2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

14 December 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                          14 December 2015

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 14 December 2015 at 7:30 PM.

 

PRESENT

Cr Natalie Thomas (Mayor)        Arrabri Ward

Cr Tony Dib, JP                          Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Mary-Anne Lowe                   Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Samantha Marks                   Mullum Ward

Cr Rob Steane                            Wyreena Ward

Cr Les Willmott, JP                     Wyreena Ward

Cr Liam Fitzgerald                      Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                           Team Leader Governance

 

The prayer was read by Rev John Sharpe from Church of Christ Croydon.

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Nil

Declaration of Interests

Cr Lowe – Item 1 – Director Corporate Services –   Land Abutting 362-364 Maroondah Highway Ringwood

Reason – Cr Lowe is a Board Member of RALAC Lionsbrae

Confirmation of MinuTes

 

Moved Cr Lowe, Seconded Cr Dib                                                                       163/15

That the minutes of the Ordinary Council Meeting held on monday, 14 December 2015 be confirmed.

Carried

 


PUBLIC QUESTION TIME

Ms Liz Sanzaro (President Croydon Conservation Society):  ‘In making the decision to install significant numbers of permanent signs at all council reserves and open spaces to advise the public of heavy machinery working on site, sins which have now diminished the visual amenity of many parks, did the Council consider using temporary signs, and was a cost benefit analysis done to compare between both.’

Response: Trevor Welsh – Director Operations, Infrastructure & Leisure, advised that Council Officers considered a number of options including temporary signage as a response to a Worksafe investigation following a serious workplace injury at one of Council’s reserves. A cost analysis was undertaken on all options available to Council. A range of measures, including installation of temporary and permanent signage was submitted by Council, and approved by Worksafe in response to Worksafe notices issued to Council following the incident.

Officers’ Reports

 

ATTENDANCE REPORTS

 

Cr Tony Dib 

 

29 Nov  Ringwood Spiders 2015 Annual General Meeting   

03 Dec  Maroondah Volunteer Recognition Function  

04 Dec  Meeting with Mr Jeff Garrioch (Chairperson Glen Park) and Ms Heidi Butler

regarding Glen Park Men’s Shed

05 Dec  Maroondah Carols by Candlelight     

07 Dec  Arrabri Ward Crs - Meeting with Glen Park Committee 

08 Dec  Mayoral Art Exhibition    

08 Dec  The Footmen Foundation Christmas Rendezvous  

 

Cr Liam Fitzgerald

 

26 Nov  "There's No Place Like Home" - Your DNA production    

29 Nov  Ringwood Spiders 2015 Annual General Meeting

01 Dec  Your DNA presents - Finding Neverland/Night at the Museum/Carribean Adventure 

02 Dec  Ringwood Secondary College Year 12 Prefect Conference    

05 Dec  Official Opening - JW Manson Reserve spectator viewing area

05 Dec  Maroondah Carols by Candlelight     

08 Dec  City of Wellbeing Steering Committee Meeting  

08 Dec  Mayoral Art Exhibition    

08 Dec  Ringwood Chamber of Commerce Christmas Meeting    

09 Dec  Croydon Chamber of Commerce 2015 Annual Christmas Breakfast with Pastor Bill

Vassiliou (Chaplain of Hawthorn FC)

14 Dec  Meeting with QIC regarding hotel

 

 

Cr Christina Gleeson 

 

05 Dec Maroondah Carols by Candlelight  

 

 

 

 

Cr Nora Lamont

 

24 Nov  Retirement of Neil Sheldon (METEC)     

25 Nov  Ringwood U3A 30th Anniversary Christmas Lunch     

05 Dec  Maroondah Carols by Candlelight    

 

 

Cr Mary-Anne Lowe

 

25 Nov  Ringwood U3A 30th Anniversary Christmas Lunch     

25 Nov  Maroondah Australian Citizenship Ceremony     

28 Nov  Meeting at HE Parker Reserve regarding various issues    

30 Nov  Maroondah Business Advisory Committee Meeting     

01 Dec  EPR (Enjoying Planned Retirement) Christmas Community luncheon 

02 Dec  Meeting with Maroondah Citizens Advice Bureau     

03 Dec  Maroondah Volunteer Recognition Function  

04 Dec  Maroondah Citizens Advice Bureau Christmas Lunch 

05 Dec  Public Consultation – Planning matter Ringwood    

05 Dec  Maroondah Carols by Candlelight     

10 Dec 'The Nutcracker' performed by the Ringwood Ballet Group at the Karralyka Centre

 

 

Cr Rob Steane

 

24 Nov
- 27 Nov
National Local Government Drug & Alcohol Committee Conference in

              Newcastle     

02 Dec  ‘Together for Equality & Respect’ Leaders Breakfast (Women's Health East) with

              The Hon Fiona Richardson, Minister for Women and for the Prevention of Family

              Violence

02 Dec   Public Consultation – Planning matter Croydon       

03 Dec   Maroondah Volunteer Recognition Function  

 

 

Cr Les Willmott

 

24 Nov   Maroondah Environment Advisory Committee   

25 Nov   Metropolitan Waste Resource Recovery Group Board Meeting Jan-Dec 2015    

26 Nov   Meeting of Waste and Resource Recovery Chairs and Executive Director –

              Environmental Policy

30 Nov   Maroondah Business Advisory Committee Meeting     

02 Dec   Public Consultation – Planning matter Croydon     

03 Dec   Public Consultation – Planning matter Croydon   

03 Dec   Metropolitan Local Government Waste Forum - Dec 2015     

05 Dec   Maroondah Carols by Candlelight     

08 Dec   Mayoral Art Exhibition    

08 Dec   Ringwood Chamber of Commerce Christmas Meeting    

10 Dec   Metropolitan Waste Resource Recovery Group function - ‘end of year’   

10 Dec   Eastern Regional Libraries Board function - ‘end of year’ 

 

 

 

 

 


Cr Natalie Thomas

 

24 Nov  Eastfield Cricket Club T20 Match      

25 Nov  Maroondah Leader Media Briefing       

25 Nov  Ringwood U3A 30th Anniversary Christmas Lunch       

25 Nov  Ringwood Cricket Club Annual RCC V RDCA Challenge Match   

25 Nov  Australian Citizenship Ceremony       

27 Nov  Pre-Meeting Agenda Briefing with the Eastern Regional Group Secretariat       

25 Nov  Eastern Region Mayors & CEO’s Meeting      

27 Nov  The Victorian State Ballet Official Launch at the Karralyka Center

29 Nov  Ringwood Spiders 2015 Annual General Meeting   

30 Nov  Monkami Annual General Meeting    

01 Dec  Enjoying Planned Retirement Christmas Community Luncheon      

01 Dec  Heathmont & Ringwood East Bendigo Bank Board Dinner    

02 Dec  ‘Together for Equality & Respect’ Leaders Breakfast (Women's Health East) with The Hon Fiona Richardson Minister for Women and for the Prevention of Family Violence

03 Dec  Eastern FM Radio Broadcast    

03 Dec  Volunteer Recognition Function    

03 Dec  Maroondah Creative Network End of Year Drinks       

04 Dec  Mayoral Art Exhibition      

04 Dec  School Crossing Supervisors Christmas Morning Tea & Thank You Function   

04 Dec  Maroondah Citizens Advice Bureau Christmas Lunch     

05 Dec  Official Opening - JW Manson Reserve spectator viewing area      

05 Dec  Maroondah Carols By Candlelight        

07 Dec  The Little Village Play Cafe Event ‘Ten Days Of Christmas’     

07 Dec  Arrabri Ward Crs - Meeting With Glen Park Committee    

08 Dec  The Maroondah City Of Wellbeing Steering Committee Meeting      

08 Dec  Mayoral Art Exhibition       

08 Dec  Ringwood Chamber Of Commerce Christmas Meeting       

09 Dec  Croydon Chamber Of Commerce 2015 Annual Christmas Breakfast with Pastor Bill  Vassiliou (Chaplain Of Hawthorn Football Club)   

09 Dec  Audit & Risk Advisory Committee Meeting       

09 Dec  Yarra Road Primary School's Carols Night 'Christmas Through The Decades' 90th Birthday Celebration   

10 Dec  Eastern Regional Library Board End of Year Function   

 

  

Director Corporate Services

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Willmott, Seconded Cr Marks                                                       164/15

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to their reports: Crs Dib, Gleeson, Fitzgerald, Lowe, Steane, Willmott & Thomas

 

 

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Willmott, Seconded Cr Steane                                                      165/15

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 23 november, 30 NOVEMBER and 7 december 2015

Carried

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Dib, Seconded Cr Gleeson                                                               166/15

That COUNCIL RECEIVES AND NOTES:

1.       minutes of the maroondah disability advisory committee meeting held 12 november 2015

2.       MINUTES OF THE maroondah environment advisory committee meeting HELD 24 november 2015

Carried

 

 

Financial Report: Four Months Ending 31 October 2015                       ITEM 4

Moved Cr Gleeson, Seconded Cr Lowe                                                           167/15

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE FOUR MONTHS ENDING 31 OCTOBER 2015

Carried

 


Director Operations, Infrastructure & Leisure

 

Petition - The Mall, Croydon South - Request for Additional Parking ITEM 1

Moved Cr Marks, Seconded Cr Gleeson                                                        168/15

That Council

1.       Receives and notes the petition containing 17 signatures requesting that maroondah city council investigates, and if feasible, implements additional car parking spaces on the vacant land to the south of The Mall for the Eastfield Shopping Centre

2.       officers prepare a report on the matters raised in the petition for consideration at a future meeting of council

3.       Advise the lead petitioner accordingly

Carried

 

 

Director Planning & Community

 

Local Law Review - Proposed Local Law No. 11 - General Local Law ITEM 1

Moved Cr Steane, Seconded Cr Lamont                                                         169/15

That COUNCIL

1.         HAVING completed the statutory process under section 119 of the local government act and there being no submissions following the public exhibition of the proposed local law, hereby resolves to make local law no. 11 – general local law in the form of the proposed local law attached to this report

2.         signs and seals the local law no.11 – general local law

3.         FURTHER RESOLVES THAT NOTICES REGARDING THE MAKING OF LOCAL LAW NO. 11 – GENERAL LOCAL LAW BE PLACED IN THE VICTORIA GOVERNMENT GAZETTE, THE AGE AND THE MAROONDAH LEADER, AND THAT A COPY OF LOCAL LAW NO. 11 – GENERAL LOCAL LAW BE SENT TO THE MINISTER FOR LOCAL GOVERNMENT

Carried

 


 

Plan Melbourne Refresh                                                                                      ITEM 2

Moved Cr Lamont, Seconded Cr Fitzgerald                                                 170/15

ThaT COUNCIL ENDORSES THE ATTACHED MAROONDAH PLAN MELBOURNE REFRESH DISCUSSION PAPER SUBMISSION AND THAT IT BE SUBMITTED TO THE STATE GOVERNMENT

Carried

 

 

Development of the Maroondah Housing Strategy                              ITEM 3

Moved Cr Willmott, Seconded Cr Dib                                                              171/15

That Council

1.       notes the contents of the development of the maroondah housing strategy report

2.       prepares a draft housing strategy in line with the key directions contained herein.

Carried

Councillors who spoke to the motion – Cr Willmott

 

 

The Know Your Council website and the Local Government Performance Reporting Framework                                                                                                                  ITEM 4

Moved Cr Fitzgerald, Seconded Cr Marks                                                   172/15

That COUNCIL

1.       NOTES THE LAUNCH OF THE ‘KNOW YOUR COUNCIL’ WEBSITE CONTAINING INFORMATION ON COUNCIL PERFORMANCE RELATING TO LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK INDICATORS FOR THE 2014/15 FINANCIAL YEAR.

2.       NOTES THE REPORT ON LOCAL GOVERNMENT PERFORMANCE REPORTING FRAMEWORK service performance INDICATORS FOR Quarter 1, 2015/16.

Carried

Councillors who spoke to the motion – Cr Gleeson

 


 

42-58 Nelson Street Ringwood - Objection to Planning Application ITEM 5

Moved Cr Lowe, Seconded Cr Lamont                                                             173/15

THAT COUNCIL WRITES TO THE MINISTER FOR PLANNING:

1.       PROVIDING A COPY OF THIS REPORT AS MAROONDAH CITY COUNCIL’S ADVICE ON THE APPLICATION AND THE SITE HISTORY

2.       REQUESTING A MEETING TO PRESENT COUNCIL’S ADVICE ON THIS MATTER

3.       FORMALLY OBJECTING TO THE PLANNING APPLICATION 201535560 ON THE FOLLOWING GROUNDS:

i.        The application is misconceived and invalid as the applicable Schedule to Clause 61.01 is inoperable, containing no plan or figure of the “Nelson Street Project area” in the activity centre.  As such the application must be lodged with and determined by the Maroondah City Council and not the Minister for Planning.

ii.       The form and content of the public notice fails to comply with the application notice requirements of the Planning & Environment Act 1987 and Regulations.  In particular the description of the proposal provides inadequate meaningful information about the proposal and moreover the required notice form including the description of the proposal to be used was incomplete, incorrect and misleading.

iii.      The proposal is an overdevelopment that fails to respond appropriately to its context nor appropriately respond to a number of state and local planning policies and planning scheme requirements relating to achieving high quality design and built form outcomes in the Ringwood Metropolitan Activity Centre.

iv.      Insufficient on-site car parking is provided for visitors and residents.  It is contrary to proper and orderly planning for the development  to seek minimise the on-site car parking provision (and therefore substantially minimise construction costs) by unreasonably seeking to capitalise on currently available public on street car parking in the surrounding area at the expense of future uses and developments.  additional traffic and on-street car parking will cause unreasonable congestion and a loss of amenity for EXISTING residents.

 

 

 

 

v.       The development has resulted in an inadequate level of tree retention, provides for poor provision of future on site landscaping opportunities to replace trees lost and complement its relationship to the Mullum Mullum Creek and the adjoining site of biological significance.

Carried

Councillors who spoke to the motion – Crs Lowe & Lamont

 

  

documents for sealing

 

NIL

motions to review

NIL

 

LATE ITEM                                                                                                                         Item 3

Moved Cr Dib, Seconded Cr Steane                                                                   174/15

THAT CR WILLMOTT BE PERMITTED TO INTRODUCE A LATE ITEM

Carried

 

PLANNING APPLICATIONS                                                                                              Item 1

Moved Cr Willmott, Seconded Cr Steane                                                      175/15

Carried

that

1.      council requires that as a minimum all planning permit applications for more than two dwellings and other developments with construction costs exceeding one million dollars be required to provide a constrction management plan (including traffic management and parking) as a requirement of permit, and

2.      all construction management plans must be lodged and approved prior to any works being permitted to commence on the relevant site

Requests / Leave of Absence


In Camera

Moved Cr Dib, Seconded Cr Willmott                                          176/15

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Corporate Services

 

Land Abutting 362-364 Maroondah Highway, Ringwood                          ITEM 1

THIS REPORT REMAINS CONFIDENTIAL INDEFINITELy UNTIL COMPLETION OF THE STATUTORY PROCESS

 

 

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report – Contract 20766 Minor
Landscaping, Tree Planting, Civil Works & Bushland
Management                                                                                                                ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

Tender Evaluation Report - Contract 20768 Construction
of Ringwood Athletics Pavilion                                                                        ITEM 2

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

  

 

The open forum closed at 8.25pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………