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Ordinary Meeting of Council

 

Attachments

 

 

 

Monday 22 June 2015

 

 

 

Council Chamber, Braeside Avenue, Ringwood

 

 


ATTACHMENTS

 

 

Director Corporate Services

2.       Reports of Assembly of Councillors

Attachment 1: ..... 2015 May 18 - Assembly of Councillors - Public Record................... 3

Attachment 2: ..... 2015 June 1 - Assembly of Councillors - Public Record.................... 4

Attachment 3: ..... 2015 June 17 - Assembly of Councillors - Public Record.................. 6

3.       Councillor Representation Reports

Attachment 1: ..... Minutes - National Local Government Drug & Alcohol Advisory Committee (NLGDAAC) Meeting - 30 April to 1 May 2015................................... 7

Attachment 2: ..... Minutes - Maroondah Partners in Community Wellbeing Committee Meeting 25 May 2015............................................................................................. 13

4.       Adoption of Council Plan 2013-17 Year 3: 2015/16 and Proposed Budget and Declaration of Rates 2015/16

Attachment 1: ..... Council Response to submissions relating to Draft Council Plan 2013-17 and Proposed Budget 2015/16............................................................. 17

5.       Financial Report: Ten Months Ending 30 April 2015

Attachment 1: ..... 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015..................................................................................... 22

6.       Land Abutting 362-364 Maroondah Highway, Ringwood

Attachment 1: ..... Locality Plan 362-364 Maroondah Highway, Ringwood: Lionsbrae shown in Blue Outline ........................................................................................ 56

Attachment 2: ..... Site Plan / Aerial Photo 362-364 Maroondah Highway, Ringwood with Lot 3 in Red Outline......................................................................................... 57

 

Director Operations, Infrastructure & Leisure

1.       Capital Funding for Community Groups 2015/2016

Attachment 1: ..... Capital Funding for Community Groups - Funding Recommendations 58

2.       Capital Funding for Committees of Council 2015/2016

Attachment 1: ..... Capital Funding for Committees of Council 2015/2016.................... 59

 

Director Planning & Community

1.       Draft Public Art Policy

Attachment 1: ..... Public Art Policy - Draft - 13 05 2015............................................. 60

2.       Draft Children's Plan

Attachment 1: ..... Draft Maroondah Children's Plan June 2015................................... 82

         


ATTACHMENT No: 1 - 2015 May 18 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 18 May 2015

Time: 6:00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Christina Gleeson

(entered at 6:12pm)

Cr Nora Lamont

Cr Les Willmott, JP

Cr Rob Steane

Cr Samantha Marks

Cr Liam Fitzgerald

(entered at 6:35pm)

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Andrew Fuaux

Acting Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Dianne Vrahnas

Manager Human Resources                                      Item 2

Stephen Bishop

Team Leader Workforce Relations & OH&S            Item 2

Dale Muir

Manager Revenue, Property & Customer Contact   Item 3

Andrew Taylor

Manager Engineering Services                                  Item 4

Stephen Onans

Team Leader Governance

 

 

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Cr Tony Dib JP (Mayor) – Leave of Absence

Cr Mary-Anne Lowe – Leave of Absence

Cr Natalie Thomas

Council Officers:

Phil Turner, Director Planning & Community

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

1

Council Meeting Agenda

2

MAV Local Government Self Insurance Scheme

3

Property Matter - Land Abutting 362-364 Maroondah Highway

4

Croydon Connects Project

5

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 June 1 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 1 June 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Natalie Thomas

Cr Nora Lamont

Cr Les Willmott, JP

 

Cr Samantha Marks

Cr Liam Fitzgerald

 

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Grant Meyer

Manager Integrated Planning                              Items 1 & 2

Dale Bristow

Team Leader Strategic Planning & Sustainability      Item 1

David Wright

Team Leader Children’s Services                              Item 3

Rosalie Hastwell

Team Leader Arts & Cultural Development               Item 4

Richard Holt

Public Art Officer                                                       Item 4

Tim Cocks

Manager Leisure                                                        Item 6

Kirstie Dench

Sports & Recreation Liaison Officer                          Item 6

Stephen Onans

Team Leader Governance

 

Apologies:

 

Councillors:

Cr Tony Dib, JP, Cr Christina Gleeson

Council Officers:

Nil

 

In the absence of Cr Tony Dib, Cr Willmott, as immediate past Mayor, took the Chair.

Cr Willmott left the meeting from 6:50pm to 7:30pm, during which time Cr Lamont took the Chair.

 

Conflict of Interest Disclosure:

 

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Housing Strategy

2

Protocol for Assisting People Sleeping Rough in Public Places

3

Draft Children's Plan 2015-2019

4

Draft Public Art Policy

5

Aquanation/Aquahub Cafe Contract

6

Capital Funding for Community Groups & Committees of Council


 

 

7

Community Assistance Fund

8

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 3 - 2015 June 17 - Assembly of Councillors - Public Record

 

Item  2

 

 

 

 2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

 

Assembly Details:

 

 

 

 

 

Date: Wednesday 17 June 2015

Time: 7:00pm

Location: Council Chamber, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Natalie Thomas

Cr Samantha Marks

 

 

 

 

Council Officers:

 

 

Trevor Welsh

Acting Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Stephen Onans

Team Leader Governance

Brenda Biggs

Management Accounting Coordinator

 

 

Others:

 

 

Mr Denis Burt

 

 

 

 

Apologies:

 

 

Councillors:

Cr Christina Gleeson, Cr Mary-Anne Lowe,
Cr Liam Fitzgerald, Cr Rob Steane

Council Officers:

Steve Kozlowski Chief Executive Officer

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

1

Explanation of Process

2

Hearing of Submissions to the Draft Council Plan 2013/17 (Year 3: 2015/16) and Proposed Budget 2015/16

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services

 


ATTACHMENT No: 1 - Minutes - National Local Government Drug & Alcohol Advisory Committee (NLGDAAC) Meeting - 30 April to 1 May 2015

 

Item  3

 


ATTACHMENT No: 2 - Minutes - Maroondah Partners in Community Wellbeing Committee Meeting 25 May 2015

 

Item  3

 


 


 


 


ATTACHMENT No: 1 - Council Response to submissions relating to Draft Council Plan 2013-17 and Proposed Budget 2015/16

 

Item  4

 

Council response to public submission relating to the Draft Council Plan 2013-2017 (Year 3: 2015/16)

 

Submitter: 1

 

1

Croydon Central development

 

Issue raised by submitter

Council response

1a

Croydon Central Shopping Centre is expected to be sold to Sydney firm Haben Property Fund Pty Ltd.

 

It is our understanding that the sale is yet to be finalised, although this is expected to occur during July 2015.

1b

Concern relating to process that the new owner will need to undertake

 

Council have been advised that new prospective owner will commence scoping and planning works as soon as possible.

 

1c

Bring forward the development of the Croydon Town Square

 

This action is listed as a Council Plan priority action for 2015/16.

 

1d

Provide the schedule for the commencement of the planning process

 

Planning and design work is scheduled for 2015/16. Construction is scheduled to commence in 2016/17.

 

2

Develop policy to provide financial disincentives for derelict/iunoccupied buildings

 

Issue raised by submitter

Council response

2a

Would like Council to develop a policy to provide financial disincentives for owners of buildings left derelict and unoccupied for a long time.

 

Noted for future Council consideration.

2b

Some examples of unoccupied or derelict buildings are:

·      The empty building opposite McDonalds at the corner of Maroondah Highway and New Street, Ringwood

·      The building just east of the Takeaway food store near the corner of Maroondah Highway and Heatherdale Road

Noted.

 

3

Advocate for duplication of single track sections of railway line

 

Issue raised by submitter

Council response

3a

Would like Council to lobby the Federal Government to fund the duplication of single track sections of railway line in Melbourne, including the Mooroolbark to Lilydale section, to increase capacity and reduce delays.

 

This advocacy position is supported by Council and lobbying efforts continue to be undertaken through the Eastern Transport Coalition.

 

4

Advocate for increased frequency and redesign of weekend bus timetables

 

Issue raised by submitter

Council response

4a

Would like Council to lobby the State Government to redesign bus timetables with increased frequency for weekend 670 service

 

·      Lobbying efforts for increased bus service frequency and capacity continue to be undertaken by Council through the Eastern Transport Coalition.

·      Council is awaiting the release of future strategic directions from the State Government relating to the bus and tram network.

·      Through the Eastern Transport Coalition, Council will also continue to work with local bus companies on issues relating to timetable improvements within their existing capacity.

 

 

 

 

5

Edge improvement to property along Kent Avenue, Croydon

 

Issue raised by submitter

Council response

5a

Would like improvement to the Kent Avenue facing edge of the property adjacent to tyre retail store.

 

Thankyou for bringing this issue to our attention. We will check property ownership and seek to ensure that public safety is not compromised.

 

6

Public transport access to Ringwood and Croydon Libraries

 

Issue raised by submitter

Council response

6a

Both Croydon and Ringwood Libraries are very poor in terms of public transport access.

 

The new Ringwood Library will be located at Realm, which will be opposite the Ringwood Railway Station and bus interchange. This development will provide excellent public transport access for library patrons.

 

6b

I would like to see the Council Plan address this issue for both Croydon and Ringwood Libraries

The completion of construction and the opening of Realm, the new Ringwood Library, Learning and Cultural Centre, is included as a Council Plan priority action for 2015/16. Realm is scheduled to be opened by the end of the 2015 calendar year.

 

 

7

Pedestrian access to Eastland

 

Issue raised by submitter

Council response

7a

The needs of pedestrians have been largely ignored in the redevelopment of Eastland.

We acknowledge that due to the scale of the project, the Eastland redevelopment has necessarily caused extensive disruption to a broad range of groups including businesses, shoppers, and members of the public. The developers have worked closely with Council and affected parties throughout the development process to ensure issues are minimised.

 

Once completed, the redeveloped Eastland will be easily accessible for pedestrians and public transport users via the new Ringwood Town Square opposite the Ringwood Railway Station and bus interchange

 

 


 

Council response to public submission relating to the Proposed Budget 2015/16

 

Submitter: 1

 

1

 

 

Issue raised by submitter

Council response

1a

Interested to know what is included in the line "Bike path overlays/reseals" and "footpaths and cycleways" with funding of $300k + $1.85m respectively. Are there any council plans available that detail which paths are included in this funding?

The "Bike path overlays/reseals" capital works allocation is an annual allocation that is utilised for the renewal/refurbishment of Council's existing bike path network. The specific bike paths within Maroondah are prioritised based on condition, functionality, and general risk, and are allocated funding for improvement works accordingly. Next financial year (i.e. 15/16) this allocation will be utilised for the renewal of the Heathmont Road shared path (also known as the Ringwood-Belgrave rail trail), as per comments below. Council's Assets' team is in the process of developing longer term renewal programs.

 

The "footpaths and cycleways" capital works allocation incorporates Council's footpath replacement program ($1.06m in 15/16), footpath construction program ($300k in 15/16), disability footpath access improvement program ($130k in 15/16), bike path overlays/reseals ($300k in 15/16) and the bicycle path upgrade allocation ($50k in 15/16). These allocations are utilised for various improvements for pedestrians and cyclists throughout the municipality, including the specific projects mentioned above, and below. 

1b

Interested in details regarding the "Taralla Creek land acquisition and upgrade path" with funding of $100k. Where exactly along the trail is this referring to, and what will the project involve?

 

The "Tarralla Creek land acquisition and upgrade path" works relate to improving path user visibility at a seven (7) locations along the Tarralla Creek trail where a cyclist's available sightlines fall below what is required under the relevant Australian Standard, mainly due to rear property boundary fences. 

1c

We are pleased to see the line mentioning "upgrades to pathway system in accordance with AustRoads Guidelines" and "ongoing program of providing new and upgraded paths in new and existing parkland" with funding to $50k + $40k. We would be interested to know if Council have specific plans for what this money will be spent on?

 

The $50k 2015/16 “bicycle path upgrade -  upgrades to pathway system in accordance with AustRoads Guidelines" allocation is being utilised as part of the Knaith Road road improvement project, to provide a complementary off road bike path adjacent. The $40k 2015/16 "ongoing program of providing new and upgraded paths in new and existing parkland" allocation will be utilised for various minor improvements to reserve paths within the municipality

1d

In response to the allocation of funding as above, the BUG wish to highlight several projects to Council which we would be interested to come to fruition.
• The generally poor condition of the Plymouth Rd and Mt Dandenong Rd paths must be highlighted, which are narrow and have poor surfaces which are in need of an upgrade.

As above, Assets is currently developing renewal programs for the 16/17 financial year and beyond, and taking account of the current condition of Plymouth Road and Mt Dandenong Road paths, funding will be allocated for improvements accordingly.

1e

We call upon Council to remain committed to the Maroondah Bicycle Strategy 2004 plan to upgrade the dangerous and difficult-to-navigate chicane at the Oliver St crossing on the Mullum Mullum Creek Trail.

In response to the submission, Council's traffic engineers will review the Oliver Street / Mullum Mullum Creek trail crossing and respond to you with the outcome.

1f

The BUG is very concerned regarding the very poor condition of the Heathmont Rd shared path through to HE Parker Res, which is in need of a full overlay. 

 

The Heathmont Road shared user pathway will be renewed with an asphalt overlay and widened between Canterbury Road and HE Parker reserve in the 2015/16 financial year.  These works are programmed to occur but I note are subject to approval of the rail authority (Metro and VicTrack) as the owner of the land. 

1g

The Roads to Recovery funding for improvements to Lincoln Rd from Dorset Rd to Hull Rd is of interest to us. Lincoln Rd already has an adjacent shared path between Croydon Rd and Dorset Rd, and it would be excellent if the works included a link from here through to the Mooroolbark town centre, the existing Cambridge Rd shared path, and the existing trail between Manchester Rd and Diane Cres. This would create an excellent connection between Croydon, Mooroolbark, Kilsyth, and Chirnside Park with safe facilities. As such, we would like to know whether this road renewal will include on-road and/or off-road bicycling facilities? 

The Lincoln Road upgrade project will include on-road bike lanes for Lincoln Road, between Dorset Road and Hull Road.  The design process for this project will include community engagement where future plans will be on display for public comment.  The timing for the consultation is still to be confirmed, however, it is expected to be undertaken in the first half of the 2015/16 financial year.

1h

Finally, we are keen to see improvements made to Great Ryrie St, especially the signalisation of the intersection + level crossing. We hope that that the planning of this intersection includes the needs of cyclists, especially to ensure that cyclists are not placed into conflict with vehicles turning left from Bedford Rd into Great Ryrie St. An arrangement similar to the Bedford Rd/Dublin Rd intersection would be ideal here, and we would be interested in consulting with Council as the project progresses.

 

The design of the Bedford Road / Great Ryrie Street intersection signalisation has taken into consideration the requirement for cyclists.  Given there are width constraints within the road space at the intersection, fully marked bike lanes on Bedford Road will terminate for a section through the intersection, however, there will bike symbols on the road and jump up start boxes at each traffic signal hold line.

 


 

Council response to public submission relating to the Proposed Budget 2015/16

 

Submitter: 2

 

2

 

 

Issue raised by submitter

Council response

2a

Costs per employee

 

Includes oncosts being superannuation, long service leave and Workcover.

Includes fringe benefits tax

2b

Value for Money?

 

Maroondah is a large organization that provides numerous services and Council budgets based on a10 year plan to ensure sustainability in the long term. Council has made some major reviews and restructures over the past 10 months to minimize expenditure whilst maximizing income

The rate increase for 2015/16 is a modest 3.9% and the next 9 years factored in at 4%.

2c

Budget increase of $9,226,000 or 8.5%

 

The increase relates to total income increase from 2014/15 to 2015/16.

The rate increase is 3.9%.

The major contributor is the opening of Aquanation in August 2015 and the expected high usage of the facility.

2d

Forecast increase of 58.6% over the period to 2024/25

 

This figure is based on the overall increase in income over the period and as seen from the previous reply Aquanation will have a major impact on this amount.

The rate increase for 2015/16 is a modest 3.9% and the next 9 years factored in at 4%.

During this period there will be a major boost to our base rates due to mainly the expansion at Eastland which will increase our rate base.

2e

Rateable Properties

 

Council has 49,065 rateable properties and 957 non rateable

Types of non rateable are:

·      Churches

·      Schools

·      Council owned properties

·      State Government owned properties

·      Commonwealth owned properties

 

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


ATTACHMENT No: 1 - Locality Plan 362-364 Maroondah Highway, Ringwood: Lionsbrae shown in Blue Outline

 

Item  6

 

 

 


ATTACHMENT No: 2 - Site Plan / Aerial Photo 362-364 Maroondah Highway, Ringwood with Lot 3 in Red Outline

 

Item  6

 

 

 

 

 


ATTACHMENT No: 1 - Capital Funding for Community Groups - Funding Recommendations

 

Item  1

 


ATTACHMENT No: 1 - Capital Funding for Committees of Council 2015/2016

 

Item  2

 


ATTACHMENT No: 1 - Public Art Policy - Draft - 13 05 2015

 

Item  1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Draft Maroondah Children's Plan June 2015

 

Item  2