2014 Maroondah Logo RGB.jpg

 

Minutes

Council Meeting

MAROONDAH CITY COUNCIL

Monday

19 October 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                             19 October 2015

                                                                                           

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 19 October 2015 at 7:30pm.

 

PRESENT

Cr Tony Dib, JP                          Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Natalie Thomas                      Arrabri Ward

Cr Nora Lamont                          Mullum Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Andrew Fuaux                            Acting Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Peter Tully                                  Governance Advisor

 

The prayer was read by Cr Nora Lamont.

 

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Cr Mary-Anne  Lowe                                          Mullum Ward

Cr Les Willmott, JP                                            Wyreena Ward

Cr Samantha Marks                                           Mullum Ward

 

Declaration of Interests

Nil

Confirmation of MinuTes

 

Moved Cr Thomas, Seconded Cr Lamont                                                        125/15

That the minutes of the Ordinary Council Meeting held on Monday, 21 September 2015 be confirmed.

Carried

 

PUBLIC QUESTION TIME

 

NIL

 

 

 

 

 

 

Director Planning & Community

 

'Start the Conversation' Project Findings and Recommendations ITEM 1        

 

Acting Director Andrew Fuaux indicated that Representatives of RAWr wished to address Council on same sex attracted, sec and gender diverse (SSASGD) young people in Maroondah.

 

Suspension of Standing Orders

Moved Cr Steane, Seconded Cr Lamont                                                         126/15

THAT STANDING ORDERS BE SUSPENDED

Carried

 

Representatives of RAWr made an extensive presentation to Council on the ‘Start the Conversation’ Project that was awarded the Winner of 2015 Recognising Excellence Awards of Delivery of Youth Services (READYS)

 

Representatives were thanked for their presentation.

 

Resumption of Standing Orders

Moved Cr Gleeson, Seconded Cr Steane                                                       127/15

THAT STANDING ORDERS BE RESUMED

Carried

 

Moved Cr Lamont, Seconded Cr Thomas                                                       128/15

That COUNCIL notes the report and the recommendations contained therein and supports the development of initiatives that demonstrate inclusiveness based on gender, cultural background, socio-economic status, age, disability and glbti status.

Carried

 

Lease Agreement For Norwood Preschool                                               ITEM 2

Moved Cr Lamont, Seconded Cr Fitzgerald                                                 129/15

That council

 

1.       IN ACCORDANCE WITH SECTION 190 OF THE LOCAL GOVERNMENT ACT 1989 ‘THE ACT’ UNDERTAKEs THE STATUTORY PROCEDURES AND ADVERTSING TO ENTER INTO A 5 YEAR LEASE WITH A 5 YEAR OPTION FOR THE NORWOOD PRESCHOOL

2.       IN ACCORDANCE WITH SECTION 223 OF THE ACT:

 

       i.                APPOINTS A COMMITTEE COMPRISING CRS lamont, gleeson AND fitzgerald TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED

 

ii.       CONSIDERS ALL WRITTEN SUBMISSIONS at a subsequent meeting of council, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO ENTER INTO THE STATED LEASE AGREEMENT

3.       authorises THE DIRECTOR PLANNING AND COMMUNITY TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE ACT IN RELATION TO THIS MATTER

4        IN THE EVENT OF NO SUBMISSIONS BEING RECEIVED, RESOLVES TO SIGN AND SEAL THE DOCUMENTATION WITH REGARD TO THE NORWOOD PRESCHOOL PARENT CLUB INCORPORATED LEASE AGREEMENT FOR THE INDEPENDENT INCORPORATED ASSOCIATION.

Carried

 

Annual Report 2014/15                                                                                             ITEM 3

Moved Cr Steane, Seconded Cr Fitzgerald                                                  130/15

That COUNCIL

1.      FORMALLY ENDORSES THE 2014/15 ANNUAL REPORT

2.      NOTES THAT RELEVANT STATUTORY REQUIREMENTS HAVE BEEN MET

Carried

 

Local Law Review                                                                                                      ITEM 4

Moved Cr Steane, Seconded Cr Lamont                                                         131/15

That COUNCIL

1.       ACTING UNDER section 111 OF THE LOCAL GOVERNMENT ACT 1989 (‘tHE ACT’) gives notice of its intention to make local law no. 11 and RESOLVES to commence THE STATUTORY PROCEDURES

2.       gives PUBLIC NOTICE IN the victoria government GAZETTE, the age and maroondah leader newspaper, seeking submissions on the proposed Local Law in accordance with sections 119 and 223 of the Act

 

3.       in accordance with section 223 of the act:

 

i.        appoints a committee comprising councillors Lamont, gleeson and steane to hear any person wishing to be heard in support of their submission, on a date to be determined

ii.       SHALL consider all written submissions AT A SUBSEQUENT MEETING OF COUNCIL, including a written report on the proceedings of any committee hearing conducted, following which it will determine whether or not to make local law no. 11

4.       authorises the director planning & community to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relaTION TO THIS MATTER

Carried

 

Director Corporate Services

 

Officers’ Reports

 

ATTENDANCE REPORTS

 

Cr Tony Dib 

 

22 Sept  Maroondah Leader Media briefing                                                                  

22 Sept  Knaith Road Child Care Centre 30th birthday celebrations                                        

23 Sept  Australian Citizenship Ceremony                                                                 

23 Sept  Bedford Road/Great Ryrie Street start of works photo opportunity with Hon Michael

              Sukkar MP Federal Member for Deakin

23 Sept  Eastern Disability Action Group - Open Afternoon                                                

24 Sept  The Footmen Foundation Annual Footy Finals Charity Lunch                                        

25 Sept  Eastern Region Mayors & CEOs meeting at Manningham City Council                             

25 Sept  Heathmont Football Club Presentation Night                                                       

26 Sept  Mayoral Charity Raffle ticket sales at Heathmont                                                

26 Sept  Investiture of the Knighthood of the Papal Order of St Gregory The Great to Mr 

              Louis Fleyfel OAM

27 Sept  Attended ‘Run Maroondah’ Event                                                                                   

28 Sept  Audit & Risk Advisory Committee meeting                                                         

01 Oct   Grand Final lunch for Life Education Maroondah & Yarra Ranges                                  

03 Oct   Mayoral Charity Raffle ticket sales at East Ringwood                                           

05 Oct   Meeting with resident re Aquahub                                                                

07 Oct   MAV Representatives, Mayors & CEO's session at Maroondah                                       

08 Oct   ‘Active & Healthy Ageing Initiative’ Launch & Seniors Festival celebration lunch                 

09 Oct   Meeting with Shaun Leane MP                                                                     

10 Oct   Grand opening of The Brotherhood of St Laurence’s community store in Kilsyth

10 Oct   RAMS Ringwood Cricket Club Inc 2014-15 1st XI Premiership Flag Unfurling                       

14 Oct   Local Government Mayoral Advisory Panel                                                        

15 Oct   ‘Night of Light’ event at Federation Estate                                                       

17 Oct   The Maron Ball - Thornbury                                                                     

19 Oct   Visit by Burmese students  from Ringwood Secondary College 

 

Cr Christina Gleeson

 

23 Sept Australian Citizenship Ceremony

26 Sept Mayoral Charity raffle ticket sales at Heathmont                                                

28 Sept - 1 Oct       2nd Annual Holistic Community Safety Summit in Sydney                                   

02 Oct   Heathmont Community Lifestyle Centre - 2015 Heathmont Photographic

             Competition                  

03 Oct   Mayoral Charity raffle ticket sales at East Ringwood                                           

08 Oct   ‘Active & Healthy Ageing Initiative’ launch & seniors festival celebration lunch                  

10 Oct   Grand Opening of the The Brotherhood of St Laurence’s community store in Kilsyth

10 Oct   RAMS Ringwood Cricket Club Inc 2014-15 1st XI premiership flag unfurling                       

10 Oct   ‘Vintage Garden Party’ at Federation Estate

15 Oct   ‘Night of Light’ event at Federation Estate                                                     

17 Oct   Mayoral Charity Raffle ticket sales at Croydon

Cr Natalie Thomas

 

22 Sept  Knaith Road Child Care Centre 30th birthday celebrations                                        

23 Sept  Australian Citizenship Ceremony                                                                 

26 Sept  Mayoral Charity Raffle ticket sales at Heathmont                                                 

02 Oct    Heathmont Community Lifestyle Centre - 2015 Heathmont Photographic

               Competition                  

03 Oct    Mayoral Charity Raffle ticket sales at East Ringwood                                            

10 Oct    Grand opening of The Brotherhood of St Laurence’s community store in Kilsyth

10 Oct    ‘Vintage Garden Party’ at Federation Estate

13 Oct    Ringwood Chamber of Commerce & Industry October dinner                                         

15 Oct    ‘Night of Light’ event at Federation Estate   

 

Cr Rob Steane

 

22 Sept Wyreena Ward Councillors - Public Consultation: 27 Silverley Road, Croydon                                     

23 Sept Australian Citizenship Ceremony                                                                         

24 Sept Wyreena Ward Councillors - Public Consultation: 77-115 Mt Dandenong Road,

              Croydon (Mingarra Retirement Village)

28 Sept to 01 Oct  2nd Annual Holistic Community Safety Summit in Sydney                                           

08 Oct   Active & Healthy Ageing Initiative’ Launch & Seniors Festival celebration lunch                         

09 Oct   Theatre Event ‘Vinyl Viagra’ at Karralyka Center                                             

15 Oct   ‘Night of Light’ event at Federation Estate                                                             

16 Oct   Shire of Yarra Ranges Mayoral Ball

 

Cr Nora Lamont

 

22 Sept  Ringwood & District Historical Society Annual General Meeting

24 Sept  Kevin Pratt Pavilion - Stakeholder Meeting

24 Sept  Kevin Pratt Pavilion Tour

24 Sept  Metec elderly driving course meeting                                   

25 Sept  East Ringwood Football Club presentation night 

30 Sept  Irabina AFL Grand final week lunch                         

30 Sept  Women's health east Annual General Meeting                                   

02 Oct    Norwood Football Club 2015 presentation night   

03 Oct    East Ringwood Football Club breakfast              

08 Oct    Ainslie Park cricket club season launch              

14 Oct    Applied Suicide Intervention Skills Training Course                                                   

15 Oct    Applied Suicide Intervention Skills Training Course

15 Oct    ‘Night of light’ event at federation estate                           

 

Cr Liam Fitzgerald

 

30 Sept  Irabina AFL grand final week lunch

01 Oct    Eastern FM radio broadcast 

 

 

 

 

 

 

 

 

 

Cr Mary-Anne Lowe - Submitted prior to the Meeting

 

22 Sept  Ringwood & District Historical Society Annual General Meeting                         

23 Sept  Eastern Disability Action Group - Open Afternoon                                      

23 Sept  Meeting with Ministerial Advisory Committee members regarding Independent

     Inquiry into the EPA

23 Sept  Australian Citizenship Ceremony                                                       

24 Sept  The Footmen Foundation Annual Footy Finals Charity Lunch                              

25 Sept  Company Directors Course run by Australian Institute of Company Directors                                                             

28 Sept  Audit & Risk Advisory Committee meeting                                               

29 Sept  Public Consultation: 1-7 Nelson Street and 8-10 Bourke Street, Ringwood               

01 Oct    Grand Final lunch for Life Education Maroondah & Yarra Ranges                         

02 Oct    Heathmont Community Lifestyle Centre - 2015 Heathmont Photographic  

     Competition        

05 Oct    Company Directors Course run by Australian Institute of Company Directors                                                             

07 Oct    MAV Representatives, Mayors & CEO's session                                           

08 Oct    ‘Active & Healthy Ageing Initiative’ Launch & Seniors Festival celebration lunch        

08 Oct    Ainslie Park Cricket Club Season Launch                                               

09 Oct    Company Directors Course run by Australian Institute of Company Directors                                                              

09 Oct    Theatre Event ‘Vinyl Viagra’ at Karralyka Center                                             

 

Cr Les Willmott - Submitted prior to the Meeting

 

22 Sept Wyreena Ward Councillors - Public Consultation: 27 Silverley Road, Croydon                                     

24 Sept The Footmen Foundation Annual Footy Finals Charity Lunch                                               

24 Sept Wyreena Ward Councillors - Public Consultation: 77-115 Mt Dandenong Road,

              Croydon (Mingarra Retirement Village)

27 Sept Attended ‘Run Maroondah’ Event                                                                                          

28 Sept Audit & Risk Advisory Committee meeting                                                                 

30 Sept Irabina AFL Grand Final Week Lunch                                                                     

30 Sept Metropolitan Waste & Resourse Recovery Group Board meeting Jan-Dec 2015                                                                        

01 Oct  Grand Final lunch for Life Education Maroondah & Yarra Ranges                                          

05 Oct   Youth Voice for Peace meeting                                                                           

07 Oct   MAV Representatives, Mayors & CEO's session  

 

 

 

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Steane, Seconded Cr Gleeson                                                       132/15

 

That COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to the motion – Crs Dib, Lamont, Gleeson, & Steane

 

 

 

 

 

 

 

 

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Thomas, Seconded Cr Steane                                                         133/15

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE FOLLOWING ASSEMBLY OF COUNCILLORS BRIEFINGS

-      21 SEPTEMBER 2015 AT 3.00PM

-      21 SEPTEMBER 2015 AT 4.30PM

-      21 SEPTEMBER 2015 AT 6.00PM

-      5 OCTOBER 2015 AT 6.00PM

Carried

 

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Gleeson, Seconded Cr Steane                                                       134/15

 

That COUNCIL RECEIVES AND NOTES:

1.       MINUTES OF THE MAROONDAH DISABILITY ADVISORY COMMITTEE MEETING HELD 3 SEPTEMBER 2015

2.       MINUTES OF THE MAROONDAH PARTNERS IN COMMUNITY WELLBEING MEETING HELD 31 AUGUST 2015

Carried

 

 

 

Financial Report: Two Months Ending 31 August 2015                            ITEM 4

Moved Cr Gleeson, Seconded Cr Lamont                                                      135/15

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE TWO MONTHS ENDING 31 AUGUST 2015

Carried

 

 

 

 

 

 

 

Municipal Association of Victoria State Council Meeting - Regional Motions        ITEM 5

Moved Cr Fitzgerald, Seconded Cr Steane                                                  136/15

THAT COUNCIL ENDORSES THE ACTIONS OF OFFICERS IN INDICATING THE SUPPORT OF MAROONDAH FOR THE 5 MOTIONS FROM OTHER MEMBER COUNCILS OF THE MAV METROPOLITAN EAST REGION, NAMELY:

·        MANNINGHAM –

i)          MOTION OF NO CONFIDENCE IN THE VICTORIAN BUILDING AUTHORITY;

ii)      SCHOOL FOCUSED YOUTH SERVICES PROGRAM; AND

iii)     METRO PLANNING LEVY;

·        WHITEHORSE – COUNCIL AUTHORISED ENFORCEMENT OFFICERS; AND

·        BANYULE – METRO PLANNING LEVY.

Carried

 

Audit & Risk Advisory Committee Report                                                      ITEM 6

Moved Cr Gleeson, Seconded Cr Thomas                                                     137/15

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON MONDAY 28 SEPTEMBER 2015

Carried

 

Director Operations, Infrastructure & Leisure

 

Community Sports Infrastructure Fund                                                    ITEM 1

Moved Cr Lamont, Seconded Cr Gleeson                                                      138/15

That Council:

1.       prepareS and SUbmitS a formal application to the sport and recreation victoria COmmunity Sports INfrastructure Fund for the following projects:

i.        Minor Facilities – Town Park Athletic Track Lighting Project

ii.       Female Friendly Facilities – Bill Wilkins Lodge Redevelopment

iii.      Cricket Facilities – Mullum Oval Cricket Net Project

iv.      Planning - Ringwood Lake Park Playspace Master Plan

2.       advises all organisations of the RECOMMENDATIONS

Carried

 

Maroondah Carols 2015                                                                                         ITEM 2

Moved Cr Steane, Seconded Cr Fitzgerald                                                  139/15

That COuncil

1.       APPROVES promotion of THE MAROONDAH CAROLS ON SATURDAY 5 DECEMBER 2015 BETWEEN 4.00PM AND 10.00 PM as a smoke free event

2.       APPROVES THE PROHIBITION OF DOGS DURING THE MAROONDAH CAROLS ON SATURDAY 5 DECEMBER 2015 BETWEEN 4.00PM AND 10PM EXCEPT IN THE FOLLOWING AREAS:

i.        NORTON ROAD (FROM MT DANDENONG ROAD TO LEIGH ROAD)

ii.       CIVIC SQUARE

3.       PROMOTES INFORMATION REGARDING SMOKE FREE EVENT AND DOG BAN ON ALL MAROONDAH CAROLS MARKETING MATERIAL PRIOR TO THE EVENT

Carried

 

Capital Works Report - Quarter Ending 30 September 2015                ITEM 3

Moved Cr Lamont, Seconded Cr Fitzgerald                                                 140/15

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE PROGRESS AND STATUS OF CAPITAL WORKS PROJECTS FOR THE FIRST QUARTER OF THE 2015/2016 FINANCIAL YEAR

Carried

documents for sealing

NIL

motions to review

NIL

Late Item

NIL

Requests / Leave of Absence

NIL

In Camera

 

Moved Cr Fitzgerald, Seconded Cr Steane                              141/15

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Chief Executive Officer

 

Chief Executive Officer Annual report and review - 2014/2015          ITEM 1

 

 

Director Operations, Infrastructure and Leisure

 

Tender Evaluation Report – Contract 20759 H.E. Parker Oval Reconstruction      ITEM 1

 

  

 

 

The open forum closed at 8.21pm

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………