2014 Maroondah Logo RGB.jpg

 

Minutes

 

Council Meeting

 

MAROONDAH CITY COUNCIL

 

Monday

 

18 July 2016

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                                     18 July 2016

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 18 July 2016 at 7.30pm.

 

PRESENT

Cr Christina Gleeson                  Arrabri Ward

Cr Les Willmott, JP                     Wyreena Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Mary-Anne  Lowe                  Mullum Ward

Cr Natalie Thomas                      Arrabri Ward

Cr Nora Lamont                          Mullum Ward

Cr Rob Steane                            Wyreena Ward

Cr Tony Dib, JP                          Arrabri Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                           Team Leader Governance

 

The prayer was read by Rev Marg Goddard from Ringwood Church of Christ

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Cr Samantha Marks                   Mullum Ward

 

Declaration of Interests

Cr Steane – In Camera Item 1 Operations Infrastructure & Leisure – Contract 20784 Lusher Road Drainage Reconstruction

Reason: Cr Steane has a personal and professional relationship with a Director, JTX Civil Contrating P/L

Confirmation of MinuTes

 

Moved Cr Dib, Seconded Cr Fitzgerald                                                            94/16

That the minutes of the Ordinary Council Meeting held on Monday, 27 June 2016 be confirmed.

Carried

 

PUBLIC QUESTION TIME

Nil

 

 

Officers’ Reports

 

Director Corporate Services

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Willmott, Seconded Cr Steane                                                        95/16

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to the motion – Crs Willmott, Steane, Lowe, Lamont,

Gleeson, Fitzgerald, Dib, & Thomas

 

Cr Les Willmott

 

28 June      Rotary Club of Croydon Changeover Dinner 2016/17                                          
29 June      Metropolitan Waste Resource Recovery Group Board meeting                                                                                   
30 June      Staff Milestone Recognition Evening                                                                 
06 July       Wyreena Ward Crs - Public Consultations Warranwood & Croydon    

07 July       Freeman of the City of Maroondah Event                                                     
11 July       Presentation of Letter Under Seal to Janet Farrow                   

11 July       Meeting with representatives from Yarrunga Community Centre    
13 July       Metro East MAV Reps, Mayors & CEO meeting                                   
14 July       Metropolitan Waste Management Group meeting                                                                                                  

14 July       Waste & Resource Recovery Group Chairs and Executive Officers Meeting prior  

                   to Department of Environment Land Water and Planning meeting                
14 July       Quarterly Meeting of Waste & Resource Recovery Group Chairs and                

                   Executive Director, Climate Change Division
 15 July      Meeting with representatives from Abbeyfield House                                                                     
 18 July      Meeting with Municipal Association Act and Rules Review Taskforce                                  

 

Cr Rob Steane

 

06 July  Wyreena Ward Crs - Public Consultations Warranwood & Croydon

07 July  Freeman of the City of Maroondah Event                                                                         

11 July  Meeting with representatives from Yarrunga Community Centre    

 

Cr Mary- Anne Lowe

 

30 June      Official Opening of Bunnings Ringwood Store                        
04 July       Meeting regarding proposed landscaping at the old Parkwood School site                  

04 July       RALAC Aged Care Facility Meeting regarding car parking
06 July       Mullum Ward Crs - Public Consultation Ringwood North
07 July       Freeman of the City of Maroondah Event                               

07 July       Maroondah Community Assist Meeting regarding food drive
09 July       Croydon Junior Football Club Event                                  
11 July       Media Event with Maroondah Leader at Murray Place

12 July       Maroondah Relay for Life Committee meeting                         

14 July       Meeting at Ringwood Club                                            
14 July       Meeting at Taralla Kindergarten                                     

18 July       Meeting with Lilydale Football Club regarding showers for homeless

 

Cr Nora Lamont

 

11 July       Media Event with Maroondah Leader at Murray Place

16 July       Ringwood Redback's Presidents Luncheon                 

16 July       Ringwood Eisteddfod Grand Final 

 

Cr Christina Gleeson

 

15 July        Media Event - installation of new seating at Town Park

 

Cr Liam Fitzgerald

 

06 July       Wyreena Ward Crs - Public Consultations Warranwood & Croydon
07 July       Maroondah Disability Advisory Committee meeting                                                                 
07 July       Eastern FM Radio Broadcast                                                                                     
07 July       Freeman of the City of Maroondah Event                                                                          
17 July       Autism Spectrum Disorder Teen Social Group         

                                                       

Cr Tony Dib 

 

30 June  Staff Milestone Recognition Evening                                                                                                       

02 July   Heathmont Jets Football Club President's luncheon                                                                                        

07 July   Freeman of the City of Maroondah Event                                                                                                   

09 July   Feast of Saint Charbel Celebration                                                                                                        

11 July   Presentation of Letter Under Seal to Janet Farrow                                                                                        

16 July   Arrabri Ward Crs – Public Consultation Heathmont 

16 July   Ringwood Redbacks President's Luncheon                                                                                                   

18 July   Media Event at Glen Park Community Centre

 

Cr Natalie Thomas

 

28 June      HE Parker Reserve Tennis Club Annual General Meeting                                                                            
28 June      Rotary Club of Croydon Changeover Dinner 2016                                              
29 June      Ribbon cutting at the refurbished CUA Eastland Branch                                      
30 June      Official Opening of Bunnings Ringwood Store                                                  
30 June      Ombudsman visit regarding investigation into transparency of Local Government            decision-making                                              
30 June      Staff Milestone Recognition Evening                                                        
01 July       Ringwood Movie Makers ‘Movie Night’                                                          
07 July       Meeting with representatives from Elisha Care                                                   
07 July       Freeman of the City of Maroondah Event                                                        
08 July       The Babes Project Launch at Frankston                                                      
09 July       Croydon Farmers Market
11 July       Presentation of Letter Under Seal to Janet Farrow                                           
13 July       Metro East MAV Reps, Mayors & CEO meeting                                                
14 July       Meet and greet with the Author of ‘Book Bites’ at Realm                                                           
16 July       Arrabri Ward Crs – Public Consultation Heathmont

16 July       Ringwood Eisteddfod Grand Final                                                            

Cr Samantha Marks (submitted prior to the meeting)

 

06 July        Mullum Ward Crs - Public Consultation Ringwood North

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Gleeson, Seconded Cr Lamont                                                        96/16

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFING HELD ON 27 june and 4 july 2016

Carried

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Willmott, Seconded Cr Lowe                                                            97/16

That COUNCIL RECEIVES AND NOTES THE MINUTES OF THE METROPOLITAN LOCAL GOVERNMENT WASTE FORUM MEETING HELD ON 9 JUNE 2016

Carried

 

 

Financial Report: Eleven Months Ending 31 May 2016                              ITEM 4

Moved Cr Fitzgerald, Seconded Cr Gleeson                                                98/16

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE ELEVEN MONTHS ENDING 31 MAY 2016

Carried

 

2016 General Valuation Analysis and Adoption                                         ITEM 5

Moved Cr Dib, Seconded Cr Steane                                                                     99/16

That council

1.       HAVING CAUSED A VALUATION OF ALL RATEABLE PROPERTY WITHIN ITS MUNICIPAL DISTRICT TO BE MADE AND RETURNED IN ACCORDANCE WITH SECTION 13DC OF THE VALUATION OF LAND ACT 1960, HEREBY DETERMINES TO ADOPT THAT VALUATION FOR THE PURPOSE OF MAKING ITS RATE.

 

2.       NOTES THE CHANGES THAT HAVE OCCURRED IN VALUATION LEVELS BETWEEN VARYING PROPERTY TYPES AND VARYING SUBURBS.

 

3.       AS A RESULT OF THE CONFIRMATION OF THE STAGE 5 VALUATION FIGURES FURTHER DETERMINES THAT THOSE FIGURES IN THE ADOPTED 2016/17 BUDGET DOCUMENT BE AMENDED TO REFLECT THE REFINEMENT OF THE VALUATION AND THAT THE FOLLOWING REDUCED RATING DETAILS ALSO REFLECT THOSE VALUATION CHANGES

 

 

 

 

 

 

Category

Rate in the Dollar

Vacant Land

 

0.3314 cents in the dollar of Capital Improved Value

Other Land

 

0.2209 cents in the dollar of Capital Improved Value

 

Land

$

Heathmont Club Inc.

5,995.30

Bayswater North Tennis Club

1,708.80

Eastwood Golf Club

13,419.40

 

Carried

 

Director Operations, Infrastructure & Leisure

 

Community Facilities Lease Agreement for New                                      ITEM 1

Community Ringwood

                                                                                                                                                      

Moved Cr Lamont, Seconded Cr Lowe                                                             100/16

That council

1.       GRANTS A LEASE TO New Community ringwood (TRIM 16/83593) FOR AN INITIAL THREE YEAR PERIOD with the option for a further two terms of three (3) years IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY, endorsed 23 march 2015.

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

Carried

 

 

Community Assistance Fund                                                                                ITEM 2

Moved Cr Willmott, Seconded Cr Lowe                                                          101/16

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

Carried

 

 

 

 

 

 

 

 

 

 

Box Hill to Ringwood Shared Path - Section 6 -  Albert Street        ITEM 3

Moved Cr Lamont, Seconded Cr Lowe                                                             102/16

That council

1.       SUPPORTS THE PREFERRED box hill to ringwood bike path ALIGNMENT AS DETAILED IN THE ALIGNMENT REPORT SUBJECT TO:

i.        vicroads pursuing the molan street alternative rail corridor alignment option through the heatherdale grade SEPARATION project as the PREFERRED alignment

ii.       noting that council does not support the construction of the bike path on the north side of albert street fully behind the kerb and channel due the significant tree removal required

iii.      a one-way arrangement in albert street being developed by VICROADS through to detailed design stage

iv.      VICROADS undertaking consultation with affected residents / property owners on the detailed design for the one way albert street arrangement to council’s satisfaction; and

v.       VICROADS obtaining councils approval of the detailed design prior to any works being constructed

2.       provides in principle agreement to maintain the bike path from eastlink to wantirna road subject to suitable negotiations with vicroads and victrack with respect to the path design, licence agreement and future costs

3.       authorises the chief executive officer to negotiate the details of suitable licence agreement with victrack for the path on railway land and sign the agreement on behalf of council

Carried

 

 

Capital Funding for Community Groups 2016/2017                                     ITEM 4

Moved Cr Steane, Seconded Cr Willmott                                                      103/16

That Council

1.       approves the recommended applications for financial assistance through the capital funding for community groups 2016/2017 program totalling $192,374 (inclusive of gst) as outlined in attachement 1 attached in this report

2.       approves these grants based on one-year funding and service agreements

 

3.       advises all organisations of the outcome of their grant submission

Carried

 

 

Capital Funding for Committees of Council 2016/2017                            ITEM 5

Moved Cr Dib, Seconded Cr Gleeson                                                               104/16

That Council

1.       APPROVES THE RECOMMENDED APPLICATIONS FOR FINANCIAL ASSISTANCE THROUGH THE capital funding for committees of council SUPPORT PROGRAM TOTALLING $35,200 (INCLUSIVE OF GST) AS OUTLINED IN ATTACHMENT 1 ATTACHED TO THIS REPORT

2.       Allocates $19,800 from the capital funding for committees of council SUPPORT PROGRAM to the Capital Funding for Community Groups FUNDING PROGRAM 2016/2017

3.       APPROVES THESE GRANTS BASED ON ONE-YEAR FUNDING AND SERVICE AGREEMENTS

4.       ADVISES ALL COMMITTEES OF THE OUTCOME OF THEIR GRANT SUBMISSION

Carried

Councillors who spoke to the motion – Cr Dib

 

 

Director Planning & Community

 

Maroondah Sustainability Strategy 2016-2020                                            ITEM 1

Moved Cr Willmott, Seconded Cr Fitzgerald                                             105/16

That COUNCIL

1.       NOTES SUBMISSIONS RECEIVED DURING PUBLIC EXHIBITION OF THE DRAFT MAROONDAH SUSTAINABILITY STRATEGY AND ENDORSES OFFICERS RESPONSES TO THE SUBMISSIONS AS PROVIDED IN ATTACHMENT 1

2.       ADOPTS THE MAROONDAH SUSTAINABILITY STRATEGY AND ACCOMPANYING IMPLEMENTATION PLAN

3.       THANKs ALL PARTIES that PROVIDED FEEDBACK ON THE SUSTAINABILITY STRATEGY

4.       Particularly thanks and Acknowledges the significant contributions of the maroondah environment advisory committee in the preparation of the strategy

Carried

 

 

 

Maroondah Community Wellbeing Plan - 2015 Annual Report &        ITEM 2

2016-2017 Action Plan

                                                                                                                                                      

Moved Cr Fitzgerald, Seconded Cr Dib                                                          106/16

That COUNCIL

1.       Notes the Maroondah community wellbeing plan 2015 Annual Report

2.       ENDORSES The maroondah community wellbeing plan 2016-2017 action plan

Carried

 

 

2016-2017 Community Grants Funding Program                                          ITEM 3

Moved Cr Willmott, Seconded Cr Lowe                                                          107/16

That COUNCIL

1.       APPROVES THE RECOMMENDED SUBMISSIONS (AS OUTLINED IN THE SCHEDULE ATTACHED TO THIS REPORT) FOR FINANCIAL ASSISTANCE THROUGH THE COMMUNITY GRANTS FUNDING PROGRAM, TOTALLING $132,985.18

2.       ADVISES ALL ORGANISATIONS OF THE OUTCOME OF THEIR GRANT SUBMISSION

Carried

 

 

Emergency Management Legislation Amendment (Planning)             ITEM 4

Bill 2016

                                                                                                                                                      

Moved Cr Steane, Seconded Cr Gleeson                                                       108/16

That COUNCIL

1.       NOTES THE proposed legislative changes

2.       noteS THE submissions to state government

3.       ADVOCATES for local government to be included in further consultation regarding the legislative reform and development of the ministerial guidelines

Carried

   

motions to review

Nil

Late Item

Nil

Requests / Leave of Absence

Moved Cr Willmott, Seconded Cr Lowe                                                          109/16

leave of absence be granted to Cr gleeson for 55 days, from 19 july to 14 september, inclusive

Carried

In Camera     

 

Moved Cr Willmott, Seconded Cr Steane                                  110/16

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Corporate Services

 

Tender Evaluation Report - Contract 20780 Bill Payment & Banking Services          ITEM 1

THAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 20784 Lusher Road Drainage Reconstruction                                                                                                                                           ITEM 1

THAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

  

The open forum closed at 8.15pm

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………