with only 16% agreeing and 52% opposed to the proposition.

Conclusion

Based on the information provided within this report, Winchester Drive is considered to be operating appropriately and satisfactorily catering for the current traffic volume of 234 vehicles/day. Additionally there is no evidence that would suggest that Winchester Drive is being used as a cut through “rat run” and the majority of local residents oppose the proposed road closure. On this basis it is recommended that Council formally rejects the petitioners request to close Winchester Drive where it intersects with Blandford Crescent.

Analysis of survey results support the retention of existing exotic trees in the short term. Results of the survey also would seem to support the current tree management strategy of gradually removing exotic deciduous trees and replacing them with indigenous evergreen native trees.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. receives and notes the data and report on the current traffic Operation and tree management of Winchester Drive

2. determines it does not agree to the petitioners’ request to close Winchester Drive where it intersects with Blandford crescent and request to REMOVE TREES ON Winchester Drive

3. officers (engineering staff) to continue to monitor the traffc operation in Winchester drive

4. officers (TREE MANAGEMENT staff) to continue to monitor TREES in Winchester drive AND TO PROGRAM REMOVAL AND REPLACEMENT OF EXOTIC SPECIES IN LINE WITH CURRENT PRACTICES

5. advise the lead petitioner accordingly

DIRECTOR Operations, Infrastructure & Leisure – Trevor Welsh

Final Open Space Policy & Strategy	Item 3

Purpose

The purpose of this report is to seek Council’s endorsement of the Maroondah Open Space Policy and Strategy following public exhibition of the draft documents. This report provides a summary of the feedback received on the Draft Policy and Strategy and outlines Council’s community engagement approach.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Areas: A safe, healthy and active community; a prosperous and learning community; a vibrant and culturally rich community; a clean, green and sustainable community; an accessible and connected community; an attractive, thriving and well built community; an inclusive and diverse community; and a well governed and empowered community.

Our Vision: In 2040, Maroondah will be a vibrant and diverse city with a healthy and active community, living in green leafy neighbourhoods which are connected to thriving and accessible activity centres contributing to a prosperous economy within a safe, inclusive and sustainable environment.

Key Directions:

1.18 Enhance and maintain an integrated and connected network of passive and active open space to promote community health and wellbeing

4.5 Enhance Maroondah's parklands, bushlands, gardens and open spaces

4.12 Mitigate and adapt to the effects and impacts of climate change

5.11 Enhance and promote Maroondah’s walking and cycling shared path network ensuring connections with the wider Metropolitan Melbourne trail network

6.7 Plan and facilitate the development of a community where everyone can live, work and play locally

8.8 Undertake inclusive engagement and consultation using accessible and tailored approaches to consider the needs and aspirations of different age and population groups

Priority Actions 2015-2016:

Develop a Maroondah Open Space Strategy.

Background

In February 2016, Council Officers and Councillors were provided with a Background Paper outlining the Open Space key issues arising from extensive research, as well as previous community engagement associated with other corporate strategies.

Informed by this work, a draft Open Space Policy and Strategy was prepared to establish policy directions and guide the provision of open space within Maroondah.

The process of developing this Strategy included a review of the community aspirations as detailed in Maroondah 2040, and considered what worked well in our current Open Space Strategy and what could be improved. It also considered the changing population, environment and recreation trends, and identified the key areas for future action.

The Maroondah Open Space Policy and Strategy provides a roadmap for Council that will guide us towards our vision for open space and the achievement of the broader Maroondah 2040 Community Vision.

Issue / discussion

Process to date

The following outlines the stages associated with the preparation of the Open Space Policy and Strategy:

· Stage 1: August 2014 - Application to Department of Sport and Recreation Victoria for funding support to review current Open Space Strategy which was successful with a grant of $30,000

· Stage 2: December 2014 - Undertook Parksbase User Survey

· Stage 3: March – December 2015 - Relevant document, community consultation and industry practice reviews and distillation of key issues and options

· Stage 4: February – August 2016 - Preparation of the Draft Open Space Policy and Strategy, public exhibition, review and adoption of the Strategy by Council

· Stage 5: September 2016 – June 2017 – Commence implementation of Year 1 of the 3-Year rolling Action Plan

Policy and Strategy Content

The Open Space Policy and Strategy has been prepared with a key focus on the implementation of the directions of the Maroondah 2040 Vision, in particular the ‘Safe, healthy and active’ and ‘Clean, green and sustainable’ directions to align with the current and emerging objectives of Plan Melbourne. In addition, the Open Space Policy and Strategy is intended to respond to the challenges posed by the evidence and to reflect the views of the community.

The Open Space Policy is divided into five functional areas, as follows:

· Engagement;

· Planning;

· Development;

· Management; and

· Promotion

The Policy sets out fifteen Policy Positions which each have a number of aligned Strategies for implementation.

Financial / economic issues

The Open Space Policy and Strategy have been developed using the existing project budget.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

A significant amount of community engagement has been undertaken recently as part of the preparation of other relevant Council Strategies, including the Housing Strategy, Physical Activity Strategy and Maroondah 2040, which has been utilised to inform the development of the Open Space Policy and Strategy. The draft documents were placed on a four week public exhibition period between 25 May 2016 and 22 June 2016 that allowed the community and interested groups to provide feedback. Four written submissions were received from the community, as well as verbal feedback from the Maroondah Environment Advisory Committee and the Maroondah Disability Advisory Committee. This feedback is summarised within the attachment, with recommended changes to the draft documents.

Conclusion

The Open Space Policy and Strategy has been informed by a robust evidence base, strong community input and Council Service Area engagement. It identifies fifteen policy positions and includes numerous linked strategies to guide the future provision of open space within Maroondah.

The new documents provide a clear direction for Council and the Community for the future provision, development and management of open space assets. It will also ensure continual Community engagement in key decision making processes and ongoing promotion of these assets and of the benefits of physical activity in the outdoors and the protection of the natural environment.

Attachments

1.⇩	Open Space Policy
2.⇩	Open Space Strategy
3.⇩	Draft Maroondah Open Space Policy and Strategy Feedback Summary

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. NOTES THE WORK UNDERTAKEN IN THE PREPARATION OF THE OPEN SPACE POLICY AND STRATEGY

2. ADOPTS THE MAROONDAH OPEN SPACE POLICY AND STRATEGY AUGUST 2016

DIRECTOR Planning & Community – Phil Turner

Proposed Heritage Overlay - 46 Dickasons Road and 14 Wonga Road Ringwood	Item 1

Purpose

To consider the recommendations of the Maroondah’s Heritage Advisor in relation to properties at 46 Dickasons Road, Heathmont and 14 Wonga Road, Ringwood. To resolve to prepare and exhibit an Amendment to the Maroondah Planning Scheme to apply the heritage overlay to both properties.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 provide the strategic framework that underpins the purpose of this report.

Outcome Area: An attractive, thriving and well built community.

Our Vision: In 2040, Maroondah will be an attractive community with high quality urban form and infrastructure that meets the needs and aspirations of all ages and abilities. A diverse range of housing options are available and thriving activity centres provide a broad range of facilities and services that meet community needs. The character of local neighbourhoods continues to be maintained while also accommodating population growth.

Key Directions 2013 – 2017:

6.10 Develop and implement an urban form that enhances the desirable attributes of Maroondah to protect and value ridgelines, vegetation, neighbourhood character, local history and cultural heritage.

Background

In late 2015, Council was approached separately by two landowners seeking heritage protection for their properties. Both landowners are long time residents and have lived much of their lives in Maroondah. Both also live in houses that were designed by notable architects in the 1950s.

The landowner of 46 Dickasons Road had previously written to Heritage Victoria, requesting that the property be added to the State heritage register. Heritage Victoria determined that the property was of borderline State significance and so referred the landowner to Council to pursue a heritage overlay as a property of local significance in the Maroondah Planning Scheme.

The landowner at 14 Wonga Road contacted Council in the first instance, seeking heritage protection for his property, in which he had lived most of his life and which he would like to see preserved for the future.

In response to their requests, Integrated Planning approached a Heritage Advisor to assess the properties. The Heritage Advisor visited the properties, undertook background research and has made a recommendation as to whether the property met the necessary threshold to justify a heritage overlay.

The Heritage Advisor recommended that both properties are of local significance and that a heritage overlay be applied. The heritage citations prepared for each property are attached to this report.

Issue / discussion

46-48 Dickasons Road

The heritage citation prepared for 46-48 Dickasons Road recommends a heritage overlay based on the local significance of the property.

The house was designed for Mick and Liz Dexter in 1958 in the modernist style by notable Melbourne architects Phyllis and John Murphy. Phyllis Murphy was among the few female architects practising in the 1950’s and with her husband John completed over 50 houses, usually modest in size, of which few survive intact today. Their residential work was considered “contemporary, elegant and timeless”.

The house is a simple, elegant rectangular building with a low pitched gable roof of aluminium with wide eaves on the north and south sides. Internally, there are minor modifications but the layout and detailing is mostly original.

The Dexter House and land is significant for architectural, historical and social reasons at the Local level.

It is architecturally significant as a fine, virtually intact example of a Modernist house in Victoria, and for its simple yet elegant design by notable architects Phyllis and John Murphy.

It is historically significant as one of a small number of architect designed Modernist houses that form a minor but highly significant part of the massive post WW2 growth in the suburbs forming the City of Maroondah, and as a house designed by John and Phyllis Murphy.

It is socially significant for its Conservation Covenant which protects Dexters Bush nature reserve, once part of the original site, now a community environmental resource. The nature reserve is well known and regularly visited by friends groups, students and environmentalists.

14 Wonga Road, Ringwood

The heritage citation prepared for 14 Wonga Road recommends a heritage overlay based on the local significance of the property.

The house was designed by James Earle in early 1952 for Edward Holmes Snr. (1879-1956), his wife and youngest son Edward Holmes Jnr. Aged 30, Earle was working for architects Muir and Shepherd at the time. ln 1953 he commenced his own practice. He was a notable designer of fine modernist residences, churches and schools and a key figure in municipal planning and landscape architecture in Victoria until retirement in 2007.

The Holmes house is adapted to the sloping site and oriented north east toward hill and mountain views. It is a lightweight structure with a brick garage under one end, and is clad in stylish wide weatherboards mitred at the corners.

The Holmes House is significant for architectural and historical reasons at the Local level.

It is of architectural significance as an early example of a Modernist house in Maroondah with a high level of intactness despite later additions at the rear and an added roof over the front porch. Its original plan form, weatherboard cladding, fenestration and skillion roof lines are architecturally significant.

It has historical significance as one of a small number of architect designed Modernist houses that form a minor but highly significant part of the massive post WW2 growth in the suburbs forming the City of Maroondah. It is significant for its association with notable architect James Earle, and as one of Earle’s earliest residential design projects while working for the architectural firm Muir and Shepherd in 1952 before commencing his own practice.

Financial / economic issues

The proposal is within existing budget.

Environmental / amenity issues

Not Applicable

Social / community issues

The protection of Maroondah’s heritage assets is an important issue for the community. The preservation of valued aspects of Maroondah’s heritage via the proposed heritage overlays will support the community’s sense of history and identity into the future.

Community consultation

The heritage citations that form the basis of the proposed Amendment were prepared at the request of the landowners. Once draft heritage citations had been prepared, they were referred to the landowners for comment, both of whom made a number of corrections of fact.

The Amendment will undergo public exhibition for a period of four weeks. Any party will be able to make a submission on the Amendment if they desire.

Conclusion

Heritage Citations have been prepared by the Maroondah Heritage Advisor for 46 Dickasons Road, Heathmont and 14 Wonga Road, Ringwood at the request of the landowners. The citations recommend that a heritage overlay is applied to both properties to facilitate their preservation. Planning Scheme Amendment documentation has been prepared to support a request to the Minister for Planning to amend the Maroondah Planning Scheme.

Attachments

1.⇩	Explanatory Report, Mapping and Heritage Citations

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. Notes the heritage citations and recommendations prepared by the maroondah heritage advisor for the subject properties

2. requestS the minister for planning to issue authorisation to prepare and exhibit an amendment to the maroondah planning scheme to introduce the proposed heritage overlay citations

3. upon receipt of authorisation from the minister for planning exhibitS the amendment in accordance with the planning and environment act 1987

DIRECTOR Planning & Community – Phil Turner

Preliminary Investigation into Croydon Grade Separation	Item 2

Purpose

The purpose of this report is to request authorisation from Council to proceed with the preliminary investigation into the grade separation at Coolstore Road, Croydon and the associated upgrade of Croydon Station.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: An accessible and connected community

Our Vision: Maroondah will be an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks and access to a range of sustainable transport options.

Key Directions 2013 – 2017:

5.2 Work in partnership to provide improved accessibility and safety for transport users across all modes

5.4 Work in partnership to provide a safe and efficient integrated transport network that enhances liveability, encourages a shift in travel modes and promotes Maroondah as a 20 minute city

5.7 Advocate for an integrated public transport network with improved connectivity, capacity and service frequency

5.8 Work in partnership to ensure sustainable transport options and public transport connections are considered in the design of new developments and public spaces

Background

The Victorian Government is in the process of planning for the removal of 50 level crossings in the Melbourne Metropolitan area over an 8 year period. While Coolstore Road Croydon is not one of the 50 crossings to be removed, Council is keen to investigate the potential for the rail line at Croydon to be grade separated to remove the divisive barrier it creates within the village.

Over the past 12 months, the matter has been the subject of some advocacy from the Croydon Chamber of Commerce and Industry to State Government.

The Croydon Structure Plan (2006) makes the following comments about the value of grade separation:

“A long standing goal of planning policy for the Croydon Town Centre has been the achievement of greater integration of both the Croydon Market Shopping Centre and Main Street precincts with the station precinct. This would not only promote higher public transport usage both to and from the centre, but have benefits for traders who would have greater access to commuters as potential customers. At present both precincts are poorly placed to serve commuters directly.

Related to the issue of integration with the station, is the issue of integration across the station between the Croydon Market Shopping Centre and Main Street precincts. At present this integration is almost non-existent and there appear to be only minimal cross-use between the two precincts despite their relative proximity. It is recognised that without full grade separations, the rail line will always be a significant barrier. However, there needs to be serious consideration given to ways of improving the current situation which limits the potentially strong synergies between the Croydon Market Shopping Centre and Main Street precincts.”

Issue / discussion

The Structure Plan articulates the way forward on this project. It stresses the value of promoting opportunities for a mixed use development of the railway station, in partnership with VicTrack and public transport operators. It also recommends that in partnership with the State Government and in consultation with adjoining landowners that a new, more direct at-grade link should be provided between the eastern end of the station platform and the existing crossing further east, to provide direct access (a continuous, accessible path of travel) between Main Street and Kent Avenue.

The preliminary investigation into Croydon Grade Separation would involve engaging consultants to undertake investigations into clearly defining the rail corridor using the cadastral base and readily available aerial photography to document the existing corridor together with its related rail assets and the surrounding features of the Croydon station precinct. The investigation will identify technically viable grade separation options together with indicative costings, advantages and disadvantages, operational implications and risk profiles of each option. Consultants will then provide a recommended preferred option to inform preparation of advocacy material. All work conducted through this preliminary stage will be in consultation with the relevant State Government Agencies.

Consultants will also work closely with Council’s city development, urban planning and transport teams to identify an improved urban structure for the station precinct, including potential development opportunities that could be stimulated if a grade separation project is implements.

Financial / economic issues

Allocation of $40,000 in this year’s budget to commence preliminary investigations.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Consultation will be undertaken primarily with Department of Transport, PTV, VicRoads and VicTrack along with adjoining landowners.

Conclusion

The opportunity to provide a grade separation at Coolstore Road Croydon could have a significant impact on the Croydon Activity Centre. The grade separation could improve linkages between the Croydon Market Shopping Centre, Main Street and Station precincts, providing improvements to pedestrian and vehicle connections, development outcomes and potentially car parking within the Activity Centre Area.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That council

1. allocates $40,000 to the commencement of a preliminary investigation into the croydon grade separation project

2. advocates to state government that the coolstore road grade separation project be added to the 50 identified rail crossings currently being removed

DIRECTOR Planning & Community – Phil Turner

Croydon Central Development Plan	Item 3

Purpose

To consider the approval of the ‘Croydon Central Redevelopment’ Development Plan pursuant to Clause 3.0 to Schedule 6 to the Development Plan Overlay (DPO6) of the Maroondah Planning Scheme-Clause 43.04.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: An attractive, thriving and well built community

Key Directions 2013 – 2017:

6.1 Encourage high quality urban design that provides for a healthy, attractive and desirable built form.

6.3 Work in partnership to deliver distinctive and high quality architecture through the use of urban design guidelines and principles.

6.7 Plan and facilitate the development of a community where everyone can live, work and play locally.

Background

Council in 2014 had previously approved a combined planning scheme amendment (Amendment C85) and planning permit application which sought to re-zone parts of the site which were in a Residential 1 Zone and a Mixed Use Zone to the Commercial 1 Zone (to render the entire site within a commercial zone), introduce a Development Plan Overlay, remove part of the site from a restrictive covenant and enable the delivery of the site’s complete redevelopment.

Since this approval ownership of the site has changed hands and the new owner, Haben Property Fund, wishes to pursue a revised redevelopment project for the site. In order to facilitate this project a Development Plan first needs to be approved under Clause 43.04 of the Maroondah Planning Scheme. Once approved an application for a planning permit can be made. The Development Plan is a semi-conceptual plan while the planning permit will provide a greater level of detail that must be consistent with the former plan.

Issue / discussion

Proposal

The proposed ‘Croydon Central Redevelopment’ Development Plan ( Attachment 1) seeks to facilitate the delivery of staged alterations and additions to the existing shopping centre as follows:

Land Use

· Retention of the existing supermarket and retail offering within the centre of the site and south east corner of the site;

· Creation of alterations and additions to the retail offering (including a discount department store, relocation of the ‘Aldi’ supermarket, additional speciality shops, food and drink premises and other associated uses), commercial/mixed use and residential use (including townhouses and higher density) and upgrading of the Aldi building façade.

· An increase in floor area of the shopping centre from approximately 9,744 square metres to approximately 19,000 square metres.

Traffic and Access

· Rationalisation of access / egress and loading/unloading arrangements (separation of loading/unloading from motorists/pedestrians using the car park); and

· Provision of car parking at grade, within an under croft level and above ground (podium car park).

Built Form and Landscape Design

· A mix of building scale is proposed throughout the site, commensurate with the land’s fall and proximity to sensitive use (such as existing dwellings) and existing commercial buildings;

· Materials and finishes will be determined at the planning permit stage;

· Incorporation of glazing elements to the roof of the mall (and façade proximate to food and drink premises);

· An entry canopy / airlock will define the various pedestrian entry points to the shopping centre, lined with planters/landscaping; and

· A landscaped periphery at/above ground and along sensitive interfaces (6 metre landscape setback to properties to the west of the site maintained).

Staging

· The alterations and additions to the shopping centre will be delivered over two stages generally in accordance with the following:

- The following works to the north-western portion of the site will form part of Stage 1:under-croft car park, alterations to the existing shopping centre (western extension), alterations to the Aldi building, creation of a Wicklow Avenue pedestrian path through the site;

- The construction of 20 double storey townhouses with basement car parking along part of the Toorak Avenue frontage will also form part of Stage 1.

- The balance of works to the eastern part of the site will form part of Stage2 (retail offering to Wicklow Avenue and above ground car parking) with the potential for higher density residential also occurring during this stage.

Assessment

The design objectives for the Development Plan are extensive and contained in Schedule 6 of the Development Plan Overlay (DPO6). This document is included as Attachment 4 to this report.

The proposed development plan has been assessed against the requirements of the DPO6 and has been found to be compliant with the majority of the design objectives and requirements of this strategic planning document. The proposed plan is considered to meet the overall vision and redevelopment requirements of the DPO6 and as such it will make a positive contribution to the Croydon Activity Centre.

The officer assessment has also identified a number of shortcomings with the Development Plan that while not major issues, will require conditional changes to the plan or additional information. In particular the following requirements of the DPO6 require further attention:

· To limit views of car parking and service areas and to create attractive street interfaces on all frontages.

· The Kent Avenue frontage presents opportunities for entries into the retail centre and activation of the building facades. The creation of a landscaped edge to the subject site is generally preferred along this frontage.

· The preferred outcome for this frontage is to carefully treat the frontage in a way that allows for vehicle and pedestrian access opportunities, provide a landscaped condition along the site frontage and present an attractive and where possible, active building facade.

· Landscaping of the subject site should be an integral part of the design solution. The landscape is to respond to the particular characteristics of the key site frontages, with a concise planting palette. The extent and species of planting is to be agreed with the Council.

· A landscape condition along the Kent Avenue frontage is preferred, utilising the variable ground levels to present an attractive interface to the street.

· The opportunity of creating dense, layered planting with ground covers and hedging may be explored to create a green edge.

Comment: The proposal includes a raised deck car parking adjacent to Kent Avenue which has the potential to present as a harsh element to the streetscape thus not complying with the above design objectives. This has been partly addressed through the provision of cascading/green wall landscaping adjacent to the front of the deck. There is however minimal landscaping along the reminder of the Kent Avenue frontage and centrally throughout the car park. The desire for increased planting with the centre’s car park was also identified as part of the community consultation with a submission to this effect from the Croydon Conservation Society.

A condition will thus be imposed which requires the Kent Avenue landscaping strip to have a minimum width of 2.0 metres plus additional landscaping within the car park.

Traffic

The public consultation process identified potential concern with vehicle movements from the loading bay on Toorak Ave. Approval of the Development Plan will thus also be conditional on the preparation and approval by Council of a traffic management plan for the loading bay entry and exit near Toorak Avenue to ensure that access and egress is not only safe, but that delivery trucks and times do not conflict with peak traffic periods where traffic congestion and difficulties currently exist.

This management plan will need to include details such as to operating hours, types of vehicles, entry/exit turns and traffic volume. The management plan will form part of the approval of the Development Plan itself.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Any subsequent planning permit for the redevelopment of the shopping centre will require an Environmentally Sustainable Design (ESD) Management Plan.

Social / community issues

The redevelopment of the site will contribute to the increased economic prosperity of the area through the provision of jobs and accessible services.

The local community will benefit from the increased diversity of retail and services available in the centre along with improved pedestrian and amenity outcomes for users of the centre.

Community consultation

Haben Property Fund undertook a two-week consultation program from 22 June 2016 to 5 July 2016 to ensure centre customers and the local community had the opportunity to learn more about the plans, ask questions and provide feedback.

The consultation included a public display and letters to residents. Details of the consultation can be viewed in the Attachments 2 and 3 of this report. The methodology of the consultation has also been reviewed and the process has been found to be sound.

The response to the consultation was primarily supportive and issues such as traffic and landscaping which were raised by some respondents have been further addressed in the Issue/Discussion section of this report.

Conclusion

The ‘Croydon Central Redevelopment’ Development Plan is generally satisfactory and can be approved subject to conditions.

Attachments

1.⇩	Development Plan
2.⇩	Community Consultation
3.⇩	Community Consultation Feedback
4.⇩	Maroondah Planning Scheme Development Plan Overlay 6

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That Council approve the ‘Croydon Central Redevelopment’ Development Plan subject to the following conditions:

1. The submission and approval of a landscaping plan which includes a landscaping strip adjacent to kent avenue with a minimum width of 2.0 metres together with additional landscaping in the car park to the satisfaction of the responsible authority

2. the submission and approval of a traffic management plan to the satisfaction of the responsible authority

DIRECTOR Planning & Community – Phil Turner

Local Law 13 to Amend Local Law 11 Clause 30.1 - Incinerators & Burning	Item 4

Purpose

The purpose of this report is to advise on the outcomes of the public exhibition of proposed Local Law No.13 to amend Local Law No 11 Clause 30.1 which currently regulates incinerators and burning practices in the City of Maroondah.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A Safe, Healthy and Active Community

A Well Governed and Empowered Community

Our Vision: In 2040, Maroondah is a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

In the year 2040, Maroondah will be an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2013 – 2017:

A SAFE COMMUNITY

1.1 Work in partnership to address community safety issues, with a focus on activity centres, public spaces, roads and public transport

1.2 Plan and advocate for the application of community safety principles that facilitate a safe built environment

A WELL GOVERNED COMMUNITY

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

8.2 Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment

8.4 Foster a Council culture of innovation, cooperation, commitment, communication and continuous improvement that positions Maroondah as a leader in local government

AN EMPOWERED COMMUNITY

8.7 Ensure that all community members have access to and are informed on matters that affect them, including the provision of tailored information for under-represented and hard to reach groups.

8.8 Undertake inclusive engagement and consultation using accessible and tailored approaches to consider the needs and aspirations of different age and population groups

8.9 Create opportunities for shared decision making through active community involvement

8.11 Foster a Council culture of collaboration and partnerships with individuals, community groups, businesses, service providers and other levels of government

8.13 Encourage individuals, groups and organisations to proactively connect with and contribute to their local community

8.14 Work in partnership to deliver services that recognise and are responsive to the interests and needs of the Community Plan and advocate for the application of community safety principles that facilitate a safe built environment

Background

Council at its meeting of 27 June, 2016 resolved to give notice of its intention to make Local Law No.13 (to amend Local Law 11 Clause 30.1 Incinerators and Burning), and further to place this proposed local law on public exhibition from 30 June to 29 July 2016, to seek any public submissions on the matter.

The amendment to Local Law 11 Clause 30.1 Incinerators and Burning involves redrafting the provisions of the clause. This clause will have the effect of providing for open air burning for heating purposes and is proposed to take the following form:

1. INSERTION OF NEW CLAUSE 30.1

Clause 30.1 of the Principal Local Law is deleted and the following is inserted in its place:

30.1 A person must not light, allow to be lit, or allow to remain alight any fire:

30.1.1 in the open air or in an Incinerator unless the fire is authorised or directed to be lit under the provisions of any Act or Regulations or the Municipal Planning Scheme; or

30.1.2 in an Incinerator unless authorised by, and managed under and in accordance with, a Permit issued under Clause 30.2; or

30.1.3 in the open air unless the fire is in a permanent or portable Barbecue that is being used for the exclusive purpose of cooking food in the open air for human consumption; or

30.1.4 in the open air unless the fire is in a properly constructed and safe device the purpose of which is for outdoor heating, and the device is being used for outdoor heating,

and unless it is appropriately located and managed so as to not cause a nuisance to occupiers of neighbouring properties.

The proposed Local Law 13 is provided at Attachment 1 to this report, and the public exhibition of this law was conducted through public notices in the Victoria Government Gazette, the Maroondah Leader newspaper and The Age newspaper. Promotion of the public exhibition period and information on the new local law was also provided on Council’s web site, at Council's service centres, via media release and also by direct mail to previously interested parties. It is noted that changes to the local law were also independently reported in an article in the Maroondah Leader during this period.

Nine submissions were received by the end of the exhibition period on 29 July, 2016.

Issue / discussion

Submissions

Submissions on the proposed local law were invited in accordance with the legislative requirements as prescribed under section 223 of the Local Government Act 1989, and nine written submissions were received.

Eight of the submissions indicated clear support for Local Law 13, and one submission indicated that the change did not go far enough and sought for Council to not be involved in the regulation of fires on private land, noting that the fire authorities or police should be involved if a fire was an issue.

All submitters were subsequently invited to attend a Committee of Council meeting on 4 August, 2016 where submitters were afforded an opportunity to speak to their submission. One of the nine submitters attended the meeting and addressed the Committee of Council. This person indicated clear support for the new local law recognizing that it met a reasonable balance between the rights of landowners and the fair amenity expectations of neighbours.

Next Steps

If Council resolves to adopt the proposed Local Law No.13 to amend Local Law No 11 Clause 30.1 that currently regulates incinerators and burning practices in the City of Maroondah the following steps will apply:

· Notice to formally make Local Law No. 13 will be published in the Victoria Government Gazette and The Age newspaper on 25 August, 2016 and also the Maroondah Leader newspaper on 30 August, 2016

· Local Law No. 13 - will be specified to come into operation on the 1 September, 2016

· Local Law No. 11 will be Amended by Local Law 13 and be placed on council website and service centres on 1 September, 2016

· A copy of the adopted Local Law No. 13 will be forwarded to the Minister for Local Government

Financial / economic issues

As detailed in Council Meeting Agenda 27, June 2016 (Item 1 Director Planning & Community)

Environmental / amenity issues

As detailed in Council Meeting Agenda 27, June 2016 (Item 1 Director Planning & Community)

Social / community issues

As detailed in Council Meeting Agenda 27, June 2016 (Item 1 Director Planning & Community

Community consultation

Community consultation has been undertaken including a public exhibition period from 30 June to 29 July 2016 and nine written submissions were received. The community has been afforded the opportunity to review Council’s proposed changes to the local law and to raise any concerns with the proposed Local Law No. 13 – to amend Local Law No 11 Clause 30.1 that currently regulates incinerators and burning practices.

The Community Impact Statement (at Attachment 2) and proposed Local Law were available on Council website and Council service centres.

A Committee of Council met on 4 August, 2016 to hear any submitters in person on the matter; with one of the nine submitters electing to attend the meeting. This person indicated clear support for the new local law.

Conclusion

That Council having undertaken the required formal public notice and having given consideration to the written and verbal submissions received should now make the proposed Local Law No. 13 to amend Local Law No 11 Clause 30.1 that currently regulates incinerators and burning practices.

Attachments

1.⇩	Local Law 11 - General Local Law
2.⇩	Local Law Community Impact Statement

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. HAVING COMPLETED THE STATUTORY PROCESS UNDER SECTION 119 OF THE LOCAL GOVERNMENT ACT AND CONSIDERED ALL FORMAL WRITTEN AND VERBAL SUBMISSIONS FOLLOWING THE PUBLIC EXHIBITION OF THE PROPOSED LOCAL LAW, HEREBY RESOLVES TO MAKE LOCAL LAW NO. 13 – GENERAL (AMENDMENT) LOCAL LAW IN THE FORM OF THE PROPOSED LOCAL LAW ATTACHED TO THIS REPORT

2. FURTHER RESOLVES THAT NOTICES REGARDING THE MAKING OF LOCAL LAW NO. 13 – GENERAL (AMENDMENT) LOCAL LAW BE PLACED IN THE VICTORIA GOVERNMENT GAZETTE, THE AGE AND THE MAROONDAH LEADER NEWSPAPERS, AND THAT A COPY OF LOCAL LAW NO. 13 – GENERAL LOCAL LAW BE SENT TO THE MINISTER FOR LOCAL GOVERNMENT

DIRECTOR Planning & Community – Phil Turner

Draft Annual Report 2015/16: Part 1 - Report of Operations	Item 5

Purpose

To consider the Maroondah City Council Annual Report 2015/16: Part 1 – Report of Operations and note the supplementary ‘Our Achievements 2015/16’ summary document.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community

Our Vision: In 2040, Maroondah will be an empowered community that is actively engaged in Council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2013 – 2017:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable

8.2 Ensure responsible and sustainable management of Maroondah’s resources, assets, infrastructure and natural environment

Background

The Maroondah City Council Annual Report 2015/16: Part 1 – Report of Operations provides a comprehensive report on Council operations to meet its commitment of open, responsive, consultative and accountable government. Within this report, Council meets its statutory reporting obligations under the Local Government Act 1989 (the Act).

The Annual Report is Council’s highest-level comprehensive report to the community outlining how the Council has met its annual objectives as articulated in the Council Plan and Annual Budget. For Council’s report on operations for the 2015/16 financial year, these objectives are derived from Maroondah 2040: Our future together and Council’s Long Term Financial Strategy.

The primary objective of the Maroondah City Council Annual Report 2015/16: Part 1 – Report of Operations is to inform the Maroondah community and stakeholders of Council’s performance during the 2015/16 against the objectives and priorities outlined in the Council Plan 2013-2017 (Year 3: 2015/16). Council’s achievements, challenges and future directions are considered under each of the eight community outcome areas.

This report also includes relevant reporting requirements arising from the Local Government (Planning & Reporting) Regulations 2014. This includes the Service Performance Indicators and Governance and Management Checklist items within the Local Government Performance Reporting Framework.

Council is also required to provide a range of other statutory information through this report. This information can be found within the Corporate Governance and Statutory Information sections of the report.

Key features of the Maroondah City Council Annual Report 2015/16: Part 1 – Report of Operations as required by section 131 of the Act, include the following matters:

· A report of Council’s operations during the financial year;

· Inclusion of relevant performance indicator results and checklist items from the Local Government Performance Reporting Framework as required by the Act.

To assist in communicating Council’s achievements during the 2015/16 financial year to the community, a shorter summary annual report document is also attached to this Council Report. This summary report is designed to engage a greater number of people in the recent achievements of Council.

Issue / discussion

Pursuant to section 131(6) of the Act, Council is required to prepare and submit an Annual Report to the Minister within three months of the end of each financial year.

The Maroondah City Council Annual Report 2015/16 incorporates two sections:

· Part 1 – Report of Operations (as attached)

· Part 2 - Annual Financial Report and Performance Statement

Part 2 - Annual Financial Report and Performance Statement will be added to this Annual Report once the financial statements have been audited in late August 2016.

In accordance with section 131(6) of the Act, the full Maroondah City Council Annual Report 2015/16 including both Part 1 - Report of Operations and Part 2 - Annual Financial Report and Performance Statement will be presented to Council on 19 September 2016 for release to the community on public exhibition and submission to the Minister.

Financial / economic issues

The cost of printing Council’s Annual Report 2015/16 is met within the current budget. A relatively small number of Annual Report copies will be printed on recycled stock to meet statutory, administrative and community needs. The Annual Report will also be made available on Council’s website for download.

A small print run of the Our Achievements 2015/16 document will enable circulation of this summary to relevant stakeholders, Council service centres and libraries. The cost of printing this supporting document is met within the current budget.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Pursuant to section 131 of the Act:

· Following the submission of the Annual Report to the Minister, Council must give public notice that the Annual Report has been prepared and can be inspected at the Council Offices.

This consultation process will follow Council’s consideration of the full Maroondah City Council Annual Report 2015/16 at its meeting on 19 September 2016.

Pursuant to section 134 of the Act, Council must:

· Consider the Annual Report at a meeting of the Council

· Advertise the report at least 14 days before the meeting is held

· Note the locations from which copies of the Annual Report can be obtained

· Keep the Council meeting open to the public while the Annual Report is discussed

In accordance with these provisions of the Act, a Council meeting to formally consider the report will be held on 17 October 2016. Public notices will be placed in The Age and Maroondah Leader newspaper providing formal notice of this meeting. Copies of the endorsed Annual Report 2015/16 will be made available to the public for inspection at the City Offices, Council’s Customer Service Centres, and Council’s website.

Conclusion

The Maroondah City Council Annual Report 2015/16: Part 1 – Report of Operations and the supporting ‘Our Achievements 2015/16’ document confirms that Council has made significant advances towards achieving the community vision articulated in Maroondah 2040: Our future together whilst maintaining responsible and sustainable management of Maroondah’s resources, assets, infrastructure and the natural environment. The report also outlines how Council has continued to meet its legislative responsibilities under the Local Government Act 1989.

Attachments

1.⇩	Draft Maroondah City Council Annual Report 2015/16: Part 1 - Report of Operations
2.⇩	Our Achievements 2015/16 - Summary Document

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That COUNCIL

1. ENDORSES THE Annual Report 2015/16: Part 1 – Report of Operations

2. NOTES THE ‘OUR ACHIEVEMENTS 2015/16’ SUMMARY DOCUMENT

3. NOTES THAT THE FULL ANNUAL REPORT, INCLUDING AUDITED FINANCIAL STATEMENTS WILL BE PRESENTED TO COUNCIL at ITS MEETING ON 19 september 2016 ahead of submission to the minister

4. authorises officers to carry out the statutory advertising via the print media, website and social media of council

ATTACHMENT No: 1 - Draft Maroondah City Council Annual Report 2015/16: Part 1 - Report of Operations

Item 5

PDF Creator

DIRECTOR Planning & Community – Phil Turner

Planning Scheme Amendments for the Ruskin Park and Wonga Park Precincts	Item 6

Purpose

The purpose of this report is to update Council on the progress of planning scheme amendments for both the Ruskin Park and Wonga Park precincts – giving effect to action 5.2c on the Maroondah Housing Strategy.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 4: 2016-2017) provide the strategic framework that underpins the purpose of this report.

Outcome Area: An attractive, thriving and well built community

Well governed and empowered community.

Our Vision: In 2040, Maroondah will be an attractive community with high quality residential and commercial areas incorporating infrastructure that meets the needs and aspirations of all ages and abilities. A diverse range of housing options will be available and thriving activity centres will provide a broad range of facilities and services that meet community needs.

In 2040, Maroondah will be an empowered community that is actively engaged in Council decision-making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2013 – 2017:

6.10 Develop and implement an urban form that enhances the desirable attributes of Maroondah to protect and value ridgelines, vegetation, neighbourhood character, local history and cultural significance.

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

At its meeting on 27^th June 2016, Council adopted the Maroondah Housing Strategy.

The Strategy contains priority action 5.2c which states:

Prepare a planning scheme amendment for the rezoning of residential land in the Ruskin Park and Wonga Park precincts from GRZ to NRZ.

This action received considerable support from local residents during the exhibition of the Housing Strategy, which included the submission of a petition signed by 350 residents welcoming action 5.2c.

The 27 June 2016 Council report stated:

Action 5.2d of the draft Housing Strategy is in response to the Council motion introduced at its meeting of 23rd November 2015 that sought assistance from the Minister for Planning in addressing development pressures within the Ruskin Park precinct. In responding to Council the Minister for Planning’s advice was:

...the best way forward is to expedite the housing strategy so that an amendment process can follow to implement planning controls, particularly for Ruskin Park. A public amendment process will provide the rigour and test to ensure that the controls proposed for this area are appropriate........I encourage Council to engage the Department of Environment, Land, Water and Planning (The Department) for any future amendments affecting the Ruskin Park area. Where possible, the Department will assist any amendment to implement the housing strategy by expediting the authorisation process as well as by pre-setting panel dates for the amendment.

It should be noted that this action did not receive any written objections during the Housing Strategy exhibition from residents within the Ruskin Park or Wonga Park precincts.

Issue / discussion

When preparing an amendment Council must have regard to Ministerial Direction No.15 – the planning scheme amendment process which sets times for completing steps in the planning scheme amendment process. The timeframes for preparation of the amendment also take into account Council elections in October 2016 and subsequent protocols relating to Council activities.

It is proposed that under delegated powers the Director of Planning and Community will now seek authorisation from the Department of Environment, Land, Water and Planning (DELWP) to prepare the two amendments. Within forty days of authorisation being granted, Council will undertake public exhibition for a period of four weeks. This is likely to commence in November 2016. A report to Council on any public submissions, and if required a request for authorisation to appoint a joint Panel to consider the submissions on the two amendments, is then scheduled to be put to Council in December 2016. Any Panel hearing would be held early in 2017. It should be noted that Council must first receive authorisation from the DELWP before it can commence this process. Council officers have held initial discussions with Department staff in August 2016 to inform them of Council’s intentions.

The remaining stages in the process would then proceed in accordance to Ministerial Direction 15 - The Planning Scheme Amendment Process as follows:

· Receive and consider the Panel report recommendations

· Council decide to amend, adopt or abandon the Planning Scheme Amendments based on the recommendations of the Panel

· Submit the two Amendments to the Minister for Approval

· Minister approves or rejects the Amendments

Financial / economic issues

Within existing budget

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

There will be opportunities to make submissions on both of the planning scheme amendments.

Conclusion

By virtue of prior public exhibition of Council’s intentions in its Housing Strategy, the resulting widespread support for action 5.2c and now the adoption of the Housing Strategy, Council will now proceed to prepare and exhibit the Ruskin Park and Wonga Park Planning Scheme Amendments. This is in accordance with section 8(3) of the Planning and Environment Act 1987. This will involve a four week public exhibition of the two amendments commencing immediately after the October 2016 Council election.

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

RECOMMENDATION

That

1. THIS REPORT be noted

2. the director of planning and community seeks authorisation from the department of planning to prepare the two planning scheme amendments FOR RUSKIN PARK AND WONGA PARK PRECINCTS in accordance with the Maroondah Housing Strategy Action 5.2c

City Offices	Braeside Avenue, Ringwood, 3134
Postal	PO Box 156, Ringwood 3134 DX 38068, Ringwood
Telephone	1300 88 22 33
Facsimile Email Web Service Centres	Translating and Interpreting Service (TIS): 131 450 National Relay Service (NRS): 133 677 (03) 9298 4345 maroondah@maroondah.vic.gov.au www.maroondah.vic.gov.au Croydon: Civic Square Ringwood: Realm 179 Maroondah Highway Ringwood

DIRECTOR Corporate Services – Marianne Di Giallonardo

Attendance Reports	Item 1