2014 Maroondah Logo RGB.jpg

 

 

 

 

 

Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 23 March 2015, commencing at 7:30 pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

 

 

 

 

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ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Monday 16 February 2015.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Reports                                                                                                  4

2.       Reports of Assembly of Councillors                                                                         6

3.       Councillor Representation Reports                                                                         13

4.       Delegations - Planning                                                                                            25

5.       Delegations - Road Management Act 2004 and Regulations                                71

6.       Natanya Way, Kilsyth                                                                                           108

Director Operations, Infrastructure and Leisure

1.       Community Facilities Pricing Policy                                                                     113  

8.       Documents for Sealing  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Chief Executive Officer

1.       The Maroondah Foundation

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 16 February, 2 March and the weekend of 14 and 15 March 2015 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2015 February 16 - Assembly of Councillors - Public Record

2.

2015 March 2 - Assembly of Councillors - Public Record

3.

2015 March 14 - Assembly of Councillors - Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 16 february, 2 march AND THE WEEKEND OF 14 and 15 march 2015

 


ATTACHMENT No: 1 - 2015 February 16 - Assembly of Councillors - Public Record

 

Item  2

 

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ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 16 February 2015

Time: 6.00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Grant Meyer

Manager Integrated Planning                                     Item 2

Noelene Greene

Program Manager Community Planning
 & Development                                                         Item 2

Debra Styles

Team Leader Local Laws                                           Item 3

Stephen Onans

Team Leader Governance

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

1

Council Meeting Agenda

2

Yarrunga Community Centre Update

3

Street Light Ministries

4

Ringwood Development Update

5

Norwood Pavilion Update

6

Victoria Grants Commission Meeting

7

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 March 2 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 2 March 2015

Time: 6.00pm

Location: Meeting Room 4,
Braeside Avenue, Ringwood

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

Sherryn Dunshea

Manager Communications & Marketing                            Item 1

Angie Pantazi

Communication & Digital Marketing Officer                      Item 1

Tim Cocks

Manager Leisure                                                           Items 2 & 3

Dale Muir

Manager Revenue, Property & Customer Service          Items 6

Stephen Onans

Team Leader Governance                                                 Item 7

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

 

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Social Media Strategy

2

Community Facilities Pricing Policy Review 2015

3

Sports Field Lighting

4 ##

Aquanation update

5

Community Assistance Fund

6

Property Matter - Trust for Nature - 46-46 Dickasons Road, Heathmont

                           - Natanya Way, Kilsyth

7

Honorary Freeman of the City

8

Draft Partner Agreement

9

Draft 2015 Advocacy Program

10

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance


ATTACHMENT No: 3 - 2015 March 14 - Assembly of Councillors - Public Record

 

Item  2

 

 2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date:

Saturday 14 March 2015 & Sunday 15 March 2015

Time:

9:00am – 5:00pm

9:00am – 11:00am

Location:

East Gippsland Shire Council Offices

 

 

 

Attendees:

 

 

 

 

 

Councillors:

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director Planning & Community

Trevor Welsh

Director Operations, Infrastructure & Leisure

 

Others:

East Gippsland Shire Councillors & Senior Executives                                                     Item 3

Cr Peter Neal

Mayor

Cr Richard Ellis

 

Cr Jeff McNeill

 

Cr Jane Rowe

 

Gary Gaffney

Chief Executive Officer

Paul Holton

Director Development

Chris Waites

Director Operations

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Cr Les Willmot – Item 2 – Conflict of Duty as Cr Willmot is also a Chair of the Metropolitian Waste and Resource Recovery Board.

 

Cr Rob Steane – Item 5 – Conflict of Duty as Cr Steane is also a member of the Melba College School Council.

 

Council Officers:

 

Nil

 

 


 

 

 

Items Discussed:                  ##  Confidential

 

Saturday 14 March

1

Long Term Financial Strategy and Capital Expenditure Program

2

Proposed 2015/2016 Budget and New Initiatives

3

Sister City Partner Agreement – East Gippsland Shire Council

Sunday 15 March

4

Mid Term Review - Achievements and Actions

5

Pipeline Projects and Priority Issues

 

Record completed by:

Council Officer

Marianne Di Giallonardo

Title

Director Corporate Services

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Councillor Representation Reports

Item 3

 

Purpose

To receive and note the following meeting minutes and to provide an opportunity for Council’s representative to provide a further verbal report.

·        Maroondah Environmental Advisory Committee meeting held 3 February 2015

·        Metropolitan Local Government Waste Forum held 12 February 2015

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

As part of Council's commitment to the principles and practice of good governance, it is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which it is represented.

Issue / discussion

Council is represented on numerous Boards and Organisations. Appointments are made annually by Council at the commencement of the new Mayoral term in November.

 

Crs Gleeson, Marks and Willmott are Council’s representatives on the Maroondah Environment Advisory Committee (MEAC).

Cr Willmott is Council’s representative on the Metropolitan Local Government Waste Forum Committee.

Crs Fitzgerald and Lamont are Council’s representatives on the Maroondah Disabilty Advisory Committee (MDAC) with Cr Dib as substitute representative.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable


Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors and the Community are formally updated on the actions and activities of the various organisations bodies/advisory groups upon which Council is represented.

 

 

Attachments

1.

Minutes - Maroondah Environment Advisory Committee 3 February 2015

2.

Minutes - Metropolitan Local Government Forum 12 February 2015

3.

Minutes - Maroondah Disability Advisory Committee  5 March 2015

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF

·                MAROONDAH ENVIRONMENT ADVISORY COMMITTEE HELD 3 FEBRUARY 2015

·                METROPOLITAN LOCAL GOVERNMENT FORUM HELD 12 FEBRUARY 2015

·                MAROONDAH DISABILITY ADVISORY COMMITTEE HELD 5 MARCH 2015

 


ATTACHMENT No: 1 - Minutes - Maroondah Environment Advisory Committee 3 February 2015

 

Item  3

 

Maroondah Logo RGB-cropped

MAROONDAH ENVIRONMENT ADVISORY COMMITTEE (MEAC)

 

MINUTES

 

                                                    Tuesday 3 February 2015

(PMR - 4) 7:00 - 8:30 pm

 

1.       PRESENT: Cr Les Willmott (Chair), Grant Meyer (MCC), Dale Bristow (MCC), Rob Law (MCC), Phil Pomaroff, Jane Monk, Graeme Lorimer, Ken Whitney, Fiona Ede, Liz Sanzaro, Pam Yarra, Moya Brown.

 

WELCOME & APOLOGIES

 

Apologies: Cr Samantha Marks, Cr. Christina Gleeson, Phil Turner (MCC)

 

2.       CONFLICT OF INTEREST

There were no conflicts of interest declared.

 

3.       PREVIOUS MEETING MINUTES

The Minutes of the previous meeting were confirmed.

 

4.       SUSTAINABILITY STRATEGY

Grant introduced the Audit of the 2009 Strategy and highlighted key actions arising from the review undertaken.  Pam suggested that Council had a role in promoting biodiversity community education practices to local residents and provided reasons as to the value of such approaches.  Grant advised that Council had undertaken some of these activities previously and that there were opportunities to do more.  It was a matter being considered as part of the development of priorities in the new Sustainability Strategy. Concerning the 2011-2013 Action Plan, some members asked if a detailed evaluation of the outcomes of the actions had been undertaken.  Grant advised that the tabled material highlighted some key projects and that more information could be provided to the Committee.  Officers to follow up with Committee.

Scope of the 2015 Strategy

Grant spoke to a paper on the proposed way forward in developing the new 2015-2020 Sustainability Strategy and welcomed active committee involvement in its preparation.  Committee members volunteered to assist in the development of the Strategy through engaging with Council Officers as follows:

·        Biodiversity and Water - Graeme, Moya, Ken & Pam

·        Community Engagement - Liz & Pam

·        Governance - Jane & Fiona

·        Finance - Jane & Fiona

·        Climate Change - Phil & Liz

 

 

5.       DRAFT WATER SENSITIVE CITY STRATEGY

Grant introduced the concept of a Water Sensitive City Strategy.  A video was screened.  Grant then presented an introduction to Council’s work on preparing the Strategy. Appendices accompanying the draft Strategy were requested to be made available to Committee members via drop-box which was agreed.

 

Comments from Committee Members on the draft Strategy were invited by 20th February 2015.

 

6.       REGIONAL CLIMATE CHANGE ADAPTATION ROADMAP

Rob Law spoke to a presentation on his work in preparing a Regional Climate Change Roadmap. The Roadmap will be launched on March 25th at EAGA’s Energy and Climate Change conference and invites will be sent to all Committee members.

 

7.       OTHER BUSINESS

·        Jane raised a matter re correspondence to Council on Wombolano Park.  Officers to follow up in the next week.

·        Ken raised a matter of planning controls in the Richardson Road / Rustic Rise area and advised of impending correspondence to Council stressing the importance of the issue.

 

Meeting closed at 8:44 pm

 


ATTACHMENT No: 2 - Minutes - Metropolitan Local Government Forum 12 February 2015

 

Item  3

 


 


 


 


 


ATTACHMENT No: 3 - Minutes - Maroondah Disability Advisory Committee  5 March 2015

 

Item  3

 

Maroondah Logo RGB-cropped

MAROONDAH DISABILITY ADVISORY COMMITTEE (MDAC)

 

MINUTES

 

Thursday 5 March 2015

Maroondah City Council. Braeside Avenue

 

 

1.       PRESENT: Cr Nora Lamont (Chair), Cr Liam Fitzgerald, Liz Ellis, Geoffrey Outhred, Michelle Egan, Josephine Craig, Peter Smith, Kate Blackmore, Kathy McCartney, Rose Ensor (MCC) & Lisa Pirie (MCC - Minutes).

WELCOME AND APOLOGIES

Welcome:
          Cr Nora Lamont welcomed all to the meeting.

Apologies:         Briere Kop, Michelle Egan

 

2.       Minutes & Conflicts of Interest

 

The Minutes of the previous meeting were confirmed.  Moved: Liz, Seconded: Josephine.

 

There were no Conflicts of Interest declared.

 

3.       Metro Access Update (Jack Mulholland – MCC)

 

·        Employment Opportunities - Council’s Metro Access Officer, Jack Mulholland, advised that Council is looking to facilitate employment opportunities for people with disabilities for when vacancies arise in Council.  This involves discussions with Council’s Human Resources Department.

·        The Life Assist Project - Will commence in mid 2015 and is being delivered in partnership with Yarra Ranges Council.   It is a pathway for carers that is both information and support based.  The project has some flexibility in terms of priorities.  In includes a walking group that offers opportunities for carers to meet other carers, allowing them to share experiences with their peers outside of their immediate work environments.  The walks will also offer opportunities for service providers to consult with carers to identify issues and needs.  Information provision and social media will enable carers to connect with each other and learn from each other. 

·        Website Resources - Jack advised that Council is improving its website resources in the areas of mental health, disability and funding opportunities for non profits.

·        Support for Stroke Survivors - Croydon Stroke Support Group have identified that there are not adequate pathways from hospital to home care for people who have had a stroke.

·        A Guide to Services for Stroke Survivors and Carers – This City of Maroondah resource is being updated by Council.


 

 

·        The Gig Buddies Project – This project for people with learning disabilities is about social inclusion and offers recreational opportunities out of hours for people with learning disabilities.  It’s scale means it’s too large an undertaking for Maroondah Council alone. However Council, in partnership with others, can certainly assist in planning and establishing the project.  It involves volunteers being matched with the participants.  A shared interest in music is the connection (ie attending gigs).  Such interactions may lead to other activities (eg going out for a coffee, movies).  The project has been successful in Sydney and has big potential in Melbourne.  Other LGA”S have shown an interest as well.  Council is currently looking for an organisation to take the lead in order to make it ensure its success.  Volunteers can be targeted through universities and TAFES.  Sponsors can assist with promotion through social media and magazine advertisements.  Food outlets were involved in the Sydney project.  The DAC will be kept updated on progress with suggestions welcomed.

 

Action: Rose to forward further information on the Gig Buddies Project to DAC Members.

 

 

4.       Inclusiveness for Young People with a Disability (Heather Cummings, Youth Services)

 

·        Heather provided Mel Jeffery’s apology.

·        Heather advised that Council’s Youth Services Team offers leadership programs, youth participation, strategic direction and advocacy for youth aged 12 to 25yrs.

·        There are a number of Actions in the Disability Policy and Action Plan that address the need for improved accessibility to services and recreational and cultural events within Maroondah.  Youth Services are keen to know how we can make these things more accessible to young people with disabilities.

·        The Committee proceeded to provide a range of suggestions as follows:

·        Promote services and community events in schools especially the special development schools which are often out of Maroondah but attendees may live in Maroondah.

·        The Youth Disability Advocacy Service (YDAS) has information.

·        Liz noted that putting people into age brackets can be excluding in itself if there is no follow through when a person changes age bracket and can no longer receive a service.  Also she would like to see ‘Gig Buddies’ (refer above) being open to people with disabilities generally rather than just for those with learning disabilities. 

·        Heather noted that barriers include: carer availability and mobility. 

·        Geoff would like to see more sporting clubs encourage participation from children and youth with disabilities. Examples being the Ringwood Spiders Football Club and Croydon Rangers Cricket Club.

·        Cath noted that sometimes a stepping stone is required when introducing people with disabilities to an activity such as scouting.  This can often lead to full inclusiveness later once confidence is gained. 

·        Liz suggested that young people with disabilities could use Community Houses more.

·        Josephine suggested integration activities such as mixing special development schools with mainstream primary schools for lunch time or other activities develop social and recreational opportunities.  Peer education.

·        Community awareness is important particularly for facilitators of activities who may put up barriers through fear of the unknown and not being sure how to go about including people with disabilities.

·        Kate said that in regards to mental health there is short term support but not much in the way of long term support.   Kate is a volunteer for the mental Health Fellowship.  AS a volunteer she has been into high schools to discuss mental health with children 10 to 12yrs so they can have a better understanding of what it is.

·        Scope has a young Ambassadors Program which goes into schools and teaches and mentors following the same principle.

·        Heather said this strategy was also being looked at for bullying and addressing the stigma of people with disabilities.

·        Nora suggested a mental health activity at EV’s in Mental Health Week educating and demystifying the issue.  She said it was important to address mental health issues at an early age as this leads to a better long term prognosis.  Jack advised that the Lab Project will be at EVs which should help with inclusiveness.

·        Heather thanked the Committee for the excellent feedback.

 

Action - Youth Services to come back to MDAC seeking advice on how to do youth consultation later in 2015. 

 

5.       Foreword for Disability Policy & Action Plan 2014 to 2018

 

·        Rose described the Foreword wording as recently emailed to MDAC.  MDAC supported the Foreword to go in the Plan under the MDAC banner with no wording changes.

 

6.       Committee Updates

 

·        Rose:  Will soon commence six months leave without pay from Council to pursue tertiary studies.  The Committee will be notified soon regarding a replacement for Rose.

·        Peter:  Finishing PHD this year.  Employment project has had positives and negatives.  LGAS, who originally planned to support the project for 3 yrs, have now pulled out.  Councils are looking inwardly to improve internal recruitment policy for people with disabilities.  Knox is conducting three workshops to educate staff.  Deakin research was interesting however was too quantitative in its methods and therefore does not have the qualitative tools that could have been more useful for strategies for local government and employers.

·        Liz:  is on ACD Board.  Liz noted accessibility issues re: Karralyka building.  Scope for additional wheel chair seats and there is no rail to hold on to when going up stairs.  Also companion card only allows free access for companion to non meal events.  Have to pay for companion to attend meal events.  Could this cost be subsidised as it makes attending these sort of events unaffordable?  Action - Rose to follow up.

·        Geoff:  Involved with project looking at transition from transport to buildings.  Looking for volunteers to assist with a ‘day out in the city’ to discover accessibility issues and possibilities for improvement.  Go Pro Camera will record the day. Geoff presenting paper at conference in three weeks and then will organise day out after that.

 

The meeting closed at 12:10 pm.

 

Next meeting 14 May 2015


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Delegations - Planning

Item 4

 

Purpose

To provide updated delegated powers under the Planning and Environment Act 1987 and associated Regulations consistent with the recent organisational change of directorates and recent legislative amendments.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: A well governed and empowered community.

 

Vision Statement:  In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups.  Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and 'champion' local needs.

 

Key Directions 2013 - 2017

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Delegations are a power or duty or function of Council that are delegated to member(s) of Council staff via a formal resolution of Council.  The majority of delegations tend to be administrative in nature and assist in the efficient handling of Council business. 

Issue / discussion

Council should note that nearly all delegations are delegated by Council to the Chief Executive Officer and then sub-delegated to staff.  Only relatively few are delegated directly from Council to employees and these include Planning and Environment Act 1987 (all of); Food Act 1984 (half), and Road Management Act 2004 (majority of).  The provisions of the Planning and Environment Act 1987 and associated Regulations do not allow sub delegations of powers and therefore can only be delegated once ie from Council direct to Council employees. 

 

In addition Council should also note that Council may still enact any power or function or duty delegated at any stage provided the delegated officer has not already acted on the item.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable 

Social / community issues

Not Applicable 

Community consultation

Not Applicable 

Conclusion

This is a standard administrative updating process – reflecting a number of changes in employee titles and recent legislative amendments - enabling the mechanism of delegations to result in more efficient administrative operational processes for Council to meet its statutory obligations.

 

 

Attachments

1.

Instrument of Delegation

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICES OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE PLANNING AND ENVIRONMENT ACT 1987 AND ASSOCIATED REGULATIONS ARE REVOKED

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

 

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 23 MARCH 2015, BE EXECUTED UNDER THE SEAL OF COUNCIL.

 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  4

 


 


 


 


 


 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  4

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Delegations - Road Management Act 2004 and Regulations

Item 5

 

Purpose

To provide updated delegated powers under the Road Management Act 2004 and associated Regulations consistent with the recent organisational change of directorates and recent legislative amendments.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area: A well governed and empowered community.

 

Vision Statement:  In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups.  Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and 'champion' local needs.

 

Key Directions 2013 - 2017

 

8.1       Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Delegations are a power or duty or function of Council that are delegated to member(s) of Council staff via a formal resolution of Council.  The majority of delegations tend to be administrative in nature and assist in the efficient handling of Council business.  Only relatively few are delegated directly from Council to employees and these include Food Act 1984 (majority of), Planning and Environment Act 1987 (all of) and Road Management Act 2004 (majority of).

Issue / discussion

Council should note that almost the majority of provisions of the Road Management Act 2004 and associated regulations do not allow sub delegations of powers and therefore can only be delegated once ie from Council direct to Council employees.  Almost all other delegations can be made direct to the Chief Executive Officer and then sub-delegated to Council employees. 

 

In addition Council should also note that Council may still enact any power or function or duty delegated at any stage provided the delegated officer has not already acted on the item.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

This is a standard administrative updating process enabling the mechanism of delegations to result in more efficient administrative operational processes for Council to meet its statutory obligations.

 

 

Attachments

1.

Instrument of Delegation

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT IN THE EXERCISE OF THE POWERS CONFERRED BY SECTION 98(1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’) AND THE OTHER LEGISLATION REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION, MAROONDAH CITY COUNCIL (‘COUNCIL’) RESOLVES THAT:

 

1.      THERE BE DELEGATED TO THE MEMBER OF COUNCIL STAFF HOLDING, ACTING IN OR PERFORMING THE DUTIES OF THE OFFICES OR POSITIONS REFERRED TO IN THE ATTACHED INSTRUMENT OF DELEGATION TO MEMBERS OF COUNCIL STAFF, THE POWERS, DUTIES AND FUNCTIONS SET OUT IN THAT INSTRUMENT, SUBJECT TO THE CONDITIONS AND LIMITATIONS SPECIFIED IN THAT INSTRUMENT

 

2.      THE INSTRUMENT COMES INTO FORCE IMMEDIATELY THE COMMON SEAL OF COUNCIL IS AFFIXED TO THE INSTRUMENT AND REMAINS IN FORCE UNTIL COUNCIL DETERMINES TO VARY OR REVOKE IT

 

3.      ON THE COMING INTO FORCE OF THE INSTRUMENT ALL PREVIOUS DELEGATIONS – DIRECT FROM COUNCIL TO COUNCIL STAFF - UNDER THE ACT/REGULATIONS SET OUT IN THE SCHEDULE IN THE INSTRUMENT ARE REVOKED

 

 

 

 

4.      THE DUTIES AND FUNCTIONS SET OUT IN THE INSTRUMENT MUST BE PERFORMED, AND THE POWERS SET OUT IN THE INSTRUMENT MUST BE EXECUTED, IN ACCORDANCE WITH ANY GUIDELINES OR POLICIES OF COUNCIL THAT IT MAY FROM TIME TO TIME ADOPT

 

5.      THE INSTRUMENT OF DELEGATION AS ATTACHED TO THIS REPORT OF THE DIRECTOR CORPORATE SERVICES SUBMITTED TO COUNCIL AT ITS MEETING HELD ON 23 MARCH 2015, BE EXECUTED UNDER THE SEAL OF COUNCIL

 

 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  5

 


 


 


 


 


ATTACHMENT No: 1 - Instrument of Delegation

 

Item  5

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Natanya Way, Kilsyth

Item 6

 

Purpose

To commence the statutory processes to discontinue a section of Natanya Way, and sell the land to the owner of 5 Natanya Way, Kilsyth.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A well governed and empowered community.

Our Vision: Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered. Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs.

Key Directions 2014 – 2015:

8.1 Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Natanya Way, Kilsyth is a fully constructed road, including kerb and channel.

 

It is described as Road R1 on plan of subdivision PS 427445E in certificate of title Volume 10544 Folio 842. Council has been the registered proprietor since February 2000.

Issue / discussion

It was recently identified that approximately 30 square metres of the road (nature strip) has been enclosed with the property at 5 Natanya Way with fences and a gate.

 

A search of the aerial photographs on Council’s geographic information system show that the previous owner of the property erected the fence and gate sometime between early 2003 and early 2005.

 

Rather than relocate their fences and gate, the present owners, who purchased the property in February 2011, have asked Council to consider selling them the enclosed land.

 

All six (6) of Council’s relevant service areas have agreed to the request to sell the section of road.

 

Because Council is the registered owner of the road, Section 7B of the Limitation of Actions Act 1958 prevents its loss to any claim of adverse possession.

 

Westlink Consulting, valuers under contract to Council, have assessed the value of the land as $2,000 plus GST.

 

Financial / economic issues

This discontinuance will be funded by the purchaser.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Council is required by statute to publish a notice in “The Age” newspaper of any proposal to discontinue a road or right of way and receive submissions under Section 223 of the Local Government Act 1989.

Conclusion

That Council should discontinue the occupied section of the road and sell the land to the abutting property owner at 5 Natanya Way, Kilsyth.

 

 

Attachments

1.

Locality Plan - 5 Natanya Way outlined blue

2.

Site Plan / Aerial Photograph - The Enclosed Land Outlined Red

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL

1.       ACTING UNDER CLAUSE 3 OF SCHEDULE 10 OF THE LOCAL GOVERNMENT ACT 1989 (‘tHE ACT’) RESOLVES THAT THE STATUTORY PROCEDURES BE COMMENCED TO DISCONTINUE THE ENCLOSED SECTION OF NATANYA WAY, KILSYTH

2.       gives PUBLIC NOTICE UNDER SECTIONS 207A AND 223 OF THE ACT IN ‘tHE AGE’ NEWSPAPER, STATing THAT IF THE ENCLOSED SECTION IS DISCONTINUED, COUNCIL PROPOSES TO sell the land by private treaty at current market value to the owners of 5 natanya way, kilsyth

3.       in accordance with section 223 of the act appoints a committee comprising councillors Dib, gleeson and thomas to hear any person wishing to be heard in support of their submission, on a date to be determined

 

4.       considers all written submissions, including a written report on the proceedings of any committee hearing conducted, following which it will determine whether or not to discontinue the enclosed section of the road and transfer the land to itself

5.       authorises the director corporate services to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the act in relaTION TO THIS MATTER

6.       IN THE ABSENCE OF THE RECEIPT OF SUBMISSIONS, publish A NOTICE OF THE DECLAration of the discontinuance in the victoria government gazette and council will then sell the land in accordance with the published notice

7.       signs and seals all documentation in relation to the discontinuance of the road

 


ATTACHMENT No: 1 - Locality Plan - 5 Natanya Way outlined blue

 

Item  6

 

 

 


ATTACHMENT No: 2 - Site Plan / Aerial Photograph - The Enclosed Land Outlined Red

 

Item  6

 

 

 

 

  


DIRECTOR Operations, Infrastructure and Leisure Trevor Welsh

 

Community Facilities Pricing Policy

Item 1

 

Purpose

The purpose of this report is to provide Council with the revised Community Facilities Pricing Policy and to seek endorsement of the Policy.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A Safe, Healthy And Active Community

Our Vision:  In 2040, Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing

Key Directions 2014 – 2015:

A learning community

 

2.1     Facilitate and encourage places, spaces and programming that provide for a third place of community connection beyond home and work

 

A thriving and well built community

6.15   Coordinate and advocate for the increased utilisation, longevity and availability of fit-for-purpose public, private and not-for profit buildings and spaces that can act as key places for neighbourhood connection

Background

Maroondah City Council “Council” owns and manages an extensive network of more than 100 sports fields, pavilions, halls, meeting rooms and other facilities on behalf of the community.  Council encourages the use of these facilities by supporting and subsidising the many groups that use them.

 

Council currently has an existing Community Facilities Pricing Policy which was endorsed in November 2010 after an 11 year period where fees and charges had remained unchanged.  This Policy and subsequent price increases was the result of a comprehensive benchmarking and consultation program which included consultation with key Council Officers, Councillors, direct correspondence with all seasonal & casual community facility users, meetings with tennis clubs, kindergartens and relevant sporting associations and the public exhibition of the draft document.

 

The document stated that the Policy will be reviewed every four years.

 


Issue / discussion

The purpose of the Community Facilities Pricing Policy is to provide an overarching framework containing principles that guide the pricing of Council owned or managed community facilities and to ensure a consistent and transparent approach to the pricing of such facilities. It is the aim of the Policy that users of community facilities will understand what they are paying for, why they are paying and are confident that other user groups in similar situations are also contributing in a consistent manner. The Policy includes a Lease and Licence Pricing Schedule and a Seasonal and Casual Pricing Schedule.

 

Leases and Licences Pricing Schedule

Within the Leases and Licences Pricing Schedule community organisations are categorised into the following five groups:

1.         Groups Traditionally Supported by Council

2.         Scouts

3.         Groups that are responsible for specialised maintenance

4.         Other Community Groups Occupying Council-Owned Facilities

5.         Miscellaneous

The annual rental fee for each group is determined separately depending on the type of organisation using the facility, the maintenance responsibilities, the quality of the facility, capital contributions provided by Council and the community organisation and whether the organisation has exclusive use of the facility. 

 

Seasonal and Casual Pricing Schedule

Within the Seasonal and Casual Pricing Schedule Council sets the seasonal charges for a four year period. The new four year period commences from the 2015 winter season. Charges have been set for the following categories:

1.         Seasonal sports grounds

2.         School use of sports grounds

3.         Commercial and private use of sports grounds

4.         Community service not for profit use of sports grounds

5.         Turf wickets

6.         Town Park Athletics track

7.         Ringwood Soccer Pitch

8.         Seasonal sports pavilions


Financial / economic issues

Council subsidises the use of facilities to support community organisations to encourage their use.  All seasonal and casual charges are calculated to recover a proportion of Council’s annual maintenance expenditure.  Both charges are related to the quality of the facility and the intensity of the maintenance schedule applied to that facility. Price increases as result of the review were based on extensive benchmarking of surrounding Council relative to Maroondah’s current annual maintenance expenditure.

Environmental / amenity issues

Not Applicable

Social / community issues

The Community Facilities Pricing Policy contains principles that guide the pricing of Council owned or managed community facilities and ensures a consistent and transparent approach to the pricing of such facilities. It is the aim of the Policy that users of community facilities will understand what they are paying for, why they are paying and are confident that other user groups in similar situations are also contributing in a consistent manner. The principles also highlight Council’s commitment to ensuring priority is afforded to Maroondah based organisations and that junior, veteran and disability specific programs are provided with additional fee reduction to support and encourage participation.

Community consultation

Correspondence has been sent to all seasonal users and Maroondah Schools informing them of the Policy review, the subsequent fee increases and the rationale for the change. Council Officers also spoke in person to the relevant sports associations to advise of the new fee structures.

Conclusion

Council views the sustainable use of community facilities as integral to the Maroondah community having equitable access to a wide range of leisure, cultural and educational opportunities and to enhancing the sense of community within Maroondah. Council encourages the use of these facilities by supporting and subsidising the many groups that use them. It is Council’s intention that when it allocates a community facility for use, the type of occupancy agreement and subsequent charge will be reasonable, transparent and equitable. The Community Facilities Pricing Policy provides the rationale and principles that will underpin Council’s fee structure for the use of Council owned or managed facilities.

 

 

Attachments

1.

Community Facilities Pricing Policy (Trim Reference 15/40888)

2.

Community Facilities Leases & Licences Pricing Schedule (Trim Reference 15/40666)

3.

Community Facilities Seasonal & Casual Pricing Schedule  (Trim Reference 15/40662)

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COuncil endorses the REVISED COmmunity Facilities Pricing Policy and supporting Leases aND LICENCEs pricing sCHEDULE AND sEASONAL AND cASUAL PRICING SCHEDULE AS ATTACHED TO THIS REPORT

 


ATTACHMENT No: 1 - Community Facilities Pricing Policy (Trim Reference 15/40888)

 

Item  1

 


 


 


 


ATTACHMENT No: 2 - Community Facilities Leases & Licences Pricing Schedule (Trim Reference 15/40666)

 

Item  1

 


 


 


 


 


ATTACHMENT No: 3 - Community Facilities Seasonal & Casual Pricing Schedule  (Trim Reference 15/40662)

 

Item  1