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Ordinary Meeting of Council

 

Attachments

 

 

 

Monday 23 March 2015

 

 

 

Council Chamber, Braeside Avenue, Ringwood

 

 


ATTACHMENTS

 

 

Director Corporate Services

2.           Reports of Assembly of Councillors

Attachment 1:         2015 February 16 - Assembly of Councillors - Public Record........ 3

Attachment 2:         2015 March 2 - Assembly of Councillors - Public Record............... 4

Attachment 3:         2015 March 14 - Assembly of Councillors - Public Record............. 5


ATTACHMENT No: 1 - 2015 February 16 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 16 February 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Grant Meyer

Manager Integrated Planning                                     Item 2

Noelene Greene

Program Manager Community Planning
 & Development                                                         Item 2

Debra Styles

Team Leader Local Laws                                           Item 3

Stephen Onans

Team Leader Governance

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

1

Council Meeting Agenda

2

Yarrunga Community Centre Update

3

Street Light Ministries

4

Ringwood Development Update

5

Norwood Pavilion Update

6

Victoria Grants Commission Meeting

7

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 March 2 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 2 March 2015

Time: 6.00pm

Location: Meeting Room 4,
Braeside Avenue, Ringwood

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Sherryn Dunshea

Manager Communications & Marketing                            Item 1

Angie Pantazi

Communication & Digital Marketing Officer                      Item 1

Tim Cocks

Manager Leisure                                                           Items 2 & 3

Dale Muir

Manager Revenue, Property & Customer Service          Items 6

Stephen Onans

Team Leader Governance                                                 Item 7

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Social Media Strategy

2

Community Facilities Pricing Policy Review 2015

3

Sports Field Lighting

4 ##

Aquanation update

5

Community Assistance Fund

6

Property Matter - Trust for Nature - 46-46 Dickasons Road, Heathmont

                           - Natanya Way, Kilsyth

7

Honorary Freeman of the City

8

Draft Partner Agreement

9

Draft 2015 Advocacy Program

10

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance


ATTACHMENT No: 3 - 2015 March 14 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date:

Saturday 14 March 2015 & Sunday 15 March 2015

Time:

9:00am – 5:00pm

9:00am – 11:00am

Location:

East Gippsland Shire Council Offices

 

 

 

Attendees:

 

 

 

 

 

Councillors:

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

 

Others:

East Gippsland Shire Councillors & Senior Executives                                                   Item 3

Cr Peter Neal

Mayor

Cr Richard Ellis

 

Cr Jeff McNeill

 

Cr Jane Rowe

 

Gary Gaffney

Chief Executive Officer                                        

Paul Holton

Director Development                                          

Chris Waites

Director Operations                                              

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Cr Les Willmot – Item 2 – Conflict of Duty as Cr Willmot is also a Chair of the Metropolitian Waste and Resource Recovery Board.

 

Cr Rob Steane – Item 5 – Conflict of Duty as Cr Steane is also a member of the Melba College School Council.

 

Council Officers:

 

Nil

 

 

 


 

 

 

Items Discussed:                  ##  Confidential

 

Saturday 14 March

1

Long Term Financial Strategy and Capital Expenditure Program

2

Proposed 2015/2016 Budget and New Initiatives

3

Sister City Partner Agreement – East Gippsland Shire Council

Sunday 15 March

4

Mid Term Review - Achievements and Actions

5

Pipeline Projects and Priority Issues

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services

 


 

 

3.       Councillor Representation Reports

Attachment 1: ....... Minutes - Maroondah Environment Advisory Committee
3 February 2015............................................................................. 8

Attachment 2: ....... Minutes - Metropolitan Local Government Forum
12 February 2015......................................................................... 10

Attachment 3: ....... Minutes - Maroondah Disability Advisory Committee 
5 March 2015............................................................................... 15


ATTACHMENT No: 1 - Minutes - Maroondah Environment Advisory Committee 3 February 2015

 

Item  3

 

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MAROONDAH ENVIRONMENT ADVISORY COMMITTEE (MEAC)

 

MINUTES

 

                                                    Tuesday 3 February 2015

(PMR - 4) 7:00 - 8:30 pm

 

1.       PRESENT: Cr Les Willmott (Chair), Grant Meyer (MCC), Dale Bristow (MCC), Rob Law (MCC), Phil Pomaroff, Jane Monk, Graeme Lorimer, Ken Whitney, Fiona Ede, Liz Sanzaro, Pam Yarra, Moya Brown.

 

WELCOME & APOLOGIES

 

Apologies: Cr Samantha Marks, Cr. Christina Gleeson, Phil Turner (MCC)

 

2.       CONFLICT OF INTEREST

There were no conflicts of interest declared.

 

3.       PREVIOUS MEETING MINUTES

The Minutes of the previous meeting were confirmed.

 

4.       SUSTAINABILITY STRATEGY

Grant introduced the Audit of the 2009 Strategy and highlighted key actions arising from the review undertaken.  Pam suggested that Council had a role in promoting biodiversity community education practices to local residents and provided reasons as to the value of such approaches.  Grant advised that Council had undertaken some of these activities previously and that there were opportunities to do more.  It was a matter being considered as part of the development of priorities in the new Sustainability Strategy. Concerning the 2011-2013 Action Plan, some members asked if a detailed evaluation of the outcomes of the actions had been undertaken.  Grant advised that the tabled material highlighted some key projects and that more information could be provided to the Committee.  Officers to follow up with Committee.

Scope of the 2015 Strategy

Grant spoke to a paper on the proposed way forward in developing the new 2015-2020 Sustainability Strategy and welcomed active committee involvement in its preparation.  Committee members volunteered to assist in the development of the Strategy through engaging with Council Officers as follows:

·        Biodiversity and Water - Graeme, Moya, Ken & Pam

·        Community Engagement - Liz & Pam

·        Governance - Jane & Fiona

·        Finance - Jane & Fiona

·        Climate Change - Phil & Liz

 

 

5.       DRAFT WATER SENSITIVE CITY STRATEGY

Grant introduced the concept of a Water Sensitive City Strategy.  A video was screened.  Grant then presented an introduction to Council’s work on preparing the Strategy. Appendices accompanying the draft Strategy were requested to be made available to Committee members via drop-box which was agreed.

 

Comments from Committee Members on the draft Strategy were invited by 20th February 2015.

 

6.       REGIONAL CLIMATE CHANGE ADAPTATION ROADMAP

Rob Law spoke to a presentation on his work in preparing a Regional Climate Change Roadmap. The Roadmap will be launched on March 25th at EAGA’s Energy and Climate Change conference and invites will be sent to all Committee members.

 

7.       OTHER BUSINESS

·        Jane raised a matter re correspondence to Council on Wombolano Park.  Officers to follow up in the next week.

·        Ken raised a matter of planning controls in the Richardson Road / Rustic Rise area and advised of impending correspondence to Council stressing the importance of the issue.

 

Meeting closed at 8:44 pm

 


ATTACHMENT No: 2 - Minutes - Metropolitan Local Government Forum 12 February 2015

 

Item  3

 


 


 


 


 


ATTACHMENT No: 3 - Minutes - Maroondah Disability Advisory Committee  5 March 2015

 

Item  3

 

 

MAROONDAH DISABILITY ADVISORY COMMITTEE (MDAC)

 

MINUTES

 

Thursday 5 March 2015

Maroondah City Council. Braeside Avenue

 

 

1.       PRESENT: Cr Nora Lamont (Chair), Cr Liam Fitzgerald, Liz Ellis, Geoffrey Outhred, Michelle Egan, Josephine Craig, Peter Smith, Kate Blackmore, Kathy McCartney, Rose Ensor (MCC) & Lisa Pirie (MCC - Minutes).

WELCOME AND APOLOGIES

Welcome:
          Cr Nora Lamont welcomed all to the meeting.

Apologies:         Briere Kop, Michelle Egan

 

2.       Minutes & Conflicts of Interest

 

The Minutes of the previous meeting were confirmed.  Moved: Liz, Seconded: Josephine.

 

There were no Conflicts of Interest declared.

 

3.       Metro Access Update (Jack Mulholland – MCC)

 

·     Employment Opportunities - Council’s Metro Access Officer, Jack Mulholland, advised that Council is looking to facilitate employment opportunities for people with disabilities for when vacancies arise in Council.  This involves discussions with Council’s Human Resources Department.

·     The Life Assist Project - Will commence in mid 2015 and is being delivered in partnership with Yarra Ranges Council.   It is a pathway for carers that is both information and support based.  The project has some flexibility in terms of priorities.  In includes a walking group that offers opportunities for carers to meet other carers, allowing them to share experiences with their peers outside of their immediate work environments.  The walks will also offer opportunities for service providers to consult with carers to identify issues and needs.  Information provision and social media will enable carers to connect with each other and learn from each other. 

·     Website Resources - Jack advised that Council is improving its website resources in the areas of mental health, disability and funding opportunities for non profits.

·     Support for Stroke Survivors - Croydon Stroke Support Group have identified that there are not adequate pathways from hospital to home care for people who have had a stroke.

·     A Guide to Services for Stroke Survivors and Carers – This City of Maroondah resource is being updated by Council.


 

 

·     The Gig Buddies Project – This project for people with learning disabilities is about social inclusion and offers recreational opportunities out of hours for people with learning disabilities.  It’s scale means it’s too large an undertaking for Maroondah Council alone. However Council, in partnership with others, can certainly assist in planning and establishing the project.  It involves volunteers being matched with the participants.  A shared interest in music is the connection (ie attending gigs).  Such interactions may lead to other activities (eg going out for a coffee, movies).  The project has been successful in Sydney and has big potential in Melbourne.  Other LGA”S have shown an interest as well.  Council is currently looking for an organisation to take the lead in order to make it ensure its success.  Volunteers can be targeted through universities and TAFES.  Sponsors can assist with promotion through social media and magazine advertisements.  Food outlets were involved in the Sydney project.  The DAC will be kept updated on progress with suggestions welcomed.

 

Action: Rose to forward further information on the Gig Buddies Project to DAC Members.

 

4.       Inclusiveness for Young People with a Disability (Heather Cummings, Youth Services)

 

·     Heather provided Mel Jeffery’s apology.

·     Heather advised that Council’s Youth Services Team offers leadership programs, youth participation, strategic direction and advocacy for youth aged 12 to 25yrs.

·     There are a number of Actions in the Disability Policy and Action Plan that address the need for improved accessibility to services and recreational and cultural events within Maroondah.  Youth Services are keen to know how we can make these things more accessible to young people with disabilities.

·     The Committee proceeded to provide a range of suggestions as follows:

·     Promote services and community events in schools especially the special development schools which are often out of Maroondah but attendees may live in Maroondah.

·     The Youth Disability Advocacy Service (YDAS) has information.

·     Liz noted that putting people into age brackets can be excluding in itself if there is no follow through when a person changes age bracket and can no longer receive a service.  Also she would like to see ‘Gig Buddies’ (refer above) being open to people with disabilities generally rather than just for those with learning disabilities. 

·     Heather noted that barriers include: carer availability and mobility. 

·     Geoff would like to see more sporting clubs encourage participation from children and youth with disabilities. Examples being the Ringwood Spiders Football Club and Croydon Rangers Cricket Club.

·     Cath noted that sometimes a stepping stone is required when introducing people with disabilities to an activity such as scouting.  This can often lead to full inclusiveness later once confidence is gained. 

·     Liz suggested that young people with disabilities could use Community Houses more.

·     Josephine suggested integration activities such as mixing special development schools with mainstream primary schools for lunch time or other activities develop social and recreational opportunities.  Peer education.

·     Community awareness is important particularly for facilitators of activities who may put up barriers through fear of the unknown and not being sure how to go about including people with disabilities.

·     Kate said that in regards to mental health there is short term support but not much in the way of long term support.   Kate is a volunteer for the mental Health Fellowship.  AS a volunteer she has been into high schools to discuss mental health with children 10 to 12yrs so they can have a better understanding of what it is.

·     Scope has a young Ambassadors Program which goes into schools and teaches and mentors following the same principle.

·     Heather said this strategy was also being looked at for bullying and addressing the stigma of people with disabilities.

 

·     Nora suggested a mental health activity at EV’s in Mental Health Week educating and demystifying the issue.  She said it was important to address mental health issues at an early age as this leads to a better long term prognosis.  Jack advised that the Lab Project will be at EVs which should help with inclusiveness.

·     Heather thanked the Committee for the excellent feedback.

 

Action - Youth Services to come back to MDAC seeking advice on how to do youth consultation later in 2015. 

 

5.       Foreword for Disability Policy & Action Plan 2014 to 2018

 

·     Rose described the Foreword wording as recently emailed to MDAC.  MDAC supported the Foreword to go in the Plan under the MDAC banner with no wording changes.

 

6.       Committee Updates

 

·     Rose:  Will soon commence six months leave without pay from Council to pursue tertiary studies.  The Committee will be notified soon regarding a replacement for Rose.

·     Peter:  Finishing PHD this year.  Employment project has had positives and negatives.  LGAS, who originally planned to support the project for 3 yrs, have now pulled out.  Councils are looking inwardly to improve internal recruitment policy for people with disabilities.  Knox is conducting three workshops to educate staff.  Deakin research was interesting however was too quantitative in its methods and therefore does not have the qualitative tools that could have been more useful for strategies for local government and employers.

·     Liz:  is on ACD Board.  Liz noted accessibility issues re: Karralyka building.  Scope for additional wheel chair seats and there is no rail to hold on to when going up stairs.  Also companion card only allows free access for companion to non meal events.  Have to pay for companion to attend meal events.  Could this cost be subsidised as it makes attending these sort of events unaffordable?  Action - Rose to follow up.

·     Geoff:  Involved with project looking at transition from transport to buildings.  Looking for volunteers to assist with a ‘day out in the city’ to discover accessibility issues and possibilities for improvement.  Go Pro Camera will record the day. Geoff presenting paper at conference in three weeks and then will organise day out after that.

 

The meeting closed at 12:10 pm.

 

Next meeting 14 May 2015


 

 

4.       Delegations - Planning

Attachment 1:         Instrument of Delegation ...................................................... 19


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  4

 


 


 


 


 


 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  4

 


 

 

 

5.       Delegations - Road Management Act 2004 and Regulations

 

Attachment 1:                       Instrument of Delegation.............................................. 63


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  5

 


 


 


 


 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  5

 


 

6.       Natanya Way, Kilsyth

 

Attachment 1:                  Locality Plan - 5 Natanya Way outlined blue                               98

Attachment 2:                  Site Plan / Aerial Photograph - The Enclosed Land
                                           Outlined Red                                                                                99


ATTACHMENT No: 1 - Locality Plan - 5 Natanya Way outlined blue

 

Item  6

 

 

 

 

 


ATTACHMENT No: 2 - Site Plan / Aerial Photograph - The Enclosed Land Outlined Red

 

Item  6

 

 

 

 


ATTACHMENT No: 2 - Site Plan / Aerial Photograph - The Enclosed Land Outlined Red

 

Item  6

 

 

Director Operations, Infrastructure and Leisure

1.       Community Facilities Pricing Policy

Attachment 1: .. Community Facilities Pricing Policy (Trim Reference 15/40888) 101

Attachment 2: .. Community Facilities Leases & Licences Pricing Schedule (Trim Reference 15/40666)................................................................................. 105

Attachment 3: .. Community Facilities Seasonal & Casual Pricing Schedule  (Trim Reference 15/40662)................................................................................. 110


ATTACHMENT No: 1 - Community Facilities Pricing Policy (Trim Reference 15/40888)

 

Item  1

 


 


 


 


ATTACHMENT No: 2 - Community Facilities Leases & Licences Pricing Schedule (Trim Reference 15/40666)

 

Item  1

 


 


 


 


 


ATTACHMENT No: 3 - Community Facilities Seasonal & Casual Pricing Schedule  (Trim Reference 15/40662)

 

Item  1