2014 Maroondah Logo RGB.jpg

 

 

 

 

 

Councillor

(as addressed)

 

 

 

The next Council Meeting will be held in the Council Chamber, Braeside Avenue, Ringwood, on Monday 16 February 2015, commencing at 7:30pm and your presence is requested.

 

 

Yours faithfully

 

SKozlows.jpg

 

Steve Kozlowski

CHIEF EXECUTIVE OFFICER

 

 

Logo2

Council Chamber
is fitted with a Hearing Aid Induction Loop

 

Switch Hearing Aid to ‘T’ for Reception

 

City Offices

Braeside Avenue, Ringwood, 3134

Postal

PO Box 156, Ringwood 3134

DX 38068, Ringwood

Telephone

1300 88 22 33

 

 

Facsimile

Email

Web

 

Service Centres

Translating and Interpreting Service (TIS): 131 450

National Relay Service (NRS): 133 677

(03) 9298 4345

maroondah@maroondah.vic.gov.au

www.maroondah.vic.gov.au

 

Croydon: Civic Square

Ringwood: 1 Civic Place, Ringwood

 


 

 

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ORDER OF BUSINESS

1.       Prayer

2.       Acknowledgment of Country

3.       Apologies  

4.       Declaration of Interests

5.       Confirmation of Minutes of the Ordinary Council Meeting held on Wednesday 31 December 2014.

6.       Public Questions

7.       Officers’ Reports

Director Corporate Services

1.       Attendance Reports                                                                                                  4

2.       Reports of Assembly of Councillors                                                                         6

3.       Audit & Risk Advisory Committee Report                                                              11

4.       Financial Report: Six Months Ending 31 December 2014                                     13

Director Planning & Community

1.       Petition - Streetlight Ministries - Barbecues in Croydon Main Street Precinct       52

Director Operations, Infrastructure & Leisure

1.       Community Assistance Fund                                                                                  55  

8.       Documents for Sealing

1.       Letters Under Seal - Recognition of 2015 Australia Day Honours – Ms Suzanne McSolvin                                                                                                                                59

2.       Letter Under Seal - Ms Lyn Hornsby                                                                      60  

9.       Motions to Review  

10.     Late Item

11.     Requests / Leave of Absence

12.     In Camera

Chief Executive Officer

1.       Audit & Risk Advisory Committee

Director Operations, Infrastructure & Leisure

1.       Tender Evaluation Report - Contract CT2964 Provision of Pavement and Line Marking Services  

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Attendance Reports

Item 1

 

Purpose

To provide an opportunity for Councillors to report on Council activities undertaken since the last Ordinary Meeting of Council and forthcoming ward activities.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

Not Applicable

Issue / discussion

It is intended that the Mayor and Councillors be given the opportunity to present a verbal or written report updating Council on the activities they have undertaken in their role as Councillors and forthcoming ward activities.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

It is appropriate that Councillors formally report to Council upon the activities they have undertaken in their role as Councillors.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Reports of Assembly of Councillors

Item 2

 

Purpose

To present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, and to note the issues discussed.

Strategic / policy issues

The following directions contained in the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose in this report:

 

Outcome Area:  A well governed and empowered community

 

Our Vision:  Maroondah is an effectively empowered community that is actively engaged in Council decision making through processes that ensure their voice is heard and considered.  Council provides strong and responsive leadership, ensures transparent processes and works with the community to advocate and champion their needs

Key Directions 2014 – 2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable

Background

An Assembly of Councillors, as defined under the Local Government Act 1989 [s.3], is a planned or scheduled meeting, comprising at least five (5) Councillors and one (1) member of Council staff, that considers matters that are intended or likely to be:

 

·        the subject of a decision of the Council; or

·        subject to the exercise of a delegated function, duty or power of Council

Examples of an Assembly of Councillors may include:

 

·        Councillor Briefings (which are attended by all Councillors and generally held on Monday evenings),

·        On-site inspections,

·        Consultative Meetings with residents, developers, consultants,

·        Panel Hearings conducted under s223 of the Act,

·        Meetings with local organisations, Government Departments, statutory authorities, and local politicians

Issue / discussion

As part of decision making processes at Maroondah, it is essential that Councillors are briefed on a range of issues which come before Council for consideration.  As a means of providing this information, Assembly of Councillors briefings are conducted.

 

Assemblies are also attended by Council Officers, and sometimes other specific advisors, to provide Councillors with a detailed knowledge and understanding of issues under consideration to a level of detail that would inhibit timely decision-making, that would not be possible in an open Council meeting, where decision-making related debate is governed by strict meeting procedures.

 

The intent of this report is to present the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings, and to note the items discussed.  This information is already available to the public upon request in accordance with the Local Government Act [s.80A].

 

This report and attachments formally table the information items previously covered by Councillors.

 

The ‘Public Record’ of the Assembly of Councillors briefings held on 15 December 2014 and 2 February 2015 are attached for information.

 

The items contained therein were noted.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Assembly of Councillors briefings are important forums for advice and discussion, on what are often complex issues facing the municipality, in the lead up to formal decisions being made by Councillors at Council Meetings.  At Assemblies, or outside them, Councillors also have the opportunity of requesting additional information to assist in the decision making process.

 

It is appropriate that the ‘Public Record’ of those Assembly of Councillors briefings which are attended by all Councillors and generally held on Monday evenings at the City Offices Ringwood, usually two weeks prior to the formal Council Meeting, be noted at a formal meeting of Council.

 

 

Attachments

1.

2014 December 15 - Assembly of Councillors - Public Record

2.

2015 February 02 - Assembly of Councillors Public Record

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 15 december 2014  AND 2 february 2015

 


ATTACHMENT No: 1 - 2014 December 15 - Assembly of Councillors - Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date:   Monday 15 December         2014

Time: 6:00pm

Location: Meeting Room 4

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

 

Cr Liam Fitzgerald

Cr Natalie Thomas

 

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Marianne Di Giallonardo

Director Corporate Services

Phil Turner

Director City Development

Wendy King

Director Community & Leisure Services

Trevor Welsh

Director Operations & Infrastructure

Tanya Clark

Acting Manager Community Services                Items 2 & 3

Tim Cocks

Manager Leisure Services                                         Item 2

Stephen Onans

Team Leader Governance

 

 

 

Apologies:

 

 

Councillors:

Crs Mary-Anne Lowe, Samantha Marks

Council Officers:

Nil

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

Council Meeting Agenda

2

Community Facility Review - Norwood Park

3

HACC Reform Update

4

Ringwood MAC Presentation

5

Items of a General Nature as Raised by Councillors

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


ATTACHMENT No: 2 - 2015 February 02 - Assembly of Councillors Public Record

 

Item  2

 

2014 Maroondah Logo RGB.jpg

 

ASSEMBLY OF COUNCILLORS – PUBLIC RECORD

 

Assembly Details:

 

 

 

 

 

Date: Monday 2 February 2015

Time: 6:00pm

Location: Meeting Room 4, Braeside Avenue, Ringwood

 

 

 

Attendees:

 

 

 

 

 

Councillors

 

 

Cr Tony Dib, JP

Cr Nora Lamont

Cr Les Willmott, JP

Cr Christina Gleeson

Cr Samantha Marks

Cr Liam Fitzgerald

Cr Natalie Thomas

Cr Mary-Anne Lowe

Cr Rob Steane

 

 

 

Council Officers:

 

 

Steve Kozlowski

Chief Executive Officer

Alan Ellis

Acting Director Corporate Services

Phil Turner

Director City Development

Trevor Welsh

Director Operations & Infrastructure

Andrew Taylor

Manager Engineering & Building Services                Item 1

Adam Todorov

Manager Assets                                                         Item 2

Elaine Matthews

Team Leader Waste & Special Projects                   Item 2

Tim Cocks

Manager Leisure, Culture & Youth                    Items 3 & 4

Stephen Onans

Team Leader Governance

 

 

 

Apologies:

 

 

Councillors:

Nil

Council Officers:

Wendy King Director Community & Leisure Services

Marianne Di Giallonardo, Director Corporate Services

 

 

 

Conflict of Interest Disclosure:

 

Councillors:

Nil

 

Council Officers:

Nil

 

 

Matters Discussed:

## Confidential Item

 

 

 

 

1

The impacts of stormwater flooding in Maroondah

2

Capital Expenditure 2015/16 & 2017/18 Workshop

3

Parkwood Occupancy Update

4

Community Assistance Fund

5

Councillors Conference Weekend

6

Items of a General Nature as Raised by Councillors

7 ##

Organisational Update

 

Record completed by:

Council Officer

Stephen Onans

Title

Team Leader Governance

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Audit & Risk Advisory Committee Report

Item 3

 

Purpose

To report to Council on the outcomes of the Audit & Risk Advisory Committee Meeting held on 17 December 2014.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

 

Our Vision: In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

 

Key Directions 2013-2017:

 

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

Council’s Audit & Risk Advisory Committee consists of both Council and external representatives. The Mayor Tony Dib and Councillor Les Willmott are Council representatives on the Committee.

 

The external members are Dr John Purcell (chair), Mr Hugh Parkes and Ms Julie Postma.

 

The Audit & Risk Advisory Committee Charter requires that this Committee report to Council on the findings and recommendations from its meetings. This report provides a summary of matters under consideration by the Audit & Risk Advisory Committee of the meeting held on Wednesday 17 December 2014.

Issue / discussion

The Audit & Risk Advisory Committee refers the following items to Council for information.

 

Quarterly Financial Report – 30 September 2014

 

The Quarterly Financial Report for the period ended 30 September 2014 was presented for the consideration and approval of the Audit & Risk Advisory Committee. An overview of the First Quarter Statements was provided and answers given to a number of queries.

 

The Committee determined to advise Council that, following detailed examination and scrutiny of the Statements by the Committee it endorsed the report. This item was listed separately on the Council Notice Paper November 24 2014.

 


Other Items

 

A number of other Items were confidentially considered by the Audit & Risk Advisory Committee including: Internal Audit report relative to Statutory Planning and Computer Assisted Audit Techniques (CAAT) – General Rates and Payments. There was an update on the Internal Audits 2013-2016 Status Report, a draft advertisement for a new Audit & Risk Advisory Committee member and the proposed meeting dates for 2015. 

Financial / economic issues

Council’s budget provides for the operation of the Audit & Risk Advisory Committee and for the completion of an Internal Audit Program.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

This report provides a summary of the outcomes of the Audit & Risk Advisory Committee meeting held on Wednesday 17 December 2014.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

That COUNCIL RECEIVES AND NOTES THE REPORT FROM THE AUDIT & RISK ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY 17 DECEMBER 2014.

 


DIRECTOR Corporate Services Marianne Di Giallonardo

 

Financial Report: Six Months Ending 31 December 2014

Item 4

 

Purpose

To present the financial statements for the six months ending 31 December 2014.

Strategic / policy issues

The following directions contained in the Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area: A well governed and empowered community.

 

Our Vision:  In 2040, Maroondah will be an empowered community that is actively engaged in council decision making through processes that consider the needs and aspirations of all ages and population groups. Council will provide strong and responsive leadership, ensuring transparency, while working with the community to advocate for and ‘champion’ local needs.

 

Key Directions 2014-2015:

8.1     Provide enhanced governance that is transparent, accessible, inclusive and accountable.

Background

In accordance with Sections 136, 137 and 138 of the Local Government Act 1989, Council is required each quarter to consider the financial performance of the municipality against budget for the year to date (YTD).

 

This requirement is not a substitute for the more frequent range of detailed financial reports that continue to be provided to Council management.

 

The attached financial statements contain an Income Statement (Operating Statement); Balance Sheet; Cash Flow Statement and a Statement of Capital Works. The Income Statement is presented per accounting standards by nature.

 

The statements have been prepared on the basis of accrual accounting (i.e. including significant accruals) and non-consolidation (i.e. excludes the results of the Eastern Regional Library Corporation and Section 86 Committees of Management).

 

The statements provide comparisons between actual results and the YTD forecast budget.

Issue / discussion

The following is a summary of the financial position for the six months ending 31 December 2014. A more detailed report is attached.


OPERATING PERFORMANCE

 

Forecast

YTD

YTD

YTD

Adopted

 

Budget

Budget

Actual

 Var

Budget

 

$’000

$’000

$’000

$’000

$’000

Operating

Revenue

108,583

91,624

91,695

71

107,311

Expenditure

(106,516)

(54,099)

(52,121)

1,978

(106,185)

Net surplus (deficit) from ordinary activities

2,067

37,525

39,574

2,049

1,126

Net gain (loss) on disposal of property

(93)

(146)

70

216

(93)

Capital

Grants & contributions

10,472

3,718

3,799

81

4,960

Net surplus (deficit)

12,446

41,097

43,443

2,346

5,993

 

For the six months ended 31 December 2014 Council has recorded an operating surplus before capital revenue of $39.6 million, which is $2.05 million ahead of the year to date budget (This equates to a 1.9% variance on total budgeted turnover). The major contributing variances are:  (See also notes to Income Statement on pages 19 to 21 and Appendix B.)

·                User fees showing an unfavourable variance caused by to Maroondah Leisure down by $159k due to decreased activity at Dorset Golf down $72k, Ringwood Golf $46k and Aquahub $53k.

·                Contractor payments for waste are under budget $236k mainly in the area of green waste processing $66k and refund of carbon tax $120k.

·                Home Care is presently $201k underspent.

The variances relate to timing and non timing differences and the forecast expected at 30 June 2015 is anticipated to be close or to be better than the adopted budgeted net surplus from ordinary activities. There is no element of the operating budget that causes concern.

 

The movement between the net surplus Adopted Budget of $5.9m and the Forecast of $12.4m mainly relates to the following (Refer to detailed reconciliation in Appendix A page 22):

·                Carried forward grants net $824k

·                New and revised grant funding net  ($105k)

·                Carried forward capital income $1,397k

·                New capital grant funding $4,115k

·                New operating grant funding net $1,059k

·                Additional Waste supplementary rates $60k

 

1.2   CAPITAL PERFORMANCE

 

Adjusted

YTD

YTD

YTD

Adopted

Budget ##

 Budget

Actual #

 Var

Budget

$’000

$’000

$’000

$’000

$’000

Total capital works

54,983

26,226

25,844

382

41,211

#  YTD Actual expenditure includes Carried Forwards                ##Forecast Budget expenditure includes Carried  Forwards

 

The Forecast Budget includes carried forward works from 2013/14 of $8.8m, funding for new projects including:

·                State government funding from the Department of Transport, Planning & Local Infrastructure for the signalisation of Bedford Road and Great Ryrie Street of $1.0 million;

·                Federal government funding from the Attorney-General’s Department for the installation of CCTV cameras in the Ringwood Metropolitan Activity Centre and East Ringwood of $400k;

and future years projects brought into current year including the redevelopment of the Norwood Family & Children’s Centre of $1.2 million and carpark Aquanation $700k.

 

Funding received in 2014/15 include contributions from Shire of Yarra Ranges for Colchester Road Stage 2 $757k and State Government funding of $1.0m for Bedford/Great Ryrie signalization.

 

For the six months ended 31 December 2014 Council has expended $25.85 million on the capital works program, which is $0.4 million behind the year to date budget. The variance is due mainly to:

·                Stormwater drainage infrastructure emergency works ahead by $153k;

·                the Aquanation IT provision $25k behind

·                and Yarra Valley Bridge Club delay to part of the works $83k behind.

1.3   FINANCIAL POSITION

 

 

2014-15

2013-14

2013-14

 

Adopted

Dec YTD

Dec YTD

 June YTD

 

Budget

Actual

Actual

Actual

 

$’000

$’000

$’000

$’000

Cash and investments

29,297

34,056

30,750

32,332

Net current assets

11,869

64,933

61,923

14,611

Net assets and total equity

1,276,836

1,373,419

1,300,978

1,329,975

 

 

The Financial Position as 31 December 2014 shows a cash and investment balance of $34.1 million which is $3.3 million higher than 31 December 2013 and the net current asset position is $65 million which is slightly higher than the same period last year. This reflects the successful tender for loan borrowings of $24.2 the proceeds being received during November as part of the funding for the Aquanation project.  The net asset position is $1.373 billion.

 

These figures are in line with the 2014/15 Long Term Financial Strategy predictions.

Financial / economic issues

As presented in this report and accompanying financial statements.

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

The YTD results are favourable for this time in the financial year and provide a firm base for the achievement of Council’s 2014/2015 services and advocacy programs.

 

 

Attachments

1.

Financial Report 31 December 2014

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE SIX MONTHS ENDING 31 DECEMBER 2014

 


ATTACHMENT No: 1 - Financial Report 31 December 2014

 

Item  4

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT No: 1 - Financial Report 31 December 2014

 

Item  4

 


ATTACHMENT No: 1 - Financial Report 31 December 2014

 

Item  4

 


ATTACHMENT No: 1 - Financial Report 31 December 2014

 

Item  4

 

 


DIRECTOR Planning & Community Phil Turner

 

Petition - Streetlight Ministries - Barbecues in Croydon Main Street Precinct

Item 1

 

Purpose

The purpose of this report is for Council to receive two (2) petitions, containing a total of 87 signatures, supporting Streetlight Ministries work in Main Street, Croydon.

Strategic / policy issues

The following directions contained in Maroondah 2040: Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report.

Outcome Area:  A safe, healthy and active community

Our Vision:  Maroondah is a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social, emotional and physical wellbeing.

Key Directions 2014 – 2015:

1.4     Encourage and support the implementation of initiatives and programs aimed at improving the actual and perceived safety of the community

Background

Streetlight Ministries has been operating in Croydon for some 6 years, and over the past 4 years have been conducting a free barbecue on Friday nights. The barbecue caters for people struggling with drug and alcohol addictions.

 

Following concerns that were raised through Croydon Partners in Safety about this group and perceived safety issues with the clientele that they cater to, Council refused to grant a permit for the group to conduct the barbecue on Main Street, located at the corner of Centreway Arcade. The position was not considered to be appropriate as it is one of the main pathways to Croydon Main Street and is also located directly outside food retail shops which are often still open when the barbecue is being conducted.

Issue / discussion

Council has received the following two petitions, supporting Streetlight Ministries work in Main Street, Croydon

 

Petition containing 32 signatures from retailers of Main Street and Hewish Road, Croydon.

The prayer read as follows:

 

‘We the retailers of Main Street and Hewish Rd in Croydon wish to show our support to Streetlight for the work they are doing for our community.  Their presence of a Friday evening and at other times during the week has done much to create a friendly and peaceful atmosphere in our streets.

 

We recognise the effect that this group has on the community of Croydon and we would like to ask the council of Maroondah to allocate them a permit to serve food on the streets and allow them to continue the work they have been doing.’

 

Petition containing 55 signatures (presumably comprising shoppers/residents).

The prayer of this petition is as follows:

 

‘Petition in support of Streetlight to continue their activities on the streets of Croydon.

We recognise the effect that this group has on the community of Croydon and we would like to ask the council of Maroondah to allocate them a permit to serve food on the streets and allow them to continue the work they have been doing.’

 

Council has also subsequently received a letter from Croydon Main Street Traders, which expresses some concerns relating to the behaviour of patrons, and a joint letter coordinated by Mr Greg Goldsmith (who represents Streetlight Ministries) bearing 50 signatures in support of this venture.

Financial / economic issues

Not Applicable

Environmental / amenity issues

Not Applicable

Social / community issues

Not Applicable

Community consultation

Not Applicable

Conclusion

Not Applicable

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 


 

 

RECOMMENDATION

 

That council

1.       receives and notes the petitions containing in total 87 signatures AND THE JOINT LETTER supporting the work of streetlight ministries in the main street croydon precinct

2.       officers prepare a report on the matters raised in the petition for consideration at a future meeting of council, taking into account concerns expressed by the croydon main street traders association

3.       advises the lead petitionerS accordingly

   


DIRECTOR Operations, Infrastructure & Leisure Trevor Welsh

 

Community Assistance Fund

Item 1

 

Purpose

To provide Council with a summary of the Community Assistance Fund for the six month period 1 July 2014 – 31 December 2014.

Strategic / policy issues

The following directions contained in the Maroondah 2040:  Our Future Together and the Council Plan 2013-2017 (Year 2: 2014-2015) provide the strategic framework that underpins the purpose of this report:

 

Outcome Area:  Safe, healthy and active community

 

Our Vision:  In 2040 Maroondah will be a safe, healthy and active community with local opportunities provided for people of all ages and abilities to have high levels of social emotional and physical wellbeing.

 

Key Directions 2013 - 2017

 

1.21   Support and empower local community groups, sporting clubs and special interest groups across Maroondah.

Background

The Community Assistance Fund provides financial support, being 20% of costs to a maximum value of $250, to assist individuals to meet new challenges and strive to exceed excellence in their chosen sport, profession or arts interest.

 

The Community Assistance Fund also aims to provide financial assistance to not for profit local community groups, to a maximum of $1,000 to assist in meeting unexpected expenses which are unable to be deferred to Council’s Community Grants Scheme for consideration.

 

The Community Assistance Fund also provides for in-kind support to assist community organisations to meet costs associated with participation in community activities such as fund raising and charity days.

 

All grant applications are assessed according to set criteria and funding recommendations based on a funding matrix as reported to the Assembly of Councillors briefing on 2 February, 2015.

 

The Community Assistance Fund is the only scheme available offering funding opportunities for individual Maroondah residents.

Issue / discussion

During the funding period 1 July 2014 – 31 December 2014, 19 individual applications and 3 organisation applications received funding and 2 in-kind applications were approved.

 

Community Assistance Fund applications have been received from a range of ages and disciplines which demonstrates diversity of interests in Maroondah and the high level of achievement being reached in the Maroondah community.


The following is a summary of successful Community Assistance Fund  applicants for the period 1 July to 31 December 2014.

 

Individuals:

Resident of:

Purpose of Funding

Wonga Park

Selected to compete at the Skate Australia Artistic National Competition held in Queensland

Kilsyth South

Selected to compete at the Skate Australia Artistic National Competition held in Queensland

North Croydon

Selected in team (Coach) attending 2014 Asian Junior Women’s Volleyball Championships held in Taiwan

Ringwood North

Selected in Victorian Team competing at the Under 21 Men’s Hockey Championships held in Sydney

Ringwood East

Selected in team (Coach) competing at the Indoor Cricket Under 17 Junior Championships held in South Australia

Warranwood

Selected to represent Victoria at the Australian Elite Junior Diving Championships 2014 held in Sydney

Heathmont

Selected to compete at the DeFris Tournament, Under 16 Victorian Ice-Hockey Tournament held in NSW

Heathmont

Selected to represent Victoria at the Australian 13 and Under National Ice Hockey Championships held in Adelaide

Heathmont

Selected as a representative of Girl Guides Australia to attend two Girl Guide Events/Jamborees held in England

Heathmont

Selected as a representative of Girl Guides Australia to attend two Girl Guide Events/Jamborees held in England

Ringwood East

Selected as a representative of Girl Guides Australia to attend two Girl Guide Events/Jamborees held in England

Croydon Hills

Selected as a representative of Girl Guides Australia to attend two Girl Guide Events/Jamborees held in England

Ringwood

Selected as a representative of Girl Guides Australia to attend two Girl Guide Events/Jamborees held in England

Ringwood

Selected in Australian National Men’s Beach Handball Team competing at the 2014 IHF World Championships held in Brazil

Croydon

Selected in U15 Victorian State Touch Football team competing at the School Sport Australia Touch Championships held in Morwell

Ringwood North

Selected to compete at the Tennis ITF World Teams Championships and ITF World Individual Championships held in Turkey

Croydon North

Selected to compete at the Christian Football Federation Association National Titles held in NSW

Ringwood East

Selected to compete at the Inline Hockey Australian National Championships held in Geelong

Heathmont

Selected to competed at the FFA National Youth Championships  (Soccer) held in Coffs Harbour

 

Organisations:

 

Organisation

Purpose of Funding

$ Value

Opus 21 (Eastern Suburbs) Big Band

Opus 21 Big Band – Big Band By the Lake Concert Series – a series of three free concerts for the public at Ringwood Lake Sound Shell during January, February and March 2015

4,285

Lions Club of Croydon Inc

Funding to publish 50th Charter Anniversary History of Club Book – History of Lions Service to Both Local Wider Community

$1,678

Sports Chaplaincy Australia

Sports Chaplaincy Australia Healthy Clubs Project

$5,000

 

In-Kind:

 

Organisation

Activity Description

In-Kind Support

$ Value

Ringwood Golf Club Inc

Charity Golf Day

Use of Ringwood Public Golf Course

4,000

Lions Club of Croydon in conjunction with the Lions Clubs of Vermont and Warrandyte

Charity Golf Day

Use of Dorset Public Golf Course

4,000

Financial / economic issues

The budget for the 2014/2015 Community Assistance Fund was set at $21,408 with $15,439
expended for the 6 month period 1 July 2014 to 31 December 2014 for individuals and organisations. 

 

The In-Kind value for period 1 July 2014 to 31 December 2014 is $8,000. 

Environmental / amenity issues

Not Applicable

Social / community issues

The Community Assistance Fund has been developed to provide a financial contribution to assist community groups with urgent or unforeseen costs and to assist individuals to meet costs associated with participation in community activities such as sporting competitions, self development initiatives or arts interests.  The in-kind component is to assist community organisations meet costs associated with participation in community activities such as fund raising, charity days etc.

Community consultation

Not Applicable


Conclusion

The report provides details to Council pertaining to the Community Assistance Fund Grant scheme 1 July 2014 – 31 December 2014 and provides a list of individuals and organisations who received financial support through this funding program. 

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

 

THAT COUNCIL RECEIVES AND NOTES THIS REPORT

  


DOCUMENTS FOR SEALING

 

 

Letters Under Seal - Recognition of 2015 Australia Day Honours – Ms suzanne Mcsolvin

ITEM 1

Background

The Australia Day 2015 Honours List was announced by the Governor-General on Monday 26 January 2015. The list provides national and formal recognition for Australians who have made a significant difference to their communities. 

 

Suzanne McSolvin, a Croydon resident, was awarded an Order of Australia Medal for her service to lacrosse.  Ms McSolvin has represented Australia at 6 Lacrosse World Cup events in the Australian Women’s Lacrosse Team since 1993.  Sue first started playing lacrosse at the age of 7 years old, working her way up to the Australia Squad 13 years later.  Sue was a recipient of a Coaches Award for the Caulfield Lacrosse Club in 1996, a Certificate of Merit from the Australian Lacrosse Association in 2013, and Life Membership of the Caulfield Lacrosse Club in 2013.  Sue was also presented with The John Wesley Patterson Award from the Federation of International Lacrosse in 2013 in recognition of a player that embodies the spirit of the game in the World Cup.

 

It is appropriate that Council acknowledges this Award in accord with its adopted Policy -  Council Honours / Recognition of Milestones & Achievements Policy.

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals a LETTER OF CONGRATULATIONS IN RECOGNITION OF THE 2015 AUSTRALIA DAY HONOURS AWARDED TO SUZANNE MCSOLVIN, RECIPIENT OF THE ORDER OF AUSTRALIA IN THE GENERAL DIVISION

 


DOCUMENTS FOR SEALING

 

 

Letter Under Seal - Ms Lyn Hornsby

ITEM 2

Background

It has been drawn to Council’s attention that Ms Lyn Hornsby, Chief Executive Officer of Donwood Community Aged Care Services Inc. will soon be retiring after some 24 years of service.

 

During that time Lyn has ably led a team of nurses, personal care workers, lifestyle staff and volunteers committed to providing a safe, happy and comfortable home for the residents of Donwood, whose needs vary from low care to full memory support (dementia) services.

 

It is appropriate that Council under its Honours / Recognition of Milestones & Achievements Policy recognises Lyn’s 24 years of service.

 

 

Attachments

Not Applicable

CONFIDENTIALITY

Not Applicable

 

RECOMMENDATION

That council signs and seals a letter to ms lyn hornsby in recognition of her 24 YEARS OF service as chief executive officer of donwood COMMUNITY aged care SERVICES INC.