2014 Maroondah Logo RGB.jpg

 

Minutes

ordinary Council Meeting

MAROONDAH CITY COUNCIL

 

 

Monday 23 March 2015

 

 

 

 

 

 

 

 


Council Meeting MINUTES                              2                                                 23 March 2015

 

 

Minutes of the Council Meeting held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 23 March 2015 at 7:30 pm.

 

PRESENT

 

 

Cr Tony Dib, JP (Mayor)            Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Mary-Anne Lowe                   Mullum Ward

Cr Nora Lamont                          Mullum Ward

Cr Rob Steane                            Wyreena Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Les Willmott, JP                     Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Phil Turner                                  Director Planning & Community

Trevor Welsh                              Director Operations, Infrastructure & Leisure

Stephen Onans                           Team Leader Governance

 

The prayer was read by Pastor Sean Morris, Grow Church

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Cr Natalie Thomas                      Arrabri Ward

Cr Samantha Marks                   Mullum Ward

Declaration of Interests

Nil

Confirmation of MinuTes

Moved Cr Willmott, Seconded Cr Lowe                                                            15/15

That the minutes of the Ordinary Council Meeting held on Monday, 16 February 2015 be confirmed.

Carried

PUBLIC QUESTION TIME

 

Nil

 


Officers’ Reports

 

Director Corporate Services

 

ATTENDANCE REPORTS

 

 

Cr Les Willmott

 

18 Feb        Official Opening of Science & Maths Building, Yarra Valley Grammar School by Sir Peter & Lady Cosgrove & Dedication by Rev Dr Philip Freier

18 Feb        Public Consultation: 43 Jarvis Avenue, Croydon

25 Feb        Metropolitan Waste & Resource Recovery Group Board Meeting Jan-Dec 2015

27 Feb        Regional Waste & Resource Recovery Group Meeting with Executive Officers and Chairpersons

27 Feb        Regional Department of Environment, Land, Water & Planning Meeting with Waste & Resource Recovery Group Chairpersons

02 Mar        Victoria Grants Commission visit, Council Chamber, Ringwood

02 Mar        Meeting with U3A Croydon

03 Mar        Public Consultation: 3 Alexander Court, Warranwood

05 Mar        Croydon Rotary Club 26th Annual Charity Golf Day 2015

05 Mar        Retirement Function for Mr Ray Tonisson (Bendigo Bank, Ringwood East)

05 Mar        Australian Citizenship Ceremony, Karralyka

10 Mar        Business Advisory Committee Meeting

10 Mar        Public Consultation: 5-7 Kardinia Crescent, Warranwood

11 Mar        Audit and Risk Advisory Committee Meeting

13-15 Mar  Councillor Conference 2015, Lakes Entrance

20 Mar        Wyreena ‘Picnic in the Park’ - Movie night at Wyreena Community Arts Centre

 

Cr Willmott also congratulated Council employees on the Wyreena Picnic in the Park event.

 

Cr Rob Steane

 

18 Feb        Public Consultation: 43 Jarvis Avenue, Croydon

02 Mar        Meeting with U3A Croydon

03 Mar        Public Consultation: 3 Alexander Court, Warranwood

05 Mar        Meeting with Croydon U3A

05 Mar        Maroondah Alcohol Accord

05 Mar        Retirement Function for Mr Ray Tonisson (Bendigo Bank, Ringwood East)

05 Mar        Australian Citizenship Ceremony, Karralyka

10 Mar        Public Consultation: 5-7 Kardinia Crescent, Warranwood

13-15 Mar  Councillor Conference 2015, Lakes Entrance

20 Mar        Wyreena ‘Picnic in the Park’ - Movie night at Wyreena Community Arts Centre

23 Mar        Meeting with Consultant for review and discussion of the new Councillor extranet, CamNet

 

Cr Mary-Anne Lowe

 

21 Feb        ‘Pink Stumps Day’ - South Croydon Cricket Club

23 Feb        Heathmont Uniting Church Community Lifestyle Centre Annual General Meeting

24 Feb        Maroondah Citizens Advice Bureau Meeting

25 Feb        Public Consultation: 301 Maroondah Highway, Ringwood

26 Feb        Eastern Regional Libraries Board Meeting

27 Feb        Story time and animal presentation – ‘Cooee’, at Federation Estate

28 Feb        ‘Teddy Bear's Picnic at the Circus’ – Karralyka

28 Feb        Ringwood Cricket Club President's lunch

02 Mar       Meeting with representative from Heathmont Uniting Church

04 Mar        International Women's Day Personal Safety & Wellbeing morning

05 Mar        International Women's Day Breakfast, Karralyka

5 Mar          Liquor Accord Meeting at Ringwood Bowls Club

05 Mar        Australian Citizenship Ceremony, Karralyka

10 Mar        Business Advisory Committee Meeting

11 Mar        Small Business Forum, Special Guest Speaker: The Hon Bruce Billson MP Minister for Small Business

13-15 Mar  Councillor Conference 2015, Lakes Entrance

17 Mar        Uniting Care Ringwood Biala 34th Annual General Meeting

17 Mar        Meeting at RALAC Lionsbrae, East Ringwood

18 Mar        ‘Women on the Go’ Expo & Forum

20 Mar       Wyreena ‘Picnic in the Park’ - Movie night at Wyreena Community Arts Centre

23 Mar        Meeting with Consultant for review and discussion of the new Councillor extranet, CamNet

 

Cr Nora Lamont

 

25 Feb        Public Consultation: 301 Maroondah Highway, Ringwood

26 Feb        Ainslie Park Cricket Club dinner

28 Feb        Ringwood Cricket Club President's lunch

05 Mar        International Women's Day Breakfast, Karralyka

05 Mar        Maroondah Disability Advisory Committee Meeting

05 Mar        Eastern FM Radio Broadcast

10 Mar        Business Advisory Committee Meeting

13-15 Mar  Councillor Conference 2015, Lakes Entrance

23 Mar        Meeting with Consultant for review and discussion of the new Councillor extranet, CamNet

 

Cr Christina Gleeson

 

21 Feb        ‘Pink Stumps Day’ - South Croydon Cricket Club

24 Feb        Public Consultation: 20 Trawalla Road, Croydon

05 Mar        Croydon Rotary Club 26th Annual Charity Golf Day 2015

13-15 Mar  Councillor Conference 2015, Lakes Entrance

19 Mar        ‘IMPACT Neighbour Day’, Glen Park Community Centre, Bayswater North

 

Cr Liam Fitzgerald

 

19 Feb        Eastern Transport Coalition Meeting

02 Mar        Meeting with U3A Croydon

03 Mar        Public Consultation: 3 Alexander Court, Warranwood

05 Mar        Maroondah Disability Advisory Committee Meeting

12 Mar        Meeting with Resident

13-15 Mar  Councillor Conference 2015, Lakes Entrance

20 Mar        ‘Wyreena Picnic in the Park’ - Movie night at Wyreena Community Arts Centre

23 Mar        Meeting with Consultant for review and discussion of the new Councillor extranet, CamNet


Cr Tony Dib

 

18 Feb        Media Briefing

18 Feb        Official Opening of Science & Maths Building, Yarra Valley Grammar School by Sir Peter & Lady Cosgrove & Dedication by Rev Dr Philip Freier

21 Feb        ‘Pink Stumps Day’ - Sth Croydon Cricket Club

23 Feb        Heathmont Uniting Church Community Lifestyle Centre Annual General Meeting

24 Feb        Public Consultation: 20 Trawalla Road, Croydon

26 Feb        EACH: Launch of ‘Strengthening Support to Families’ Report

27 Feb        Eastern Region Mayors & CEOs Meeting

28 Feb        Ringwood Cricket Club President's lunch

01 Mar        Ringwood Spiders Cricket Social Day & BBQ

05 Mar        International Women's Day Breakfast, Karralyka

05 Mar        Retirement Function for Mr Ray Tonisson (Bendigo Bank, Ringwood East)

05 Mar        Australian Citizenship Ceremony, Karralyka

07 Mar        Function - El Marada Melbourne

11 Mar        ANZAC Centenary funding announcement with The Hon Michael Sukkar, Liberal MP for Deakin

11 Mar        Audit and Risk Advisory Committee Meeting

11 Mar        Small Business Forum, Federation Estate with The Hon Bruce Billson MP Minister for Small Business

13-15 Mar  Councillor Conference 2015, Lakes Entrance

17 Mar        Uniting Care Ringwood Biala 34th Annual General Meeting

18 Mar        Women on the Go Expo & Forum

19 Mar        ‘IMPACT Neighbour Day’, Glen Park Community Centre, Bayswater North

 

 

Cr Natalie Thomas (submitted prior to the Meeting)

 

18 Feb        MAV Workshop - Social Enterprise & Economic Development in Local Govt

20 Feb        Documentary launch – ‘The Carer’

21 Feb        ‘Pink Stumps Day’ -– South Croydon Cricket Club

24 Feb        Public Consultation: 20 Trawalla Road, Croydon

26 Feb        Eastern Regional Libraries Board Meeting

01 Mar        Ringwood Spiders Cricket Social Day & BBQ

05 Mar        International Women's Day Breakfast, Karralyka

11 Mar        Small Business Forum, Federation Estate with The Hon Bruce Billson MP Minister for Small Business

13-15 Mar  Councillor Conference 2015, Lakes Entrance

19 Mar        ‘IMPACT Neighbour Day’, Glen Park Community Centre, Bayswater North

 

 

Cr Samantha Marks (submitted prior to the Meeting)

 

20 Feb        Mullum Mullum Indigenous Gathering Group

23 Feb        Maroondah Partners in Community Wellbeing Committee

25 Feb        Public Consultation: 301 Maroondah Highway, Ringwood

26 Feb        Eastern Regional Library Board Meeting

28 Feb        ‘Teddy Bear’s Picnic’ – Mullum Ward Picnic in the Park – Federation Estate

05 Mar        International Women's Day Breakfast, Karralyka

05 Mar        Retirement Function for Mr Ray Tonisson (Bendigo Bank, Ringwood East)

13-15 Mar  Councillor Conference 2015, Lakes Entrance

19 Mar        Professional Development

 

Attendance Reports                                                                                               ITEM 1

Moved Cr Willmott, Seconded Cr Steane                                                        16/15

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to their reports –  Crs Willmott, Steane, Gleeson & Dib

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Gleeson, Seconded Cr Fitzgerald                                                17/15

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 16 february, 2 march AND THE WEEKEND OF 14 and 15 march 2015

 

Carried

 

 

Councillor Representation Reports                                                           ITEM 3:

Moved Cr Lamont, Seconded Cr Lowe                                                               18/15

THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF

·                MAROONDAH ENVIRONMENT ADVISORY COMMITTEE HELD 3 FEBRUARY 2015

·                METROPOLITAN LOCAL GOVERNMENT WASTE FORUM HELD 12 FEBRUARY 2015

·                maroondah disability advisory committee held 5 march 2015

Carried

Councillors who spoke to the motion – Cr Lamont

 

 

 

Delegations - Planning                                                                                          ITEM 4

Moved Cr Steane, Seconded Cr Fitzgerald                                                    19/15

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICES OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE PLANNING AND ENVIRONMENT ACT 1987 AND ASSOCIATED REGULATIONS ARE REVOKED

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 23 MARCH 2015, BE EXECUTED UNDER THE SEAL OF COUNCIL.

 

Carried

 

 

Delegations - Road Management Act 2004 and Regulations                ITEM 5

Moved Cr Gleeson, Seconded Cr Lowe                                                             20/15

 

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICES OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE ACT/REGULATIONS SET OUT IN THE SCHEDULE IN THE INSTRUMENT ARE REVOKED

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

 

 

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 23 MARCH 2015, BE EXECUTED UNDER THE SEAL OF COUNCIL

 

Carried

 

 

Natanya Way, Kilsyth                                                                                               ITEM 6

Moved Cr Gleeson, Seconded Cr Fitzgerald                                                21/15

That COUNCIL

1.       ACTING UNDER CLAUSE 3 OF SCHEDULE 10 OF THE LOCAL GOVERNMENT ACT 1989 (‘tHE ACT’) RESOLVES THAT THE STATUTORY PROCEDURES BE COMMENCED TO DISCONTINUE THE ENCLOSED SECTION OF NATANYA WAY, KILSYTH

2.       gives PUBLIC NOTICE UNDER SECTIONS 207A AND 223 OF THE ACT IN ‘tHE AGE’ NEWSPAPER, STATing THAT IF THE ENCLOSED SECTION IS DISCONTINUED, COUNCIL PROPOSES TO sell the land by private treaty at current market value to the owners of 5 natanya way, kilsyth

3.       in accordance with section 223 of the act appoints a committee comprising councillors Dib, gleeson and thomas to hear any person wishing to be heard in support of their submission, on a date to be determined

4.       considers all written submissions, including a written report on the proceedings of any committee hearing conducted, following which it will determine whether or not to discontinue the enclosed section of the road and transfer the land to itself

5.       authorises the director corporate services to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relaTION TO THIS MATTER

6.       IN THE ABSENCE OF THE RECEIPT OF SUBMISSIONS, publish A NOTICE OF THE DECLAration of the discontinuance in the victoria government gazette and council will then sell the land in accordance with the published notice

7.       signs and seals all documentation in relation to the discontinuance of the road

Carried

 


 Director Operations, Infrastructure and Leisure

 

Community Facilities Pricing Policy                                                                ITEM 1

Moved Cr Lamont, Seconded Cr Fitzgerald                                                   22/15

That COuncil endorses the REVISED COmmunity Facilities Pricing Policy and supporting Leases aND LICENCEs pricing sCHEDULE AND sEASONAL AND cASUAL PRICING SCHEDULE AS ATTACHED TO THIS REPORT

Carried

    

motions to review

Nil

Late Item

Nil

Requests / Leave of Absence

Nil

In Camera

Moved Cr Steane, Seconded Cr Willmott                                    23/15

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Chief Executive Officer

 

The Maroondah Foundation                                                                                ITEM 1

THIS COUNCIL RESOLUTION AND/OR REPORT ARE TO REMAIN CONFIDENTIAL UNTIL 13 MAY 2015

 

  

The open forum closed at 7:48pm.

 

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………