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2014 Maroondah Logo RGB.jpg

Minutes

of the

Council Meeting

held on

Monday

15 December 2014

 

 

 

 


Council Meeting MINUTES                              2                                          15 December 2014

 

 

Minutes of the Council Meeting held in the Council Chambers, Braeside Avenue, Ringwood, on Monday 15 December 2014 at 7:30 pm.

 

PRESENT

Cr Tony Dib, JP (Mayor)            Arrabri Ward

Cr Christina Gleeson                  Arrabri Ward

Cr Natalie Thomas                      Arrabri Ward

Cr Nora Lamont                          Mullum Ward

Cr Les Willmott, JP                     Wyreena Ward

Cr Liam Fitzgerald                      Wyreena Ward

Cr Rob Steane                            Wyreena Ward

 

Steve Kozlowski                         Chief Executive Officer

Marianne Di Giallonardo             Director Corporate Services

Wendy King                                Director Community & Leisure Services

Phil Turner                                  Director City Development

Trevor Welsh                              Director Operations & Infrastructure

Stephen Onans                           Team Leader Governance

 

The prayer was read by Rev John Sharpe, Ringwood Church of Christ

 

The Acknowledgement of Country was read by the Mayor.

Apologies

Cr Mary-Anne  Lowe                  Mullum Ward (Leave of Absence)

Cr Samantha Marks                   Mullum Ward

Declaration of Interests

Cr Thomas                             Item 1 Director Operations & Infrastructure – Petition – Pleasant Drive, Heathmont, Request for Parking Restrictions

Reason for Disclosure           Cr Thomas lives in Pleasant Drive, Heathmont

Confirmation of MinuTes

Moved Cr Steane, Seconded Cr Fitzgerald                                                  170/14

That the minutes of the Ordinary Council Meeting held on Monday, 24 November 2014 be confirmed.

Carried

 

 

The Mayor drew attention to the significance of today, being the 20th Anniversary of the City of Maroondah.  The Mayor spoke to a powerpoint presentation reflecting upon major achievements of Maroondah City Council over the last 20 years

PUBLIC QUESTION TIME

 

Nil


Officers’ Reports

Director Corporate Services

 

ATTENDANCE REPORTS

 

Cr Tony Dib

 

30 Nov     The United Australian Lebanese Movement Annual Barbeque

01 Dec     Aquanation Site Tour (Aquanation Community Ref Group)

02 Dec     Visit to Grade 4 students at Ringwood North Primary School

03 Dec     Media briefing

03 Dec     Selection of artwork for ‘Mayoral Art Exhibition’

03 Dec     Opening: ‘Mayoral Art Exhibition’

04 Dec     Eastern FM Radio Broadcast

04 Dec     Volunteer Recognition Function (National Volunteers Day)

05 Dec     School Crossing Supervisors Christmas Thank You Morning Tea

05 Dec     Irabina Volunteer & Supporters Christmas Party 2014

07 Dec     Maroondah ‘Carols by Candlelight’

09 Dec     Launch of the ‘Croydon Flood Mitigation Project and Public Art Project’

09 Dec     ‘Preventing Violence against Women in Our Community’ Forum

10 Dec     Australian Citizenship Ceremony, Karralyka Centre

 

Cr Les Willmott

 

25 Nov     Public Consultation: 13 Lacey Street, Croydon

26 Nov     Metro Waste Management Group Board meeting

03 Dec     Opening: ‘Mayoral Art Exhibition’

04 Dec     Volunteer Recognition Function (National Volunteers Day)

05 Dec     Resource GV meeting

07 Dec     Maroondah ‘Carols by Candlelight’

10 Dec     Australian Citizenship Ceremony, Karralyka Centre

11 Dec     Metro Waste Management Board Christmas function

11 Dec     Eastern Regional Libraries Board Christmas Function

12 Dec     Victorian Waste Management Association Christmas Luncheon

 

Cr Natalie Thomas

 

29 Nov     ‘White Ribbon Maroondah Cup 2014’ Luncheon

30 Nov     Ringwood Spiders Annual Christmas Barbeque & Annual General Meeting

01 Dec     Library Tour commencing at Wantirna, then Hume and Docklands

01 Dec     Aquanation Site Tour (Aquanation Community Reference Group)

03 Dec     Opening: ‘Mayoral Art Exhibition’

04 Dec     Volunteer Recognition Function (National Volunteers Day)

07 Dec     Maroondah ‘Carols by Candlelight’

09 Dec     Ringwood Chamber of Commerce Christmas Cocktail Function 2014

11 Dec     The Garden Party Working Group Meeting

11 Dec     Eastern Regional Libraries Board Christmas Function

 


Cr Rob Steane

 

25 Nov     Public Consultation: 13 Lacey Street, Croydon

01 Dec     Aquanation Site Tour (Aquanation Community Reference Group)

03 Dec     Opening: ‘Mayoral Art Exhibition’

04 Dec     Volunteer Recognition Function (National Volunteers Day)

07 Dec     Maroondah ‘Carols by Candlelight’

09 Dec     Launch of the ‘Croydon Flood Mitigation Project and Public Art Project’

09 Dec     ‘Preventing Violence against Women in Our Community’ Forum

10 Dec     Australian Citizenship Ceremony, Karralyka Centre

 

Cr Nora Lamont

 

26 Nov     Annual Ringwood Cricket Club v Ringwood District Cricket Association Challenge Match

27 Nov     METEC marketing

05 Dec     VOCAL (Victims of Crime Assistance League) Meeting

12 Dec     North Ringwood Community House Christmas Party

 

Cr Christina Gleeson

 

02 Dec     Public Consultation: 69-71 Faraday Road, Croydon South

07 Dec     Maroondah ‘Carols by Candlelight’

09 Dec     Launch of the ‘Croydon Flood Mitigation Project and Public Art Project’

09 Dec     ‘Preventing Violence against Women in Our Community’ Forum

11 Dec     Eastern Regional Libraries Board Christmas Function

13 Dec     Presentation of Volunteer Award to Ms Robin Surke of Glen Park at the office of The Hon Ryan Smith, MLA Member for Warrandyte.

 

Cr Liam Fitzgerald

 

25 Nov     Public Consultation: 13 Lacey Street, Croydon

 

Cr Mary-Anne Lowe (submitted the following report prior to the meeting)

 

25 Nov     Norwood Park Facility meeting

25 Nov     Public Consultation: 13 Lacey Street, Croydon

27 Nov     Professional Development

28 Nov     Launch of ‘L2P Program’ - Ringwood Rotary Annual Charity Golf Day

1 Dec       Aquanation Site Tour

2 Dec       Visit with the Mayor - Grade 4 students at Ringwood North Primary School

3 Dec       Croydon Chamber of Commerce Breakfast with Mr Tom O'Toole

4 Dec       Meeting with RALAC Lionsbrae at Ringwood East

 

Cr Samantha Marks (submitted the following report prior to the meeting)

 

25 Nov     Norwood Park Facility Meeting

26 Nov     Media event

12 Dec     North Ringwood Community House Christmas party

 


 

Attendance Reports                                                                                               ITEM 1

Moved Cr Willmott, Seconded Cr Lamont                                                     171/14

THAT COUNCIL RECEIVES AND NOTES THE REPORTS AS PRESENTED BY COUNCILLORS

Carried

Councillors who spoke to the motion –  Crs Dib, Willmott, Thomas, Steane and Gleeson.

 

 

 

Reports of Assembly of Councillors                                                           ITEM 2

Moved Cr Lamont, Seconded Cr Gleeson                                                      172/14

 

THAT COUNCIL RECEIVES AND NOTES THE PUBLIC RECORD OF THE ASSEMBLY OF COUNCILLORS BRIEFINGS HELD 24 november, 1 december AND 8 DECEMBER 2014

 

Carried

 

 

Councillor Representation Reports                                                            ITEM 3

Moved Cr Willmott, Seconded Cr Lamont                                                     173/14

THAT COUNCIL RECEIVES AND NOTES THE MINUTES OF THE

1.       MAROONDAH PARTNERS IN COMMUNITY WELLBEING COMMITTEE HELD 17 NOVEMBER 2014

2.       MAROONDAH DISABILITY ADVISORY COMMITTEE MEETING HELD 20 NOVEMBER 2014

3.       metropolitan local governments’ waste forum held on 4 december 2014

Carried

 

 

Councillors Professional Development Report - July to November 2014       ITEM 4

Moved Cr Steane, Seconded Cr Fitzgerald                                                  174/14

That COUNCIL NOTES THE COUNCILLORS’ PROFESSIONAL DEVELOPMENT REPORT FOR JULY 2014 – NOVEMBER 2014

Carried

 


 

Financial Report: Four Months Ending 31 October 2014                       ITEM 5

Moved Cr Willmott, Seconded Cr Lamont                                                     175/14

THAT COUNCIL RECEIVES AND NOTES THE REPORT ON THE FINANCIAL PERFORMANCE AGAINST BUDGET FOR THE FOUR  MONTHS ENDING 31 OCTOBER 2014

Carried

 

Clement Crescent, Croydon                                                                              ITEM 6

Moved Cr Steane, Seconded Cr Fitzgerald                                                  176/14

THAT COUNCIL, ACTING UNDER SECTION 204 (1) OF THE LOCAL GOVERNMENT ACT 1989 (‘THE ACT’), RESOLVES THAT:

 

1.       THE STATUTORY PROCEDURES BE COMMENCED TO DECLARE THE ROAD THAT IS CONTAINED IN PLANS OF SUBDIVISION LP16982 AND LP97413 (depicted IN ATTACHMENTS 1 AND 2) AND KNOWN AS CLEMENT CRESCENT, CROYDON, TO BE A PUBLIC HIGHWAY

2.       UNDER SECTIONS 207A AND 223 OF THE ACT PUBLIC NOTICE OF THE DECLARATION BE GIVEN IN ‘THE AGE’ NEWSPAPER; SUCH NOTICE TO STATE THAT IF THE ROAD IS DECLARED TO BE A PUBLIC HIGHWAY COUNCIL PROPOSES TO TRANSFER THE LAND TO ITSELF

3.       IN ACCORDANCE WITH SECTION 223 OF THE ACT:

 

i.        A COMMITTEE COMPRISING CRS FITZGERALD, STEANE AND WILLMOTT BE APPOINTED TO HEAR ANY PERSON WISHING TO BE HEARD IN SUPPORT OF THEIR SUBMISSION, ON A DATE TO BE DETERMINED

 

ii.       COUNCIL  CONSIDERS ALL WRITTEN SUBMISSIONS, INCLUDING A WRITTEN REPORT ON THE PROCEEDINGS OF ANY COMMITTEE HEARING CONDUCTED, FOLLOWING WHICH IT SHALL DETERMINE WHETHER OR NOT TO DECLARE THE ROAD TO BE A PUBLIC HIGHWAY AND TRANSFER THE LAND TO ITSELF

 

4.       THE DIRECTOR CORPORATE SERVICES BE AUTHORISED TO UNDERTAKE THE ADMINISTRATIVE PROCEDURES NECESSARY TO ENABLE COUNCIL TO CARRY OUT ITS FUNCTIONS UNDER SECTION 223 OF THE act IN RELATION TO THIS MATTER

 

5.       IN THE ABSENCE OF ANY SUBMISSIONS:

 

i.        A NOTICE OF THE DECLARATION OF THE PUBLIC HIGHWAY WILL BE PUBLISHED IN THE VICTORIA GOVERNMENT GAZETTE AND COUNCIL WILL THEN TRANSFER THE LAND TO ITSELF

 

ii.       ALL DOCUMENTATION IN RELATION TO THE DECLARATION OF THE PUBLIC HIGHWAY BE SIGNED AND SEALED

Carried

Discontinued Right of Way Abutting 17 Cass Avenue, Croydon        ITEM 7

Moved Cr Fitzgerald, Seconded Cr Gleeson                                              177/14

That COUNCIL

1.       gives public notice pursuant to section 189 of the local government act, 1989 (‘THE ACT’) of its intention to sell 278.5 square metres of the DISCONTINUED RIGHT OF WAY by private treaty at current market value to the owners of 17 CASS AVENUE, CROYDON

2.       in accordance with section 223 of the aCT appoints a committee comprising crs FITZGERALD, STEANE and WILLMOTT to hear any person wishing to be heard in support of their submission, on a date to be determined

3.       authorises the director corporate services be authorised to undertake the administrative procedures necessary to enable council to carry out its functions under section 223 of the aCT in relation to this matter

4.       considers all written submissions, including a written report on the proceedings of any committee hearing conducted, following which it will determine whether or not to sell the land

5.       in the absence of any submissions objecting to the sale of the land RESOLVES TO:

i.        sell the land in accordance with the published noticE

ii.       sign and seal all documentation in relation to the sale of the lanD

iii.      prepare A PLAN OF SUBDIVISION PURSUANT TO THE SUBDIVISION ACT 1988 TO SUBDIVIDE THE DISCONTINUED RIGHT OF WAY RUNNING FROM CASS AVENUE TO MORGAN AVENUE, CROYDON INTO TWO LOTS, each comprising 278.5 square metres

Carried

 

 

Director City Development

 

Disability Policy and Action Plan 2014-2018                                                   ITEM 1

Moved Cr Lamont, Seconded Cr Fitzgerald                                                 178/14

That COUNCIL ENDORSES THE DISABILITY POLICY AND ACTION PLAN 2014-2018

Carried

Councillors who spoke to the motion – Crs Lamont & Fitzgerald

 

 


 

Director Community & Leisure Services

 

Community Facilities Lease Agreement for the U3A
Croydon Inc.                                                                                                               ITEM 1

Moved Cr Steane, Seconded Cr Willmott                                                      179/14

That council

1.       GRANTS A LEASE TO u3a croydon inc. FOR AN INITIAL TWO YEAR PERIOD WITH A TWO YEAR OPTION IN ACCORDANCE WITH COUNCIL’S STANDARD LEASE AGREEMENT AND THE CLUB TO BE CHARGED IN ACCORDANCE WITH COUNCIL’S COMMUNITY FACILITIES PRICING POLICY

2.       SIGNs AND SEALs ALL REQUIRED DOCUMENTATION AS APPROPRIATE

 

Carried

Councillors who spoke to the motion – Cr Steane

 

 

 

Inclusive Maroondah Initiatives                                                                       ITEM 2

Moved Cr Lamont, Seconded Cr Thomas                                                        180/14

That COUNCIL

1.       SIGNS THE ‘NO TO HOMOPHOBIA CAMPAIGN’ WHICH CHALLENGES ALL FORMS OF HARASSMENT AND DISCRIMINATION FACED BY LESBIAN, GAY,  BISEXUAL, TRANSSEXUAL, INTERSEX (LGBTI) GENDER PEOPLE

2.       RAISES THE RAINBOW FLAG FOR ONE WEEK OVER INTERNATIONAL DAY AGAINST HOMOPHOBIA AND TRANSPHOBIA (IDAHOT) DAY EACH YEAR, BEGINNING IN 2015

3.       IS REPRESENTED AT THE VICTORIAN PRIDE MARCH EACH YEAR, BEGINNING IN MARCH 2016

 

Carried

 

 


Director Operations & Infrastructure

 

Petition - Pleasant Drive, Heathmont
Request for Parking Restrictions                                                                 ITEM 1

Cr Natalie Thomas, having declared a Conflict of Interest at the commencement of the meeting left the Council Chamber at 8:05pm prior to discussion on this item.

 

Moved Cr Gleeson, Seconded Cr Dib                                                               181/14

That COUNCIL

1.      HAVING CONSIDERED THE PETITION RESOLVES TO IMPOSE PARKING RESTRICTIONS AND INSTALL PARKING SIGNAGE ALONG THE SOUTH SIDE OF PLEASANT DRIVE HEATHMONT, IN ACCORD WITH THE FOLLOWING DAYS AND TIMES:

 

          SCHOOL DAYS ONLY

          MORNINGS:  8:00AM TO 9:15AM

          AFTERNOONS:  3:00PM TO 4:00PM

 

2.      ADVISES THE LEAD PETITIONER ACCORDINGLY

 

Carried

 

Cr Natalie Thomas returned to the Council Chamber at 8:07pm after Council resolved the matter.

DOCUMENTS FOR SEALING

Nil

motions to review

Nil

Late Item

Nil

Requests / Leave of Absence

Nil


In Camera

Moved Cr Willmott, Seconded Cr Fitzgerald                         182/14

THAT IN ACCORDANCE WITH SECTION 89(2) OF THE LOCAL GOVERNMENT ACT 1989 COUNCIL RESOLVES TO MEET IN CAMERA AS THE MATTERS TO BE DISCUSSED MAY PREJUDICE THE COUNCIL OR SOME OTHER PERSON.

 

Carried

Council resolved that the following decisions be reflected in the minutes of the Open Forum.

Director Corporate Services

 

Tender Evaluation Report - Contract 20700 Hard Waste Collection Services        ITEM 1

THIS REPORT AND ALL DISCUSSIONS IN RELATION TO IT REMAINS CONFIDENTIAL INDEFINITELY AND THIS RESOLUTION REMAINS CONFIDENTIAL UNTIL THE EXECUTION OF THIS CONTRACT AT WHICH TIME THE RESOLUTION BE MADE PUBLIC

 

 

 

The open forum closed at 8:09pm.

 

 

Confirmed ……………………………………..

 

 

Date ……………………………………………