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Ordinary Meeting of Council

 

Attachments

 

 

 

Monday 14 December 2015

 

 

 

Council Chamber, Braeside Avenue, Ringwood

 

 


ATTACHMENTS

 

 

Director Corporate Services

2.       Reports of Assembly of Councillors

Attachment 1: ..... 2015 November 23 - Assembly of Councillors - Public Record.......... 3

Attachment 2: ..... 2015 November 30 - Assembly of Councillors - Public Record.......... 4

Attachment 3: ..... 2015 December 07 - Assembly of Councillors - Public Record.......... 5

3.       Councillor Representation Reports

Attachment 1: ..... Minutes - Maroondah Disability Advisory Committee Meeting (MDAC) - 12 November 2015.............................................................................................. 7

Attachment 2: ..... Minutes - Maroondah Environment Advisory Committee Meeting(MEAC) - 24 November 2015............................................................................ 10

4.       Financial Report: Four Months Ending 31 October 2015

Attachment 1: ..... 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015................................................................................ 12

 

Director Planning & Community

1.       Local Law Review - Proposed Local Law No. 11 - General Local Law

Attachment 1: ..... Local Law  No 11 - General Local Law............................................ 49

Attachment 2: ..... Local Law Community Impact Statement...................................... 105

2.       Plan Melbourne Refresh

Attachment 1: ..... Plan Melbourne 2016 Plan Melbourne Refresh Submission............ 191

3.       Development of the Maroondah Housing Strategy

Attachment 1: ..... Maroondah Housing Strategy - Factsheet #7 - Stakeholder views on housing issues - November 2015........................................................................... 210

Attachment 2: ..... Maroondah Housing Strategy - Factsheet #8 - Community views on housing issues and how to address them - November 2015.................................. 212

Attachment 3: ..... Maroondah Housing Strategy - Factsheet #9 - Community views on local infrastructure and services - November 2015................................. 214

4.       The Know Your Council website and the Local Government Performance Reporting Framework

Attachment 1: ..... LGPRF Service Performance Results - Quarter 1, 2015-16............. 216

         


ATTACHMENT No: 1 - 2015 November 23 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 23 November 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

Cr Christina Gleeson

Cr Liam Fitzgerald

Cr Les Willmott, JP

Cr Tony Dib, JP

 

 

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Tim Cocks

Manager Leisure

Stephen Onans

Team Leader Governance

 

 

Others:

 

 

Rob Gebert

Arts Consultancy & Creative Projects                    Item 2

Virigina Ross

Williams Ross Architects                                        Item 2

Adam Todorov

Manager Assets                                                      Item 2

Amity Patten

Manager Karralyka Centre                                     Item 2

Tim Cocks

Manager Leisure                                                     Item 2

 

 

Apologies:

 

 

Councillors:

Crs Nora Lamont & Samantha Marks

Council Officers:

 

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Council Meeting Agenda

2

Karralyka Update (Stage 2)

3

2016 Council Meeting Calendar

4

Councillor Representation on Statutory Committees

5

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 November 30 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 30 November 2015

Time: 6:00pm

 

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

(Arrived during Item 3)

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Phil Turner

Director Planning & Community

Dianne Vrahnas

Manager Human Resources                                    Item 1

Sherryn Dunshea

Manager Communicatons & Marketing           Items 2 & 3

Gradimir Konstantinovic        

Manager Information Technology                            Item 3

Robert Sampson

IT Infrastructure Officer                                           Item 3

Grant Meyer

Manager Integrated Planning                           Items 4 & 5

Dale Bristow

Team Leader Strategic Planning & Sustainability   Items 4 & 5

Luci Johnston

Senior Strategic Planner                                  Items 4 & 5

 

 

Apologies:

 

 

Councillors:

Crs. Samantha Marks, Les Willmott & Christina Gleeson

Council Officers:

Marianne Di Giallonardo

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Creating a Respectful Culture

2

Councillor Intranet Program Briefing

3

Councillor Diary Management Briefing

4

Plan Melbourne Update

5

Housing Strategy Update

6

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 3 - 2015 December 07 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

 

Assembly Details:

 

 

 

 

 

Date: Monday 7 December 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Liam Fitzgerald

 

 

Cr Rob Steane

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Tim Cocks

Manager Leisure                                                        Item 1

Adam Todorov

Manager Assets                                                         Item 2

Steve McIntosh

Team Leader Facilities                                              Item 2

Joshua Burt

Team Leader Sports & Recreation                            Item 3

Andrew Fuaux

Manager Planning, Health & Local Laws        Items 4,5 & 6

Corinne Bowen

Team Leader Community Health
 & Emergency Management                                     Item 4

Grant Meyer

Manager Integrated Planning                             Items 7 & 8

Phil Medley

Integrated Planning Advisor                                       Item 7

Alan Ellis

Manager Finance & Governance                              Item 9

Stephen Onans

Team Leader Governance

Others:

 

 

Apologies:

 

 

Councillors:

Crs. Christina Gleeson & Samantha Marks

Council Officers:

 

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 


 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Indoor Netball Feasibility Study 2015

2

Community Facilities Major Projects Update

3

Bill Wilkins Lodge Bedford Park Ringwood

4

Domestic Wastewater Management Plan

5

Statutory Planning Update

6

Local Law Review

7

Know Your Council Website & LGPRF Reporting

8

Glen Park Community Centre Garden

9

Long Term Financial Strategy

10

Community Assistance Fund

11

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 1 - Minutes - Maroondah Disability Advisory Committee Meeting (MDAC) - 12 November 2015

 

Item  3

 

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MAROONDAH DISABILITY

ADVISORY COMMITTEE (MDAC)

 

MINUTES

 

Thursday 12 November 2015, 10:00am – 11:30am

Realm, 179 Maroondah Hwy, Ringwood

 

1.      Present: Cr Liam Fitzgerald (MCC), Josephine Craig, Michelle Egan, Briere Kop,

Geoffrey Outhred, Norma Seip, Peter Smith, Jack Mulholland (MCC), Fiona Burridge (MCCV), Deb Benson (MCC - Minutes).

 

1.1 & 1.2
Welcome:
Cr Fitzgerald welcomed all to the meeting

          Apologies:          Cr Nora Lamont, Rachel Lieske, Liz Ellis, Yvonne Blinks, Kate Blackmore

 

1.3     Minutes & Conflicts of Interest

          The Minutes of the previous meeting were confirmed.   Moved: Geoffrey

          Seconded: Josephine.  There were no conflicts of interested declared.

 

2.       Housing Strategy

 

Dale Bristow – Team Leader Strategic Planning & Sustainability

 

Dale Bristow presented on the Housing Strategy and noted that the Plan Melbourne Discussion Paper is now available for public consultation.  Further information can be viewed at: http://refresh.planmelbourne.vic.gov.au). The State Government’s Plan Melbourne ‘refresh’ indicates a desire to strengthen the focus on housing affordability, climate change and energy efficiency.

 

Dale explained the difference between affordable housing and housing affordability and informed the committee about related community consultation being pursued by Council (eg Maroondah Festival, Realm).

 

An online survey is also available on Council’s website called ‘The Places We Live – Developing a Housing Strategy for Maroondah’.   Dale encouraged committee members to participate in the survey and provide comments.  The link to Council’s relevant web page is http://www.maroondah.vic.gov.au/FutureHousing.aspx.  The online survey will close at the end of November 2015.  More community consultation is planned for early 2016 with a Draft Strategy set to be completed by April 2016.

 

General discussion on residential zones and densities within Maroondah followed.

 

Briere – consideration should be given to future rental housing that provides for pets. It can be difficult to find rental accommodation that allows pets as they can be important to the aged and socially isolated people.

 

Liam stressed the importance of supported accommodation and social housing.

 

 

Jack mentioned the value of universal design principles and how they can contribute to making homes more adaptable for whole of life requirements. 

 

Michelle spoke on the rollout of NDIS and opportunities that this will present.

 

Liam thanked Dale for his presentation and the work being undertaken on the Housing Strategy.

 

3.       Update on Disability Travel and Access Project by Geoffrey Outhred

 

Geoffrey discussed his research project which is looking at the means of transport available to people with a disability focusing on the Maroondah and Melbourne area.  This includes the transition from vehicles to public space.

 

He recently attended the PTV ‘Try Before You Ride’ event which gave people the opportunity to try new public transport vehicles including low floor tram, low floor bus, train  and taxis. The event provided a chance to trial the new ramps for both the buses and taxis. Geoff showed a series of photos taken at the event and spoke about the issues and advantages of the new options for accessing these vehicles.

 

Discussion followed re an issue with Platform 3 at Ringwood Station and the problems associated with the different level and the gap between the platform and the train.  Jack advised that he had also had the same issues raised by local disability advocates and that these matters would be raised with Vic Roads and PTV.

 

Liam thanked Geoff for his presentation and asked him to keep the group informed on new developments.

 

4.       Members Update

 

Michelle – attended the NDIS community consultation forum.  Rollout is currently underway in Banyule and Whittlesea.  Fact sheets and transition of HACC services information will be distributed. 

 

Action:  Fiona to distribute the NDIS information supplied by Michelle.

 

Briere – Maroondah Youth have been spending time with senior residents in their homes with the aim of improving their knowledge about online communication, to help them keep more in touch with family and friends.

 

Peter – spoke of his visit to America where he looked at issues around segregated employment leading to open employment, as well as his visit to New Zealand and the employment of people with a disability where he stayed.  Further discussion was held about his current research project, advising that he had accepted a fellowship at Deakin University.  There is also a survey available online at the DSS website looking at the Disability Employment Framework – Round Two.  The link is https://engage.dss.gov.au/ which will be available until 5pm on 7 December 2015.

 

Geoffrey – is hoping that he will gain official accreditation for his research project which will allow some funding to be allocated through RMIT.

 

 

 

 

 

Jack – spoke of the new ‘Pathways for Carers’ project which has made a solid start.  There is a commitment from Centrelink to help promote.  There will be some focus by Council on Autism next year which will include the Autism Expo in April 2016 at Karralyka.  Jack to provide more information in the lead up.

 

 

5.       MDAC Terms of Reference – Review of Membership

 

Fiona thanked everyone for their participation over the last year.  She stressed the value of the Committee’s work to Council. She noted the knowledge and experience of the Committee provides Council with invaluable insights into the needs of people with a disability.

 

Discussion followed about the Terms of Reference in relation to membership which notes that members commit to be involved with the committee for a 2 year period with the option of an extension of a further 2 years after which time a one year break must be taken. 

 

In May 2016 Norma, Josephine, Peter and Liz will all have completed their fourth year and will be due for a one year break.  In June 2016 Geoff and Briere will have completed their first two years and will have the option to renewal their membership for a further two year period.  Fiona advised that advertisements looking for new volunteers for this Committee will occur early 2016. 

 

The meeting dates for 2016 are 3 March 2016, 5 May 2016, 7 July 2016, 15 Sept 2016 & 10 Nov 2016.

 

The committee expressed a desire to hold future meetings at Realm as it is more accessible via public transport. 

 

Action: Fiona to investigate moving meetings to Realm in 2016 and report back.

 

The meeting closed at 11:30am.

 


ATTACHMENT No: 2 - Minutes - Maroondah Environment Advisory Committee Meeting(MEAC) - 24 November 2015

 

Item  3

 


 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

 

 

FINANCIAL REPORT

Four months ended

31 October 2015

 

 

 

 

 

 

 

 

 

 

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ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

 

Contents

 

 

 

1     EXECUTIVE SUMMARY.. 3

2.     FINANCIAL ANALYSIS.. 6

2.1      OPERATING PERFORMANCE.. 6

2.1.1       Operating income. 6

2.1.2        Operating expenses. 8

2.1.3       Directorate analysis. 10

2.2       CAPITAL PERFORMANCE.. 12

2.3       FINANCIAL POSITION.. 15

2.4       CASH AND INVESTMENTS.. 17

APPENDIX A.. 19

Income Statement 19

Reconciliation of Difference between Adopted Budget and Annual Forecast 21

Statement of Capital Works. 22

APPENDIX B.. 23

Managers’ Comments on Operating Statement Variances. 23

APPENDIX C.. 33

Manager’s Comments on Capital Variances. 33

 

 

 

 

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

1     EXECUTIVE SUMMARY

 

1.1    OPERATING PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Income

115,416

88,832

89,562

730

117,792

Expenses

(118,457)

(38,411)

(36,117)

2,294

(117,600)

Underlying Surplus (Deficit)

(3,041)

50,421

53,445

3,024

192

Capital

Grants - Capital (recurrent and non-recurrent)

9,071

1,779

1,744

(35)

3,859

Comprehensive result

6,030

52,200

55,189

2,989

4,051

 

For the four months ended 31 October 2015 Council has recorded an operating surplus before capital revenue of $53.45 million, which is $3.02 million ahead of the year to date budget (This equates to a 2.62% variance on total budgeted turnover). The major contributing variances are: (See also notes to Income Statement Appendix B)

·          The change from the Adopted Budget Underlying Surplus of $192k to the Forecast Budget Underlying Deficit of ($3,041k) is a direct result of the Victorian Grants Commission payment of $2.5m being paid in advance in the previous financial year and carried forward grant expenditure.

·          Contributions for Public Open Space are $289k above budget due to the increased number and value of contributions.

·          Statutory Fees and Fines are $217k above budget due to improved Traffic and Parking Management $105k and an increased number of Statutory Planning Applications of $24k.

·          Interest income is $39k ahead of budget, with cash and investment balances remaining above LTFS predicted cash amounts producing higher income returns.

·          Rates and charges are ($31k) below budget with Supplementary Rates ($33k) below expectations.

·          User Fees are ($55k) below budget with Aquahab ($48k), Children’s Services ($35k) and Ringwood Golf ($31k) all below expectations. These were partially offset by Aquanation $49k and Community Facilities Occupancy Payments $37k performing above expectations.

·          Materials and Services are $1,079k below budget including Electricity $135k, Cleaning $113k, Maintenance Software $76k, Insurances $59k, Maintenance $46k, Communications $42k, Lease Photocopier $40k, Fuel and Oils $40k, Training Group Programs $35k, Running Costs $35k, Fire Equipment Maintenance $33k and Advertising $31k. Legal Fees ($75k) and Agency Staff ($60k) were overspent.

·          Contractors are $645k below budget, including payments for Waste Management $280k, Home Care $222k, Operations Management $137k, Learning and Development $58k and Park Maintenance $57k. Contractor payments for Tree Maintenance ($109k), Valuations ($58k), Works ($55k), and Business Support ($43k) were all above budget.

·          Employee costs are $564k below budget with Community Services contributing $123k, Operations $112k, Realm $67k, Karralyka $59k, Maroondah Leisure Marketing and Sales $53k, Planning Health and Local Laws $50k, Aquanation $43k and Revenue, Property and Customer Services $41k. Human Resources was ($39k) unfavourable to budget.

The movement between the Capital Grants Adopted Budget of $3.859 million and Forecast of $9.071 million mainly relates to:

·          Realm $3 million

·          Capital grant income for Oban Road Blackspots of $701k

·          Capital projects for which grant income was budgeted 14/15 but had not been received at year end, resulting in forecast variations for 15/16. This includes projects such as Mullum Reserve, Marveloo, Bedford Road Signalisation, RMAC and East Ringwood CCTV, Croydon Main St Connects and the Ringwood Station Art Project.

The movement between the net surplus Adopted Budget of $4.051 million and the Forecast of $6.030 million mainly relates to the following (Refer to detailed reconciliation in Appendix A):

·          Carried forward grants net ($678k);

·          New and revised grant funding net ($2,936k);

·          New and revised capital grant funding $5,208k;

·          Revised forecast Public Open Space contributions $400k;

·          Revised forecast Developers contributions ($100k).

 


 

1.2    CAPITAL PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

44,033

10,159

9,434

725

37,077

#YTD Actual expenditure includes Carried Forwards                ##Forecast Budget expenditure includes Carried Forwards

 

The Forecast Budget includes carried forward works from 2014/15 of $3.3m, funding for new and revised projects including:

·        State government funding from the Department of Transport, Planning & Local Infrastructure for the signalisation of Bedford Road and Great Ryrie Street of $1 million;

 

·        Federal government funding from the Attorney-General’s Department for the installation of CCTV cameras in the Ringwood Metropolitan Activity Centre and East Ringwood of $400k;

 

·        State government funding from the Department of Health and Human Services for the construction of Marveloo 2 $44k;

and future years projects brought into current year including the replacement of existing community buildings at Proclamation Park $500k and Street Lighting Improvements $300k.

 

For the four months ended 31 October 2015 Council has expended $9.44 million on the capital works program, which is $723k behind the year to date budget. The variance is due to mainly:

·    Footpaths and Cycleways behind by $131k;

·    Roads behind by $127k;

·    Computers and Telecommunications behind by $116k;

·    Drainage behind by $111k;

·    Parks and Open Space behind by $105k;

·    and Buildings behind by $72k.

 


1.3    FINANCIAL POSITION

 

 

2015-16

2014-15

2014-15

 

Adopted

October YTD

October YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

23,160

29,748

11,925

39,920

 

The Financial Position as at 31 October 2015 shows cash and investments balances of $29.75 million which is $17.82m higher than balances at 31 October 2014.

The 31 October 2015 balance of $29.75 million is $11.21 million above the 2015/16 LTFS predicted cash amount of $18.53 million.

2.    FINANCIAL ANALYSIS

 

2.1         OPERATING PERFORMANCE

 

2.1.1      Operating Income

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Income

Rates & charges*

77,294

77,114

77,083

(31)

77,264

Statutory fees & fines

3,543

868

1,085

217

3,538

User fees

21,779

6,629

6,575

(55)

21,671

Contributions - cash

3,088

1,327

1,553

226

2,782

Grants - Operating (recurrent)

8,847

2,753

2,819

67

11,783

Grants - Operating (non-recurrent)

117

63

68

5

6

Interest received

841

329

368

39

841

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(251)

12

263

(93)

Total Income

115,416

88,832

89,562

730

117,792

Grants - Capital (recurrent and non-recurrent)

9,071

1,779

1,744

(35)

3,859

Total Operating Income

124,486

90,611

91,306

695

121,651

 

* Rates received are in line with expectations and in accordance with the same trend as last year – see graph on page 16.

 

Income YTD Budget variances (depiction of the table above)

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

Major Operating Income Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Rates and Charges

 

                77,114

 

                      31

Supplementary Rates

T

                      351

 

                      33

Statutory Fees and Fines

 

                      868

                      217

 

Traffic Fines

T

                      333

                      105

 

User Fees

 

                   6,629

 

                      55

Aquahab

T

                   1,775

 

                      48

Children’s Services

T

                      221

 

                      35

Ringwood Golf

T

                      502

 

                      31

Aquanation

T

                   1,279

                        49

 

CFA Occupancy - Rent

P

                        48

                        37

 

Contributions - Cash

 

                   1,327

                      226

 

Public Open Space

P

                   1,000

                      289

 

Interest Received

 

                      329

                        39

 

Interest Income

T

                      279

                        47

 

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year

Fav Favourable against budget, Unfav – Unfavourable against budget

 

As the major unfavourable variances are purely related to timing there is no cause for concern by Council.

For more detailed explanations refer to the notes of the Income Statement in Appendix B which lists all major variances under/over $30k by Service Area.


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

2.1.2       Operating expenses

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget

 Budget

Actual

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Expenses

Employee costs

49,366

14,698

14,135

564

48,815

Materials and services

25,563

9,915

8,836

1,079

25,300

Contractors

22,847

7,286

6,641

645

22,827

Depreciation and amortisation

19,532

6,510

6,505

6

19,509

Finance costs

1,149

0

0

0

1,149

Total operating expenses

118,457

38,411

36,117

2,294

117,600

 

 

The movement between the operating expenses Adopted Budget of $117.6m and the Forecast of $118.5m mainly relates to the following (Refer to detailed reconciliation in Appendix A):

·        The change in Employee Costs from the Adopted Budget $48,815k to the Forecast Budget of $49,366k relates to a reallocation of Materials and Services and Contractors to Employee costs for Aquanation ($334k) and Aged & Disability Services ($114k).

·        Carried forward unexpended grants from the previous financial period of $686k;

·        New grant funding of $48k for Victorian Environmental Partnerships Program and $12k for the Central Kindergarten Enrolment Project.

 

 

Expenses YTD Budget variances (depiction of the table above)

 

 

 

The majority of these are all favourable variances and there are no causes for concern to Council.

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

Major Operating Expense Variances

 

 

 

YTD Budget for selected items

YTD Fav Budget

YTD Unfav Budget

Var

$’000

$’000

$’000

Employee Costs

 

                14,698

                      564

 

Community Services

T

                   2,193

                      123

 

Operations

T

                   2,042

                      112

 

Realm

T

                      177

                        67

 

Karralyka

T

                      515

                        59

 

Maroondah Leisure Marketing and Sales

T

                      300

                        53

 

Planning, Health and Local Laws

T

                   1,815

                        50

 

Aquanation

T

                   1,134

                        43

 

Revenue, Property and Customer Services

T

                      584

                        41

 

Human Resources

T

                      526

 

                      39

Materials and Services

 

                   9,915

                   1,079

 

Electricity

T

                      942

                      135

 

Cleaning

T

                      260

                      113

 

Maintenance Software

T

                      864

                        76

 

Insurances

T

                      608

                        59

 

Maintenance

T

                      273

                        46

 

Communications

T

                      172

                        42

 

Lease Photocopier

T

                        53

                        40

 

Fuel and Oils

T

                      213

                        40

 

Training Group Programs

T

                        87

                        39

 

Running Costs

T

                      129

                        35

 

Maintenance - Fire Equipment

T

                        50

                        33

 

Advertising

T

                        73

                        31

 

Legal Fees

P

                      118

 

                      75

Agency Staff

T

                      117

 

                      60

Contractors

 

                   7,286

                      645

 

Waste Management

T

                   3,407

                      280

 

Home Care

T

                   1,333

                      222

 

Operations Management

T

                      282

                      137

 

Learning and Development

T

                        77

                        58

 

City Parks - Park Maintenance

T

                      184

                        57

 

City Parks - Tree Maintenance

T

                      507

 

                    109

Valuations

T

                        27

 

                      58

Works

T

                      313

 

                      55

Business Support

T

                           7

 

                      43

 

Note: Var T = Timing P = Permanent CF = Carried forward prior year Fav Favourable against budget, Unfav – Unfavourable against budget

 

 

The variances relate to both timing and permanent differences. Permanent savings have been achieved in insurances for Asset Damage and Public Liability of $109k. Legal fees are expected to remain above forecast.

 

For more detailed explanations refer to the notes of the Income Statement in Appendix B which lists all major variances under/over $30k by Service Area.

 

 

2.1.3      Directorate analysis

 

 

Annual forecast Net

YTD forecast budget Net

YTD Actual Net

YTD Bud Var Net

$’000

$’000

$’000

$’000

Department

Chief Executive's Office

(2,131)

(649)

(563)

85

Corporate Services

(25,601)

(8,493)

(7,783)

710

Operations, Infrastructure & Leisure

(22,870)

(7,577)

(6,735)

842

Planning & Community

(11,773)

(3,183)

(2,095)

1,088

(62,374)

(19,902)

(17,176)

2,725

Capital Grants & Contributions

9,071

1,779

1,744

(35)

Net (Gain)/Loss on disposal of equipment

(93)

(251)

12

263

Other non-attributable 1

59,425

70,574

70,609

35

Net (surplus) deficit

6,030

52,200

55,189

2,989

 

1.   Other non-attributable includes rate & charges revenue, grants commission, depreciation and insurance.

 

 

 

 

 

 

 

 

Department net cost YTD Budget variances (depiction of the table above)

 

 

This graph shows that all directorates are showing a positive variance to the Year to Date Budget.

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

2.2          CAPITAL PERFORMANCE

 

 

Amount

Forecast

YTD

YTD

YTD

Adopted

Carried Forward

Budget ##

Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

$’000

Classification

Buildings

(148)

20,333

4,506

4,434

72

17,628

Roads

1,102

6,236

1,444

1,317

127

3,584

Footpaths and Cycleways

136

1,808

678

547

131

1,840

Carparks

0

494

88

88

0

330

Drainage

373

2,552

854

743

111

2,180

Waste Management

43

133

43

27

16

90

Other Capital Roads and Drainage

295

960

105

92

13

715

Recreational Leisure and Community Facilities

230

3,299

656

551

105

2,941

Parks and Open Space

263

1,295

275

221

54

932

Fixtures, Fittings and Furniture

14

74

18

17

1

60

Plant, Machinery and Equipment

182

3,464

516

531

(15)

3,332

Computers and Telecommunications

656

1,546

491

375

116

890

Property Sales

0

0

0

11

(11)

0

Building Renewal

130

1,839

485

480

5

2,555

Total capital works

3,276

44,033

10,159

9,434

725

37,077

 #YTD Actual expenditure includes Carried Forwards             ##Forecast Budget expenditure includes Carried Forwards, future years’ projects brought into this year.

 

Capital works YTD Budget variances by asset class (depiction of the table above)

 


 

Capital works YTD expenditure cumulative

#YTD Actual expenditure includes Carried Forwards              ##Forecast Budget expenditure includes Carried Forwards, future years’ projects brought into this year.

 

These graphs demonstrate that expenditure (and hence, the capital program) is slightly behind of budget predictions overall.

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area.

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

Major Capital Works Variances

 

 

 

YTD Budget for selected items

YTD Ahead of Budget

YTD Behind Budget

Var

$’000

$’000

$’000

Buildings

 

                   4,506

 

                      72

Mullum Mullum Reserve Pavillion Extension

T

                   1,101

 

                    305

Greenwood Park Early Learn Upgrade

T

                      210

 

                      61

East Ringwood Pavillion

T

                        66

 

                      49

Parkwood Secondary College (NRCH)

P

                        85

                      128

 

Bedford Park Accessible Toilet

T

                        55

 

                      55

Brentwood Kindergarten

T

                        74

 

                      57

Yarra Valley Bridge Club

T

                      130

                        88

 

Realm

T

                          -  

                      298

 

Roads

 

                   1,444

 

                    127

Golf Links Estate Stage 2 Renewal

P

                      317

 

                      54

Footpaths and Cycleways

 

                      678

 

                    131

Footpath Replacement Works

T

                      344

 

                    200

Tarralla Creek Shard Path

P

                      155

                        38

 

Drainage

 

                      854

 

                    111

Dromsally Reserve WSUD Landscape Works

T

                      120

 

                      66

Recreational Leisure and Community Facilities

 

                      656

 

                    105

HE Parker Reserve Surface Renovation

T

                      100

 

                      92

Dorset Golf - EPA Compliance

T

                        40

 

                      35

Parks and Open Space

 

                      275

 

                      54

Park Inventory Replacement Program

T

                          -  

                        45

 

Wyreena Playspace

T

                      100

 

                      91

 

Note: Var T = Timing  P = Permanent  CF = Carried forward prior year  E = Externally funded

 

For more detailed explanations on capital items refer to Appendix C which lists all major variances under/over $30k by Service Area. On the whole, the results indicate Council is well placed to deliver on most of the projects included within the 2015/16 Capital Budget as well as those projects carried forward into the 2015/16 year.


 

2.3          FINANCIAL POSITION

 

 

 

 

2015-16

2014-15

 

Adopted

October YTD

October YTD

 

Budget

Actual

Actual

 

$’000

$’000

$’000

Cash and investments

23,160

29,748

11,925

 

The Financial Position as at 31 October 2015 shows cash and investments balances of $29.75 million which is $17.82m higher than balances at 31 October 2014.

The 31 October 2015 balance of $29.75 million is $11.21 million above the 2015/16 LTFS predicted cash amount of $18.53 million.

 

Actual cash & investments balance by month


 

This graph reflects that there are sufficient cash reserves to cover both restricted assets and any fluctuations in cash flow.

 

Actual rates outstanding balances by month

 

The October result indicates a similar quantum of rates outstanding as compared to the same stage last year. 

Rates debtor collection rate by %

The level of collection of rate debtors during 2015/16 is in line with expectations.

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

2.4          CASH AND INVESTMENTS

 

The following graphs indicate the diversification and credit ratings of the investment portfolio at the end of October. The table lists all the investments held as at 31 October 2015. The investments were made in accordance with Council’s Investment Policy and all criteria specified in the Policy have been met.

Max % under policy = 50%

 

Min % under policy = 50%

 

These graphs indicate that the spread of investments both by credit rating and by institution meet the requirements of the Investment Policy.


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

Investments as at 31 October 2015

 

Credit Rating

Maturity Date

Period Days

Yield %

Type

$000's

%

Bank West

A-1+

 

 

1.95

On-Call

                  2,330

7.7%

National Australia Bank

A-1+

 

 

2.05

On-Call

      4,403

14.5%

Bendigo & Adelaide Bank LTD

A-2

18-Nov-15

180

2.65

Term Dep.

         400

1.3%

Bank of Queensland

A-2

19-Nov-15

182

2.95

Term Dep.

          1,762

5.8%

Commonwealth

A-1+

26-Nov-15

134

2.70

Term Dep.

             1,519

5.0%

Commonwealth

A-1+

02-Dec-15

62

2.57

Term Dep.

            1,500

4.9%

Bank of Melbourne

A-1+

10-Dec-15

64

2.35

Term Dep.

            1,016

3.3%

IMB

A-2

16-Dec-15

91

2.75

Term Dep.

               600

2.0%

Commonwealth

A-1+

16-Dec-15

90

2.75

Term Dep.

              600

2.0%

ING

A-2

18-Dec-15

58

2.12

Term Dep.

            1,119

3.7%

Bank of Queensland

A-2

23-Dec-15

85

2.70

Term Dep.

             1,431

4.7%

ING

A-2

23-Dec-15

85

2.29

Term Dep.

             2,051

6.8%

National Australia Bank

A-1+

24-Dec-15

90

2.95

Term Dep.

               700

2.3%

Bank of Melbourne

A-1+

30-Dec-15

126

2.60

Term Dep.

           1,013

3.3%

IMB

A-2

04-Jan-16

95

2.75

Term Dep.

          1,600

5.3%

IMB

A-2

13-Jan-16

106

2.75

Term Dep.

              914

3.0%

Rural Bank Ltd

A-2

10-Feb-16

120

2.80

Term Dep.

          1,000

3.3%

Suncorp Metway

A-1

21-Jan-16

92

2.80

Term Dep.

                700

2.3%

ING

A-2

13-Nov-15

184

2.45

Term Dep.

                685

2.3%

Bendigo & Adelaide Bank LTD

A-2

01-Dec-15

183

2.80

NCD

             1,017

3.4%

Bendigo & Adelaide Bank LTD

A-2

09-Dec-15

183

2.80

NCD

          1,176

3.9%

Commonwealth

A-1+

27-Jan-16

92

2.90

Term Dep.

         1,068

3.5%

Bendigo & Adelaide Bank LTD

A-2

25-Jul-16

368

2.95

Term Dep.

           702

2.3%

Bank of Melbourne

AA-

13-Mar-18

1461

4.25

Term Dep.

     1,057

3.5%

    30,363

100%

Term Dep. = Term Deposit NCD = Negotiable Certificate of Deposit

 

Council’s performance against the industry wide benchmark (Bank Bill Swap Reference Rate – Average Bid which summarises the returns on banks bills over the time period chosen) is provided below:

 

Benchmark: 90 day Bank Bill Swap Reference Rate – Average Bid  (Source: Australian Financial Markets Association)

2.53%

Maroondah Investment Portfolio as at 31 October 2015 

This represents a favourable return on investments

2.74%

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

APPENDIX A

 

Income Statement

Reconciliation Adopted Budget to Forecast

Statement of Capital Works

 

Income Statement

 

For the 4 months ended 31 October 2015

 

YTD

YTD

YTD

Annual

Forecast

Actual

Forecast

Adopted

Forecast

Budget

Variance

Budget

$'000

$'000

$'000

$'000

Note

$'000

Income

Rates & charges     

77,294

77,114

77,083

(31)

77,264

Statutory fees & fines

3,543

868

1,085

217

1

3,538

User fees

21,779

6,629

6,575

(55)

2

21,671

Contributions - cash

3,088

1,327

1,553

226

3

2,782

Grants - Operating (recurrent)

8,847

2,753

2,819

67

4

11,783

Grants - Operating (non-recurrent)

117

63

68

5

6

Interest received

841

329

368

39

841

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(251)

12

263

5

(93)

Total Income

115,416

88,832

89,562

730

117,792

Expenses

Employee costs

49,366

14,698

14,135

564

6

48,815

Materials and services

25,563

9,915

8,836

1,079

7

25,300

Contractors

22,847

7,286

6,641

645

8

22,827

Depreciation and amortisation

19,532

6,510

6,505

6

19,509

Finance costs

1,149

0

0

0

1,149

Total expenses

118,457

38,411

36,117

2,294

117,600

Underlying Surplus (Deficit)

(3,041)

50,422

53,445

3,024

192

Grants - Capital (recurrent and non-recurrent)

9,071

1,779

1,744

(35)

3,859

Comprehensive result

6,030

52,200

55,189

2,989

4,051


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

CLASSIFICATION STATEMENT (SUMMARY OF VARIANCES)

Income Statement for the Period Ended 31 October 2015

Items in brackets () indicate unfavourable variance

NOTE 1

Statutory Fees and Fines are $217k above year to date forecast. Traffic Fines are $105k above forecast and Statutory Planning Applications are $24k above forecast.

NOTE 2

User fees are ($55k) below year to date forecast. Leisure Services in total is below forecast ($95k) (including Aquanation $49k above forecast, Aquahub ($48k) and Ringwood Golf ($31k) both below forecast). Community Services in total is above forecast $18k (including Aged & Disability Services $21k above forecast and Children Services ($35k) below forecast).

NOTE 3

Contributions are $226k above year to date forecast. Public Open Space $289k is above forecast due to increased number and value of contributions, Both Realm ($33k) and Emergency Management ($29K) are below forecast.

NOTE 4

Grants Operating Recurrent are $67k above year to date forecast. Aged and Disability Services is $45k and Children Services is $12k above forecast.

NOTE 5

Net gain (loss) on disposal of property, infrastructure, plant & equipment are $263k above year to date forecast.

NOTE 6

Employee costs are $564k below year to date forecast. Service areas contributing to this are Community Services $123k, Operations $112k, Realm $67k, Karralyka $59k, Maroondah Leisure Marketing & Sales $53k, Planning, Health & Local Laws $50k and Aquanation $43k.

NOTE 7

Materials & Services are $1,079k below year to date forecast. Electricity $135k, Cleaning $113k, Maintenance Software $76k, Insurances $59k, Maintenance $46k and Communications $42k are all below forecast. Legal Fees ($75k) and Agency Staff ($60k) are both above forecast.


 

NOTE 8

Contractors are $645k below year to date forecast. Service areas contributing to this are Waste Management $280k, Community Services $203k (including Home Care is $77k, Respite Care $65k and Property Maintenance $35k), Human Resources $72k, Operations $65k and Assets $40k which are all below forecast.

Reconciliation of Difference between Adopted Budget and Annual Forecast

OPERATING - RECONCILIATION OF DIFFERENCE BETWEEN ADOPTED BUDGET AND ANNUAL FORECAST

4 months 1 July 2015 to 31st October 2015

 

Revenue

Expenditure

Movement

$

$

$

Budget

117,791,588

117,599,742

191,846

Capital Grants & Contributions

3,859,000

0

3,859,000

Adopted Budget

121,650,588

117,599,742

4,050,846

Carried Forward Operating Grants & Contributions

7,871

686,149

(678,278)

New Funding Operating Grants & Contributions

119,046

113,046

6,000

Revised Funding Operating Grants & Contributions

(2,936,178)

0

(2,936,178)

Carried Forward Capital Grants & Contributions

3,068

0

3,068

New Funding Capital Grants & Contributions

3,711,000

0

3,711,000

Revised Funding Capital Grants & Contributions

1,497,467

0

1,497,467

Other Capital

5,000

0

5,000

Transfers from Operation to Capital

0

(208,000)

208,000

Assets

0

(16,900)

16,900

Business & Development

0

59,600

(59,600)

Community Services

0

(30,994)

30,994

Communications & Marketing

0

(15,000)

15,000

Finance & Governance

30,000

57,500

(27,500)

Human Resources

0

(26,000)

26,000

Integrated Planning

65,707

65,707

0

Leisure - Management

0

69,097

(69,097)

Leisure - Sport & Recreation

21,000

15,000

6,000

Leisure - Community Halls

6,669

19,070

(12,401)

Leisure - Karralyka

0

3,852

(3,852)

Leisure - Aquanation

0

(13,600)

13,600

Leisure - Maroondah Leisure Marketing & Sales

0

(13,000)

13,000

Leisure - The Rings

4,920

2,120

2,800

Operations - Vehicles

0

71,300

(71,300)

Planning, Health & Local Laws

300,000

34,121

265,879

Revenue, Property & Customer Service

0

(16,000)

16,000

Annual Forecast

124,486,158

118,456,810

6,029,348

 

 

Total Forecast Changes

2,835,570

857,068

1,978,502

 

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

Statement of Capital Works

 

For the 4 months ended 31 October 2015

 

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

Forecast Budget

Actual #

Bud Var

Budget

$’000

$’000

$’000

$’000

$’000

Buildings

         20,333

                  4,506

            4,434

           72

            17,628

Roads

            6,236

                  1,444

               1,317

               127

              3,584

Footpaths and Cycleways

            1,808

                  678

               547

                131

              1,840

Carparks

               494

                    88

                88

                 0

                 330

Drainage

            2,552

                  854

               743

                111

              2,180

Waste Management

               133

                      43

                27

               16

                  90

Other Capital Roads and Drainage

               960

                    105

92

                 13

                 715

Recreational Leisure and Community Facilities

            3,299

                  656

               551

               105

              2,941

Parks and Open Space

            1,295

                    275

221

                54

                 932

Fixtures, Furniture and Fittings

                74

                      18

                  17

                  1

                  60

Plant, Machinery and Equipment

            3,464

                    516

               531

              (15)

              3,332

Computers and Telecommunication

            1,546

                  491

               375

               116

                 890

Property Sales

                 0 

                    0  

                  11

                 (11)

                   -  

Building Renewal

            1,839

                  485

               480

              5

              2,555

Total capital works

44,033

10,159

9,434

725

37,077

 

 

# YTD Actual expenditure includes Carried Forwards

## Forecast Budget expenditure includes Carried Forwards

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

 

Managers’ Comments on Operating Statement Variances

 

 

 

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

VARIANCES – OPERATING

Comments (for variances = or > $30,000)

Manager Level

I/E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Business & Development

E

34,250

BS Main St Croydon – Special Rates & Charges

Awaiting audited statement of accounts from Croydon Main Street Traders Association.

Receipt of audited statement of accounts from Croydon Main Street Traders Association.

E

100,000

Realm – Electricity

Timing variance.

Revise budget spread.

E

37,165

Realm Customer Service – Salaries

Timing variance.

Revise budget spread.

E

(54,050)

Realm Customer Service – Consultancies

Expend has been approved for customer service consultancy. Offset by budget in 53002 - Customer Service Consultancy.

Forecast variation to be processed in November.

Integrated Planning

E

32,850

STR Review of Housing Strategy – Consultancies

Awaiting invoice to be received following recent community engagement activity.

No action required.

Planning, Health & Local Laws

I

288,504

Open Space – Contributions

Increased value of contributions.

A budget forecast variation will be submitted to account for the increased income.

I

105,476

Traffic – Fines

Substantial increase in activity in Ringwood is the main, factor for this increase.

Forecast variation will be considered at the end of November when Eastland car park expansion is open.

E

37,710

Stat Planning – Salaries

This figure will normalize as all vacant positions are filled and a 6 month temporary planner role has been appointed to assist with work back log.

No action required.

E

(50,885)

Stat Planning – Legal Fees

Increased number of complex and controversial decisions requiring solicitors to defend Council's position.

Likely to remain over budget for the period. Forecast variation to be considered in December.

Revenue, Property & Customer Service

E

32,486

Customer Services General – Salaries

EFT Vacancies not yet replaced partially offset with Non EFT Salaries.

Now that the Ringwood Centre in Civic Place has closed and Realm has opened existing vacancies will be reviewed and where necessary recruitment commenced.

I

(35,030)

Revenue – Rate Supplementary

Fewer supplementary valuations processed than originally forecast.

Adjust budget spread and perhaps review yearly forecast at end of November following Eastland demolition supplementary.

I

41,681

Revaluations – Fee

Region 4 of Stage 2 and Stage 3A yet to be certified by Valuer General's office. Will be paid upon certification.

No action required.

E

(33,968)

Revaluations – Contractors

Delay in certification by Valuer General of stages within the 2016 Revaluation Cycle.

Forecast of expenditure timelines needs to be updated.

Finance & Governance

E

35,654

Civic Support – Lease Photocopier

Invoices for photocopiers have not been received.

An accrual will need to undertaken in November.

I

47,241

FIN Operating – Interest Received

Interest on investments is tracking ahead of budget due to higher levels of investments.

Review end of year expectation and do a budget variation in November.

E

31,482

Domestic Garbage Collection – Contractors

The fuel price has continued to be steady and thus there has not been the anticipated increase in the collection cost.

No action required.

E

92,130

Green Waste Processing – Contractors

Metropolitan Melbourne is experiencing a 25% reduction in Garden Organics collection this year and with the winter seasonal variation we are seeing a reduction in volume in Maroondah.

Monitor and process a forecast variation in November.

E

91,085

Hard Waste On-Call – Contractors

This is due to a slowing of hard waste bookings in winter, our quietest period and the new contract being more cost competitive then the previous hard waste collector.

At this stage review in December and process a forecast variation if required.

Human Resources

E

39,125

HR Training – Training Group Programs

The variance is due to timing.  Costs still to be processed include EO training costs, LGMA team entry, Microsoft sessions, Local Laws compliance training and Recruitment & Selection training rescheduled for Feb 2016. This work has already been commissioned.

No action required.

E

44,228

HR Learning & Development – Contractors

The variance is due to timing.  Costs still to be processed include Right Management (Engagement survey) approx $44k and development of Coordinator Development program.  This work has already been commissioned.

No action required.

Operations

E

68,925

CONS Street Lighting - Electricity

Electricity bills delayed.

No action required.

E

72,920

Paths – Contractors

Works programmed delayed due to wet conditions.

No action required. Will return to budget.

E

33,332

P & W Street Sweeping – Contractors

Extra funds to cover additional services in autumn.

Revise budget forecast.

E

33,000

CONS Table Drains – Contractors

Delay in programmed works due to inclement weather.

No action required.

E

(66,251)

CONS Unsealed Road Maintenance – Contractors

Additional grading done making use of wet conditions.

No action required. Will return to budget.

E

98,487

Depot Tipping – Contractors

Delay in recycling waste due to changes in staff.

No action required. Will return to budget.

E

(51,898)

PWP Minor Maintenance Works – Contractors

Unforeseen extra drainage works.

No action required.

E

(56,175)

CONS Cracksealing – Contractors

More areas done earlier than expected.

No action required.

E

46,091

PWP Linemarking – Contractors

Delays in works due to wet weather.

No action required.

E

(31,072)

CP Sportsground – Agency Staff

Agency staff employed due to work cover absence.

No action required.

E

31,761

CP Irrigation Maintenance – Salaries

Corresponding over expenditure in agency to cove work cover absence.

No action required.

E

(34,426)

CP Street Tree Pruning Contract – Contractors

Additional area was done and will come back inline next month.

No action required.

E

(31,463)

CP Reactive Maintenance – Contractors

Cleared a number of backlog maintenance requests.

No action required.

Leisure

I

36,677

CFA Occupancy Payments – Rent Received Comm.

Income from seasonal allocations was anticipated to be invoiced in October. This will now be undertaken in November.

Invoice seasonal clubs in November.

I

48,826

Aquanation – Gross Income

Membership income is above forecast and performing well. In particular Aquanation membership is very strong which is supporting the favourable income position of 48k. Net position is $284k favourable.

Continue to monitor and refine budget line items.

E

235,264

Aquanation – Gross Expenditure

There are two areas that need expenditure review. These are the Health Club and Operations.

Invoices for cleaning ($84k) have not been processed due to contractual discussions. An accrual journal that will see YTD at $84k on a forecast of $93k will be processed in November. This will reduce the favourable net position to be a more accurate reflection of cleaning cost.

 

Health Club salaries are being reviewed. There is some savings due to a lesser personal training uptake.

 

Net position is $284k favourable.

Accrual journal to be processed.

Continue to monitor and refine budget line items.

I

(50,306)

Aquahub – Gross Income

$12k positive income for the month of October.

No variation needed at this stage. Should be on track to regain the income loss by June 2016.

Net position is $32k favourable.

 

No variation required at this stage.

E

82,242

Aquahub – Gross Expenditure

Working on reducing expenditure due to Aquanation opening. 

Facility overheads do not include the following accounts in October.

Gas and water bills approx $20k.

Cleaning contractors $10k.

Major savings in corporate services due to structure changes.

Net position is $32k favourable.

No variation required at this stage.

I

(30,985)

Ringwood Golf – Gross Income

Memberships are the categories having the biggest influence on lower than expected income.

Net position is $38k favourable.

E

69,652

Ringwood Golf – Gross Expenditure

Some salaries have been allocated to the wrong account. A request to journal the salaries to the correct accounts have been sent and will be completed in November.

Maintenance and planting has been deferred until autumn due to the dry spring.

Net position is $38k favourable.

Forecast change to tree maintenance and planting required.

E

48,130

Dorset Golf – Gross Expenditure

 

Savings have been achieved across a number of accounts which has contributed towards the net favourable position. As with Ringwood tree maintenance and planting has been deferred until autumn due to the dry spring.

Net position is $39k favourable.

Forecast change to tree maintenance and planting required.

E

77,470

Karralyka – Gross Expenditure

With continued management of expenditure combined with trading at a higher level across both the Theatre and Function sides of the business, this has resulted in the favourable net position.

Net position is $63k favourable.

No action required.

Community Services

E

30,277

Arts Development – Salaries

New part time positions for Realm/RMAC arts programming not yet filled. Exhibitions Programs Officer position currently being recruited. Arts Activation Co-ordinator position has gone to CMT for approval.

No action required.

Most of the functions of these roles are currently being fulfilled through contractor arrangements until the positions are filled.

E

77,030

HACC Home Care – Contractors

New Calvary fee rate not fully applied - new target revision (growth) / targets adjusted by DHHS current service levels under review.

 

Forecast review has been completed with new rate and targets applied and reform changes (submitted 5/10) further forecast variation and reallocation to occur following consultation with DHHS.

E

30,693

HACC – HACC Personal Care Contractors

Personal Care target slightly under spent.

Building Personal Care Service, expected expenditure will increase to budgeted levels.

E

64,704

HACC Respite Care – Contractors

New Calvary fee rate not fully applied - Slightly under HACC target YTD.

Slightly under HACC target.  Target to be monitored during November and forecast may be reviewed end of month.

E

34,529

HACC Property Maintenance – Contractors

Property Maintenance is under spent but approaching peak Christmas period.

No action required.

E

44,539

MCH – Salaries

Permanent staff is under spent due to two staff members on long service leave and a 0.6 EFT position currently vacant.

Relief budget is currently overspent which will partly offset the balance.

No action required.


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

 

Manager’s Comments on Capital Variances

 

 

 

 

 

 


ATTACHMENT No: 1 - 14 December 2015 - Council Meeting Report - Financial report appendix 4 months 31 October 2015

 

Item  4

 

 

VARIANCES – CAPITAL

Comments (for variances = or > $30,000)

Manager Level

E

$ Variance

Account Description

Reason for Year To Date Variance

Action Required To Correct Variance

Operations

E

33,059

Street Lighting Improvements

Work delayed.

Revise budget forecast.

E

199,638

Footpath Replacement Works

Works delayed due to inclement weather.

No action required.

E

91,650

HE Parker Reserve Surface Renovation

Delayed contract commencement, work now in progress.

No action required.

Assets

E

(127,668)

Parkwood Secondary College (NRCH)

This variance relates to some additional works that were requested by the various community groups. Funding of this overspend will be come from savings associated with other capital works projects.

Forecast adjustment required (which will be arranged in the next couple of months, once some of the other projects have been completed).

E

90,673

Wyreena Playspace

This project has been delayed due to the time delays associated with the ordering and installation of the unique equipment within the playspace. Works will commence early in 2016.

 

Forecast adjustment required.

E

(45,398)

Park Inventory Replacement Program

Earlier than predicted delivery and installation of furniture.

 

 

Forecast adjustment required.

E

48,659

East Ringwood Pavilion

The design is currently being finalised, however the variance is due to some delays associated with the receipt of invoices from the consultants. The design consultants are expected to submit invoices in the coming week(s).

Forecast adjustment required.

E

61,394

Greenwood Park Early Learning Upgrade

The construction works are currently well underway and are expected to be completed by the end of December, or early January. The variance is due to some delays associated with the receipt of invoices from the contractors.

Forecast adjustment required.

E

304,939

Mullum Reserve Pavilion Extension

Variance is due to some delays associated with the project. As a result, the final invoices have not yet been received. These however, are expected over the next couple of weeks, as all works will be completed by end November.

Forecast adjustment required.

E

55,000

Bedford Park Accessible Toilet

Works commenced in late October, however no invoices have been received yet.

Forecast adjustment required.

E

57,480

Brentwood Kindergarten

The construction tender period has closed, however there have been subsequent discussions/negotiations with tenderers to facilitate the commencement of construction. Hence, this has resulted in some minor delays.

Forecast adjustment required.

E

(87,516)

Yarra Valley Bridge Club

Construction is well underway, and the variance relates to the timing of invoices.

Forecast adjustment required.

Engineering & Building Services

 

E

65,734

Dromsally Reserve WSUD Landscape works

Claim received and processed within timeframe, but delays in approving invoice due to personnel on leave around long weekend.

Also claim received is lower than forecast as contractor is running behind schedule (contractor on site, however work taking longer than estimated).

No action required - invoice for works has been approved in November and will balance out variance.

E

54,225

Golf Links Estate Stage 2 Renewal

Project completed under budget.

Variation will be lodged at CWIG to reallocate funds to other projects requiring top up.

E

(37,790)

Tarralla Creek Shared Pathway

Project went over initial cost estimate due to additional works required to complete project.  All works now complete onsite.

Variation to be lodged at November CWIG to reallocate additional funds from parent account.

Business & Development

E

(228,388)

Realm

MCC Quantity surveyor review of QIC invoice for progress payment required prior to payment.

Receipt of updated progress payment from QIC required to initiate review and payment approval.

Leisure

E

34,809

DG Compliance with EPA

Works commenced in October and will continue into November.

Invoices will be processed in November.

 


ATTACHMENT No: 1 - Local Law  No 11 - General Local Law

 

Item  1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 2 - Local Law Community Impact Statement

 

Item  1

 


 


 


 


 


 


 


 


ATTACHMENT No: 2 - Local Law Community Impact Statement

 

Item  1

 


ATTACHMENT No: 2 - Local Law Community Impact Statement

 

Item  1

 


 


 


 


 


 


ATTACHMENT No: 1 - Plan Melbourne 2016 Plan Melbourne Refresh Submission

 

Item  2

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Maroondah Housing Strategy - Factsheet #7 - Stakeholder views on housing issues - November 2015

 

Item  3

 


ATTACHMENT No: 2 - Maroondah Housing Strategy - Factsheet #8 - Community views on housing issues and how to address them - November 2015

 

Item  3

 


ATTACHMENT No: 3 - Maroondah Housing Strategy - Factsheet #9 - Community views on local infrastructure and services - November 2015

 

Item  3

 


ATTACHMENT No: 1 - LGPRF Service Performance Results - Quarter 1, 2015-16

 

Item  4