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Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 23 November 2015, commencing at 7:30pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

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ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meetings held on Monday 19 October 2015 and Wednesday 11 November 2015.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Reports                                                                                                  5

2.       Reports of Assembly of Councillors                                                                         7

3.       Councillor Representation Reports                                                                         12

4.       Fair Go - Rates System - Victorian Government Response to the Essential Services Commission Final Report                                                                                       22

5.       Local Government Amendment (Improved Governance) Bill 2015                      31

6.       Local Government (General) Regulations 2015 - Submission Outcomes             35

7.       Financial Report: Three Months Ending 30 September 2015                                39

8.       Council Representation 2015/16                                                                             77

9.       Outcomes of Maroondah Motions to the Municipal Association of Victoria State Council Meeting                                                                                                                   82

10.     Submission - Review of Local Government Act 1989 - Discussion Paper            86

Director Operations, Infrastructure & Leisure

1.       Community Facilities Lease Agreement for Ringwood Golf Club Inc                   99

2.       Croydon South Primary School Site Petition                                                       102  

8.       Documents for Sealing

1.       Volunteer Milestones Letters Under Seal                                                             105  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Director Corporate Services

1.       Eastern Organics Processing Procurement-Memorandum of Understanding

2.       Instrument of Delegation - Council to Chief Executive Officer - REALM Payments 

Director Operations, Infrastructure and Leisure

1.       Tender Evaluation Report - Contract 20756 Provision of Reactive Tree Maintenance Services  

  


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings that were held on 19 October and 9 November 2015 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2015 October 19 - Assembly of Councillors - Public Record

2.

2015 November 9 - Assembly of Councillors - Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE FOLLOWING ASSEMBLY OF COUNCILLORS BRIEFINGS HELD ON 19 OCTOBER AND 9 NOVEMBER 2015

 


ATTACHMENT No: 1 - 2015 October 19 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 19 October 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Liam Fitzgerald

Cr Christina Gleeson

Cr Rob Steane

Cr Natalie Thomas

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Andrew Fuaux

Acting Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Rosalie Hastwell

Team Leader Arts & Cultural Development            Item 2

Noelene Greene

Program Manager Community Plannning & Development Item 2

Peter Tully

Governance Advisor

 

 

Apologies:

 

 

Councillors:

Cr Les Willmott, JP, Cr Mary-Anne Lowe,

Cr Samantha Marks

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Council Meeting Agenda

2

The '1 Million Stars to End Violence' Project

3

Capital Works Summary Report

4

Croydon Memorial Pool

5

Items of a General Nature as Discussed by Councillors

 

Record completed by:

Council Officer

Peter Tully

Title

Governance Advisor

 


ATTACHMENT No: 2 - 2015 November 9 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date:  9 November 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Mary-Anne Lowe

Cr Liam Fitzgerald

Cr Natalie Thomas

 

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Alan Ellis

Manager Finance & Governance                             Items 1 & 2

Elaine Matthews

Team Leader Waste & Special Projects                  Items 1 & 2

Damian Thorp

Waste Management Coordinator                             Items 1 & 2

Stephen Onans

Team Leader Governance

Apologies:

 

 

Councillors:

Cr Samantha Marks

Council Officers:

 

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Cr Les Willmott, JP

 

Reason:

Item 1 – Eastern Organics Processing & Procurement Update

Cr Willmott is Chair of the Metropolitan Waste Resources Recovery Group

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Eastern Organics Processing & Procurement Update

2

Garage Sale Trail

3

Review of Local Government Act Discussion Paper 2015 - Maroondah CIty Council Draft Submission

4

Local Government Amendment (Improved Governance) Bill 2015

5

Fair Go - Rates System - Victorian Government Response to the Essential Services Commission FInal Report

6 ##

Melba Secondary College

7

Community Assistance Fund

8

Items of a General Nature as Raised by Councillors

9 ##

Statutory Meeting Discussions

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 3

 

Purpose

To receive and note the following meeting minutes and to provide an opportunity for Council’s representative to provide a further verbal report.

·        Minutes of the Metropolitan Local Government Waste Forum Group held on 8 October 2015

·        Minutes of the Maroondah Disability Advisory Committee Meeting held on 12 November 2015

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2013 – 2017:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term in November.

 

Cr Willmott are Council’s representative on the Metropolitan Local Government Waste

Forum Group

 

Crs Fitzgerald and Lamont are Council’s representatives on the Maroondah Disability Advisory Committee

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

Minutes - Metropolitan Local Government Waste Forum - 8 October 2015

2.

Minutes - Maroondah Disability Advisory Committee Meeting (MDAC) - 12 November 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES:

1.       MINUTES OF THE METROPOLITAN LOCAL GOVERNMENT WASTE FORUM GROUP HELD 8 OCTOBER 2015

2.       MINUTES OF THE MAROONDAH DISABILITY ADVISORY COMMITTEE MEETING HELD 12 november 2015

 


ATTACHMENT No: 1 - Minutes - Metropolitan Local Government Waste Forum - 8 October 2015

 

Item  3

 


 


 


 


 


ATTACHMENT No: 2 - Maroondah Disability Advisory Committee Meeting (MDAC) Minutes 12 November 2015

 

Item  3

 

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MAROONDAH DISABILITY

ADVISORY COMMITTEE (MDAC)

 

MINUTES

 

Thursday 12 November 2015, 10:00am – 11:30am

Realm, 179 Maroondah Hwy, Ringwood

 

1.       Present: Cr Liam Fitzgerald , (MCC), Josephine Craig, Michelle Egan, Briere Kop,

          Geoffrey Outhred,  Norma Seip, Peter Smith, Jack Mulholland, Fiona Burridge,

          Deb Benson (MCC - Minutes).

 

1.1 & 1.2
Welcome:
Cr Fitzgerald welcomed all to the meeting and passed on apologies as noted below:

          Apologies:          Cr Nora Lamont, Rachel Lieske, Liz Ellis, Yvonne Blinks, Kate Blackmore

 

1.3     Minutes & Conflicts of Interest

          The Minutes of the previous meeting were confirmed.   Moved: Geoffrey

          Seconded: Josephine.  There were no conflicts of interested declared.

 

2.       Housing Strategy

 

Dale Bristow – Team Leader Strategic Planning & Sustainability

 

Dale Bristow presented on the Housing Strategy and noted that Plan Melbourne is now available for public consultation.  The Plan Melbourne discussion paper and consultation information are covered under Plan Melbourne refresh (for further information please visit: http://refresh.planmelbourne.vic.gov.au). Plan Melbourne refresh will maintain its key priorities but also strengthen the focus on housing affordability, climate change and energy efficiency.

 

Dale explained the difference between affordable housing and housing affordability and informed the committee about the community consultation that Strategic Planning are currently undertaking. A number of consultation sessions had already taken place including one at Festival and several were coming up at Realm.

 

An online survey is also available on Council’s website called ‘The places we live – Developing a Housing Strategy for Maroondah’.   Dale encouraged members of the committee to participate in the survey and offer comments.  The link to Council’s relevant web page is http://www.maroondah.vic.gov.au/FutureHousing.aspx.  The online survey will close at the end of November 2015.  The draft Strategy will be completed by April 2016 and will open for community consultation for 30 days.

 

Josephine queried the high density option and wanted to see more dwellings per block to increase density rather than high rise apartment type dwellings.  General discussion on residential zones within Maroondah followed.

Briere – consideration should be given to future rental housing that provides for pets. It can be difficult to find rental accomodation that allows pets and pets are important to the aged and socially isolated people.

Liam enquired about supported accommodation and social housing requirements.

Jack mentioned universal design making homes adaptable for whole of life requirements. 

Michelle spoke on the rollout of NDIS and opportunities that this will present.

 

3.       Update on Disability Travel and Access Project by Geoffrey Outhred

 

Geoffrey discussed his research project which is looking at the means of transport available to people with a disability focusing on the Maroondah and Melbourne area, including the transition from vehicles to public space.

 

He recently attended the PTV ‘Try before you ride’ event which gave people the opportunity to try new public transport vehicles including low floor tram, low floor bus, train  and taxis. The event provided a chance to trial the new ramps for both the buses and taxis. Geoff showed a series of photos taken at the event and spoke about the issues and advantages of the new options for accessing these vehicles.

 

Discussion was held about an issue with Platform 3 at Ringwood Station and the problems associated with the different level and the gap between the platform and the train.  Jack advised that he had also had the same issues raised by Woody Marriott and that he was addressing these with Vic Roads & PTV.

 

Liam thanked Geoff for his presentation and asked him to keep the group informed on new developments.

 

4.       Members Update

 

Michelle – attended the NDIS community consultation forum.  Rollout is currently underway in Banyule and Whittlesea.  Fact sheets and transition of HACC services information will be distributed. 

Action:  Fiona to distribute the NDIS information supplied by Michelle.

 

Norma – no update

 

Briere – Maroondah Youth have been spending time with senior residents in their homes with the aim of improving their knowledge about online communication, to help them keep more in touch with family and friends.

 

Josephine – her son has now moved out into his own home and has settled in over the last 12 months.  Discussion was held on the transition period for both Jospehine and her son and how her son coped with the relocation.

 

Peter – spoke of his visit to America where he looked at issues around segregated employment leading to open employment, as well as his visit to New Zealand and the employment of people with a disability where he stayed.  Further discussion was held about his current research project, advising that he had accepted a fellowship at Deakin University.  There is also a survey available online at the DSS website looking at the Disability Employment Framework – Round Two.  The link is https://engage.dss.gov.au/ which will be available until 5pm on 7 December 2015.

 

Geoffrey – is hoping that he will gain official accreditation for his research project which will allow some funding to be allocated through RMIT.

 

Jack – spoke of the new ‘Pathways for Carers’ project.  The concept is already working even though numbers are not large.  There is currently a commitment from Centrelink to be more involved.  There will be some focus by Council on Autism next year which will include the Autism Expo in April at Karralyka.  Jack to provide more information next year.

 

 

 

 

 

 

5.       MDAC Terms of Reference – Review of membership

 

Fiona thanked everyone for their participation over the last year and for assisting her whilst Rose was away.  She also mentioned the importance of the committee to Council. She noted the knowledge and experience of the committee provides Council with invaluable insight to the needs of people with a disability and Council appreciates the time and commitment of the committee.

 

 Discussion was held about the Terms of Reference in relation to membership which notes that members commit to be involved with the committee for a 2 year period with the option of an extension of a further 2 years. After which time a one year break must be taken. 

 

In May 2016 Norma, Josephine, Peter and Liz will all have completed their fourth year and will be due for a one year break.  In June 2016 Geoff and Briere will have completed their first two years and will have the option to renewal their membership for a further two year period.  Fiona advised that advertisements looking for new volunteers for this Committee will occur early 2016. 

 

The meeting dates for 2016 are 3 March 2016, 5 May 2016, 7 July 2016, 15 Sept 2016 & 10 Nov 2016.

 

The committee expressed a desire to hold all future meetings at Realm as it is more accessible via public transport. 

Action: Fiona to investigate moving meetings to Realm in 2016.

 

The meeting closed at 11:30am.

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Fair Go - Rates System - Victorian Government Response to the Essential Services Commission Final Report

Item 4

 

Purpose

To provide an overview of this matter which is broadly in line with Council’s two submissions to this process, and sees Maroondah well placed from an LTFS perspective to continue delivering existing services, programs and projects at current high standards to the Maroondah Community.

Strategic / policy issues

The following directions contained in Maroondah 2040 Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:    A well governed community.

Our Vision:         

In 2040, Maroondah will be an empowered community that is actively engaged in Council

decision making through processes that consider the needs and aspirations of all ages and

population groups. Council will provide strong and responsive leadership, ensuring

transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2013 – 2017:

Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Prior to the last State election the Government committed to implementing an inflation based rate cap, providing a process for the Essential Services Commission (ESC) to assess any proposed higher rate increases and allowing a higher cap in exceptional circumstances.

 

In February 2015, the Government commissioned the ESC to undertake a review and make recommendations on how best to implement a rate capping system for Victoria, to be known as the Fair Go Rates System.

 

The ESC submitted its final report to the Hon. Robin Scott MP, Minister for Finance and the Hon. Natalie Hutchins, Minister for Local Government on 30 September 2015.

 

The Government has considered the observations and recommendations of the ESC and has decided on the features of a system that it believes best serves the interests of Victorians and enhances good governance and sustainable financial management in local government.

 

The Government has previously announced that the Fair Go Rates System will commence from  Financial Year 2016-17.

Amendments to the Local Government Act 1989 (the Act) are necessary to establish the legislative framework necessary for the Fair Go Rates System to operate from 1 July 2016.

 

The legislative amendments proposed provide the broad heads of power required to enable a rate capping system consistent with the government’s policy commitment and its response to the ESC’s recommendation.

 

The ESC has made 18 specific recommendations on how the framework should operate.  The government has considered these recommendations and has accepted the majority of them.

 

The Government:

·        Accepts Recommendations 2, 5, 6, 7, 8, 9, 10, 13, 14, 16 & 17 = 11/18 – 61.7%

·        Accepts in principle Recommendations 3, 4, 11, 12A implementation timelines, 15 & 18 = 5.5/18 – 30%

·        Does not accept Recommendation 1, 12B ESC announces the CAP = 1.5/18 = 8.3%

For those recommendations which the Government accepts they advise they will be drafting enabling legislation, and providing overall guidance to the sector.

 

Government Accepted Recommendations

 

Recommendation 2

 

The Commission recommends that:

·        revenue from general rates and municipal charges should be subject to the rate cap;

·        revenue from special rates and charges, ‘revenue in lieu of rates’ and the fire service levy should not be included in the rate cap;

·        service rates and charges should not be included in the rate cap, but be monitored and benchmarked;

·        supplementary rates received should be excluded from the rate cap in the year that they are received; and

·        the revenue base for the following year will be adjusted to include the annualised amount of the supplementary revenue received for the current year.

The Government accepts the recommendation to only include general rates and municipal charges in the cap when the Fair Go Rates System is implemented in 2016-17.  However, again in the interests of flexibility, the government will propose legislation to provide the Minister with the authority to expand the cap to include other categories of rates and charges at a later date, if necessary to ensure the integrity of the system.  The government also accepts the recommendation to monitor and benchmark service rates and charges.

 


Recommendation 5

 

The Commission recommends that the framework should not specify individual events that would qualify for a variation.  The discretion to apply for a variation should remain with Councils.

 

The Government accepts the recommendation to not specify any qualifying events for application for a higher cap.

 

Recommendation 6

 

The Commission recommends that the following five matters be addressed in each application for a variation:

·        the reason(s) a variation from the cap is required;

·        how the application takes account of ratepayers’ and communities’ views;

·        how the variation reflects the efficient use of the Council resources;

·        what consideration has been given to alternative budgetary priorities and funding options; and

·        that the assumptions and proposals in the application are consistent with the Council’s long-term strategic planning and financial management instruments.

The Government accepts the recommended five matters to be addressed in each application and will propose legislation to require that any application to the ESC must address these five matters.

Recommendation 7

The Commission recommends that it should be the decision-maker for variation applications under the framework.

The Government accepts the recommendation to empower the ESC to approve applications for a higher cap.

Recommendation 8

The Commission should be empowered to accept or reject an application in its entirety.  However, where the Commission would otherwise accept (reject) an application but considers the material supporting an individual project within that application to be insufficiently (sufficiently) developed or supported, it may reject (accept) the individual proposal.

 

The Government accepts the recommendation that the ESC be empowered to accept or reject an application in its entirety and in certain cases accept or reject individual proposals within applications, and will propose legislation accordingly.  The Government is of the view that the nature of the approval is a matter for the ESC as part of its authority to approve applications for a higher cap.

Recommendation 9

The Commission recommends that it monitor and publish an annual rates report on Councils’ adherence to the cap and approved variations.

 

The Government accepts the recommendation for the ESC to monitor and publish an annual compliance report.

Recommendation 10

The Commission recommends that it monitor and publish an annual monitoring report on the overall outcome under the rate capping and variation framework for ratepayers and communities.

 

The Government accepts the recommendation for the ESC to monitor and publish a monitoring report on the overall outcomes of the Fair Go Rates System for ratepayers and communities but is of the view that the report should be prepared and published biennially, commencing from 2018.

 

Recommendation 13

 

The Commission recommends that the Government, as part of the broader review of the Local Government Act 1989, reconsider the purpose of the current obligations on Councils to place their budgets on public notice for a minimum of 28 days under sections 129, 130 and 223 and how this might be achieved more efficiently following the introduction of the rate capping framework.

 

The Government accepts the recommendation to reconsider the purpose of and requirements specified in sections 129, 130 and 223 of the Act in undertaking a review of the Act.

 

Recommendation 14

 

The Commission recommends that in 2016-17, variations for only one year be permitted.  Thereafter Councils should be permitted to submit and the Commission approve multi-year variations of up to 4 years in length.

 

The Government accepts the recommendation to allow applications from 2017-18 to seek higher caps for up to four years.

 

Recommendation 16

 

The Commission recommends that the Government provide Councils with guidance on the responsible use of debt, particularly with respect to funding long-lived infrastructure, and green field and intergenerational assets.

The Government accepts the recommendation to provide Councils with guidance on the responsible use of debt.

 


Recommendation 17

 

The Commission recommends that the Government consider amending the Local Government Act 1989 to require that service rates and charges must reflect the efficient costs of providing the underlying service.

 

The Government accepts the recommendation to consider amending the Act to require that service rates and charges must reflect the efficient costs of providing the underlying service as part of the review of the Act being undertaken.

 

Government Accepted in Principle Recommendations

 

Recommendation 3

 

The Commission recommends that the rate cap (calculated in recommendation 4) be applied to average rates per rateable assessment.  For each Council, the allowed increase in the average rates rateable assessment in the first year of the framework (2016-17) is given by the formula:

 

Capped average rates per rateable assessment (2016-17)

 

Total revenue required from rates (2015-16)

                          =--------------------------------------------------------- x (1 + rate cap)

Number of rateable assessments (2015-16)

 

Total revenue required from rates (2015-16)

= budgeted general rates in 2015-16

+ budgeted municipal charges in 2015-16

+ annualised supplementary revenue for 2015-16

 

Number of rateable assessments (2015-16) = total number of rateable assessments as at 30 June

 

Rate cap = rate cap as defined in recommendation 4 and as determined in December 2015.

 

The same formula would apply in future years with all shown dates updated accordingly.

 

The Government accepts in principle the ESC’s recommended approach of applying the rate cap to the average rate paid by ratepayers in a municipality, noting that the average ratepayer is a notional term and that very few ratepayers will actually be paying the average rate in any given year.

 


Recommendation 4

 

The Commission recommends that the annual rate cap should be calculated as:

 

Annual Rate Cap

 

= (0.6 x rate of increase in CPI)

+ (0.4 x rate of increase in WPI)

- (efficiency factor)

 

                   Where:       CPI = DTF’s forecast published in December each year

                                      WPI = DTF’s forecast published in December each year

 

The efficiency factor should initially be set at zero in 2016-17 and increase by 0.05 percentage points each year from 2017-18.  The Commission will undertake a detailed productivity analysis of the sector to assess the appropriate long-term rate for the efficiency factor.

 

The Government accepts in principle the ECS’s proposed approach to the calculation of the cap in the early years of the system.  However, in the Government’s view, flexibility should always be retained by the Minister to consider different factors or weightings to be taken into account at the outset of the system and as circumstances confronting the sector evolve.

 

Recommendation 11

 

The Commission recommends that Councils notify us of their intention seek a variation by
1 January of each year and lodge that application by the end of March of each year.

 

The Government accepts in principle ESC’s recommended timeframes for notification and application and will propose legislation to require that Councils seeking a higher cap must submit their application to the ESC by 31 March in the year prior to the capped year.

 

Recommendation 12A

 

The recommended timelines for the 2016-17 rating year are set out below.  The Commission will be flexible about when it receives application from Councils and will use its best endeavours to make a decision within two months of receipt of a Council’s application.

 

Recommended Timelines for 2016-17 Rating Year

 

 

2015-16

ESC announces cap

December 2015

Councils notify ESC of intention to seek a variation

January 2016

Council applies for variation

from 1 February 2016

Last date for submission of application

End March 2016

ESC notifies Councils of decisions

Within 2 months of receipt

Councils formally adopt budget

June 2016

 

The Government accepts in principle the ESC’s recommended timelines for implementing the Fair Go Rates System in the 2016-17 rating year and will propose legislation that establishes the requirement for the cap to be set by the end of December and applications for a higher cap to be made to the ESC by the end of March in the year prior to the capped year.

 

Recommendation 15

 

The Commission recommends that the Government consider making a formal review of the rates capping and variation framework a statutory obligation.  The review should draw on any data and trends, identified through ongoing monitoring and all interested parties should have an opportunity to provide input into the review.  The Commission considers a review period of 4 years to be appropriate.

 

The Government accepts in principle the recommendation for a 4 year review cycle of the Fair Go Rates System as a statutory obligation.  The Government will propose legislation for the Minister and the Minister for Finance (as the Minister administering the Essential Services Act 2001) to ensure that a review is completed by 31 December 2021 and that further reviews are completed periodically every 4 years after the date on which a review is completed.

 

Recommendation 18

 

The Commission recommends that the Government consider initiating a periodic review to ensure that statutory fees to reflect Councils’ efficient cost of providing statutory services.

 

The Government accepts in principle the recommendation to consider initiating a periodic review to ensure that statutory fees to reflect Councils’ efficient cost of providing statutory fees.

 

Government Not Accepted Recommendations

 

Recommendation 1

 

The Commission recommends that there should be one rate cap that applies equally to all Councils in Victoria.

 

The Government does not accept this recommendation.

 

Recommendation 12B

 

The recommended timelines for the 2016-17 rating year are set out below.  The Commission will be flexible about when it receives application from Councils and will use its best endeavours to make a decision within two months of receipt of a Council’s application.

 


Recommended Timelines for 2016-17 Rating Year

 

2015-16

ESC announces cap

December 2015

Councils notify ESC of intention to seek a variation

January 2016

Council applies for variation

from 1 February 2016

Last date for submission of application

End March 2016

ESC notifies Councils of decisions

Within 2 months of receipt

Councils formally adopt budget

June 2016

 

The Government does not accept the proposal that the ESC announces the cap.  As indicated in the response to Recommendation 3, it is proposed that the Minister set the cap.  The proposed legislation will require that the Minister makes the Order about the cap on or before 31 December or another date fixed by the Minister by notice published in the Government Gazette before the capped year.  In doing so, it is expected that the Minister will announce the cap shortly after.

Issue / discussion

Maroondah is well placed to meet the Government’s proposed directions, and in many instances already operates in this manner.  Current planning and review of the Long Term Financial Strategy and 16/17 Budget will take into account the proposed formulae as well as explore further opportunities for efficient and effective associated community engagement.

Financial / economic issues

Maroondah will continue to live within its means as it delivers on the Maroondah 2040 Vision and Key Directions and Council Plan 2013-17 Year 3, and meet State Government expectations regarding this new Fair Go Rates System.

Conclusion

Local Government is an essential partner in Australia’s three tiered democratic government model.  The new Fair Go Rates System provides guidance to Victorian communities regarding the Government’s expectations on Council’s own service revenue decision-making and engagement with communities.  Maroondah is well placed to continue to deliver on these expectations into the future.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

 

 

 

 

 

RECOMMENDATION

 

That council notes the Victorian government’s reponse to the final report of the  essential services commission to the implementation of a ‘rate capping’ system for victoria


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Local Government Amendment (Improved Governance) Bill 2015

Item 5

 

Purpose

To provide an update on the status of this Bill, the content of which supports Maroondah’s long standing key directions of a well governed and empowered community.

Strategic / policy issues

The following directions contained in Maroondah 2040 Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:    A well governed community.

Our Vision:         

In 2040, Maroondah will be an empowered community that is actively engaged in Council

decision making through processes that consider the needs and aspirations of all ages and

population groups.  Council will provide strong and responsive leadership, ensuring

transparency, while working with the community to advocate for and ‘champion’ local needs.

Key Directions 2013 – 2017:

Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Priority Action 2015-2016:

N/A

Background

The State Government has long held the view that Local Government Authorities are essential and play a significant role in the wellbeing and prosperity of local communities, given that Local Government Authorities were established by State Governments for this purpose.

 

Over the years local governments have continued to enhance the lives of residents, ratepayers, visitors and everyone associated with these local authorities,  even though some Councils have had to have specific State Government interventions, such as municipal monitors or administrators. 

 

As part of the legislative framework to enhance continuous improvement the State Government recently sought to amend the Local Government Act 1989 to improve the governance standards of Councils, amend arrangements for local government elections and provide for other matters such as to amend the City of Melbourne Act 2001 to repeal Part 4A of that Act and to consequentially amend the City of Greater Geelong Act 1993, the City of Melbourne Act 2001, the Electoral Act 2002 and the Victorian Civil and Administrative Tribunal Act 1998 and for other purposes.

 

The Bill received Royal Assent on 27 October 2015 and will become operative over coming months to ensure improvements to council electoral procedures in time for the 2016 elections.

Copies of the Act may be downloaded from the Victorian Parliament website.

 

The Local Government Department will inform the sector of the dates that sections come into operation ahead of their implementation.  They will also provide information on each of the major provisions in circulars, fact sheets and guidance notes.

 

Council has been advised that the restriction on Councillor discretionary funds and the new definitions of the roles of Councillor and functions of the Mayor and CEO outlined in clauses 6, 7, 9, 11, 77 and 80 will be the first to be proclaimed and are planned to come into effect in November 2015.

 

Clause 6

 

This clause inserts new section 65 in the Local Government Act 1989 where 65(1) provides for the role of a Councillor and 65(2) sets out things a Councillor must do in performing the role of Councillor, being:

 

·                giving consideration to the diversity of interests and needs of the local community;

·                observing the principles of good governance and act with integrity;

·                providing civic leadership in relation to the exercise of the various functions and responsibilities of the Council under the Local Government Act 1989 and other Acts;

·                participating in the responsible allocation of Council resources through the annual budget;

·                facilitating effective communication between the Council and the community.

 

Additionally new section 65(3) provides that the role of Councillor does not include any of the functions of the Chief Executive Officer.

 

Clause 7

 

This clause inserts new section 73AA of the Local Government Act 1989 which sets out what the functions of the Mayor of a Council include.

 

(a)     providing guidance to Councillors about what is expected of a Councillor including in relation to the role of a Councillor under section 65, and the observation of the Councillor conduct principles and the Councillor Code of Conduct by Councillors under sections 76B, 76BA and 76C; and

 

(b)     acting as the principal spokesperson for the Council; and

 

(c)     supporting good working relations between Councillors; and

 

(d)     carrying out the civic and ceremonial duties of the office of Mayor.

 

 

Clause 9

 

This clause amends section 94A of the Local Government Act 1989 which sets out the functions the Chief Executive Officer is responsible for:

 

Section 94A(1) currently provides that the Chief Executive Officer is responsible for:

·                establishing and maintaining an appropriate organisational structure for the Council; and

·                ensuring the decisions of the Council are implemented without undue delay; and

·                the day to day management of the operations in accordance with the Council Plan; and

·                developing, adopting and disseminating a code of conduct for Council staff; and

·                providing timely advice to the Council; and

·                carrying out the responsibilities as a deemed employer under or with respect to the Accident Compensation Act 1985 or the Workplace Injury Rehabilitation and Compensation Act 2013.

Clause 9(1) of the Bill amends section 94A(1) to insert new paragraphs (da), (db) and (f) setting out three further responsibilities of the Chief Executive Officer; as follows:

·                ensuring that the Council receives timely and reliable advice about its legal obligations under the Local Government Act 1989 or any other Act;

·                supporting the Mayor in the performance of his or her role;

·                performing any other functions specified in the Local Government Act 1989 or any other Act;

Clause 9(2) of the Bill inserts new section 94A(3A) to provide that the Chief Executive Officer is responsible for managing interactions between Council staff and Councillors.

 

Clause 11

 

This clause inserts new section 195A in the Local Government Act 1989 to prohibit Councillor discretionary funds by providing that a Council must not adopt or implement a policy under which a Councillor is allocated a fixed or other amount for purpose of enabling a Councillor to nominate a person, body or organisation, or fund to which the funds are to be paid.  This is intended to include funds allocated to particular Council wards.

 

Clause 77

 

This clause is an amendment of City of Greater Geelong Act 1993 and inserts new section 11DA in the City of Greater Geelong Act 1993 which specifies the same functions of the Mayor.

 


Clause 88

 

This clause amends section 14A of the City of Melbourne Act 2001 and makes technical amendments to remove reference to redundant and consequential provisions.

Issue / discussion

Maroondah welcomes this legislative strengthening of governance arrangements formalising the way we have been operating for many years in line with the majority of these enhancements.

Conclusion

Local Government Authorities are charged by State Government to ensure the peace, order and good government of each municipal district, to work in partnership with other levels of government and provide governance and leadership for the local community through advocacy and decision-making.  Maroondah has been doing this for many years. This Bill strengthens the legislative framework across the State for this to occur.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council notes the new provisions of the local government amendment (improved governance) bill 2015 that will be enacted progressively from now until the next council elections in october 2016.

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Local Government (General) Regulations 2015 - Submission Outcomes

Item 6

 

Purpose

To provide the outcomes of the recently enacted State Government, Local Government (General) Regulations 2015.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed an empowered community.

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2013 – 2017:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Local Government Victoria has advised that the Local Government (General) Regulations 2004 are due to expire on 25 October 2015 and released for comment draft Regulations together with a detailed Regulatory Impact Statement. Submissions were required by 25 September 2015.  The Department also separately provided a discussion paper on a major review to the Local Government Act itself for which submissions are due in December 2015.  This is the subject of a separate report in this Agenda.  Overall the State Government is seeking to reduce the administrative burden of local government authorities while at the same time balancing the increased requirement for increased transparency and accountability to local communities.

 

The vast majority of items included in Maroondah’s submission have been supported.

 

A summary from Council’s legal advisors indicate that the Proposed Regulations are largely similar to the Current Regulations, with some notable exceptions.  In particular, the Proposed Regulations propose the following:

·        adding to what must appear on a valuation and rates notice

·        reducing the scope of information that must be made available for inspection under
s 222 of the Act

·        adding to the prescribed information included on Land Information Certificates (LICs) under s 229 of the Act

·        removing the requirement for a vendor to lodge a notice of disposition following the sale of land

·        clarifying the scope of exemptions to the Councillor conflict of interest regime.

The Proposed Regulations were released for public consultation and following consideration of any submissions, and subject to any amendments, the Proposed Regulations are being progressively implemented from 25 October 2015.

 

Variation and rates notices

 

Regulation 10 of the Proposed Regulations will expand the information that must be included on a valuation and rates notice.  In particular, r 10 of the Proposed Regulations will require Councils to specify the following:

·        the method of calculating the relevant rate or charge

·        where applicable, the rights of a person to:

-        apply for a review of differential rating under s 183 of the Act

-        appeal to the County Court for review of a rate of charge under s 184 of the Act

-        apply for a review of a special rate or charge under s 185 of the Act

·        where rates are raised by the application of a differential rate:

-        the type or class of the person’s land subject to the differential rate

-        where the following information required by s 16(3) of the Act is available for inspection:

o   definition of the types or classes of land subject to the rate

o   objectives of the differential rate

o   rate and amount of rates payable in relation to each type or class of land and what proportion of the total rates that represents

o   any other information the Council considers necessary.

Councils will be required to include the newly prescribed information in the first valuation and rates notice issues each financial year, after their declaration of rates for that year.

 

This means that, if the Proposed Regulations are made in their current form, Councils will need to review their valuation and rates notices to ensure that they include the information prescribed by r 10 of the Proposed Regulations in time for next financial year.

 

Information available for public inspection

 

Regulation 12 of the Proposed Regulations will provide that, if the documents prescribed for the purposes of a s 222 of the Act are available on a Council’s website, they need not also be made available for public inspection in hard copy format at the Council’s offices.  This recognises that the public generally prefers to access information online, rather than in person.

So if the information listed in r 12 of the Proposed Regulations is published on the Council’s website, there will be no obligation to also make it available for inspection, in hard copy format, under s 222 of the Act.

 

There will also be a lesser amount of information that will be required to be available for public inspection, with r 12 of the Proposed Regulations removing the need to make available:

·        names of members of Council staff required to submit returns and dates those returns were submitted

·        names of Councillors who submitted returns and dates those returns were submitted

·        a list of all special committees established by the Council and the purpose for which they were established

·        submissions received under s 223 of the Act in the previous 12 months

·        any agreement to establish regional libraries under s 196 of the Act

·        details of any leases involving anything other than land

·        a list of the names of organisations of which the Council was a member and details of membership fees

·        a list of contracts with values requiring a tender process which were entered into without going to tender and which were not contractors referred to in s 186(5) or (5A) of the Act.

These reduced obligations should not, of course discourage Councils from making information available on their websites other than that which is prescribed.

 

Information included on LICs

 

In addition to the information to be included in LICs under the Current Regulations, r 13 of the Proposed Regulations will require Councils to include details of any:

·        rates in lieu, owed to an electricity company under s 94(5) of the Electricity Industry Act 2000

·        environmental upgrade charges owed under s 270 of the City of Melbourne Act 2001

The prescribed fee for issuing a LIC would be increased from $20 under r 12 of the Current Regulations to 1.82 fee units (currently $24.75) under r 14 of the Proposed Regulations.

 

Discontinuing notices of disposition

 

The requirements for vendors to lodge a notice of disposition with the relevant Council upon sale of their property will be discontinued under the Proposed Regulations.

 

The obligation on a purchaser to lodge a notice of acquisition upon purchasing a property will remain.

Clarifying the conflict of interest exemptions

 

The LGA imposes a regime to minimise the potential for conflicts of interests in Council decision making.  The RIS notes that a balance should be struck between preventing conflicts between a Councillor’s public duties and their private interests and maximising the ‘participation benefit’ that comes from a Councillor’s involvement with certain external bodies.

 

Regulation 9 of the Proposed Regulations clarifies the exemptions that apply to certain of those positions, providing that there will be no indirect interest arising by virtue of a Councillor’s:

·        appointment as a

-        representative of the Council on a Local Government Waste Forum, or

-        director of a Waste Resource Recovery Group,

established under the Environment Protection Act 1970 – this rectifies a current inconsistency in terms since the Act was amended in 2014.

·        Membership of the Country Fire Authority under s 7 of the Country Fire Authority Act 1958 – this is now worded to reflect recent amendments to that Act.

Issue / discussion

Maroondah is already undertaking the majority of what is prescribed in the new regulations or where we haven’t been, are easily able to meet the requirements.  Officers support the regulations as they streamline current administrative practice for the community.

Financial / economic issues

All within current resources.

Conclusion

Council is pleased that the majority of information provided in its September submission for the update of Regulations have been supported and Council is well placed within current resources to deliver on them.

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council notes the outcomes of its submission to the local government (general) regulations 2015 exposure draft and reaffirms its support for the enacted regulations.


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Financial Report: Three Months Ending 30 September 2015

Item 7

 

Purpose

To present the financial statements for the three months ending 30 September 2015.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

 

Vision Statement: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

 

Key Directions 2015 - 2016:

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

In accordance with Sections 136, 137 and 138 of the Local Government Act 1989, Council is required each quarter to consider the financial performance of the municipality against budget for the year to date (YTD).

 

This requirement is not a substitute for the more frequent range of detailed financial reports that continue to be provided to Council management.

 

The attached financial statements contain an Income Statement (Operating Statement); Balance Sheet; Cash Flow Statement and a Statement of Capital Works. The Income Statement is presented per accounting standards by nature.

 

The statements have been prepared on the basis of accrual accounting (i.e. including significant accruals) and non-consolidation (i.e. excludes the results of the Eastern Regional Library Corporation and Section 86 Committees of Management).

 

The statements provide comparisons between actual results and the YTD forecast budget.

Issue / discussion

The following is a summary of the financial position for the three months ending 30 September 2015. A more detailed report is attached.

 

 

1.1     OPERATING PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Income

115,483

86,079

86,331

252

117,885

Expenses

(118,427)

(28,161)

(26,618)

1,544

(117,600)

Underlying Surplus (Deficit)

(2,944)

57,918

59,714

1,795

285

Net gain (loss) on disposal of property, infrastructure, plant & equipment

(93)

(243)

(0)

243

(93)

Capital

Grants - Capital (recurrent and non-recurrent)

9,071

759

694

(65)

3,859

Comprehensive result

6,033

58,434

60,407

1,973

4,051

 

For the three months ended 30 September 2015 Council has recorded an operating surplus before capital revenue of $59.71 million, which is $1.80 million ahead of the year to date budget (this equates to a 1.55% variance on total budgeted turnover). The major contributing variances are:  (see also notes to Income Statement Appendix B.)

 

·                The change from the Adopted Budget Underlying Surplus of $285k to the Forecast Budget Underlying Deficit of ($2,944k) is a direct result of the Victorian Grants Commission payment of $2.5m being paid in advance in the previous financial year and carried forward grant expenditure.

·                Statutory Fees and Fines are $164k above budget due to improved Traffic and Parking Management $86k and an increased numbers of Statutory Planning Applications $22k.

·                Contributions for Public Open Space are $77k above budget due to increase number and value of contributions.

·                Rates and Charges are ($83k) below budget with Supplementary Rates ($86k) below expectations.

·                Materials and Services are $574k below budget including Electricity $99k, Maintenance Software $93k, Cleaning $51k, Insurances $48k and Communications $36k. Legal Fees ($66k) and Agency Staff ($54k) are overspent.

·                Contractor payments for home care (including respite, personal care and property maintenance) are $152k below budget. Waste Management $250k is below budget, mainly in the areas of green waste processing $98k, hard waste $69k and domestic garbage collection $32k. The Asset Condition Assessment Program is also below budget $31k.

·                Employees costs are $454k below budget with Operations contributing $101k, Community Services $89k, Aquanation $64k, Karralyka $59k, Maroondah Leisure Marketing and Sales $48k and Planning, Health and Local Laws $42k.

 

The variances relate to timing and non timing differences. At this early period in the financial year contributions for open space have substantially exceeded expectations in number and value, and the forecast expected at 30 June 2016 will be revised. There is no element of the operating budget that causes concern.

The movement between the net surplus Adopted Budget of $4.051m and the Forecast of $6.033 mainly relates to the following (Refer to detailed reconciliation in Appendix A):

·                Carried forward grants net ($678k);

·                New and revised grant funding net  ($2,936k);

·                New and revised capital grant funding $5,208k;

·                Revised forecast Public Open Space contributions $400k;

·                Revised forecast Developers contributions ($100k).

 

1.2     CAPITAL PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

44,024

6,531

6,247

284

37,077

 

#YTD Actual expenditure includes Carried Forwards                ##Forecast Budget expenditure includes Carried Forwards

 

The Forecast Budget includes carried forward works from 2014/15 of $3.3m, funding for new and revised projects including:

·                State government funding from the Department of Transport, Planning & Local Infrastructure for the signalisation of Bedford Road and Great Ryrie Street of $1 million;

·                Federal government funding from the Attorney-General’s Department for the installation of CCTV cameras in the Ringwood Metropolitan Activity Centre and East Ringwood of $400k;

·                State government funding from the Department of Health and Human Services for the construction of Marveloo 2 $44k;

and future years projects brought into current year including the replacement of existing community buildings at Proclamation Park $500k and Street Lighting Improvements $300k.

 

 

For the three months ended 30 September 2015 Council has expended $6.25 million on the capital works program, which is $285k behind the year to date budget. The variance is due mainly to:

·                Roads behind by $124k;

·                Computers and Telecommunications behind by $115k;

·                Footpaths and Cycleways behind by $105k;

·                Drainage behind by $101k;

·                and Buildings ahead ($166k).

1.3     FINANCIAL POSITION

 

 

2015-16

2014-15

2014-15

 

Adopted

September YTD

September YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

23,160

32,576

17,159

39,920

Net current assets

5,953

82,568

67,385

23,556

Net asset and total equity

1,347,362

1,471,800

1,389,460

1,411,393

 

The Financial Position as at 30 September 2015 shows a cash and investment balance of $32.6 million, which is $15.4 million higher than 30 September 2014. Net current assets and asset totals are both above September 2014, June 2015 and adopted budget. The net asset position is $1.472 billion.

Financial / economic issues

As presented in this report and accompanying financial statements.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

The YTD results are favourable for this time in the financial year and provide a firm base for the achievement of Council’s 2015/2016 services and advocacy programs.

 

 

 

Attachments

1.

Financial Report - Three months ended 30 September 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE THREE MONTHS ENDING 30 SEPTEMBER 2015

 


ATTACHMENT No: 1 - Financial Report - Three months ended 30 September 2015

 

Item  7

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Financial Report - Three months ended 30 September 2015

 

Item  7

 


ATTACHMENT No: 1 - Financial Report - Three months ended 30 September 2015

 

Item  7

 


ATTACHMENT No: 1 - Financial Report - Three months ended 30 September 2015

 

Item  7

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Council Representation 2015/16

Item 8

 

Purpose

To appoint formal Council representation to a number of internal and external organisations for the period November 2015 to November 2016.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose in this report.

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

 

Key Directions 2015 – 2016:

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Council on an annual basis appoints Council delegates at the commencement of a new Mayoral term.  It provides clear communication and delegate identification for Councillors, the community and the organisations or bodies/advisory groups to which a Councillor is a delegate.

 

There are two types of bodies requiring formal Council representation, either internal or external.  Internal bodies/advisory groups have been initiated by Council and are serviced administratively.  They typically consider in-depth issues that are related to Council policy or activities.  Their primary purpose is to advise Council on issues.  An extension of these committees has been the development of internal committees with a large degree of community representation.  External bodies are outside the control of Council as they operate under their own charter and determine their own procedures, policies and practices.  In these instances, Council involvement is to participate and influence the activities of those external groups where those activities are in the Maroondah public’s interest.

Issue / discussion

Committee representation is reviewed on an annual basis and aligns in with the election of Mayor through the November cycle of meetings.

 

Convention indicates that where the Mayor is a member of an internal Committee of Council, they would automatically act as the chair, unless they relinquish that role.  Additionally, in accordance with good governance practice where the Mayor is not a specific member of a Committee – they may exercise the option to attend any Committee in an ex-officio capacity.

 

 

The internal committees are:-

·        Audit and Risk Advisory Committee

·        Disability Advisory Committee *

·        Maroondah Business Advisory Committee*

·        Maroondah Community Safety Committee*

·        Maroondah Community Wellbeing Committee *

·        Maroondah Environment Advisory Committee*

 

*These Council Committees have external key stakeholders/advisors in attendance. 

 

The external committees are:-

·        Eastern Affordable Housing Alliance

·        Eastern Alliance for Greenhouse Action

·        Eastern Regional Libraries Corporation

·        Eastern Transport Coalition

·        Metropolitan Local Governments’ Waste Forum

·        Municipal Association of Victoria

·        National Local Government Drug and Alcohol Advisory Committee

·        Roadsafe – Melbourne Eastern Ranges Inc

 

Each of the committees has at least one Council appointees with a number also requiring a substitute Councillor, should Council’s primary appointee be unable to attend. 

Financial / economic issues

Not applicable

Environmental / amenity issues

Not applicable

Social / community issues

Not applicable

Community consultation

Not applicable

Conclusion

That Council consider the appointment of delegates to the organisations bodies/advisory groups as listed within the recommendation to this report.

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT WITH RESPECT TO BODIES/ADVISORY GROUPS REQUIRING A FORMAL COUNCIL DELEGATE, COUNCIL:

 

1.      NOTES THAT THE MAYOR IS ABLE, AS EX-OFFICIO, TO ATTEND ANY OF THE BODIES/ADVISORY GROUPS WHERE SHE IS NOT A SPECIFIC MEMBER AS A DELEGATE; AND

 

2.      MAKES THE FOLLOWING APPOINTMENTS:

 

Audit and Risk Advisory Committee

 

THE MAYOR OF THE DAY AND CR. ……..…….…. AS COUNCIL'S REPRESENTATIVES TO THE AUDIT AND RISK ADVISORY COMMITTEE.

 

Disability Advisory Committee

 

CRS. ……..…….…. AND ……..…….…. AS COUNCIL'S REPRESENTATIVES WITH CR. ……..…….…. AND THE PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AS SUBSTITUTE REPRESENTATIVES TO THE Disability Advisory Committee.

 

Eastern Affordable Housing Alliance

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE WITH CR. ……..…….…. AND THE PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AND/OR MANAGER INTEGRATED PLANNING AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN Affordable Housing Alliance.

 

Eastern Alliance for Greenhouse Action

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE WITH DIRECTOR PLANNING & COMMUNITY AND/OR MANAGER INTEGRATED PLANNING AS SUBSTITUTE REPRESENTATIVE/S TO THE EASTERN ALLIANCE FOR GREENHOUSE ACTION.

 

Eastern Regional Libraries Corporation

 

CRS. ……..…….…. AND ……..…….…. AS COUNCIL'S REPRESENTATIVES WITH CRS. ……..…….…. AND ……..…….…. AND THE DIRECTOR CORPORATE SERVICES (OR NOMINEE) AS SUBSTITUTE REPRESENTATIVES TO THE EASTERN REGIONAL LIBRARIES CORPORATION.

Eastern Transport Coalition

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE AND THE STRATEGIC & TRANSPORT PLANNER AND/OR TEAM LEADER STRATEGIC PLANNING & SUSTAINABILITY AS SUBSTITUTE REPRESENTATIVE/S TO THE EASTERN TRANSPORT COALITION.

 

Maroondah Business Advisory Committee

 

CRS. ……..…….….,  ……..…….….. AND ……..…….…. AS COUNCIL'S REPRESENTATIVES TO THE MAROONDAH BUSINESS ADVISORY COMMITTEE.

 

Maroondah Community Safety Committee

 

CRS. ……..…….….,  ……..…….….. AND ……..…….…. AS COUNCIL'S REPRESENTATIVES WITH THE COMMUNITY SAFETY OFFICER AS SUBSTITUTE REPRESENTATIVE TO THE MAROONDAH Community Safety COMMITTEE.

 

Maroondah Community Wellbeing Committee

 

CRS. ……..…….…. AND ……..…….…. AS  COUNCIL'S REPRESENTATIVES WITH CR. ……..…….…. THE SOCIAL PLANNING & DEVELOPMENT OFFICER AND PROGRAM MANAGER COMMUNITY PLANNING & DEVELOPMENT AS SUBSTITUTE REPRESENTATIVES TO THE MAROONDAH COMMUNITY WELLBEING COMMITTEE.

 

Maroondah Environment Advisory Committee

 

CRS. ……..…….….,  ……..…….….. AND ……..…….…. AS COUNCIL'S REPRESENTATIVES TO THE MAROONDAH ENVIRONMENT ADVISORY COMMITTEE.

 

Metropolitan Local Governments’ Waste Forum

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE WITH THE DIRECTOR CORPORATE SERVICES, FINANCE PROJECT ACCOUNTANT & WASTE MANAGEMENT CO-ORDINATOR AS SUBSTITUTE REPRESENTATIVES TO THE METROPOLITAN LOCAL GOVERNMENTS’ WASTE FORUM.

 

Municipal Association of Victoria

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE TO THE MUNICIPAL ASSOCIATION OF VICTORIA.

 

National Local Government Drug and Alcohol Advisory Committee

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE WITH CR. ……..…….…. AS SUBSTITUTE REPRESENTATIVE TO THE NATIONAL LOCAL GOVERNMENT DRUG AND ALCOHOL ADVISORY COMMITTEE.

 

 

Roadsafe – Melbourne Eastern Ranges Inc

 

CR. ……..…….…. AS COUNCIL'S REPRESENTATIVE WITH CR. ……..…….…. AND THE COMMUNITY SAFETY OFFICER AS SUBSTITUTE REPRESENTATIVES TO ROADSAFE – MELBOURNE EASTERN RANGES INC.

 

 

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Outcomes of Maroondah Motions to the Municipal Association of Victoria State Council Meeting

Item 9

 

Purpose

To consider the outcomes of motions submitted and jointly supported by Council to the Municipal Association of Victoria (MAV) State Council Meeting held on Friday 23 October 2015.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose in this report.

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

 

Key Directions 2015 – 2016:

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The Municipal Association of Victoria State Council Annual Meeting was held on Friday 23 October 2015.  Council had previously resolved to submit two motions and support five regional motions from the other Councils that form the MAV Metropolitan East Region (Manningham, Knox, Banyule and Whitehorse).  Two of the regional motions were consolidated into one motion re the Metropolitan Planning Levy and Planning Fees.  Thus in total six motions were viewed as appropriate for consideration by the State Council as they are of significance across the Victorian Local Government sector. 

 

The MAV is one of the local government sector peak body associations and together with local members of parliament, provides significant advocacy to both State and Federal Governments on behalf of Maroondah residents and ratepayers. 

Issue / discussion

The two motions submitted from Maroondah together with the result of the deliberations of the State Council, are as follows:

1.         MAV Advocacy - Carried - 93% for & 7% against.

2.         Social Housing – Carried - 89% for & 11% against.

The motions and rationale for each are identified below:

 

 

Motion 1:  Municipal Association of Victoria Advocacy

 

Motion:  That the Municipal Association of Victoria State Council adopt a protocol to escalate its representations to Government to the level of a sector wide campaign when legitimate concerns/issues impacting the Local Government sector constantly fail to gain any recognition at Government level. 

Rationale:  The Municipal Association of Victoria State Council adopts many motions each year that require representations to primarily State but also Federal level of Government.  A number of these motions continually fail to gain any acceptance by Governments with the outcome being a continuation of the status quo, which frustrates the sector.

 

As an illustration, Maroondah has constantly raised the issue of an annual increase in Planning fees as opposed to the current ad hoc process.  It is heartening to note that the Minister for Planning has at long last committed to reviewing the planning and subdivision fees.  A stakeholder reference group comprising of representatives of Councils, the Municipal Association of Victoria and industry will meet in September 2015 and a regulatory impact assessment process is anticipated in 2016. 

 

The outcome is an excellent one and long overdue given the previous review was initiated in 2008 and regretfully failed to produce any changed results.  It is indeed an accolade to Councils within the sector that have maintained the focus on this issue and the resulting representations to Government by the Municipal Association of Victoria.  An easier process and mechanism however should be in place to aid future such issues.

 

Motion 2:  Social Housing

 

Motion:  That the Municipal Association of Victoria State Council calls on the State Government to allocate a portion of stamp duty revenue to social housing.

Rationale:  Victoria is experiencing considerable declines in housing affordability both in the rental and owner occupier markets.  This is resulting in increasing housing stress, particularly for those most vulnerable in society.

 

Victoria has the lowest percentage (3.4%) of social housing of all Australian states and territories. The State Government of Victoria (through DHHS) manages a total stock of approximately 65,000 properties.  This compares with a public housing waiting list of 35,000 households of whom approximately 10,000 are in the highest priority category. 

 

Social housing needs reflect the increasing value and lack of affordability of the property market.

 

The Victorian State Government’s 2015/16 budget has identified overall stamp duty revenue at $5 billion, up by 13 per cent from 2014-15.  This tax on property transfers accounts for more than 20% of revenue collected by the Government.

 

It is contended that there is merit in allocating a small percentage of stamp duty revenue (eg 5%) to social housing. 

 

Social housing needs reflect the increasing value and lack of affordability of the property market and therefore redirecting a portion of stamp duty receipts will help to provide 'balance'.  There is a clear nexus between this revenue stream and the further funding of critical social housing infrastructure.

 

Regional Motions

 

MAV Metropolitan East Region encompasses the municipalities of Manningham, Knox, Maroondah, Banyule and Whitehorse.  A total of four motions from these municipalities were included on the agenda and supported by Maroondah

 

The motions submitted and the outcomes (six out of the seven were passed) from the State Council were:-

·                Manningham – i) Motion of no confidence in Victorian Building Authority – Amended & Carried - 92% for & 8% against ii) Funding for School Focused Youth Services Program – Carried – 93% for & 7 % against; and iii) Metropolitan Planning Levy and Planning Fees – consolidated with the motion from Banyule.

·                Whitehorse – Protecting Council authorised enforcement officers – Carried - 96% for & 4% against.

·                Banyule – Metropolitan Planning Levy and Planning Fees – Consolidated motion & Carried - 92% for & 8% against.

Financial / economic issues

Refer to rationale as highlighted under Issue / Discussion.

Environmental / amenity issues

Refer to rationale as highlighted under Issue / Discussion.

Social / community issues

Refer to rationale as highlighted under Issue / Discussion.

Community consultation

Council, through various forums, consultations and strategies, has engaged the Maroondah community regarding these various issues.  This report further demonstrates Council’s preparedness to advocate to other spheres of government on behalf of Maroondah residents.

Conclusion

The two motions, together with the four regional motions, indicates the willingness of Council to advocate in such forums on behalf of residents and ratepayers, in addition to demonstrating Council’s continued leadership on issues within the sector. 

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL NOTES THE OUTCOMEs OF THE TWO MOTIONS SUBMITTED BY COUNCIL AND THE FOUR REGIONAL MOTIONS SUPPORTED BY COUNCIL THAT WERE THE SUBJECT OF CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 23 OCTOBER 2015.

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Submission - Review of Local Government Act 1989 - Discussion Paper

Item 10

 

Purpose

To consider the proposed submission to the State Government in response to the Review of the Local Government Act 1989 – Discussion Paper.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose in this report.

 

Outcome Area:  A well governed and empowered community.

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

 

Key Directions 2015 – 2016:

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Local Government Victoria have undertaken to review the Local Government Act 1989 and released for comments a detailed discussion paper for comment with submissions able to be lodged by 18 December 2015.  Following analysis of the comments received a Directions Paper is to be released in 2016 with a view to having a consolidation of the Act in place in 2017. 

Issue / discussion

The Discussion Paper is divided into 10 chapters with key issues being highlighted.  Council’s submission is based upon the premise of the current Act providing a sound basis for the sector’s operation – highlighting several issues that considered being key.

 

A copy of the submission is attached in full to this report as part of the agenda.  A number of the more high level issues are:-

 

·                The Act to be far more empowering for the sector than prescriptive.

·                Electoral System – above the line voting should be introduced as this would greatly assist in reducing informal votes and aligns with State and Federal Government voting procedure.

 

·                Separate Election for Mayor – clarity of leadership roles is contained in the Local Government (Improved Governance) Bill 2015 and hence should preclude any need or call for separate direct elections of Mayor beyond either Melbourne or Geelong City Councils.

·                Strongly support the inclusion of a strategic vision that guides the long term direction of the Council and is formed by the aspirations and needs of the community.

·                The Long Term Financial Strategy (LTFS) could be transformed into a 10 year Long Term Resource Strategy that more holistically guides the longer-term direction of Council across its financial, human, infrastructure and service delivery resources.

·                Supports that the current method of declaring rates and charges should be maintained.

·                Strongly supports that the Councillor Code of Conduct should be reconfirmed by Councils every 12 months during the life of a 4 year term and every Councillor re-sign it.

·                Strongly supports standardisation across the sector of public consultation processes re privacy legislation.

Financial / economic issues

Not applicable.

Environmental / amenity issues

Not applicable.

Social / community issues

Not applicable.

Community consultation

Not applicable.

Conclusion

The Review of the Local Government Act 1989 Discussion Paper provides the opportunity for the Council and the community to demonstrate its willingness to participate in strengthening the overall good governance of the Local Government sector.

 

 

Attachments

1.

Submission

CONFIDENTIALITY

Not Applicable

 

 

RECOMMENDATION

 

THAT WITH RESPECT TO THE REVIEW OF THE LOCAL GOVERNMENT ACT 1989 DISCUSSION PAPER COUNCIL MAKEs A SUBMISSION IN TERMS OF THE RESPONSES TO KEY ISSUES IN THE DISCUSSION PAPER AS ATTACHED TO THIS REPORT.

 


ATTACHMENT No: 1 - Submission

 

Item  10

 


 


 


 


 


 


 


 


 


 

 


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Community Facilities Lease Agreement for Ringwood Golf Club Inc

Item 1

 

Purpose

To seek Council approval of a lease agreement between Maroondah City Council and Ringwood Golf Club Inc. and to authorise the signing and sealing of the relevant documentation subject to undertaking the administrative procedures under Section 223 of the Local Government Act.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: Safe, healthy and active community

 

Our Vision: In 2040 Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

 

Key Directions 2015 – 2016

 

1.21 Support and empower local community groups, sporting clubs and special interest groups across Maroondah

Background

The Ringwood Golf Club has occupied the Clubhouse on Canterbury Road since 1978 and the current lease term has now expired and is in over holding.

 

Lease negotiations commenced in September 2014, and the tenant is now ready to progress to endorsement of the draft lease.

Issue / discussion

Council seeks to enter into a Community Facilities Lease Agreement with the Ringwood Golf Club Inc.

 

By Lease Agreements made between Council and the Lessee, the Lessee will be granted use and occupation of the premises for a term of three (3) years with the option for a further two terms of three (3) years at annual rentals calculated in accordance with the principles of the Community Facilities Pricing Policy and determined under the category of Other Community Groups Occupying Council-Owned Facilities.

 

Officers recommend that Council approves the Lease Agreement upon the terms and conditions as set out in the Lease, the principal terms of which are:

·        Term – Three (3) years with the option for a further two terms of three (3) years.

·        Maintenance – in accordance with the Community Facilities Standard Maintenance Schedule.

·        Public Liability insurance of $20M and glass replacement insurance.

Financial / economic issues

Council’s Community Facilities Pricing Policy provides an overarching framework to guide Council and ensures a consistent and transparent approach to the pricing of facilities.  Under the category of Other Community Groups Occupying Council-Owned Facilities, the Policy outlines the factors to be considered when calculating the rental fee.

 

The rental is determined based on the quality of the facility, capital contributions provided by Council and the community organisation, the type of organisation using the facility and whether the organisation has exclusive use of the facility.

Environmental / amenity issues

Not Applicable

Social / community issues

The implementation of the standard Community Facilities Lease Agreement ensures the clear and equitable delineation of maintenance responsibilities for all tenants occupying Council owned and/or managed community facilities, consistent with the Community Facilities Pricing Policy, and supports a sustainable approach to the provision of community based sport and recreation.

Community consultation

The development of the lease agreement for the Ringwood Golf Clubhouse was developed with representatives of the Ringwood Golf Club, Ringwood Golf Course management and Sport & Recreation. 

Conclusion

The Lease Agreements provide a mutually beneficial arrangement between Council and Ringwood Golf Club Inc for the continued use and management of the Ringwood Golf Clubhouse.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That council

1.       GRANTS A LEASE TO RINGWOOD GOLF Club INC. FOR AN INITIAL THREE YEAR PERIOD with the option for a further two terms of three (3) years IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Croydon South Primary School Site Petition

Item 2

 

Purpose

To report on a petition Council has received relating to the former Croydon South Primary School site.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A safe, healthy and active community

Our Vision:  

Maroondah will ensure maximum opportunities for choice, involvement in and access to quality cultural and leisure experiences and encourage the community to adopt healthy lifestyles.

Key Directions 2013 – 2017:

Enhance and maintain an integrated and connected network of passive and active open space to promote community health and wellbeing; and

Provide a range of integrated recreation and leisure facilities that meet the needs of all ages and abilities.

Background

A petition was received on 19 October 2015 with 698 signatures.  The prayer of the petition reads:

‘The petition of residents of Croydon and surrounding districts draw to the attention of Maroondah Council the desire and necessity of retaining the site of the former Croydon South Primary School as open public space for local and community activities.’

It should be noted that a previous petition containing 27 signatures was tabled at the
21 September 2015 meeting of Council, where Council undertook to continue to advocate on behalf of the community to retain the land as public open space.

Issue / discussion

The former Croydon South Primary School Site has been vacant for a number of years.  Over several months, the Council has been in regular dialog with the Department of Education and Early Childhood Development (DEECD) regarding the future of the site.  Those negotiations have promoted the retention of at least a significant portion of the site for public use should the land be offered for disposal by the State Government.

 

On 4 August, a delegation of the Mayor and Chief Executive Officer met with the Minister for Education outlining Council’s objective in regards to this site and other school sites within the municipality.

 

The land is owned by the State Government and is managed through the DEECD.  Council has now been advised by the DEECD that it intends to dispose of the site.

 

On the 20 October 2015, the State Government declared the former Croydon South Primary School surplus and has given notice of its intention to sell the site.  Council has 60 days in which it may express an interest in the site.

 

On the 10 November, Council responded to the State Government with an expression of interest.  Whilst this does not commit Council to purchase all or part of the site, it allows Council to enter into formal negotiations with the Education Department.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Council is committed to working with the DECCD, and any future owner of the land, to preserve the connections to Woodland Reserve and to obtain a suitable and appropriate open space contribution.

Social / community issues

The site is currently used as a social meeting place for dog walkers and a habitat for wild life. This use further complements the existing open space and associated facilities of the adjacent Woodland Park.

Community consultation

DEECD has not advised of the specific process it will follow in relation to community consultation. Council will however, advocate for an appropriate public process.

Conclusion

Council has lodged an expression of interest for the site which will allow it to enter into negotiations with the State Government regarding its future.  Council will continue to advocate strongly for a portion of the land to be made available as public open space for the community.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

 

 

 

 

 

 

RECOMMENDATION

 

That COUNCIL

1.       RECEIVES THE petition containing 698 signatures

2.       advocates to the department of education and early childhood development (deecd) that the views of the residents be heard and considered

3.       NOTES THAT COUNCIL officers have LODGED AN EXPRESSION OF INTEREST TO THE STATE GOVERNMENT IN RESPECT TO THE FORMER CROYDON SOUTH PRIMARY SCHOOL SITE

4.       advises the lead petitioner accordingly

  


DOCUMENTS FOR SEALING

 

 

Volunteer Milestones Letters Under Seal

ITEM 1

 

background

 

Council recognises volunteers each year who have achieved volunteer milestones. Combined volunteering with either the former Cities of Ringwood or Croydon and Maroondah City Council is recognised.

 

During 2015, 1 employee will have achieved 45 years of service, 6 will have achieved 40 years, 4 will have achieved 35 years, 2 will have achieved 25 years, 8 will have achieved 20 years, 8 will have achieved 15 years and 15 will have achieved 10 years. The names of volunteers to be presented with Letters Under Seal are listed in the recommendation to this report.

 

The Chief Executive Officer and the Mayor will host a reception on Thursday 3 December 2015, at Karralyka at which the Letters Under Seal will be presented.

 

It is necessary for Council to formally resolve to execute the Letters Under Seal.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals LETTERS IN RECOGNITION OF:

1.       45 YEARS OF SERVICE GIVEN BY:

Adele Allen

2.       40 YEARS OF SERVICE GIVEN BY:

Patricia Game

Fay Elizabeth Lawn

Daphne Helen Krahe

Heather Lusk

Anna  De Vries

Brian Anthony Morgan

 

 

3.       35 YEARS OF SERVICE GIVEN BY:

Paul Merrick Dexter       

Elizabeth Anne Dexter       

Linda Horkins

Margaret Elinor Luff

4.       25 YEARS OF SERVICE GIVEN BY:

Valerie Phyllis Sullivan     

Olwen Jones        

5.       20 YEARS OF SERVICE GIVEN BY:

Stephen John Teasdale     

Marie Ward

Lynne Cheers       

Ros  Pockett      

Michael Cheers       

Paul Ward

Anne Margaret  Burton       

Sabina Botfa        

6.       15 YEARS OF SERVICE GIVEN BY:

Trevor Francis Willers      

Kathleen Willers      

John Russell Meldrum      

Trixie Corless      

Roberta Eve Smart        

Wendy Denvae Carter       

Des Lawrence French       

Vivienne May Hamilton     

 

7.       10 YEARS OF SERVICE GIVEN BY:

Ronald Stanford     

Annette Elizabeth McKenzie     

Bruce Rae 

Robert John Young        

Heather Janine Young        

Maria Venera Mason        

Sally Elizabeth Martin       

Andrew Lorimer      

Peter Charles Milford      

Colin Edward Leslie Haslam       

Joyce Florence Hermon       

Peter John Wootton      

Sheila Blanche Pearson      

Robert Tozer        

Natalie Thomas