2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

15 February 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                           15 February 2016

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 15 February 2016 at 7:30pm.

 

PRESENT

Cr Natalie Thomas (Mayor)        Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Mary-Anne  Lowe                  Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                           Team Leader Governance

 

The prayer was read by Rev Stan Clarke from Uniting Church Australia

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Cr Les Willmott, JP                     Wyreena Ward

Cr Samantha Marks                   Mullum Ward

Cr Tony Dib, JP                          Arrabri Ward

  

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Steane, Seconded Cr Lamont                                                             1/16

That the minutes of the Ordinary Council Meeting held on monday, 14 December 2015 be confirmed.

 

Carried

 

 

Order of Business

Moved Cr Fitzgerald, Seconded Cr Lowe                                                          2/16

THAT THE ORDER OF BUSINESS BE ALTERED TO DEAL WITH ITEM 8 – documents for sealing

Carried

 

 

 

Documents for Sealing

 

Letters Under Seal - Recognition of 2016 Australia Day Honours ITEM 1

 

Moved Cr Gleeson, Seconded Cr Steane                                                           3/16

That council signs and seals LETTERs OF CONGRATULATIONS IN RECOGNITION OF THE 2016 AUSTRALIA DAY HONOURS AWARDED to:

·           reverend Canon graeme james winterton – Member of Order of Australia

·           mr david george dwyer – Medal of order of australia

·           mrs anne patricia oughtibridge – medal of order of australia

·           mr brian cameron niven – medal of order of australia

·           mr kevin charles poile – Emergency service medal

 

Carried

 

Suspension of Standing Orders

Moved Cr Fitzgerald, Seconded Cr Gleeson                                                  4/16

THAT STANDING ORDERS BE SUSPENDED TO present letters under seal

 

Carried

Presentation of letters under seal

The Mayor presented Letters Under Seal congratulating Reverend Canon Graeme James Winterton, Mr David George Dwyer, Mrs Anne Patricia Oughtibridge, Mr Brian Cameron Niven and Mr Kevin Charles Poile in recognition of the 2016 Australia Day Honours recently awarded to them.

 

 

Resumption of Standing Orders

Moved Cr Steane, Seconded Cr Lamont                                                             5/16

THAT STANDING ORDERS BE RESUMED

Carried

 

pUBLIC QUESTION TIME

Nil

 

Officers’ Reports

 

Director Corporate Services

 

Attendance Reports                                                                                            ITEM 1

 

Cr Rob Steane

 

26 Jan      Australia Day Celebrations & Citizenship Ceremony 2016                        

08 Feb     Wyreena Ward Councillors - Public Consultation Croydon    

12 Feb     Croydon Traders meeting regarding Maroondah Festival          

13 Feb     Celebrate Maroondah’ event at Wyreena Arts Centre                                                   

15 Feb     Maroondah Foundation Board meeting

 

Cr Mary-Anne Lowe

 

13 Jan      Maroondah Toy Library meeting                              

18 Jan      Maroondah Citizens Advice Bureau meeting                   

26 Jan      Australia Day Celebrations & Citizenship Ceremony 2016     

09 Feb      Ringwood Chamber of Commerce February meeting - Social Media

10 Feb     North Ringwood Senior Citizens meeting

11 Feb     Ringwood Ballet meeting

15 Feb     Maroondah Citizens Advice Bureau meeting                  

15 Feb     Meeting at Realm                                            

15 Feb      Maroondah Foundation Board meeting

 

Cr Nora Lamont

 

16 Dec     Disability Action Group Eastern Region meeting       

19 Dec     Ringwood RSL Presidents & Volunteers dinner               

22 Jan      Victims of Crime Assistance League meeting                 

26 Jan       Australia Day Celebrations & Citizenship Ceremony 2016     

27 Jan      Women's Health East Board meeting                          

30 Jan       Maroondah Gift - The Maroondah Cup (sponsored by Council)  

03 Feb     Meeting with Thomas Docking - Dads Group Inc                

04 Feb      Meeting to help organize a Women in Local Government Forum being held at

                  Karralyka                                       

09 Feb      Ringwood Chamber of Commerce February meeting - Social Media

15 Feb      Maroondah Foundation Board meeting

 

Cr Christina Gleeson

 

19 Dec     Arrabri Ward Councillors - Chin Community Family Christmas Get Together  

15 Jan       Meeting with Heathmont residents           

19 Jan      Eastern Regional Libraries Author Talk at Realm                               

26 Jan      Australia Day Celebrations & Citizenship Ceremony 2016                        

31 Jan      Victorian Pride March 2016                                                   

06 Feb      Cheong Park Official Opening of Cricket Nets                                    

15 Feb      Maroondah Foundation Board meeting                        

 

 

Cr Liam Fitzgerald

 

26 Jan      Australia Day Celebrations & Citizenship Ceremony 2016    

08 Feb     Wyreena Ward Councillors - Public Consultation - Croydon

13 Feb     Celebrate Maroondah’ event at Wyreena Arts Centre                                                   

15 Feb      FReeZA Graduation

15 Feb     Maroondah Foundation Board meeting

 

Cr Natalie Thomas 

 

15 Dec      Christmas event with The Hon David Hodgett MP                                               

15 Dec     FReeZA Graduation                                                                   

16 Dec      Maroondah Leader media briefing                                                      

16 Dec     Croydon Bowls Club Synthetic Green – Official Opening                    

16 Dec     Meeting with Mrs Clare Grundy from Eastern Volunteers                                   

24 Dec     Christmas Eve activities at Ringwood Town Square

04 Jan      Meeting with Mrs Alicia Stephenson from Active Playgroup                                  

04 Jan       Meeting with The Active Training Group                                          

17 Jan       Cricket One Day International Game with Cricket Victoria                                                         

19 Jan       Eastern Regional Libraries Author Talk at Realm                                      

26 Jan       Australia Day Celebrations & Citizenship Ceremony 2016                                                                          

29 Jan       Ringwood Station tour / community event                                              

31 Jan       Victorian Pride March 2016                                                           

03 Feb      Maroondah Photographic Society BBQ                                                    

04 Feb      Eastern FM Radio Broadcast (Eastern FM 25th Anniversary on 24 Feb 2016)                       

04 Feb      Meeting with Mr Tim Pitt from EACH                                                        

05 Feb      External Audit & Risk Advisory Committee Member Interviews                            

05 Feb      First opening in 2016 for ArtSpace Realm – ‘Mind Craft Play’ and Invention in Art       

06 Feb      Cheong Park Official Opening of Cricket Nets                                             

07 Feb      The Spirit of ANZAC Centenary Experience                                              

09 Feb      ‘Pancake Day’ at Glen Park Community Centre                                             

09 Feb      Meeting regarding developing a Resilient Melbourne Plan & Strategy across  

                  Council                                     

09 Feb      Ringwood Chamber of Commerce meeting                           

10 Feb      Metro East MAV Region Mayor's & CEO's meeting                                         

10 Feb      Dedication of the Eva Burrows Library at Catherine Booth College (The Salvation Army)

10 Feb      ‘Culture Tracks’ Launch 2016 at Yarra Ranges Council  

11 Feb      Meeting with Ms Pam Yarra (Croydon Conservation Society) regarding  

                  sustainability issues                                      

11 Feb      Meeting regarding Barclay's Cafe Heathmont                                   

11 Feb      Eastern Affordable Housing Alliance Executive Meeting                              

12 Feb      Heathmont East Primary School  visit with Grade 3 and 4 students                      

15 Feb      Maroondah Foundation Board meeting 

 

Cr Les Willmott (submitted prior to the meeting)

 

15 Dec      Eastern Alliance for Greenhouse Action Group meeting                                          

17 Dec      Meeting to Discuss Metropolitan Waste and Resource Recovery Group - Next   Steps                

17 Dec      CEO Review Metropolitan Waste and Resource Recovery Group                                                                                

17 Dec      Metropolitan Waste and Resource Recovery Group Board meeting                                                                   

14 Jan       Tour of  Eastland Waste Facilities                                                               

15 Jan       Development meeting with Croydon Residents                                                            

04 Feb      Metropolitan Waste and Resource Recovery Group Risk Workshop                                                                             

04 Feb      Audit Financial Risk Management committee meeting                                                                         

05 Feb      External Audit & Risk Advisory Committee Member Interviews                                      

08 Feb      Wyreena Ward Councillors - Public Consultation - Croydon                                

09 Feb      Maroondah Environment Advisory Committee meeting                                                      

10 Feb      Metro East MAV Region Mayor's & CEO's meeting                                                  

11 Feb      Meeting of Waste & Resource Recovery Group (WRRG) Chairs and Executive

                  Director, Climate Change

11 Feb      Metropolitan Local Government Waste Forum

11 Feb      Meeting with Mr Anthony Carbines, Parliamentary Secretary to the Minister of   

                  Environment          

11 Feb      Metropolitan Local Government Waste Forum Dates meeting                                                                       

13 Feb         Celebrate Maroondah’ event at Wyreena Arts Centre                                                               

 

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Steane, Seconded Cr Lowe                                                                  6/16

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Crs who spoke to their reports: Steane, Gleeson, Fitzgerald, Thomas

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Fitzgerald, Seconded Cr Gleeson                                                  7/16

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFING HELD ON 1 February 2016

Carried

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Gleeson, Seconded Cr Fitzgerald                                                  8/16

That COUNCIL RECEIVES AND NOTES THE minutes of the maroondah partners in community wellbeing committee meeting held 30 november 2015

Carried

 

 

 

 

Local Law No 12 - Meetings Procedure and Use of Common Seal     ITEM 4

Moved Cr Lamont, Seconded Cr Steane                                                             9/16

That WITH RESPECT TO PROPOSED LOCAL LAW NO. 12 – MEETINGS PROCEDURE AND COUNCIL SEAL – COUNCIL:-

1.       PURSUANT TO section 111 OF THE LOCAL GOVERNMENT ACT 1989 (‘tHE ACT’) gives notice of its intention to make local law no. 12 FOR THE PURPOSES OF:

i.        PROCEEDINGS OF ORDINARY AND SPECIAL MEETINGS OF COUNCIL

ii.       ELECTION OF MAYOR AND ACTING CHAIRMAN

iii.      USE OF THE COMMON SEAL OF COUNCIL

iv.      PROCEEDING OF SPECIAL COMMITTEES AND

RESOLVES to commence THE STATUTORY PROCEDURES

2.       hERBY gives PUBLIC NOTICE IN the victoria government GAZETTE, the age and maroondah leader newspaper, seeking submissions on the proposed Local Law in accordance with sections 119 and 223 of the Act

3.       in accordance with section 223 of the act:

i.        appoints a committee comprising councillors lowe, thomas and willmott to hear any person wishing to be heard in support of their submission, on a date to be determined

ii.       SHALL consider all written submissions AT A SUBSEQUENT MEETING OF COUNCIL, including a written report on the proceedings of any committee hearing conducted, following which it will determine whether or not to make local law no. 12

4.       NOTES THAT IF NO SUBMISSIONS ARE RECEIVED COUNCIL SHALL CONSIDER A RECOMMENDATION TO MAKE LOCAL LAW NO. 12 AT A SUBSEQUENT MEETING OF COUNCIL

5.       authorises the director CORPORATE SERVICES to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relaTION TO THIS MATTER

6.       GIVES PRELIMINARY NOTICE OF INTENTION TO:-

i.        REVOKE BOTH LOCAL LAWS NO. 7 & NO. 9 - EFFECTIVE AS AT THIRTIETH DAY OF SEPTEMBER 2016 AND

ii.       MAKE PROPOSED LOCAL LAW NO. 12 OPERATIVE AS FROM FIRST DAY OF OCTOBER 2016.

 

Carried

 

 

Financial Report: Six Months Ending 31 December 2015                         ITEM 5

Moved Cr Steane, Seconded Cr Lowe                                                                10/16

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2015

Carried

 

 

Councillors Professional Development Quarterly Report - October to December 2015                                                                                                                                   ITEM 6

Moved Cr Steane, Seconded Cr Fitzgerald                                                    11/16

That COUNCIL NOTES THE COUNCILLORS QUARTERLY PROFESSIONAL DEVELOPMENT REPORT FOR OCTOBER 2015 – DECEMBER 2015

Carried

 

 

Election Period Policy (Caretaker)                                                                ITEM 7

Moved Cr Gleeson, Seconded Cr Lowe                                                             12/16

THAT WITH RESPECT TO THE STATUTORY REQUIREMENT FOR ALL VICTORIAN COUNCILS TO ADOPT AN ELECTION PERIOD POLICY MAROONDAH CITY COUNCIL ADOPTS THE ELECTION PERIOD POLICY FOR 2016 AS ATTACHED TO THE REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO THE COUNCIL MEETING HELD ON MONDAY 15 FEBRUARY 2016.

Carried

 

 

Director Operations, Infrastructure & Leisure

 

Lease Renewal Agreement - Ringwood Bowls Club Inc.                        ITEM 1

Moved Cr Lamont, Seconded Cr Lowe                                                               13/16

That COUNCIL

1.       AGREES TO RENEW A FIVE YEAR LEASE AGREEMENT WITH THE rINGWOOD bOWLS cLUB iNC. AT AN ANNUAL RENTAL OF $555.50 (iNCLUSIVE OF gst)

2.       SIGNS AND SEALS THE NEW LEASE AGREEMENT UPON THE TERMS AND CONDITIONS SET OUT IN THIS REPORT.

 

Carried

 

 

 

 

Scout Association of Australia Victorian Branch - Deed of

Surrender of Lease for Bedford Park Scout Hall

                                                                                                                                           ITEM 2

Moved Cr Lowe, Seconded Cr Lamont                                                               14/16

That council

1.       ApproveS and authoriseS the surrender of a lease agreement between Maroondah City Council and the Scout Association of Australia Victorian Branch for Bedford Park Scout Hall, Bedford Park, Ringwood

2.       SIGNs AND SEALs ALL DOCUMENTATION relating to the deed of surrender of the lease for bedford park scout hall, bedford park, ringwood.

Carried

 

 

Sub Lease Agreements for Parkwood                                                           ITEM 3

Moved Cr Lamont, Seconded Cr Lowe                                                               15/16

THAT COUNCIL

 

1.       GRANTS Sub LEASEs TO THE Ringwood MEN’s SHed INC, Ringwood Historical Society INC, U3A Ringwood INC, Penumbra CENTRE INC, Maroondah Toy Library INC AND THE NORTH RINGWOOD COMMUNITY HOUSE INC for occupancy of the parkwood facility.

2.       SIgns and Seals the subleases referred to in part 1 of this resolution

Carried

 

 

The Mall, Croydon South - Request For Additional Parking             ITEM 4

Moved Cr Gleeson, Seconded Cr Fitzgerald                                                16/16

That Council

1.       receives and notes the report on the current parking demand and capacity of the eastfield mall, croydon south shopping precinct

2.       does not support the petitioners’ request for the constrution of additional car parking spaces (excluding disAbled parking spaces) at the eastfield mall shopping centre

3.       refers the construction of additional disabled parking spaces at the eastfield mall shopping centre to the capital works DDA program

4.       directs engineering staff to continue to monitor parking levels within the parking areas of the eastfield mall shopping centre

5.       advise the lead petitioner accordingly

Carried

 

 

Community Assistance Fund                                                                                ITEM 5

Moved Cr Steane, Seconded Cr Fitzgerald                                                    17/16

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

Carried

 

 

Draft Community Facilities Dedication Policy                                           ITEM 6

Moved Cr Lamont, Seconded Cr Fitzgerald

that council                                                                                                                  18/16

1.       PLACES THE DRAFT COMMUNITY FACILITIES DEDICATION POLICY ON PUBLIC EXHIBITION FROM 20 FEBRUARY TO 20 MARCH 2016, inviting submission which will be considered IN ACCORDANCE WITH SECTION 223A OF THE LOCAL GOVERNMENT ACT 1989

2.       appoints a committee comprising councillors lamont , fitzgerald AND gleeson to hear any person wishing to be heard in supporting their submission, on a date to be determined, following which the matter be considered at a subsquent meeting of council with a view to adopting the draft community facilities dedication policy with or without modification or alteration

3.       authorises director operations, infrastructure & leisure to undertake administrative procedures necessary in relation to this matter

Carried

 

 

Director Planning & Community

 

Local Government Performance Reporting Framework - Quarter 2 Results 2015/16                                                                                                                                           ITEM 1

Moved Cr Steane, Seconded Cr Gleeson                                                         19/16

That COUNCIL NOTES THE REPORT ON LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK SERVICE PERFORMANCE INDICATORS FOR QUARTER 2, 2015/16.

Carried

 

DOCUMENTS FOR SEALING

(Item dealt with earlier in the meeting)

motions to review

Nil

Late Item

Nil

Requests / Leave of Absence

Nil

In Camera

 

Moved Cr Steane, Seconded Cr Fitzgerald                                20/16

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Chief Executive Officer

 

Audit and Risk Advisory Committee                                                                  ITEM 1

that        

1.         The following appointment be made to the maroondah city council audit and risk advisory committee:

Mr. john watson as independent member and chairperson for a three year term.

2.         This Report is to remain confidential indefinitely

 

 

 

 

 

 

 

 

 

Director Corporate Services

 

Instruments of Appointment and Authorisation                                     ITEM 1

THAT THIS RESOLUTION AND REPORT ARE TO REMAIN CONFIDENTIAL INDEFINITELY – UNLESS REQUIRED IN A COURT OF LAW OR BY A LAW ENFORCEMENT AGENCY

 

 

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report - Contract 1906/0625 - Retail Electricity, Natural Gas, Public Lighting & Associated Services (through Procurement Australia)      ITEM 1

THAT THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

  

 

 

The open forum closed at 8.23pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………