2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

21 March 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                                 21 March 2016

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 21 March 2016 at 7:30pm.

 

PRESENT

Cr Natalie Thomas (Mayor)        Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Mary-Anne Lowe                   Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Samantha Marks                   Mullum Ward

Cr Les Willmott, JP                     Wyreena Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Dianne Vrahnas                          Acting Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Peter Tully                                  Governance Advisor

 

The prayer was read by Cr Rob Steane

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil

Declaration of Interests

NIL

Confirmation of MinuTes

Moved Cr Lowe, Seconded Cr Fitzgerald                                                        24/16

That the minutes of the Ordinary Council Meeting held on Monday, 15 February 2016 be confirmed.

 

Carried

 PUBLIC QUESTION TIME

NIL

 

 


 

Officers’ Reports

 

Director Corporate Services

 

ATTENDANCE REPORTS                                                                                            ITEM 1

 

Cr Les Willmott

 

16 Mar     Eastern Alliance for Greenhouse Action Executive Committee (joint meeting with  Steering Committee)

16 Mar     Wyreena Ward Councillors - Open Space Strategy Review  

17 Mar     Meeting of Waste & Resource Recovery Group

18 Mar &
19 Mar     Councillor Conference 2016

19 Mar     ‘Little Diana’ Dinner & Show at Karralyka Centre  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood

21 Mar     Eastland Tour

 

Cr Rob Steane

 

16 Feb     Official Opening of the Kevin Pratt Pavilion by Mr Michael Sukkar MP & Mr Shaun Leane MP

27 Feb     Victims Of Crime Assistance League Trivia Night

04 Mar     Project ‘Wild Thing’ at Warrien Reserve  

08 Mar     International Womens’ Day Breakfast  

16 Mar     Wyreena Ward Councillors - Open Space Strategy Review

18 Mar &
19 Mar     Councillor Conference 2016

19 Mar     ‘Little Diana’ Dinner & Show At Karralyka  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood  

21 Mar     Eastland Tour

 

Cr Samantha Marks

16 Feb     Official Opening of the Kevin Pratt Pavilion by Mr Michael Sukkar MP & Mr Shaun Leane MP

17 Feb     Mullum Ward Councillors - Public Consultation Ringwood

07 Mar     Mullum Ward Councillors - Open Space Strategy Review   

07 Mar     Launch of ‘Mabels Project’ (Guest speaker: Mrs Rosie Batty) at Norwood Family & Children's Centre

17 Mar     Diploma in Local Government
18 Mar &
19 Mar     Councillor Conference 2016
21 Mar     Maroondah Partners in Community Wellbeing Meeting 1 


 

Cr Mary-Anne Lowe

 

16 Feb     Official Opening of the Kevin Pratt Pavilion by Mr Michael Sukkar MP & Mr Shaun Leane MP   

17 Feb     Whitehorse/Manningham Libraries 20th Anniversary celebrations

20 Feb     Croydon Junior Cricket McGrath Foundation ‘Pink Stumps Day ‘

23 Feb     Relay for Life meeting at Ringwood office

26 Feb     Realm Library Tour (including CEO from Whitehorse Manningham Libraries & Crs  from Whitehorse & Manningham)

29 Feb     Maroondah Business Advisory Committee Meeting 

07 Mar     Mullum Ward Councillors - Open Space Strategy Review  

08 Mar     International Women's Day Breakfast

09 Mar     ‘2016 Women On The Go’ Expo at Realm 

09 Mar     ‘Go Women LG 2016’ at Karralyka   

10 Mar     Eastern Regional Libraries Board Corporation meeting   

17 Mar     ‘Relay for Life’ meeting at Realm

18 Mar &
19 Mar     Councillor Conference 2016

21 Mar     Maroondah Citizens Advice Bureau meeting  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood  

21 Mar     Eastland Tour

 

Cr Nora Lamont

 

16 Feb     Media Event with METEC

16 Feb     Attended the Official Opening of the Kevin Pratt Pavilion by Mr Michael Sukkar MP & Mr Shaun Leane MP

17 Feb     Mullum Ward Councillors - Public Consultation Ringwood

22 Feb     ‘Our Very First Women In Cricket’ evening at East Burwood Sporting Club  

27 Feb     Victims of Crime Assistance League Trivia night

29 Feb     Maroondah Business Advisory Committee meeting

03 Mar     Maroondah Disability Advisory Committee meeting  

03 Mar     Eastern FM Radio Broadcast

07 Mar     Mullum Ward Councillors - Open Space Strategy Review   

08 Mar     International Women's Day Breakfast  

08 Mar     Launch of ‘Mabels Project’ (Guest speaker: Rosie Batty) at Norwood Family &  Children's Centre   

09 Mar     ‘2016 Women On The Go’ Expo at Realm   

09 Mar     ‘Go Women LG 2016’ at Karralyka Centre

16 Mar     METEC Board meeting  

18 Mar &
19 Mar     Councillor Conference 2016

20 Mar     The Rice Meal Organisation meeting at Yarra Valley Grammar - Guest speakers:  Mr Michael Sukkar MP & Mr Scott Atkins  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood

21 Mar     Eastland Tour  

 


Cr Christina Gleeson

 

20 Feb     Sth Croydon Cricket Club McGrath Foundation’s ‘Pink Stumps Day’   

22 Feb     Public Consultation Heathmont   

27 Feb     Ringwood Cricket Club Presidents lunch  

27 Feb     Arrabri Celebrate Maroondah - Movie Night: Inside Out

02 Mar     Public Consultation Kilsyth South  

03 Mar     Meeting with Officers & Consultant re Glen Park Community Garden

03 Mar     Croydon Rotary Club Movie Night – ‘The Lady in the Van’

07 Mar     Arrabri Ward Councillors - Open Space Strategy Review  

08 Mar     Ringwood Chamber of Commerce 25th Annual Golf Day

09 Mar     Great Ryrie Primary School ‘Active Travel Plan’ Launch   

10 Mar     Rotary Club of Croydon 27th Annual Charity Golf Day   

10 Mar     Sport & Life Training (SALT) Dinner - Guest speaker: Mr David Parkin

15 Mar     Maroondah Community Safety Committee Meeting  

17 Mar     Grand Opening of the Croydon Hotel  

18 Mar &
19 Mar     Councillor Conference 2016

21 Mar     Maroondah Partners in Community Wellbeing Meeting

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood

21 Mar     Eastland Tour

 

Cr Liam Fitzgerald

 

21 Feb     Autism Spectrum Disorder Teen Social Group At Kilsyth Club   

10 Mar     Sport & Life Training (Salt) Dinner

16 Mar     Wyreena Ward Councillor - Open Space Strategy Review

18 Mar &
19 Mar     Councillor Conference 2016

21 Mar     Eastland Tour

 

Cr Tony Dib 

 

20 Feb     Sth Croydon Cricket Club McGrath Foundation’s ‘Pink Stumps Day’

20 Feb     Heathmont Cricket Club Fundraising Day ‘Pink Stumps/Ladies Day’

22 Feb     Arrabri Wards Councillors - Heathmont Public Consultation

27 Feb     Ringwood Cricket Club Presidents Lunch

27 Feb     Arrabri Celebrate Maroondah - Movie Night: ‘Inside Out’

27 Feb     Victims Of Crime Assistance League Trivia Night

02 Mar     Kilsyth South Public Consultation   

03 Mar     Meeting With Officers & Consultant re Glen Park Community Garden  

04 Mar     Media event with Heathmont Football Club President Mr Rob Parker and Heathmont  Cricket Club President Mr Matt Carr

07 Mar     Arrabri Ward Councillors - Open Space Strategy Review

08 Mar     International Women's Day Breakfast

09 Mar     Great Ryrie Primary School ‘Active Travel Plan’ Launch

10 Mar     Cheque Presentation by Cr Tony Dib to Eastern Access Community Health from  Mayoral Charity Raffle 2015

17 Mar     Audit & Risk Advisory Committee Meeting

18 Mar &
19 Mar     Councillor Conference 2016


19 Mar     Earth Hour Community Event ‘Love Your Local Garden’

20 Mar     The Rice Meal Organisation meeting at Yarra Valley Grammar- Guest speakers:  Mr Michael Sukkar MP & Mr Scott Atkins  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood

21 Mar     Eastland Tour

 

Cr Natalie Thomas

 

16 Feb     Official Opening of the Kevin Pratt Pavilion by Mr Michael Sukkar MP & Mr Shaun Leane MP

18 Feb     Attendance at the Prefect Induction Ceremony Ringwood Secondary College  

19 Feb     Meeting with The Active Playgroup/Pregnancy & Perinatal Training Company

20 Feb     McGrath Foundation’s ‘Pink Stumps Day’  

20 Feb     Sth Croydon Cricket Club McGrath Foundation's ‘Pink Stumps Day’

20 Feb     Chin National Day Celebration  

24 Feb     Eastern Volunteers morning tea with staff & volunteers

25 Feb     Meeting with Bendigo Bank regarding future projects 

25 Feb     Meeting with Minister Richard Wynne, State Minister for Planning and Mr Shaun Leane MP regarding various planning matters in Ringwood

25 Feb     MAV Strategic Planning Process session  

26 Feb     Realm Library Tour  

27 Feb     Ringwood Cricket Club Presidents lunch  

27 Feb     Arrabri Celebrate Maroondah - Movie Night: ‘Inside Out’

28 Feb     Maroondah Interfaith Network Harmony Day Concert   

02 Mar     Visit to the National Boys Choir 

02 Mar     Public Consultation Kilsyth South

03 Mar     Meeting with resident regarding variations of planning covenants 

03 Mar     Meeting with Ms Lindy Yeates – ‘Mind the Gap’ exhibition opening on 9 April at   Maroondah Access Gallery

03 Mar     Meeting with Officers & Consultant regarding Glen Park Community Garden  

03 Mar     Croydon Rotary Club Movie Night – ‘The Lady in the Van’  

04 Mar     Eastern Region Group CEOs and Mayors Meeting   

04 Mar     ‘Baxter's Ball’ - Fundraising Event (proceeds to go to the Good Friday Appeal, Royal Children's Hospital)

05 Mar     Croydon Little Athletics medal presentations   

05 Mar     Ringwood Secondary College Debutante Ball

06 Mar     Community Church Celebration Service

06 Mar     ‘Sing Australia’ Heathmont Uniting Church 

07 Mar     Mullum Mullum Indigenous Gathering Place Community lunch

07 Mar     Arrabri Ward Councillors - Open Space Strategy Review 

08 Mar     International Women's Day Breakfast  

08 Mar     Launch of ‘Mabels Project’ (Guest speaker: Mrs Rosie Batty) at Norwood Family & Children’s Centre

08 Mar     Arrabri Community House International Women’s Day event  

09 Mar     ‘2016 Women On The Go’ Expo at Realm   

09 Mar     Media briefing with Maroondah Leader

09 Mar     Meeting with The Footmen Foundation  

09 Mar     Meeting with the Principal, Ringwood Secondary College   

09 Mar     ‘Go Women LG 2016’ at Karralyka Centre

10 Mar     Marketing meeting at Donwood Nursing Home  

10 Mar     Eastern Regional Libraries Board Corporation meeting

15 Mar     Visit to Tasty Az in Lilydale  

16 Mar     Eastern Volunteers Business Breakfast – ‘Connecting with Business with Community’

16 Mar     Launch of Maroondah Access Gallery at Federation Estate

17 Mar     Meeting with Croydon Chamber of Commerce

17 Mar     Audit & Risk Advisory Committee meeting  

17 Mar     Grand Opening of the Croydon Hotel  

18 Mar     Meeting with the CEO of Donwood Nursing Home 

18 Mar &
19 Mar     Councillor Conference 2016

19 Mar     Earth Hour Community Event – ‘Love Your Local Garden’   

20 Mar     The Rice Meal Organisation meeting at Yarra Valley Grammar- Guest speakers:  Mr Michael Sukkar MP & Mr Scott Atkins  

21 Mar     Announcement by Mr Shaun Leane MP, at Bedford Park, Bedford Road Ringwood

21 Mar     Eastland Tour  

 

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Willmott, Seconded Cr Dib                                                                25/16

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to the motion – Lowe, Lamont, Gleeson, Dib, Thomas

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Steane, Seconded Cr Marks                                                             26/16

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFING HELD ON 7 march 2016

Carried

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Marks, Seconded Cr Lamont                                                             27/16

That COUNCIL RECEIVES AND NOTES:

1.       minutes of the eastern transport coalition meeting held 18 february 2016

2.       minutes of the Maroondah disability advisory committee meeting held 3 march 2016

Carried

 

 

 

 

 

 

 

 

 

Financial Report: Seven Months Ending 31 January 2016                      ITEM 4

Moved Cr Dib, Seconded Cr Gleeson                                                                 28/16

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SEVEN MONTHS ENDING 31 JANUARY 2016

Carried

 

Director Operations, Infrastructure & Leisure

 

Capital Works Report                                                                                            ITEM 1

Moved Cr WILLMOTT, Seconded Cr LOWE                                                            29/16

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE PROGRESS AND STATUS OF CAPITAL WORKS PROJECTS FOR THE YEAR TO DATE (FEBRUARY 2016) OF THE 2015/2016 FINANCIAL YEAR

Carried

 

 

Director Planning & Community

 

Maroondah Disability Advisory Committee 2015                                        ITEM 1

Moved Cr Lamont, Seconded Cr Fitzgerald                                                   30/16

 

That Council noteS the activities of the Maroondah disability advisory committee during the 2015 calendar year in accordance with objectives outlined in the committee’s terms of reference.

 

Carried

Councillors who spoke to the motion – Cr Lamont & Cr Fitzgerald

Documents for sealing

NIL

motions to review

NIL


 

LATE ITEM                                                                                                                                  

Moved Cr Dib, Seconded Cr Steane                                                                     31/16

THAT CR WILLMOTT BE PERMITTED TO INTRODUCE A LATE ITEM

Carried

 

 

COST OF HOLDING LOCAL GOVERNMENT ELECTIONS                                         ITEM 1

Moved Cr Willmott, Seconded Cr Marks                                                         32/16

THAT

1.         COUNCIL WRITES TO THE HON NATALIE HUTCHINS, MINISTER FOR LOCAL GOVERNMENT, SEEKING AN EXPLANATION FROM THE VICTORIAN ELECTORAL COMMISSION (VEC) AS TO THE REASONS FOR THE SIGNIFICANT INCREASES IN COSTS OF HOLDING THE 2016 LOCAL GOVERNMENT GENERAL ELECTIONS AND MORE PARTICULARLY THE JUSTIFICATION FOR THE 28% INCREASE IN COSTS APPLICABLE TO MAROONDAH CITY COUNCIL

2.         COUNCIL PROVIDES SHAUN LEANE, MEMBER OF EASTERN METROPOLITAN REGION, WITH A COPY OF ITS LETTER TO THE MINISTER  

Carried

Councillors who spoke to the motion – Cr Willmott

 

 

LATE ITEM                                                                                                                                  

Moved Cr Lowe, Seconded Cr Marks                                                                 33/16

THAT CR LAMONT BE PERMITTED TO INTRODUCE A LATE ITEM

Carried

 

 

DEDICATION OF ROOM AT KEVIN PRATT PAVILION                                               ITEM 2

Moved Cr Lamont, Seconded Cr Marks                                                             34/16

THAT COUNCIL VARY THE CURRENT DEDICATION POLICY TO ALLOW THE NAMING OF A ROOM AT THE KEVIN PRATT PAVILION RINGWOOD TO BE DEDICATED TO THE CURRENT PRESIDENT OF THE NORWOOD SENIOR FOOTBALL CLUB

Carried

Councillors who spoke to the motion – Cr Lamont

 


Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Willmott, Seconded Cr Steane                                    35/16

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 20767 Construction of East Ringwood Multipurpose Pavilion                                                                                           ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

 

The open forum closed at 8.19pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………