2014 Maroondah Logo RGB.jpg

 

 

 

Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 22 June 2015, commencing at 7:30pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

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ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 18 May 2015.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Reports                                                                                                  5

2.       Reports of Assembly of Councillors                                                                         7

3.       Councillor Representation Reports                                                                         14

4.       Adoption of Council Plan 2013-17 Year 3: 2015/16 and Proposed Budget and Declaration of Rates 2015/16                                                                                                         26

5.       Financial Report: Ten Months Ending 30 April 2015                                              42

6.       Land Abutting 362-364 Maroondah Highway, Ringwood                                       80

7.       Outcomes of Maroondah Motions to the Municipal Association of Victoria State Council Meeting                                                                                                                   85

Director Operations, Infrastructure & Leisure

1.       Capital Funding for Community Groups 2015/2016                                               91

2.       Capital Funding for Committees of Council 2015/2016                                         95

3.       Petition - Churchill Street, Ringwood
Request for Parking Restriction Modification                                                         99

Director Planning & Community

1.       Draft Public Art Policy                                                                                          102

2.       Draft Children's Plan                                                                                             127  

8.       Documents for Sealing

1.       Letters Under Seal - Recognition of 2015 Queens Birthday Honours                 152  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence


12.     In Camera

Director Operations, Infrastructure & Leisure

1.       Tender Evaluation Report - Contract 20740 Cleaning Services for Aquanation & Aquahub

2.       Expression of Interest Evaluation Report - Contract 20739 Management & Operation of Cafés at Aquanation & Aquahub  

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 18 May 1 June and 17 June 2015 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2015 May 18 - Assembly of Councillors - Public Record

2.

2015 June 1 - Assembly of Councillors - Public Record

3.

2015 June 17 - Assembly of Councillors - Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 18 may, 1 june and 17 june 2015

 


ATTACHMENT No: 1 - 2015 May 18 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 18 May 2015

Time: 6:00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Christina Gleeson

(entered at 6:12pm)

Cr Nora Lamont

Cr Les Willmott, JP

Cr Rob Steane

Cr Samantha Marks

Cr Liam Fitzgerald

(entered at 6:35pm)

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Andrew Fuaux

Acting Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Dianne Vrahnas

Manager Human Resources                                      Item 2

Stephen Bishop

Team Leader Workforce Relations & OH&S            Item 2

Dale Muir

Manager Revenue, Property & Customer Contact   Item 3

Andrew Taylor

Manager Engineering Services                                  Item 4

Stephen Onans

Team Leader Governance

 

 

Others:

 

 

 

 

 

Apologies:

 

 

Councillors:

Cr Tony Dib JP (Mayor) – Leave of Absence

Cr Mary-Anne Lowe – Leave of Absence

Cr Natalie Thomas

Council Officers:

Phil Turner, Director Planning & Community

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

1

Council Meeting Agenda

2

MAV Local Government Self Insurance Scheme

3

Property Matter - Land Abutting 362-364 Maroondah Highway

4

Croydon Connects Project

5

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 June 1 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 1 June 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Natalie Thomas

Cr Nora Lamont

Cr Les Willmott, JP

 

Cr Samantha Marks

Cr Liam Fitzgerald

 

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Grant Meyer

Manager Integrated Planning                              Items 1 & 2

Dale Bristow

Team Leader Strategic Planning & Sustainability      Item 1

David Wright

Team Leader Children’s Services                              Item 3

Rosalie Hastwell

Team Leader Arts & Cultural Development               Item 4

Richard Holt

Public Art Officer                                                       Item 4

Tim Cocks

Manager Leisure                                                        Item 6

Kirstie Dench

Sports & Recreation Liaison Officer                          Item 6

Stephen Onans

Team Leader Governance

 

Apologies:

 

Councillors:

Cr Tony Dib, JP, Cr Christina Gleeson

Council Officers:

Nil

 

In the absence of Cr Tony Dib, Cr Willmott, as immediate past Mayor, took the Chair.

Cr Willmott left the meeting from 6:50pm to 7:30pm, during which time Cr Lamont took the Chair.

 

Conflict of Interest Disclosure:

 

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Housing Strategy

2

Protocol for Assisting People Sleeping Rough in Public Places

3

Draft Children's Plan 2015-2019

4

Draft Public Art Policy

5

Aquanation/Aquahub Cafe Contract

6

Capital Funding for Community Groups & Committees of Council


 

 

7

Community Assistance Fund

8

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 3 - 2015 June 17 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

 

Assembly Details:

 

 

 

 

 

Date: Wednesday 17 June 2015

Time: 7:00pm

Location: Council Chamber, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Natalie Thomas

Cr Samantha Marks

 

 

 

 

Council Officers:

 

 

Trevor Welsh

Acting Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Stephen Onans

Team Leader Governance

Brenda Biggs

Management Accounting Coordinator

 

 

Others:

 

 

Mr Denis Burt

 

 

 

 

Apologies:

 

 

Councillors:

Cr Christina Gleeson, Cr Mary-Anne Lowe,
Cr Liam Fitzgerald, Cr Rob Steane

Council Officers:

Steve Kozlowski Chief Executive Officer

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

1

Explanation of Process

2

Hearing of Submissions to the Draft Council Plan 2013/17 (Year 3: 2015/16) and Proposed Budget 2015/16

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 3

 

Purpose

To receive and note the following meeting minutes and to provide an opportunity for Council’s representative to provide a further verbal report.

·        Minutes of the National Local Government Drug & Alcohol Advisory Committee (NLGDAAC) held 30 April to1 May at the City of Gold Coast Offices

·        Minutes of the Maroondah Partners in Community Wellbeing Committee held 25 May 2015

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term in November.

 

Cr Steane is Council’s representatives on the National Local Government Drug & Alcohol Advisory Committee with Cr Gleeson as substitute representative.

 

Crs Lamont and Marks are Council’s representatives on the Maroondah Partners in Community Wellbeing Committee with Cr Lowe as substitute representative.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

Minutes - National Local Government Drug & Alcohol Advisory Committee (NLGDAAC) Meeting - 30 April to 1 May 2015

2.

Minutes - Maroondah Partners in Community Wellbeing Committee Meeting 25 May 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES:

1.       MINUTES OF the NATIONAL LOCAL GOVERNMENT DRUG & ALCOHOL ADVISORY COMMITTEE (NLGDAAC) HELD 30 April – 1 May 2015

2.       minutes of the maroondah partners in community wellbeing committee held 25 may 2015

 


ATTACHMENT No: 1 - Minutes - National Local Government Drug & Alcohol Advisory Committee (NLGDAAC) Meeting - 30 April to 1 May 2015

 

Item  3

 


ATTACHMENT No: 2 - Minutes - Maroondah Partners in Community Wellbeing Committee Meeting 25 May 2015

 

Item  3

 


 


 


 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Adoption of Council Plan 2013-17 Year 3: 2015/16 and Proposed Budget and Declaration of Rates 2015/16

Item 4

 

Purpose

To enable Council to formally adopt the Draft Council Plan 2013-2017 (Year 3: 2015/16) and the Proposed Budget 2015/16 and to declare the rates and charges in respect of the year ended 30 June 2016.

Strategic / policy issues

COUNCIL PLAN

 

The Council Plan 2013-2017, together with Maroondah 2040: Our future together, the Annual Budget and Annual Report, are Council’s high level strategic documents which draw together the community aspirations, preferred outcomes and key directions for the future. These high level strategic documents and associated processes form part of the Maroondah City Council’s Integrated Planning Framework (shown below).

 

IntegratedPlanningFramework_August2014

Figure 1: Council’s Integrated Planning Framework

 

The Council Plan 2013-17 (Year 3: 2015/16) reflects the preferred future outcomes and key directions as identified by the community in the development of Maroondah 2040: Our future together. Priority actions identified in the Council Plan 2013-17 (Year 3: 2015/16) reflect Council’s contribution to progressing the aspirations identified in the Maroondah 2040 Community Vision. Reporting against the Council Plan and Annual Budget is undertaken annually through the Annual Report.

 

The Act requires the Council Plan 2013-2017 to include the strategic objectives of the Council (outcome areas), strategies for achieving the objectives for at least the next four years (key directions), strategic indicators for monitoring the achievement of these objectives (Council Plan indicators) and a Strategic Resource Plan describing financial and non-financial resources. At Maroondah, the Council Plan is updated annually in order to identify priority actions for the forthcoming financial year to achieve the four-year strategies and to reflect current community needs and aspirations.

 

BUDGET

 

The Proposed Budget for 2015/16 is one of Council’s three high level strategic documents.  The community’s aspirations, preferred outcomes and key directions for the future are set down in the Maroondah 2040 Community Vision document and this forms the foundations from which Council shapes its medium term plans for the municipality.  The 2015/16 Proposed Budget addresses the provision of financial resources for the next 12 months as well as articulating how those resources are to be spent in delivering services to the community.

 

The Annual Budget together with the Council Plan and the Annual Report are the major municipal planning and reporting documents that are now used to achieve that aim.  In this regard one of the accountability tools utilised is the Financial Statements so that the community may more readily follow strategic financial planning (in the Council Plan) through to operational financial planning (in the Annual Budget) and then be able to measure actual performance against those plans (in the Annual Report).

Background

COUNCIL PLAN

 

The draft Council Plan 2013-2017 (Year 3: 2015/16) responds to the community aspirations identified in Maroondah 2040: Our future together, that was developed during 2013-14 involving considerable engagement with the local community. 

 

To respond the long-term objectives (outcome areas) and medium-term strategies (key directions) outlined in the Council Plan, a number of priority actions are identified for the forthcoming 12 month period.

 

The following are the priority actions for Council in 2015/16:

·        Complete construction, open and commence operations at Aquanation in Spring 2015

·        Work in partnership to develop the Melbourne East Sport and Recreation Strategy

·        Undertake an Indoor Netball Feasibility Study

·        Complete development of A.C. Robertson Athletics Pavilion

·        Complete construction, open and commence operations at Realm, the new Ringwood Library, Learning and Cultural Centre, in late 2015

·        Advocate for and facilitate private sector investment in the Ringwood Metropolitan Activity Centre

·        Engage the community in the design of a new Croydon Town Square

·        Complete a Karralyka operational review and feasibility study

·        Develop a Maroondah Open Space Strategy 2016-2021

·        Continue to rollout the installation of energy efficient streetlights across Maroondah

·        Complete development of the Maroondah Sustainability Strategy 2016-2020

·        Accelerate the Footpath Construction Improvement Program

·        Undertake traffic signalisation works at the intersection of Bedford Road and Great Ryrie Street

·        Accelerate the Disability Footpath Access Improvement Program

·        Oversee the completion of construction and opening of the Ringwood Town Centre

·        Commence flood mitigation works in the Ringwood Metropolitan Activity Centre and in the Power Street Drainage Catchment

·        Develop and commence implementation of a strategy to protect residential and commercial floor levels from flooding.

·        Complete development of the Maroondah Housing Strategy

·        Complete redevelopment of the East Ringwood Multi-purpose Pavilion

·        Develop a Maroondah Reconciliation Plan 2016-2020

·        Review and implement educational material on waste management for culturally and linguistically diverse communities in multi-unit developments in partnership with the Migrant Information Centre, Whitehorse City Council and Deakin University

·        Review the Human Resources Strategy for 2016-2020 to cater for emerging needs

 

BUDGET

 

In addition to sound governance, management and fiscal responsibility, Section 127 of the Act requires Council to prepare a budget for each financial year commencing 1 July. Section 129 of the Act provides that Council follows a public consultation process prior to formal adoption and the Valuer General is required to agree to the municipalities valuation data.  Section 130 of the Act provides that Council must adopt its budget by 30 June each year.

 

This document provides the resourcing to achieve the Council Plan key directions (strategies) and as such outlines the continuance of exceptional service delivery to meet community needs and expectations. Also included are services and initiatives; including priority actions provided by service areas relevant to the outcome areas (strategic objectives) in the Council Plan, capital expenditure, rates and garbage charges, external financial pressures, budget influences, analysis of the budget, strategies relating to infrastructure and other assets, rating, borrowing, long term financial strategy and budgeted financial statements, and the various statutory disclosures.

 

As recommended by Council’s Committee to hear Council Plan and Budget submissions which met on 17 June 2015, the Budget proposes a modest rate increase of 3.9 per cent across Maroondah in the 2015/16 financial year. The 3.9 per cent rate increase will go towards maintaining and improving service levels and meeting the cost of a number of external influences affecting the operating budget. In addition, Council will maintain its capital works and capital maintenance program to ensure Council’s existing assets are effectively maintained and renewed to meet the future needs of the community.

 

It is important that Council looks to the future to ensure we meet the expectations and needs of the community. The budget also provides for a total Capital Expenditure Program of $37.077m. The funding for the program will come from external grants and contributions of $3.859m and asset sales (plant & equipment) to the extent of $6.739m and the balance of $26.479m internally through general rates and cash reserves. Gross expenditure on asset renewal and asset upgrade is $22.202m of the Program whilst new projects total $14.875m.

 

Statutory

 

A requirement under the Act is for the draft Council Plan and Proposed Budget to be subject to a Section 223 right to make a submission.  Council at its meeting held on 11 May 2015, appointed a Committee of the Council comprising to hear submissions.

 

In terms of the Proposed Budget a number of sections of the Act are relevant and these are:

·        Section 127 of the Local Government Act 1989 (the Act) requires Council to prepare a budget for each financial year commencing 1 July.  The 2015/16 Proposed Budget was presented to the meeting of Council held on 11 May 2015.

·        Section 158 of the Act requires Council to declare, for each financial year, the amount which the Council intends to raise by general rates, service rates and service charges.

·        Section 129 of the Act provides that Council must also follow a public consultation process prior to formal adoption of the Budget.  This process commenced with a public notice by Council of the preparation of the Proposed Budget (incorporating its intention to declare the rates and charges embodied in that budget) in The Age newspaper on 15 May 2015 (with a courtesy notice in the Maroondah Leader on 19 May 2015), and included the consideration of submissions on the Proposed Budget under Sections 129 and 223 of the Act.

·        Section 130 of the Act provides that Council must adopt its budget by 30 June each year whilst Section 158 provides that rates and charges must also be declared by the same date.

 

Submissions

 

The receipt of submissions from the public and the consideration of those submissions by Council form an integral part of the public consultation process.

 

At the expiration of the consultation period, Council had received two submissions on the Proposed Budget and one on the Council Plan. There was one submitter who wished to appear in person in support of their submission.  A Committee of Council heard and considered the three submissions received at a meeting held on Wednesday 17 June 2015. 

Issue / discussion

Prior to the community submission process, the Draft Council Plan and Proposed Budget underwent an internal review by both Councillors and employees.  Council resolved on 11 May 2015 to place the Draft Council Plan and Proposed Budget on public exhibition. Council commenced a public consultation process on 15 May 2015.  In accordance with the Act and Council’s previous resolution the Committee of Council was convened to consider the submissions in respect of the Proposed Budget. After consideration of submissions, the Committee (by majority) subsequently opted to recommend to Council to formally adopt the Council Plan 2013-2017 Year 3: 2015/16 and the Proposed Budget 2015/16 at a meeting to be held on Monday 22 June 2015.

 

A summary of submissions received is contained on the attached table (Attachment 1).  All submissions have been circulated to Councillors.  The key issues raised by submissions with Council officer responses are also included on the table. Each submitter will receive an individual formal response to their submission.

Financial / economic issues

These are contained within the Council Plan and articulate the Council’s current directions.

 

The adoption of the 2015/16 Proposed Budget not only contributes to compliance with the financial planning and reporting requirements of the Act, but also provides management with an important tool to monitor and control the detailed financial performance and directions of Council.

Environmental / amenity issues

These are contained within the Council Plan and articulate the Council’s current directions.

Social / community issues

These are contained within the Council Plan and articulate the Council’s current directions.


Community consultation

Council approved the Draft Council Plan 2013-2017 (Year 3: 2015/16) for public exhibition on 11 May 2015.  Public submissions were solicited, to be received until 5pm on Friday 12 June 2015.

 

Copies of the Draft were placed on display at Council’s Customer Service Centres and at the Ringwood and Croydon Libraries and on Council’s website.  The public was advised through articles in the local papers as well as in advertisements in the Maroondah Leader and The Age newspapers. 

 

Further in accordance with Section 129 of the Act, Council gave public notice of its Proposed Budget and advised the public of its right under the Section 223 of the Act to make submissions on any proposal contained in the Proposed Budget.  The required public notice was published in The Age on Friday 15 May 2015 and a courtesy public notice was also published in the Maroondah Leader on Tuesday 19 May 2015.

 

The Proposed Budget was made available for public inspection and comment from 8.30 am on Friday 15 May 2015 at Council’s Customer Service Centres, the Ringwood and Croydon Libraries, and on Council’s website.  Provision was also made for interested parties to receive the Proposed Budget and/or to obtain further information about it by appointment with Council officers.  Submissions were received up to 5pm on Friday 12 June 2015.

Conclusion

The Council Plan not only meets the community’s longer term needs and aspirations it also articulates the business and organisational needs of Maroondah City Council as well as fulfilling the requirements stipulated in Section 125 of the Act.  Accordingly, it is appropriate for Council to endorse the draft Council Plan 2013-2017 (Year 3: 2015/16) and forward a copy to the Minister for Local Government.

 

Having duly considered the Council Plan 2013-2017 (Year 3: 2015/16) and the 2015/16 Proposed Budget as tabled and having followed the requirements of the Act in respect of public consultation processes including consideration of the submissions, Council should proceed with the formal adoption of the Council Plan 2013-2017 (Year 3: 2015/16) and the 2015/16 Proposed Budget and the declaration of rates and charges for the year ended 30 June.

 

 

Attachments

1.

Council Response to submissions relating to Draft Council Plan 2013-17 and Proposed Budget 2015/16

CONFIDENTIALITY

Not Applicable


 

RECOMMENDATION

 

A.  COUNCIL PLAN

THAT COUNCIL:

1.       ADOPTS THE COUNCIL PLAN 2013 – 2017 (Year 3: 2015/16)

2.       FORWARDS A COPY OF THE COUNCIL PLAN TO THE MINISTER FOR LOCAL GOVERNMENT AS REQUIRED BY THE LOCAL GOVERNMENT ACT 1989

3.       AUTHORISES OFFICERS TO ARRANGE FOR THE SUITABLE PUBLICATION AND DISTRIBUTION OF THE COUNCIL PLAN TO COMMUNITY GROUPS AND RELEVANT STAKEHOLDERS

B.   BUDGET

THAT COUNCIL DETERMINES:

1.       Budget

1.1     The submissions on the Budget be noted

1.2     The Chief Executive Officer be authorised to write to each submitter in accordance with section 223 (1)(e) of the Local Government Act 1989 advising of the purport of this Recommendation and the reasons for it

1.3     The Budget annexed to this Recommendation and initialled by the Mayor for identification ("the Budget") be adopted by Council

1.4     The Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989

2.       Amount Intended To Be Raised

An amount of $76,763,585 (or such other amount as is lawfully raised as a consequence of this Resolution) be declared as the amount which Council intends to raise by general rates and the annual service charge (described later in this Resolution), which amount is calculated as follows:

General Rates                         $66,048,585

Annual Service Charge      $10,715,000

 

3.       General Rates

3.1.    A general rate be declared in respect of the 2015/16 Financial Year

3.2.    It be further declared that the general rate be raised by the application of differential rates

3.3.    A differential rate be respectively declared for rateable land having the respective characteristics specified below, which characteristics will form the criteria for each differential rate so declared:

3.3.1.          Vacant Land

Any land on which there is no building which is occupied or adapted for occupation

3.3.2.          Other Land

                   Any land which does not have the characteristics of Vacant Land

3.4.    Each differential rate will be determined by multiplying the Capital Improved Value of each rateable land (categorised by the characteristics described in paragraph 3.3 of this Resolution) by the relevant percentages indicated in the following table:

Category

Rate in the Dollar

Vacant Land

 

0.4116 cents in the dollar of Capital Improved Value

Other Land

 

0.2744 cents in the dollar of Capital Improved Value

 

3.5.    It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that

3.5.1.                    the respective objectives of each differential rate be those specified in the Schedule to this Resolution; and

3.5.2.                    the respective types or classes of land which are subject to each differential rate be those defined          in the Schedule to this Resolution; and

 

3.5.3.                    the respective uses and levels of each differential rate in relation to those respective types or classes of land be those described in the Scheduleto this Resolution; and

3.5.4.          the relevant

(a)     uses of;

(b)     geographical locations of;

(c)     planning scheme zonings of; and

(d)     types of buildings on

the respective types or classes of land be those identified in the Schedule to this Resolution; and

3.6.    It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district

3.7.    In accordance with Section 4 (4) of the Cultural and Recreational Lands Act 1963, the amounts in lieu of rates payable in respect of each rateable  land to which that Act applies be the amounts respectively set out below:

Land

$

Heathmont Club Inc.

5,316.30

Bayswater North Tennis Club

1,382.60

Eastwood Golf Club

16,671.45

 

4.       Annual Service Charge

4.1.    An annual service charge be declared in respect of the 2015/16 Financial Year

4.2.    The annual service charge be declared for the collection and disposal of refuse

4.3.    The annual service charge be in the sum of, and be based on, the criteria specified below:

4.3.1.                    any land within Council's municipal district which is used primarily for residential purposes:

          $202.00 per service for each land, where the service is for an 80-litre bin

          $242.00 per service for each land, where the service is for a 120-litre bin

          $257.00 for each second and subsequent bin supplied in respect of the land

4.3.2.                    any land within Council's municipal district which is used primarily for commercial purposes:

$469.00 (including GST) per service for each land, where the service is requested by the owner of the    land (or the agent of the owner) and is for collection and disposal of the contents of a 240   litre bin at the frequency of once per week

$987.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of three times per week

4.3.3.          any land within Council's municipal district which is         used primarily for industrial purposes:

          $227.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of an 80   litre bin

          $269.00 (including GST) per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 120 litre bin

4.3.4.                    any land within Council's municipal district which is used primarily for other than residential purposes          and has an existing commercial service or is a not         for profit organisation:

          $97.00 (including GST) per each 240 litre recycling bin, where the service is requested by the owner of the land (or the agent of the owner) and is for          collection and recycling of the bin at the                     frequency of once per fortnight

 

5.       Incentives

No incentive be declared for early payment of the general rates and annual service charge previously declared

6.       Extra Instalment Options

IN ACCORDANCE WITH SECTION 167 OF THE LOCAL GOVERNMENT ACT 1989, PAYMENT OF RATES AND CHARGES CAN BE MADE IN ONE (1) ANNUAL PAYMENT (DUE 15 FEBRUARY 2016), FOUR (4) INSTALMENT PAYMENTS (DUE 30 SEPTEMBER 2015, 30 NOVEMBER 2015, 29 FEBRUARY 2016 AND 31 MAY 2016), OR BY NINE (9) MONTHLY (DIRECT DEBIT ONLY) INSTALMENTS (DUE 30 SEPTEMBER 2015, 31 OCTOBER 2015, 30 NOVEMBER 2015, 31 DECEMBER 2015, 31 JANUARY 2016, 29 FEBRUARY 2016, 31 MARCH 2016, 30 APRIL 2016 AND 31 MAY 2016). DUE DATES THAT FALL ON A WEEKEND OR PUBLIC HOLIDAY WILL BE DUE ON THE NEXT BUSINESS DAY

7.       Consequential

7.1.    It be recorded that Council requires any person to pay interest on any amount of rates and charges which:

7.1.1.          that person is liable to pay; and

7.1.2.          have not been paid by the date specified for their    payment

7.2.   The Chief Executive Officer be authorised to levy and recover the general rates and annual service charge in accordance with the Local Government Act 1989

 

 


ATTACHMENT No: 1 - Council Response to submissions relating to Draft Council Plan 2013-17 and Proposed Budget 2015/16

 

Item  4

 

Council response to public submission relating to the Draft Council Plan 2013-2017 (Year 3: 2015/16)

 

Submitter: 1

 

1

Croydon Central development

 

Issue raised by submitter

Council response

1a

Croydon Central Shopping Centre is expected to be sold to Sydney firm Haben Property Fund Pty Ltd.

 

It is our understanding that the sale is yet to be finalised, although this is expected to occur during July 2015.

1b

Concern relating to process that the new owner will need to undertake

 

Council have been advised that new prospective owner will commence scoping and planning works as soon as possible.

 

1c

Bring forward the development of the Croydon Town Square

 

This action is listed as a Council Plan priority action for 2015/16.

 

1d

Provide the schedule for the commencement of the planning process

 

Planning and design work is scheduled for 2015/16. Construction is scheduled to commence in 2016/17.

 

2

Develop policy to provide financial disincentives for derelict/iunoccupied buildings

 

Issue raised by submitter

Council response

2a

Would like Council to develop a policy to provide financial disincentives for owners of buildings left derelict and unoccupied for a long time.

 

Noted for future Council consideration.

2b

Some examples of unoccupied or derelict buildings are:

·      The empty building opposite McDonalds at the corner of Maroondah Highway and New Street, Ringwood

·      The building just east of the Takeaway food store near the corner of Maroondah Highway and Heatherdale Road

Noted.

 

3

Advocate for duplication of single track sections of railway line

 

Issue raised by submitter

Council response

3a

Would like Council to lobby the Federal Government to fund the duplication of single track sections of railway line in Melbourne, including the Mooroolbark to Lilydale section, to increase capacity and reduce delays.

 

This advocacy position is supported by Council and lobbying efforts continue to be undertaken through the Eastern Transport Coalition.

 


 

4

Advocate for increased frequency and redesign of weekend bus timetables

 

Issue raised by submitter

Council response

4a

Would like Council to lobby the State Government to redesign bus timetables with increased frequency for weekend 670 service

 

·      Lobbying efforts for increased bus service frequency and capacity continue to be undertaken by Council through the Eastern Transport Coalition.

·      Council is awaiting the release of future strategic directions from the State Government relating to the bus and tram network.

·      Through the Eastern Transport Coalition, Council will also continue to work with local bus companies on issues relating to timetable improvements within their existing capacity.

 

 

5

Edge improvement to property along Kent Avenue, Croydon

 

Issue raised by submitter

Council response

5a

Would like improvement to the Kent Avenue facing edge of the property adjacent to tyre retail store.

 

Thankyou for bringing this issue to our attention. We will check property ownership and seek to ensure that public safety is not compromised.

 

6

Public transport access to Ringwood and Croydon Libraries

 

Issue raised by submitter

Council response

6a

Both Croydon and Ringwood Libraries are very poor in terms of public transport access.

 

The new Ringwood Library will be located at Realm, which will be opposite the Ringwood Railway Station and bus interchange. This development will provide excellent public transport access for library patrons.

 

6b

I would like to see the Council Plan address this issue for both Croydon and Ringwood Libraries

The completion of construction and the opening of Realm, the new Ringwood Library, Learning and Cultural Centre, is included as a Council Plan priority action for 2015/16. Realm is scheduled to be opened by the end of the 2015 calendar year.

 

 

7

Pedestrian access to Eastland

 

Issue raised by submitter

Council response

7a

The needs of pedestrians have been largely ignored in the redevelopment of Eastland.

We acknowledge that due to the scale of the project, the Eastland redevelopment has necessarily caused extensive disruption to a broad range of groups including businesses, shoppers, and members of the public. The developers have worked closely with Council and affected parties throughout the development process to ensure issues are minimised.

 

Once completed, the redeveloped Eastland will be easily accessible for pedestrians and public transport users via the new Ringwood Town Square opposite the Ringwood Railway Station and bus interchange

 

 


 

Council response to public submission relating to the Proposed Budget 2015/16

 

Submitter: 1

 

1

 

 

Issue raised by submitter

Council response

1a

Interested to know what is included in the line "Bike path overlays/reseals" and "footpaths and cycleways" with funding of $300k + $1.85m respectively. Are there any council plans available that detail which paths are included in this funding?

The "Bike path overlays/reseals" capital works allocation is an annual allocation that is utilised for the renewal/refurbishment of Council's existing bike path network. The specific bike paths within Maroondah are prioritised based on condition, functionality, and general risk, and are allocated funding for improvement works accordingly. Next financial year (i.e. 15/16) this allocation will be utilised for the renewal of the Heathmont Road shared path (also known as the Ringwood-Belgrave rail trail), as per comments below. Council's Assets' team is in the process of developing longer term renewal programs.

 

The "footpaths and cycleways" capital works allocation incorporates Council's footpath replacement program ($1.06m in 15/16), footpath construction program ($300k in 15/16), disability footpath access improvement program ($130k in 15/16), bike path overlays/reseals ($300k in 15/16) and the bicycle path upgrade allocation ($50k in 15/16). These allocations are utilised for various improvements for pedestrians and cyclists throughout the municipality, including the specific projects mentioned above, and below. 

1b

Interested in details regarding the "Taralla Creek land acquisition and upgrade path" with funding of $100k. Where exactly along the trail is this referring to, and what will the project involve?

 

The "Tarralla Creek land acquisition and upgrade path" works relate to improving path user visibility at a seven (7) locations along the Tarralla Creek trail where a cyclist's available sightlines fall below what is required under the relevant Australian Standard, mainly due to rear property boundary fences. 

1c

We are pleased to see the line mentioning "upgrades to pathway system in accordance with AustRoads Guidelines" and "ongoing program of providing new and upgraded paths in new and existing parkland" with funding to $50k + $40k. We would be interested to know if Council have specific plans for what this money will be spent on?

 

The $50k 2015/16 “bicycle path upgrade -  upgrades to pathway system in accordance with AustRoads Guidelines" allocation is being utilised as part of the Knaith Road road improvement project, to provide a complementary off road bike path adjacent. The $40k 2015/16 "ongoing program of providing new and upgraded paths in new and existing parkland" allocation will be utilised for various minor improvements to reserve paths within the municipality

1d

In response to the allocation of funding as above, the BUG wish to highlight several projects to Council which we would be interested to come to fruition.
• The generally poor condition of the Plymouth Rd and Mt Dandenong Rd paths must be highlighted, which are narrow and have poor surfaces which are in need of an upgrade.

As above, Assets is currently developing renewal programs for the 16/17 financial year and beyond, and taking account of the current condition of Plymouth Road and Mt Dandenong Road paths, funding will be allocated for improvements accordingly.

1e

We call upon Council to remain committed to the Maroondah Bicycle Strategy 2004 plan to upgrade the dangerous and difficult-to-navigate chicane at the Oliver St crossing on the Mullum Mullum Creek Trail.

In response to the submission, Council's traffic engineers will review the Oliver Street / Mullum Mullum Creek trail crossing and respond to you with the outcome.

1f

The BUG is very concerned regarding the very poor condition of the Heathmont Rd shared path through to HE Parker Res, which is in need of a full overlay. 

 

The Heathmont Road shared user pathway will be renewed with an asphalt overlay and widened between Canterbury Road and HE Parker reserve in the 2015/16 financial year.  These works are programmed to occur but I note are subject to approval of the rail authority (Metro and VicTrack) as the owner of the land. 

1g

The Roads to Recovery funding for improvements to Lincoln Rd from Dorset Rd to Hull Rd is of interest to us. Lincoln Rd already has an adjacent shared path between Croydon Rd and Dorset Rd, and it would be excellent if the works included a link from here through to the Mooroolbark town centre, the existing Cambridge Rd shared path, and the existing trail between Manchester Rd and Diane Cres. This would create an excellent connection between Croydon, Mooroolbark, Kilsyth, and Chirnside Park with safe facilities. As such, we would like to know whether this road renewal will include on-road and/or off-road bicycling facilities? 

The Lincoln Road upgrade project will include on-road bike lanes for Lincoln Road, between Dorset Road and Hull Road.  The design process for this project will include community engagement where future plans will be on display for public comment.  The timing for the consultation is still to be confirmed, however, it is expected to be undertaken in the first half of the 2015/16 financial year.

1h

Finally, we are keen to see improvements made to Great Ryrie St, especially the signalisation of the intersection + level crossing. We hope that that the planning of this intersection includes the needs of cyclists, especially to ensure that cyclists are not placed into conflict with vehicles turning left from Bedford Rd into Great Ryrie St. An arrangement similar to the Bedford Rd/Dublin Rd intersection would be ideal here, and we would be interested in consulting with Council as the project progresses.

 

The design of the Bedford Road / Great Ryrie Street intersection signalisation has taken into consideration the requirement for cyclists.  Given there are width constraints within the road space at the intersection, fully marked bike lanes on Bedford Road will terminate for a section through the intersection, however, there will bike symbols on the road and jump up start boxes at each traffic signal hold line.

 


 

Council response to public submission relating to the Proposed Budget 2015/16

 

Submitter: 2

 

2

 

 

Issue raised by submitter

Council response

2a

Costs per employee

 

Includes oncosts being superannuation, long service leave and Workcover.

Includes fringe benefits tax

2b

Value for Money?

 

Maroondah is a large organization that provides numerous services and Council budgets based on a10 year plan to ensure sustainability in the long term. Council has made some major reviews and restructures over the past 10 months to minimize expenditure whilst maximizing income

The rate increase for 2015/16 is a modest 3.9% and the next 9 years factored in at 4%.

2c

Budget increase of $9,226,000 or 8.5%

 

The increase relates to total income increase from 2014/15 to 2015/16.

The rate increase is 3.9%.

The major contributor is the opening of Aquanation in August 2015 and the expected high usage of the facility.

2d

Forecast increase of 58.6% over the period to 2024/25

 

This figure is based on the overall increase in income over the period and as seen from the previous reply Aquanation will have a major impact on this amount.

The rate increase for 2015/16 is a modest 3.9% and the next 9 years factored in at 4%.

During this period there will be a major boost to our base rates due to mainly the expansion at Eastland which will increase our rate base.

2e

Rateable Properties

 

Council has 49,065 rateable properties and 957 non rateable

Types of non rateable are:

·      Churches

·      Schools

·      Council owned properties

·      State Government owned properties

·      Commonwealth owned properties

 

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Financial Report: Ten Months Ending 30 April 2015

Item 5

 

Purpose

To present the financial statements for the ten months ending 30 April 2015.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

 

Vision Statement: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

 

Key Directions 2014-2015:

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

In accordance with Sections 136, 137 and 138 of the Local Government Act 1989, Council is required each quarter to consider the financial performance of the municipality against budget for the year to date (YTD). Whilst a comprehensive suite of reports is provided to the Audit & Risk Advisory Committee and Council each quarter it is considered financially prudent to provide a brief monthly report to Council in order to track performance to budget between the quarterly reports.

 

This requirement is not a substitute for the more frequent range of detailed financial reports that continue to be provided to Council management.

 

The attached financial statements contain an Income Statement (Operating Statement) and a Statement of Capital Works. The Income Statement is presented per accounting standards by nature.

 

The statements have been prepared on the basis of accrual accounting (i.e. including significant accruals) and non-consolidation (i.e. excludes the results of the Eastern Regional Library Corporation and Section 86 Committees of Management).

 

The statements provide comparisons between actual results and the YTD forecast budget.

Issue / discussion

The following is a summary of the financial position for the ten months ending 30 April 2015. A more detailed report is attached.


1.1 OPERATING PERFORMANCE

 

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Revenue

109,033

103,369

103,680

311

107,218

Expenditure

(105,726)

(86,487)

(83,778)

2,709

(106,092)

Net surplus (deficit) from ordinary activities

3,307

16,882

19,902

3,020

1,126

Net gain (loss) on disposal of property

(93)

(177)

53

230

(93)

Capital

Grants & contributions

11,152

7,197

6,633

(564)

4,960

Net surplus (deficit)

14,366

23,902

26,588

2,686

5,993

 

For the ten months ended 30 April 2015 Council has recorded an operating surplus before capital revenue of $26.6 million, which is $2.69 million ahead of the year to date budget (This equates to a 2.5% variance on total budgeted turnover). The major contributing variances are:  (See also notes to Income Statement on pages 19 to 22 and Appendix B.)

·        User fees showing an unfavourable variance caused by Karralyka income down by $91k (nett positive position $118k).

·        Open Space Contributions (POS) are $307k better than expected.

·        Employees costs are below budget by $613k with Community Services contributing $157k, Operations $112k and Community Health $51k.

·        Contractor payments for waste are under budget $295k mainly in the area of green waste collection $37k, Hard Waste $66k and Domestic Garbage Collection $42k.

The variances relate to timing and non timing differences and the forecast expected at 30 June 2015 is anticipated to be better than the adopted budgeted net surplus from ordinary activities. There is no element of the operating budget that causes concern.

 

The movement between the net surplus Adopted Budget of $5.993m and the Forecast of $14.366m mainly relates to the following (Refer to detailed reconciliation in Appendix A page 19):

·        Carried forward grants net ($824k)

·        New and revised grant funding net $5k

·        Carried forward capital income $1,397k

·        New capital grant funding $4,794k

·        Additional restricted assets (POS & Waste) $1,593k

·        On going review  of operations

1.2     CAPITAL PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

56,380

41,622

40,005

1,617

41,211

#YTD Actual expenditure includes Carried Forwards              ##Forecast Budget expenditure includes Carried Forwards

 

The Forecast Budget includes carried forward works from 2013/14 of $8.8m, funding for new projects including:

·        State government funding from the Department of Transport, Planning & Local Infrastructure for the signalisation of Bedford Road and Great Ryrie Street of $1.0 million;

·        Federal government funding from the Attorney-General’s Department for the installation of CCTV cameras in the Ringwood Metropolitan Activity Centre and East Ringwood of $400k;

and future years projects brought into current year including the redevelopment of the Norwood Family & Children’s Centre of $1.2 million and carpark Aquanation $700k.

 

Other funding received in 2014/15 include contributions from Shire of Yarra Ranges for Colchester Road Stage 2 $757k, grant from the Department of Justice for Croydon Main Street Connects $100k and a contribution for Ringwood Station Art of $100k.

 

For the ten months ended 30 April 2015 Council has expended $40.0 million on the capital works program, which is $1.6 million behind the year to date budget. The variance is due mainly to:

·        Building & facilities behind by $193k;

·        Roads to Recovery behind by $202k;

·        Recreational improvements behind by $195k;

·        Roads and Footpaths behind by $92k;

·        and Road Asset Enhancement $176k behind.


1.3     FINANCIAL POSITION

 

 

2014-15

2013-14

2013-14

 

Adopted

April YTD

April YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

29,297

43,006

36,111

32,332

 

The Financial Position as 30 April 2015 shows a cash and investment balance of $43.0 million which is $6.9 million higher than 30 April 2014. This reflects the successful tender for loan borrowings of $24.2 the proceeds being received during November as part of the funding for the Aquanation project. 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

Financial / economic issues

As presented in this report and accompanying financial statements.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

The YTD results are favourable for this time in the financial year and provide a firm base for the achievement of Council’s 2014/2015 services and advocacy programs.

 

 

Attachments

1.

22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE TEN MONTHS ENDING 30 APRIL 2015

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


ATTACHMENT No: 1 - 22 June 2015 - Council Meeting Report - Financial report appendix 10 months 30 April 2015

 

Item  5

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Land Abutting 362-364 Maroondah Highway, Ringwood

Item 6

 

Purpose

For Council to commence the process to acquire Lot 3 on Title Plan No.916812P and transfer the land to Ringwood Area Lions Aged Care Incorporated (RALAC).

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community.

Our Vision: Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

RALAC is a not for profit community based organisation specialising in the provision of aged care to people from a background of disadvantage or homelessness or who have been at the risk of homelessness.

Originally established by the Maroondah Lions Clubs, RALAC is now managed by an independent committee of management drawn from members of the community.

RALAC are the committee of management for the Crown Land at 362-364 Maroondah Highway, Ringwood on which their aged care facility “Lionsbrae” is situated. Following a capital funding grant from the Commonwealth Government, they plan to construct a new 15 bed unit at the site. RALAC is the owner of the abutting properties at 360 Maroondah Highway and 15 Kemps Street.

Issue / discussion

The plans submitted by RALAC with their planning permit application for the proposed construction include a fence along the property’s Kemps Street frontage.

 

It had long been taken for granted by RALAC that the land at the rear of the Crown Land that was used as part of the facility’s garden was Council land. RALAC’s architect identified that this was not the case.

 

The land comprises 186 square metres and is described as Lot 3 on Title Plan 916812P in certificate of title Volume 7558 Folio 160. Since May 1949 its proprietorship has been registered to the subdivision’s developer.

 

As the developer is most probably deceased, there are two methods by which Council can acquire the land and then transfer it to RALAC:

 

          1. Acquisition by agreement

 

          This process can only be undertaken where Council can locate the person who is entitled to be the registered proprietor of the land, that is, the beneficiary of the    developer’s estate, and reach agreement with that person in respect of the acquisition       of the land by Council; or

 

          2. Compulsory acquisition

 

          If Council cannot locate the person who is entitled to be the registered proprietor of the    land, by a notice pursuant to section 7(1)(b) of the Land Acquisition and Compensation Act 1986.

 

Only after Council’s lawyers have undertaken the necessary searches to establish the developer’s date of death and attempt to locate his/her beneficiary/s could it be decided how the matter will be handled. 

 

On 15 December 1982, pursuant to the (now revoked) Lands Compensation Act 1958, the City of Ringwood published a notice in the Government Gazette of its intention to compulsorily acquire Lot 3 for the use of the aged care facility. The acquisition was never effected and Council’s lawyers advise that the notice cannot now be relied on.

Financial / economic issues

Council’s Budget allows for this acquisition.

Environmental / amenity issues

Not applicable to this matter.

Social / community issues

Not applicable to this matter.

Community consultation

Pursuant to Section 189 of the Local Government Act 1989 (“The Act”), Council is required to publish a notice in “The Age” newspaper of any proposal to sell Council land and receive submissions under section 223 of The Act.

Conclusion

That Council commence the statutory process to acquire Lot 3 on Title Plan 916812P and transfer the land to RALAC.

 

 


Attachments

1.

Locality Plan 362-364 Maroondah Highway, Ringwood: Lionsbrae shown in Blue Outline

2.

Site Plan / Aerial Photo 362-364 Maroondah Highway, Ringwood with Lot 3 in Red Outline

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That council

1.       COMMENCEs THE PROCESS TO ACQUIRE THE LAND DESCRIBED AS LOT 3 ON TITLE PLAN NUMBER 916812p (“THE LAND”)

2.       GIVES PUBLIC NOTICE PURSUANT TO SECTION 189 OF THE LOCAL GOVERNMENT ACT, 1989 (“THE ACT”) OF ITS INTENTION TO SELL THE LAND BY PRIVATE TREATY TO RINGWOOD AREA LIONS AGED CARE (RALAC) FOR $1 PLUS COUNCIL’S COSTS IN THE ACQUISITION AND DISPOSITION OF THE LAND

3.       in accordance with section 223 of the aCT:

i.        appoints a committee comprising cOUNCILLORS LAMONT, LOWE and MARKS to hear any person wishing to be heard in support of their submission, on a date to be determined

ii.       SHALL CONSIDER ALL WRITTEN SUBMISSIONS AT A SUBSEQUENT MEETING OF COUNCIL, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT WILL DETERMINE WHETHER OR NOT TO SELL THE LAND  

4.       Authorises the director corporate services TO undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the aCT in relation to this matter

5.       in the absence of THE RECEIPT OF SUBMISSIONS:

i.        sellS the land to ralac in accordance with the published noticE

ii.       signS and sealS all documentation in relation to the sale of the lanD

 


ATTACHMENT No: 1 - Locality Plan 362-364 Maroondah Highway, Ringwood: Lionsbrae shown in Blue Outline

 

Item  6

 

 

 


ATTACHMENT No: 2 - Site Plan / Aerial Photo 362-364 Maroondah Highway, Ringwood with Lot 3 in Red Outline

 

Item  6

 

 

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Outcomes of Maroondah Motions to the Municipal Association of Victoria State Council Meeting

Item 7

 

Purpose

To consider the outcomes of motions submitted and jointly supported by Council to the Municipal Association of Victoria (MAV) State Council Meeting held on Friday 15 May 2015.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

The Municipal Association of Victoria State Council Annual Meeting was held on Friday 15 May 2015.  Council at its meeting held on 27 April 2015 resolved to submit four motions and support seven regional motions from the other Councils that form the MAV Metropolitan East Region (Manningham, Knox, Banyule and Whitehorse).  These in total eleven motions were viewed as appropriate for consideration by the State Council as they are of significance across the Victorian Local Government sector. 

 

The MAV is one of the local government sector peak body associations and together with local members of parliament, provides significant advocacy to both State and Federal Governments on behalf of Maroondah residents and ratepayers. 

Issue / discussion

The four motions submitted from Maroondah together with the result of the deliberations of the State Council, are as follows:

1.         Council Liability – VCAT Planning Decisions.  Carried - 96% for & 4% against

2.         Municipal Development Contribution Plan – Carried - 94% for & 6% against

3.         Census – Amended motion.  Carried - 94% for & 6% against

4.         Library Funding – Carried unanimously

The motions and rationale for each are identified below:

 

Motion 1:- Council Liability- VCAT Planning Decisions

 

Motion:- That the Municipal Association of Victoria State Council calls on the State Government to ensure:-

1.   That VCAT take responsibility for the defence of litigation against planning determinations made by VCAT: and

2.   The impost of the current cost to Victorian Local Government in defending such litigation is lifted from the sector.

 

Rationale:-  The cost of defending litigation against VCAT decisions in issuing planning permits is presently carried by the Local Government sector.  This is viewed as an unreasonable impost especially as the determinations frequently overturn the originally planning decisions made by Councils.

 

A more equitable approach would be for VCAT to conduct this defence and so relieving Councils of the burden, or for the sector to be reimbursed for costs. 

 

The incongruous situation of Council bearing the cost of such legal defence is exacerbated by the fees/levy that the State Government will collect from the newly introduced Victorian Planning Authority that will take effect from 1 July this year.  The levy will be on planning permit application fees for a project in excess of $1 million and it is projected the levy will raise an estimated $17.1 million.  The Authority has very little if anything to do with the planning process except collect a mandatory fee with no amount being channelled into the Local Government sector. 

 

It is this source of monies – raised by the Victorian Planning Authority – that could be used to offset the costs to Council of defending litigation against VCAT decisions.

 

 

Motion 2:- Municipal Development Contribution Plan

 

Motion:- That the Municipal Association of Victoria State Council calls on the State Government to provide a clear process to enable municipalities to introduce a Development Contribution Plan on a municipal wide basis.

 

Rationale:-  Currently, Development Contribution Plans (DCP) – a development infrastructure levy and/or a community infrastructure levy – do not apply across a whole municipality but is broken down into a series of charge areas.

 

Maroondah for instance has an existing DCP applicable to the Ringwood Metropolitan Activity Centre but not a municipal wide equivalent.  The growing cost of infrastructure is an ever increasing impost upon Council’s budget and an overall DCP would provide additional funding to make up for shortfalls between current income and the cost of infrastructure.  It would potentially include capital infrastructure projects such as roads, drainage, footpath, streetscape works as well as community infrastructure projects, such as child care centres, Maternal and Child Health Centres and neighbourhood houses.

 

The infrastructure is required to cope with the growing population of the municipality and the consequential increased demand.  The development contributions go directly towards projects which would be used by the development, because they are located in the same area.

 

A municipality would typically be broken down into ‘Charge Areas’ (generally by suburb). Each Charge Area would have a different list of projects, and so the required payment for each area would be different.  In addition, there are a range of development categories (eg residential, industrial and commercial).  To calculate the cost a party would be required to pay, there would be a need to identify the Charge Area in which a site is located, what type of development is proposed, and either the number of dwellings or the size of the commercial/ industrial floor area being proposed. 

 

A Planning Panel recently (November 2014) provided support to Moreland City Council to pursue a municipal wide DCP.  This suggests that the concept is feasible and one that should be pursued.

 

 

Motion 3:- Census

 

NB the thrust of Maroondah’s motion was overtaken by events from when it was submitted to when considered – hence the amended motion.

 

Motion:- That the Municipal Association of Victoria State Council calls on the Federal Government to reject the Australian Bureau of Statics (ABS) request to amend the Census and Statistics Act to alter the frequency that the ABS is required to conduct a census from every 5 years to every 10 years.

 

Amended Motion:- That the MAV congratulate Parliamentary Secretary to the Treasurer Hon. Kelly O’Dwyer on the Federal Government decision to continue the 5 year Census collection and the $250M technology upgrade.

 

Rationale:- The Census of Population and Housing is the largest statistical operation undertaken by the ABS. It aims to accurately measure the number of people in Australia on Census Night, their key characteristics, and the dwellings in which they live.

 

The Census has been conducted since 1911 and the ABS is required to survey every household across the nation once every 5 years on the second Tuesday in August.  The 2011 census cost $440 million and the 2016 census is shaping as even more costly due to IT requirements with the moving to electronic lodgement and the need to upgrade the ABS’s IT systems.  One proposal is to replace the census with a smaller sample survey. 

 

Other Commonwealth countries have either gone down this path or are considering doing so.  Britain axed its census but reconsidered deciding to hold one every 10 years.  Canada also axed its census and replaced it with a shorter voluntary survey with the subsequent data being described by statisticians as “garbage”.  New Zealand is contemplating two proposals either replacing the census totally or conducting it every 10 years rather than the present 5 years.

 

Data collected on Census night provides a comprehensive regularly updated and consistent evidence base. Without this evidence base planners, policy and decision makers will not have the means available to make the informed decisions required to maintain, progress and monitor the development, wellbeing, prosperity or sustainability of Australian communities.

 

Census information is used by all sectors of the community, from local, State and Federal government to large and small businesses, community groups and students.

 

The need for evidence informed decision making is well proven, resulting in increased effectiveness, reduction in harm, better resource allocation, enhanced cost-effectiveness/cost-benefit of investment, improved reach and enhanced accountability.

 

Decreasing the frequency with which the census is conducted; would greatly alter the capacity for informed decision making and therefore have a negative impact on all levels of government and communities within Australia.

 

 

Motion 4:- Library Funding

 

Motion:- That the Municipal Association of Victoria State Council further continue to press and lobby the State Government for an improved recurrent and capital library funding, including an urgent review of the current funding mechanisms.

 

Rationale:-  Public libraries are vital and highly valued community assets. 

 

State and local governments must work together to equally fund public libraries to make sure our communities can continue to access and receive high quality library services.  Local government operates Victoria's public library services, which play a critical role in the development of online information and communications access to local communities.

 

Public libraries are highly valued by the community as accessible public meeting spaces and information hubs with free access to books, publications and the internet, global learning opportunities and social engagement.  They provide many benefits to communities through improved literacy outcomes, the development of social capital and a contribution to a reduction in social inequality.

 

The demand for library services is changing and evolving.  In addition to library’s core services, the community is expecting longer operating hours and improvement in the provision of IT services such as access to internet connections.  These demands have significant implications for the cost of running library services.

 

In the past, the State Government has played an active role in providing grants for public libraries to fund the delivery of library services.  However, the State Government’s funding for this important community infrastructure is diminishing.  It does not take into account the real cost of inflation, population increases and additional information communication technology (ICT) needs, book infrastructure and staff expenses.

 

Local government provides the majority of public library funding with approximately $5 for every $1 received from the State Government ie equates to core funding from the State for the service of only 20%.  This funding arrangement is not sustainable.  Without a substantial increase in recurrent grants, library services will decline and our communities will be disadvantaged.

 

The MAV State Council should press the State Government to commit to the long term funding of library services so as to reduce the disparity between State and Local Government contributions and work towards the aim of a 50:50 funding partnership between State and Local Government for library services.

 

 

Regional Motions

 

MAV Metropolitan East Region encompasses the municipalities of Manningham, Knox, Maroondah, Banyule and Whitehorse.  A total of seven motions from these municipalities were included on the agenda and supported by Maroondah

 

The motions submitted and the outcomes (six out of the seven were passed) from the State Council were:-

·    Manningham – i) Rate Capping – consolidated, amended and carried - 98% for & 2% against ii) School Focused Youth Services – carried unanimously; and iii) Universal Access to Early Education – carried unanimously. 

·    Whitehorse – Housing Affordability – amended and carried - 86% for & 14% against

·    Banyule – Timing of Council Plan – lost - 35% for & 65% against.   

·    Knox – i) Grade Separation Projects in Activity Centres – carried - 91% for & 9% against; and ii) Health Promotion/Prevention Funding – consolidated and carried unanimously.

Financial / economic issues

Refer to rationale as highlighted under Issue / Discussion.

Environmental / amenity issues

Refer to rationale as highlighted under Issue / Discussion.

Social / community issues

Refer to rationale as highlighted under Issue / Discussion.

Community consultation

Council, through various forums, consultations and strategies, has engaged the Maroondah community regarding these various issues.  This report further demonstrates Council’s preparedness to advocate to other spheres of government on behalf of Maroondah residents.


Conclusion

The four motions, together with the seven regional motions, indicates the willingness of Council to advocate in such forums on behalf of residents and ratepayers, in addition to demonstrating Council’s continued leadership on issues within the sector. 

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL NOTES THE OUTCOME OF THE FOUR MOTIONS SUBMITTED BY COUNCIL AND THE SEVEN REGIONAL MOTIONS SUPPORTED BY COUNCIL THAT WERE THE SUBJECT OF CONSIDERATION AND DEBATE AT THE MUNICIPAL ASSOCIATION OF VICTORIA STATE COUNCIL MEETING HELD ON 15 MAY 2015.  

 

  


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Capital Funding for Community Groups 2015/2016

Item 1

 

Purpose

To seek Council approval for the allocation of financial assistance through the Capital Funding for Community Groups Funding Program to nominated community organisations for the 2015/2016 financial year.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report;

 

Outcome Area: Safe, healthy and active community

 

Vision Statement: in 20140 Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

 

Key Directions 2013-2017

 

1.21 Support and empower local community groups, sporting clubs and special interest groups across Maroondah.

Background

There are two categories available for organisations to apply for Capital Funding:

 

Category 1 – projects under $5,000, fully funded by Council

Category 2 – projects over $5,000, a Council contribution of 50% of the total project cost (with a max of $75,000 Council contribution)

 

The Capital Funding for Community Groups 2015/2016 Program was advertised on Council’s website. Application guidelines were sent to all kindergartens, senior citizens groups, youth groups and sporting clubs/organisations within the municipality that utilise Council facilities.

 

The application process involved two stages:  stage 1 required applicants to submit an initial project proposal for Council consideration. Council officers reviewed the submissions and recommended eligible projects to stage 2 which required a detailed project submission and full written application.  Organisations were requested to submit applications for Capital Funding for Community Groups 2015/2016 by Wednesday 22 April 2015.

 

The Capital Funding for Community Groups 2015/2016 review process was undertaken at an Assembly of Councillors on Monday 1 June 2015.

 

All applications received were considered and recommendations were made on the basis of a clearly defined set of selection criteria, which included:

 


Community Benefit

·        Demonstrate a direct benefit to the residents of the City of Maroondah.

·        Evidence that supports an anticipated increase in participation rates.

·        The extent to which the project maximises the use of the facility.

·        That the proposed project is sympathetic to the surrounds of the reserve or building.

·        The extent to which projects address the issues of safety and risk management.

Evidence of Need

·        Evidence that demonstrates community support and need for the project.

·        Evidence to demonstrate improvement to Council assets.

·        The extent to which the project is supported by an adopted concept plan, feasibility assessment and/or linked to any planning process of Council.

 

Financial Assessment

·        The financial capacity of the organisation to service a deferred payment plan and initial cash contribution.

·        The ability of the project to be completed within the following financial year.

Category 1 projects are fully funded by Council with no organisational contribution. The Category 2 project costs are split evenly between Council and the organisation (with a maximum Council contribution of $75,000). The organisational contribution is also split between an upfront contribution of at least 50% and a 5 year deferred payment to be repaid to Council by the relevant organisation.

Issue / discussion

Eighteen community groups requested a total of $317,265 (inclusive of GST) in funding assistance, from which ten projects were recommended to receive funding.

 

The successfully nominated submissions for funding are detailed in Attachment 1.

 

Of the eight projects not funded in the 2015/2016 program two will be funded by Council through Council’s Capital Renewal Program 2015/2016. Council Officers will work with the remaining organisations to further develop their projects for future submissions.

Financial / economic issues

A total of $176,000 (inclusive of GST) was available for allocation in the Capital Funding for Community Groups 2015/2016 Program budget. Council has recommended that ten projects be funded at a cost of $214,265 (inclusive of GST). An additional $28,265 has been sourced from unallocated funds in the Capital Funding for Committees of Council program along with $10,000 from Council’s Capital Renewal Program 2015/2016.

Environmental / amenity issues

Financial assistance provided by the Capital Funding for Community Groups Program fosters positive links between Council and community organisations through the improvement and effective management of Council assets.

Social / community issues

Not Applicable

Community consultation

Considerable effort has been made to ensure that all relevant groups/organisations were aware of this funding program through Council’s website and via direct email updates to local clubs and organisations.

Conclusion

The Capital Funding for Community Groups Program encourages commitment from organisations for the continued improvement to Council facilities and their future development.

 

 

Attachments

1.

Capital Funding for Community Groups - Funding Recommendations

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That Council:

1.       approves the recommended applications for financial assistance through the capital funding for community groups 2015/2016 program totalling $214,265 (inclusive of gst) as outlined in attachement 1 attached in this report

2.       approves these grants based on one-year funding and service agreements

3.       advises all organisations of the outcome of their grant submission

 


ATTACHMENT No: 1 - Capital Funding for Community Groups - Funding Recommendations

 

Item  1

 


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Capital Funding for Committees of Council 2015/2016

Item 2

 

Purpose

To seek Council approval for funding applications made by Special Committees of Council under Council’s 2015/2016 Capital Funding for Committees of Council support program.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 3: 2015-2016) provide the strategic framework that underpins the purpose of this report;

 

Outcome Area: Safe, healthy and active community

 

Vision Statement: in 20140 Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

 

Key Directions 2013-2017

 

1.21 Support and empower local community groups, sporting clubs and special interest groups across Maroondah.

Background

There are currently four Special Committees of Council operating within the City of Maroondah.  These are:

 

Ringwood Athletic Centre                         Cheong Park

Warrien Reserve                                       Warranwood Reserve

 

Generally, each Special Committee of Council is authorised on behalf of Council to manage the facility identified and to exercise Council’s powers and functions in respect of:

·        contracts up to a prescribed amount;

·        determination of fees for casual use; and

·        doing all things necessary in connection with the performance of such functions.

All Special Committees of Council were provided with details of the 2015/2016 Support Program and invited to make submissions. The process involved applicants contacting Council Officers for an application form, then providing a detailed written submission, which responded to clearly defined selection criteria. Committees were requested to submit applications for the Capital Funding for Committees of Council by Friday 24 April 2015.

Issue / discussion

Three applications were received for the Capital Funding for Committees of Council 2015/2016, requesting a total of $26,400 (inclusive of GST) in funding assistance, from which all three projects were recommended to receive funding.

 

The successfully nominated submissions for funding are detailed in Attachment 1.

Financial / economic issues

The Capital Expenditure for the 2015/2016 Capital Funding for Committee of Council Support Program has been set at $55,000 (inclusive of GST), with a maximum of $8,800 (inclusive of GST) available in funding to each Special Committee of Council.  Council has recommended that three projects, at a total cost of $26,400 (inclusive of GST) be funded. It has also been recommended that the remaining funds ($28,600) be transferred to the Capital Funding for Community Groups 2015/2016 program to enable additional projects within this funding program to be undertaken.

Environmental / amenity issues

Each of the projects recommended for approval will serve to enhance the facility to which the projects relate.

Social / community issues

Not Applicable

Community consultation

Special Committees of Council generally comprise of local community members who represent and advocate for the interests of the broader community.  Council Officers advised all Special Committees of Council of the Committee of Council Support Program guidelines, timelines and process.

Conclusion

Approval of the proposed projects will encourage the Special Committees of Council in their continued management of the various facilities and the future development of Council owned community facilities.

 

Satisfactory completion of these projects will also provide clear evidence to user groups and the community of Council’s continuing support for Special Committees of Council and the facilities managed by them.

 

 

Attachments

1.

Capital Funding for Committees of Council 2015/2016

CONFIDENTIALITY

Not Applicable


 

RECOMMENDATION

 

That Council

1.       APPROVES THE RECOMMENDED APPLICATIONS FOR FINANCIAL ASSISTANCE THROUGH THE capital funding for committees of council SUPPORT PROGRAM TOTALLING $26,400 (INCLUSIVE OF GST) AS OUTLINED IN ATTACHMENT 1 ATTACHED TO THIS REPORT

2.       Allocates $28,600 from the capital funding for committees of council SUPPORT PROGRAM to the Capital Funding for Community Groups FUNDING PROGRAM 2015/2016.

3.       APPROVES THESE GRANTS BASED ON ONE-YEAR FUNDING AND SERVICE AGREEMENTS

4.       ADVISES ALL COMMITTEES OF THE OUTCOME OF THEIR GRANT SUBMISSION

 


ATTACHMENT No: 1 - Capital Funding for Committees of Council 2015/2016

 

Item  2

 


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Petition - Churchill Street, Ringwood
Request for Parking Restriction Modification

Item 3

 

Purpose

The purpose of this report is for Council to receive the petition, containing 6 signatures, requesting the modification of the ‘No Stopping, 7am – 9pm’ parking restrictions on the western side of Churchill Street between Bond Street and Bourke Street to be applicable at all times.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  An accessible and connected community.

Our Vision:  In 2040, Maroondah is an accessible community for all ages and abilities with walkable neighbourhoods, effective on and off-road transport networks, and access to a range of sustainable transport options.

Key Directions 2014 – 2015:

Work in partnership to provide improved accessibility and safety for transport users across all modes.

Background

Council received a petition on 9 June 2015.  The petition dated 12 December 2014, with an accompanying letter dated 5 June 2015, contained 6 signatures from residents in Churchill Street, Ringwood.

 

The prayer of the petition is as follows:

 

“PETITION:

 

NO PARKING ZONE TO WESTERN SIDE OF CHURCHILL STREET, RINGWOOD – BETWEEN BOND STREET AND BOURKE STREET”

Issue / discussion

Churchill Street is located within the North West Residential Precinct of the Ringwood Metropolitan Activity Centre, and runs between Bond Street and Nelson Street. It is classified as a Local Access Street, in accordance with Council’s Road Management Plan, and provides direct access for approximately 49 residential properties and 2 commercial properties.

 

Figure 1 on the following page, shows an aerial view of Churchill Street and the surrounding area.

 

 

Figure 1 – Aerial view of Churchill Street and surrounding area

 

Churchill Street has a default speed limit of 50km/hr and a suitable carriageway width of approximately 7.2 metres to allow parking on both sides of the road while providing one lane of through traffic.

 

Kerbside parking for a maximum 2 hours is permitted on both sides of the street, however it is noted that time based No Stopping restrictions apply to the western side of Churchill Street between Bourke Street and Bond Street.

 

Council’s Engineers will undertake an investigation regarding the modification of the ‘No Stopping, 7am – 9pm’ parking restrictions to be applicable at all times and present a report detailing the findings to Council at a future meeting.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Unsustainable levels of on-street parking can result in an increase in traffic congestion and road safety concerns, as well as restricting resident ingress and egress resulting in decreased amenity in the area.

Social / community issues

On-street parking is considered a valuable resource for the local community and as such, Council does not restrict parking outside the scope of the Road Rules with the exception of locations with serious safety considerations or demonstrated community support.

Community consultation

Following Council’s investigation into parking in Churchill Street, if it is determined that modifications to the existing parking restrictions are required, Council’s Engineers will consult with all affected residents to determine the level of resident support for any proposed change.

Conclusion

It is recommended that Council receives and notes the petition containing 6 signatures, requesting the modification of the ‘No Stopping, 7am – 9pm’ parking restrictions on the western side of Churchill Street between Bond Street and Bourke Street to be applicable at all times. It is proposed that a detailed investigation into the prayer of the petition be completed and a further report detailing the findings will be presented to Council at a future meeting.

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL

1.       RECEIVES AND NOTES THE PETITION CONTAINING 6 SIGNATURES REQUESTING the modification of the ‘No Stopping, 7am – 9pm’ parking restrictions on the western side of churchill street between bond street and bourke street to be applicable at all times

2.       OFFICERS PREPARE A REPORT ON THE MATTERS RAISED IN THE PETITION FOR CONSIDERATION AT A FUTURE MEETING OF COUNCIL

3.       ADVISES THE LEAD PETITIONER ACCORDINGLY

  


DIRECTOR Planning & Community Phil Turner

 

Draft Public Art Policy

Item 1

 

Purpose

The purpose of this report is to present Council with the draft Maroondah Public Art Policy (including the 2015 – 17 Action Plan), and to seek Council’s endorsement for it to be placed on public exhibition for community comment.

 

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  The development of the Maroondah Public Art Policy was identified as a Priority Action in the Council Plan 2014-15. Council’s development of this Policy also responds to strong community support for public art identified through community consultations for both Maroondah 2040 and the Maroondah Arts and Cultural Development Strategy (2014-18).

 

Outcome Area Three of Maroondah 2040 was identified as “A vibrant and culturally rich community”.

 

Our Community said:

 

We would like to see ... an increase in public art.”

 

“Neighbourhood centres need to be further activated to become vibrant destinations”.

Our Vision: 

In 2040, Maroondah will be a creative cosmopolitan community recognised for its celebration and promotion of arts and culture. There will be a broad range of engaging entertainment options, diverse cultural activities and the creation and display of traditional and contemporary forms of art.

Key Directions 2014 – 2015:

Encourage a range of temporary and permanent public art that celebrates the unique characteristics of Maroondah including our history, cultural diversity , environment and future aspirations.

Priority Actions 2014-2015:

Develop a public art policy.

Background

The Maroondah Public Art Policy has been developed to protect Council’s public art assets, maximize public art outcomes for the community and create a sustainable framework for the actions required to achieve the community’s public art vision. The policy is based on industry and community research and incorporates best practice for local government in regard to public art programs.

Issue / discussion

Best Practice: The Policy establishes the framework for a formalized public art collection. Collection management protocols will ensure public artworks are maintained to an appropriate industry standard.  They will also establish best practice processes for the acquiring and dispersal of public artworks, engagement with the community in regard to public art programs and the promotion of the City’s public art collection.

 

Maximising Outcomes: The policy outlines principles and processes for Council to maximize the benefits of its own public art planning , commissioning and promotion and also builds on the recent success of the collaborative public art commission process at Ringwood Station, where the commission is funded by external bodies. It lays the groundwork for maximizing opportunities for public art in response to statutory planning triggers. It provides a framework to negotiate voluntary public art contributions from the private sector as well as potential mandated contributions leveraged through planning scheme mechanisms.

Financial / economic issues

This policy shall provide substantially improved protection for Council’s public art assets. Where costs are associated with a more active public art program they will be largely offset by the integration of public art commissioning processes in the early planning and design stages of capital projects.

 

There are no direct financial costs incurred by Council through the implementation of this Policy. The Policy promotes increased commissioning of  public art by external developers and land managers. 

Environmental / amenity issues

The Public Art Policy will promote enhanced public spaces through the incorporation of public art as indicated by the community through Maroondah 2040.

Social / community issues

More engaging and vital public spaces, through the introduction of public art, will reinforce community connections and enhance people’s experience of their community

Community consultation

Significant community consultation informs the development of this Policy, particularly community consultations for Maroondah 2040 and the Arts and Culture in Maroondah Survey (2014).

 

During the development of the Policy, there has also been local arts practitioner input.

Conclusion

The development, management and promotion of Maroondah City Council’s public art contributes to the quality of public spaces and enhances community connection. The Policy is a direct response to the community’s vision as captured in Maroondah 2040, including the key theme of “a vibrant and culturally rich community”.

The Maroondah Public Art Policy ensures that public art assets are properly managed and maintained; that processes are in line with industry best practice; and that the City is well placed to respond to opportunities and deliver great public artworks for the people of Maroondah.

 

 

Attachments

1.

Public Art Policy - Draft - 13 05 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL PLACES THE DRAFT PUBLIC ART POLICY, INCLUDING THE 2015-2017 ACTION PLAN, ON PUBLIC EXHIBITION FROM 29 JUNE TO 13 JULY 2015

 


ATTACHMENT No: 1 - Public Art Policy - Draft - 13 05 2015

 

Item  1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


DIRECTOR Planning & Community Phil Turner

 

Draft Children's Plan

Item 2

 

Purpose

The purpose of this report is to present to Council the draft Children’s Plan 2015 – 2019 and to seek Council’s endorsement for it to be placed on public exhibition for community comment.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:

Maroondah is a safe, healthy and activity community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

Our Vision:

In 2040, Maroondah will be a safe, healthy and activity community with local opportunities provided for all people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

Key Directions 2014 – 2015:

1.14   Ensure that all young people and their families in Maroondah have access to affordable childcare, education, health and leisure services.

Priority Action 2014-2015:

Develop a new Children’s Plan incorporating the Municipal Early Years Plan.

Background

The Maroondah Children’s Plan 2015-2019 has been developed in line with the recommendation from the Municipal Association of Victoria for all Councils in Victoria to develop a Municipal Early Years Plan. Maroondah has decided to call this document a Children’s Plan to ensure that the community is clear about the intent of the document. The Children’s Plan is designed to provide Council’s strategic development and commitment to excellence in ensuring the care, education and health needs of children aged 0 to 12 across the municipality. This Plan builds on previous early years plans and also includes children aged 7 to 12 years of age.

 

Council recognises that service delivery is about more than just service, it is about supporting positive connections in the community and developing connections which will enable the health, care, educational and social needs of children to be meet within the context of their family.

 


The Children’s Plan is designed to:

·        Increase support for young children and their families

·        Focus attention on vulnerable families

·        Promote ease of access to services

·        Increase service integration and collaboration

Maroondah City Council developed its first Municipal Early Years Plan in 2004/2005. The current plan has been reviewed resulting in the development of the Maroondah Children’s Plan 2015-2019.

 

The Maroondah Children’s Plan has been developed after considerable community consultation and research into the key health, development and wellbeing issues currently affecting children and their families.  The Plan is also guided by research into population and in context of local, State and Federal Government policies. The Plan has been mindful of the Victorian Charter of Human Rights and Responsibilities 2006, and the UN Convention on the Rights of the Child.

 

The Plan was developed in consultation with key stakeholders including community members, children and parents, family service providers, government agencies and Maroondah City Council staff. In addition, the process also provided plenty of opportunity for children’s voices to be heard from across all areas of the community.

 

Broad community consultations were undertaken to identify key health, development and wellbeing issues. The primary data gathered from these consultations has been analysed and compared to a range of secondary data gathered from literature sources and Australian data collections. The results of this research provide an evidence base for the Children’s Plan and helped to determine its priorities, goals and strategies.

 

Throughout the community consultation a strong theme emerged on the need to build and facilitate connections. This includes connections of families and services, connections of children with each other, cross cultural connections and intergenerational connections.

 

Service providers worked closely with Council officers to develop the key themes that emerged as a result of the consultation.

 

Six focus areas have been identified to drive the delivery of this Plan:

·        Information and Communication

·        Places and Spaces

·        Supporting Families

·        Involvement and Community Building

·        Engagement and Governance

·        Service Provision

Issue / discussion

Neurological research confirms that the early years is a critical period for building brains. Children’s healthy brain development depends on good nutrition, loving, responsive relationships and strong attachment to caring adults, access to quality education and care and health services.

 

Every child has rights enshrined in United Nations Convention on the Rights of the Child.

These rights are primarily concerned with health, education and special rights for children with disabilities. They also include protection from neglect and exploitation, the right for participation, the right to be heard and to express their views on matters that concern them.

 

Support at the early stages of life can foster and ensure children live happy, healthy and productive lives. Research indicates that universal services need to be available to all children and their families. In addition some children and families will benefit from specific, targeted services at particular times in their lives.

Financial / economic issues

Council plays a key role in planning services for children, some services are directly provided by Council, with yet other services coordinated and supported by Council. Council is also responsible for providing and maintaining many facilities from which children’s services operates.

 

A community’s social capital or wealth and wellbeing are dependent on the capability of its citizens. There is a strong body of evidence to suggest that sound investment in the early years will have substantial returns in later life.

Environmental / amenity issues

Not Applicable

Social / community issues

The Plan outlines how Council will work to enhance the lives of children and families living in the municipality and highlights the need for places and spaces to enhance social connection. Fostering connection between children and families builds a healthy community. Consultation indicated a need to provide support for parents in Maroondah. This included the opportunity for parents to meet, support and educate.

 

Consultation with children highlighted five key themes. A place to play, a green place for animals, plants and me, a healthy happy and friendly place, a place to ride, walk, drive and go and a place to create. These themes indicate an interest and desire for outside active play, love of parks, playgrounds and sporting facilities.

 

Evidence shows that connection to community is a protective factor in building resilience in children. When children were asked about areas of improvement they indicated that they would like to see less litter and graffiti and the need to be kind to each other. Some children also had concerns about personal safety and traffic safety particularly in relation to crossing roads and safety accessing parks.

 

This strong emphasis on the need for connection included connections of families and services, connection of children with each other, cross cultural connections and intergenerational connections.

Community consultation

In 2014 Maroondah Council engaged with service providers and communities throughout the municipality to identify the main factors and issues that people considered most important for health, development and wellbeing of children and families. A range of consultation methods were used. The methods included:

·        Consultations with Maroondah City Council teams from the following areas; Aged & Disability, Community Health, Maternal Child & Health, Youth Services, Assets, Arts & Culture, Local Laws, Strategic Planning, Community Planning & Development, Maroondah Leisure, Information Technology, Maroondah Leisure, Open Space & Children’s Services.

·        Stakeholder workshops for service providers and agencies located in, or servicing, the City of Maroondah (approximately 130 community groups and organizations)

·        Grandparents, older residents, first time parents and families, cultural and disability groups and young people.

·        Online community survey of Maroondah parents

·        Consultation with 150 children at Maroondah Festival and additional other events.

An analysis of the consultation data was conducted. Overall the areas viewed as having the greatest impact on the health, development and wellbeing for children, families and the community in Maroondah were; care, health, inclusion, leisure and open spaces, development, referrals and early intervention,  education and networks and linkages.

Conclusion

The Maroondah City Council Children’s Plan 2015 – 2019 has been developed through detailed consultation and research to create a Plan that reflects the aspirations of Maroondah’s children and families. It will guide and focus Council’s work with and for young children and families over the next four years to ensure Council is actively engaged with children and families, is responsive to their needs and delivers services that are considered best practice.

 

 

Attachments

1.

Draft Maroondah Children's Plan June 2015

CONFIDENTIALITY

Not Applicable


 

RECOMMENDATION

 

That COUNCIL PLACES THE DRAFT Children’s PLAN 2015-2019, ON PUBLIC EXHIBITION FROM 29 JUNE TO 13 JULY 2015.

 


ATTACHMENT No: 1 - Draft Maroondah Children's Plan June 2015

 

Item  2

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


DOCUMENTS FOR SEALING

 

 

Letters Under Seal - Recognition of 2015 Queens Birthday Honours

ITEM 1

 

Background

The Queen’s Birthday Honours were announced on Monday 8 June, at which time some 700 Australians were recognised for their significant contributions to their communities.

 

Croydon Resident, Dr Philip Stephen Bachelor, was recognised for his service to the community, to the environment and to cemetery management.  Dr Bachelor has been General Manager of Box Hill Cemetery since 2011, after holding the Technical Services Manager role at Fawkner Memorial Park from 1989-2005.  He has been the Author of approximately 36 journal articles and 5 books in the subject areas of grief management and cemeteries.  Dr Bachelor has been an active member of Rotary, including the role of President at Chirnside Park from 2008-2009, as well as holding the role of Independent Support Person of the Youth Referral and Independent Person Program, since 2009.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals a LETTER OF CONGRATULATIONS IN RECOGNITION OF THE 2015 QUEEN’S BIRTHDAY HONOURS TO DR PHILIP STEPHEN BACHELOR RECIPIENT OF THE MEDAL (OAM) OF THE ORDER OF AUSTRALIA IN THE GENERAL DIVISION